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JD Office Assistant

The document outlines the position of Office Assistant/Computer Operator/PA in the Administration department, requiring a Bachelor's degree and relevant experience. Key responsibilities include general office administration, scheduling, and coordination tasks, with a focus on maintaining organization and communication. Essential skills include proficiency in MS Office, excellent communication, and strong organizational abilities.

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kqmarwat
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11 views2 pages

JD Office Assistant

The document outlines the position of Office Assistant/Computer Operator/PA in the Administration department, requiring a Bachelor's degree and relevant experience. Key responsibilities include general office administration, scheduling, and coordination tasks, with a focus on maintaining organization and communication. Essential skills include proficiency in MS Office, excellent communication, and strong organizational abilities.

Uploaded by

kqmarwat
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Position Title Office Assistant/Computer Operator/PA

Department Administration
Reporting To Relevant HOD
Type of Position Regular

POSITION DESCRIPTION
Undertake various administrative and clerical tasks to support the office like filing and answering
the phone to basic book-keeping and familiarity with office equipment and procedures.

REQUIRED JOB SPECIFICATIONS


Required Qualification Bachelor’s degree
Required Experience Some relevant experience

REQUIRED JOB COMPETENCIES (Technical and Soft Skills)


 Working knowledge of office devices and processes
 A fast typist with knowledge in stenography and taking dictations
 Very good knowledge of MS Office
 Excellent communication skills
 Very good organizational and multi-tasking abilities

DUTIES AND RESPONSIBILITIES % Effort

General Office Administration 60%


 Monitor level of supplies and handle shortages
 Resolve office-related malfunctions and respond to requests or issues
 Maintain files and records so they remain updated and easily accessible
 Utilize office appliances such as photocopier, printers etc. and computers for word processing,
spreadsheet creation etc.
 Perform receptionist duties when needed
 Maintain an updated contact lists including address and cell numbers of all relevant offices and
individuals.
Scheduling & Coordination 30%
 Scheduling HOD’s meetings and appointments, creating agendas and ensuring the minutes are
recorded and circulated according to established protocols
 Assisting in organizing Board of studies meeting and ensuring documentation and
recordkeeping of all information
 Liaising and coordinating across different departments to complete tasks.
 Organize office and assist associates in ways that optimize procedures
 Sort and distribute communications in a timely manner
 Maintain trusting relationships with students, colleagues and guests.
 Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
 Assist in making travel arrangements and booking venues for conferences and events
Any Other 10%

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