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DATABASE MANAGEMENT1.pptx

The document provides an overview of database management concepts, including definitions of databases, tables, records, and fields. It explains various types of keys such as primary, candidate, composite, secondary, and foreign keys, along with Microsoft Access data types. The document concludes with the importance of data types in defining the properties of fields in a database.

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9 views25 pages

DATABASE MANAGEMENT1.pptx

The document provides an overview of database management concepts, including definitions of databases, tables, records, and fields. It explains various types of keys such as primary, candidate, composite, secondary, and foreign keys, along with Microsoft Access data types. The document concludes with the importance of data types in defining the properties of fields in a database.

Uploaded by

amirahdixon
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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DATABASE
MANAGEMENT

4TH FORM
Specific Objectives
• Define the term database.
• Correctly label the parts of a database table.
• Distinguish between database fields and records
• Correctly use database terminologies (fields, records, entity,
etc).
• Define other terms and concepts related to database
management. Definition of database keys
Primary key
Secondary key or Alternate key
Composite key
Candidate key
Foreign key
What is a Database?
⦿ An organized collection of Information
⦿ Examples of Manual databases:
-Telephone book
-Mailing List
-Recipe book
-Book shelf
⦿ In Ms Access database is a set of an organized collection of related
information to a specific purpose or topic.
⦿ It includes tools needed to work with data:
-Sorting
-Extracting
-Summarizing
Database Hierarchy

Database
Table(s)
Is made up of
Table(s)
Records
Is made up of
Fields
Records
Database Terminology - Table
Table - is a collection of related records, made of a
set of rows and columns. Also called a relation.
Database Terminology - Record
• Record – is a row of data , or a collection of related
fields in a database. For example:
First name Lastnam Address City Cust_ID
e
Kevin Nevers 2 Rose St Kingston 220

• Tuple – is a row of data in relational databases. It


gives details about a particular entity. For example:
(Kevin, Nevers, 2 Rose St,Kingston,220)
Database Terminology - Field
⦿ Field – is a single column in a database table that stores
data. Also referred to as an attribute in a database For
example :
Field 1 Field 2 Field 3 Field 4 Field 5

Firstname Lastname Address City Cust_ID

Kevin Nevers 2 Rose St Kingston 220

This record consists of Five(5) fields or columns.


One item of data such as the actual address is called a
Data value
Primary Keys
• Primary Key – A unique field that is used to identify
each record in a database table.
• The Cust_ID OR the TRN are both unique. Any of the
two fields can be assigned as the primary key.
Other Keys - Candidate Key
• Candidate Key - a field that could possibly act as the
primary key for the table.
• Customer information table the candidate keys are
Cust_ID and TRN number( because they both
unique).
Other Keys - Composite Key
• Composite Key - a primary key that consists of
two or more fields together.
• In the table below observe that a course may
be offered several times for the year and
more than one lecturer teaches a particular
course.
CourseID Semester Lecturer Room_No Year
M10A Spring Brown SSLT 2005
M10A Summer Forbes N5 2004
M10A Spring Smith SSLT 2004
EC21A Spring Forbes IFLT 2005
EC21A Summer Brown IFLT 2004
Other Keys - Secondary or Alternate Key
• Secondary or Alternate Key - a candidate
key that has not been selected as the
primary key.
• In this table the Cust_ID key was selected
as the Primary key and as result the
secondary key is TRN number.
Other Keys – Foreign Key
❑Foreign Key - a field in a table that is has been linked with
the primary key field of another table.

❑ In the example below, the DVD ID in the orders table is a


foreign key because it is the primary key in the DVD
Inventory table.
.

RESEARCH AND
PRESENT THE DIFFERENT
MICROSOFT ACCESS
DATA TYPES
Microsoft Access Data Types
Data Type Description
Text Use for text or combinations of text
and numbers. 255 characters
maximum
Memo Memo is used for larger amounts of
text. Stores up to 65,536
characters. Note: You cannot sort a
memo field. However, they are
searchable

Currency Use for currency. Holds up to 15 digits


of whole dollars, plus 4 decimal
places. Tip: You can choose which
country's currency to use
Microsoft Access Data Types
Data Type Description

AutoNumber AutoNumber fields automatically give


each record its own number, usually
starting at 1

Date/Time Use for dates and times

Yes/No A logical field can be displayed as


Yes/No, True/False, or On/Off. In code,
use the constants True and False
(equivalent to -1 and 0).Note: Null
values are not allowed in Yes/No fields
Microsoft Access Data Types
Data type Description
Number Used to store numbers with or without
decimal places.

Ole Object Can store pictures, audio, video, or


other BLOBs (Binary Large OBjects)

Hyperlink Contain links to other files, including


web pages
Lookup Wizard Let you type a list of options, which
can then be chosen from a drop-down
list
Conclusion
• Every field has a data type. A field's data type
indicates the kind of data that the field stores, such as
large amounts of text or attached files.
Conclusion
A data type is a field property, but it differs from other field properties
as follows:
• You set a field's data type in the table design grid, not in the Field
Properties pane.
• A field's data type determines what other properties the field has.
• You must set a field's data type when you create the field.
Questions???
Steps in Creating a database
Steps in Creating a database
Steps in Creating a database

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