GUIDELINES FOR PREPARING THE

“PROJECT REPORT”

for
PROJECT

DIPLOMA
in
Computer Science &Engineering

Mahamaya Polytechnic of InformationTechnology

Hariharpur, Gorakhpur
Session:2024-25

DEPARTMENT OF COMPUTER SCIENCE & ENGINEERING

GUIDELINES FOR PREPARING THE PROJECT REPORT

1. GENERAL:
The purpose of this manual is to provide broad guidelines to the Diploma candidate for the
preparation of the project report. It lists the general and specific requirements governing the project
report preparation including guidelines for the structuring the contents.

2. NUMBER OF COPIES TO BE SUBMITTED FOR EVALUTION:

One copy of project report should be submitted to the institute along with soft copy of project
report in compact disc (CD).

3. Colour Code
The colour code for the project will be Blue background.

4. SIZE OF PROJECT REPORT:

The project report should not exceed 200 pages of typed matter.

5. ARRANGEMENT OF CONTENTS OF PROJECT REPORT:

The sequence in which the project report contents should be arranged and bound should be as
follows:
1.Cover Page & Title page

2.Certificate

3.Abstract

4.Acknowledgements

5. Table of Contents

6. List of Tables

7. List of Figures

8. List of Symbols, Abbreviations and Nomenclature

 9. Chapter1,2,....
10.References

11. Appendices

12. List of Publications (if any)

13. CurriculumVitae (of the candidates, single page for each candidates)

The table and figures shall be introduced at appropriate places.

6. MANUSCRIPT PREPARATION:
Page Dimensions, Margins and Quality
 The page dimensions of the final copies of the project report should be 290mm x205mm. Standard
A4 sixe (297mm x 210mm) paper may be used for preparing the copies. It should have the
following page margins:

Top edge: 30to35

:
Top edge: 30to35m
Bottom
edge
: 25to30mm
Left side : 35to40mm

Right side : 20to25mm

 The project report should be prepared on good quality white paper preferable not lower than 80
gsm.
 Tables and figures should not conform to the margin specifications. Large size figures should be
photographically or otherwise reduce to appropriate size before insertion.
 Cover Page/Title Page
I. The phrase (Times New Roman, font size 14,bold, centred with in the specific margin of the
page).

A Project Report on
II. The title of the project report (Times New Roman, font size 20, bold, single line spacing, all
characters uppercase except the symbols and numerals if used in the title of the thesis, centred
within the specific margin of the page).

TITLE OF PROJECT REPORT

III. The phrase (Times New Roman, font size 14,bold, each line in the Title/Sentence mode, single line
spacing, centred within the specific margin of the page).

A Project Report Submitted

in Partial Fulfilment of the Requirements
for the Award of
IV. The name of degree (Times New Roman, font size 20,bold, all characters upper case, centred
within the specific margin of the page).

DIPLOMA
in
Field of Specialization
Where
in(Times New Roman, font size 14,bold, both characters lower case, centred with in the
specific margin of the page).
Field of Specialization (Times New Roman, font size 16,bold, in Title mode,
centred within the specific margin of the page).

V. by (Times New Roman, font size 14,bold, both character lower case, centred
within the specific margin of the page).

VI. Name of student(Times New Roman, font size 14, bold, full name as
enrolled, all characters in Title mode case, centered with in the specified
margin
)

VII. (University Roll Number) (Times New Roman, font size 12, bold, all numerals
 With in a pair of small parenthesis, underneath the name of candidate and
centered within the specified margin of the page).
E;g; (Board Enroll No. xxxxxxxxx)

VIII. Phrase of guidance (Times New Roman, font size 12, bold, line in the Title
mode, centered within the specified margin of the page).
Under the Guidance of

IX. NAME(S) OF GUIDE (Times New Roman, font size 14, full name in title
mode prefixed by Prof. or Dr. centered within the specified margin of the
page, separated symmetrically incase of two supervisors, use the next line in
case of three supervisors).
e.g;Dr/Mr. XYZ ABC
(Lecturer/HoD)

X. College logo (size=25-30 mm dia)

MMIT LOGO
XI. Name of the College (Times New Roman, font size16/14,bold, full name, all
Characters upper case/Title mode, centered within the specified margin of the
page).
Submitted To:

Department of Computer Science and Engineering

Mahamaya Polytechnic of Information Technology

Hariharpur, Gorakhpur
Session:…….

XII. Session (Times New Roman, font size 14,bold, all centered within the specified margin of the page)
 Bonafide Certificate of Supervision
The Bonafide Certificate shall be in double line spacing using Times New Roman font
size 12, as per the format shown in Annexure II. The heading CERTIFICATE Times New
Roman font size 14 bold in the center should start about 60mm -70mm from the top of the page.
The certificate shall carry the Guide’s signature in original and shall be followed by the Guide’s
name, academic designation (not any other responsibilities of administrative nature). In case of
two guides, the details about the signature, names, etc. mentioned above shall be centered
symmetrically within the specified margin of the page. In case of three guides, the details of the
third supervisor will appear in the centre underneath the first two.

Acknowledgements
Acknowledgements shall be brief and should not exceed one page when typed in single
spacing Times New Roman with font size 12 within the specified margin of the page. It should
begin with title ACKNOWLEDGEMENTS Times New Roman with font size 14 bold as
heading placed in centre The signature of the candidate shall be made at the bottom right end
above his./her name typed in title case.

Table of Contents
The table of contents should list all the contents following this section. The preceding
section like the Title Page, Certificate and Acknowledgements will not find a place amongst the
items listed in the Table of Contents, but the page numbers in lower case Roman letters shall be
accounted for them. The title TABLE OF CONTENTS in Times New Roman with size14
bold as heading be placed in centre. One and a half spacing should be adopted for typing the
contents in a manner shown in specimen copy of the Table Contents as given in Annexure III.

List of Tables
The list of tables should use exactly the same numbers and captions as they appear above
the tables in the text. See sections 6.12 and 8.3 for the style of titling, numbering and placing of
tables. Single spacing in Time New Roman with size 12 should be used.

List of Figures
The list of figures should use exactly the same numbers and captions as they appear
below the figures in the text. See section 6.12 and 8.3 for the style of titling, numbering and
placing of figures. Single spacing in Time New Roman with size 12 should be used.

List of Symbols, Abbreviations and Nomenclature

Single spacing in Time New Roman with size 12 should be used typing the matter under this head.
As far as possible, standard and popularly used symbols, abbreviations etc. should be adopted.
6.9.Chapters
Chapters of a project report may be broadly divided into 3 parts:

(i) Introduction, Literature survey and identification of problem and issues

(ii) Statement, Formulation and presentation of the problem, Solution
approach
(iii) Findings, results, Discussion, Implementation and conclusions, and
directions for future research.
• Each part may be suitably divided into several chapters, and a chapter may be further divided
into several sections and sub-sections, sub-sub-sections.

• Each chapter should be given an appropriate title.

• Tables and figures in a chapter should be typed in title mode in single space in Times New Roman
with font size 12. The titles of tables should be placed directly above the table whereas the titles of
figures should be placed directly underneath the figure in the very same page which refers to the
contents they annotate.

• Footnotes should be used sparingly. They should be typed single space and placed directly
underneath in the very same page which refers to the material they annotate.

Tables and figures:

By the word Table is meant the representation of tabulated numerical as well as non-
numerical data in the body of the project report and also in the appendices. All other non- verbal
material used in the body of the project report and appendices such as charts, graphs, maps,
photo graphs and diagrams may be designated as figures. A proper representation of a table or a
figure and its placement immensely adds to the ability to comprehend the work. Here are few
suggestive guide lines in this regard which, of course, in no way substitute the ingenuity and
creativity of an author.

 A table or figure including its caption should be accommodated within the prescribed margin
limits and should appear on the page where its reference is made or on the page following the
page in case it is not possible to place it on the same page.

 Table and figures on half or less in length should necessarily appear on the same page along
with the text. However, they should be separated from the text both above and below by double
spacing.

 All tables and figures should be prepared on the same paper or material used for the
preparation of the rest of the project report.

 Captions of table/figures may use characters, numerals or symbols in the title mode.

 Two or more small tables or figures may be grouped if necessary on a single page.
  Wherever possible, the entire colour photographs(s) may be reproduced on a full sheet of
photographic paper. More than one photograph can be included on a page.

 Samples of fabric, leather, etc., if absolutely necessary may be attached evenly in a page and
fixed/ pasted suitably and should be treated as figures.

Listing of References in the REFERENCE section

The listing of references should be typed in alphabetical order of the first author’s name
in single spacing starting 4 spaces below the heading REFERENCES in Times New Roman
with font size 14 bold. The name/s of the authors/authors should be immediately followed by the
year and other details. The references should be serially numbered, separated by single space.
The papers (in journal or proceedings) should be in sentence mode followed by the name of
journal (in italics), vol. issue, page (from-to) while the book titles should be in title mode in
italics followed by the place and publishers. E- resources should have their proper URL. A
typical illustrative list given relates to the citation examples quoted above. For typing the
references, Times New Roman with font size 11 is recommended.

Jha, J.K. and Shanker, K., 2009. A single-vendorsingle-buyer production-inventory model with
controllable lead time and service level constraint for decaying items. International Journal of
Production Research, Vol. 47, Issue 24, pp. 6875–6898.

Chopra, S. and Meindl, P., 2003.Supply Chain Management: Strategy, Planning, and Operation.
New Jersey, Prentice Hall.

Kumar Neeraj and Shanker Kripa, 2000a, A theory of balancing mechanism for comparing the
effectiveness of imbalance measures in FMS loading, Proceedings of the Special International
Conference on Production Research (ICPR) 2000, Bangkok, August 2-4, 2000, pp 133-139.

Snyder, L.V., 2004. Lehigh University. [Online] (1.3) Available at:

http://www.lehigh.edu/~lvs2/download/vrpsolver.html [accessed 17 December 2008].

Appendices
Appendices in a project report are provided to give supplementary information, which if
included in the main text may serve as a distraction and could tend to dilute the central theme
under discussion.

 Each appendix must find its reference in the main body of the project report.

 Appendices shall carry the title of the contents reported and the same title shall be made in
the contents page also.

 Appendices should be numbered using Roman numerals in upper case,e.g. Appendix I,

Appendix II, etc.
  Figures, tables, equations and references appearing in appendices should be numbered locally
to an appendix e.g. II.1, II.2, III.5 etc and should be referred to at appropriate places just as in the
case of chapters.

6.12CurriculumVitae
A vitae mentioning the salient achievements and potentialities of the candidate shall be made
at the end of the thesis starting 4 spaces below the heading Curriculum Vitae (in Times
New Roman with font size 14 bold).and shall be made in three paragraphs in single spacing
using Times New Roman using 12 size, and shall be restricted to a single page.

7. TYPING INSTRUCTIONS
General
 A sub-heading at the bottom of a page must have at least two full lines below it or else it should be
carried over to the next page.
 The last word of any page should not be split using a hyphen.
 Single spacing should be used for typing the general text. The general text shall be typed in font Style
Times New Roman and Font Size 12.
 All quotations exceeding one line should be typed in an indented space-the indentation being 15mm
from either margin.

Chapters, Sections, Sub-sections, and Paragraphs

The format for typing Chapter headings, Section headings and sub-section headings are
explained through the following illustrative examples.

Chapter headings :CHAPTER1

INTRODUCTION
Section :1.1OUTLINEOFTHESIS
Sub-section heading :1.1.2 LiteratureReview.

The word CHAPTER (no.) without punctuation should be centered 50mm down from
the top of the page. Two spaces below, the title of the chapter should be typed centrally in upper
case (capital letters)TITLE OF THE CHAPTER. The text should commence 4 spaces
below this title, the first letter of the text starting 20mm, inside from the left hand margin.
 The section or sub-section headings preceded by their numberings should be left- justified.
The typed material directly below section or sub-section headings should commence 2 spaces
below it and should be offset 20mm from the left hand margin. The text can be divided over
paragraphs within a section or sub-section. Each paragraph should commerce 2 spaces below the
last line of the preceding paragraph, the first letter in the paragraph being indented from the left
hand margin by 20mm.

8. NUMBERING INSTRUCTIONS
Page Numbering
The preliminary pages of the project report (such as Title page, Acknowledgement, Table
of Contents etc.) should be numbered in lower case Roman numerals e.g. (i), (ii),
(iii), …. . The Title page, however, will be treated numbered as (i) but this will not be typed.
The page immediately following the title page shall be numbered (ii) and it should appear at the
bottom center of the page, and so on. Pages of the main text, starting with
Chapter 1 should be consecutively numbered using Arabic numerals e.g. 1, 2, … . All page
numbers (whether Roman or Arabic) should be typed without punctuation in the center of the
page 20mm above from the bottom.

Numbering of Chapters, Sections and Sub-sections

The numbering of Chapters, sections and sub-sections should be done using Arabic
numerals only and further decimal notation should be used for numbering the sections and sub-
sections within a chapter. For examples sub-section4 under section 3 of chapter 2 should be
numbered as 2.3.4. The heading for a section or a sub-section should immediately follow in the
same line after the number with a single space in between. Appendices and their sections and
sub-sections should be numbered in an identical manner using upper case Roman e.g. I, II,
starting with Appendix I.

Numbering of Tables and Figures

Tables and figures appearing anywhere in the thesis should, bear appropriate numbers.
The rule for assigning such numbers is illustrated through an example. If a figure in Chapter 3,
happens to be the fourth then Fig. 3.4 is assigned to that figure. Identical rules apply for tables
except that the word figure is replaced by the word Table. If figures (or tables) appear in
appendices, for example the third figure in Appendix II will be designated as Fig. II.3. If a table
is to be continued into the next page, then a line should be drawn underneath an unfinished table
and the phrase continued on page no… placed on the right side and underlined should be typed
just below the line. The top line of the table continued on the next page should, for example read
Table2.1(continued) placed centrally and underlined. Figure referred as Fig. 1.1, Table 2.1.