TRAINING MANUAL

AAU e-Learning Guide manual

For Teachers

Prepared By: Learning Teaching Technologies Team

Prepared For: Addis Ababa University Instructors

Date: Feb, 2023

 Learning management system (LMS)

A learning management system (LMS) is a software application or Web-based technology used to

plan, implement, and assess a specific learning process. Typically, a learning management system
provides an instructor with a way to create and deliver content, monitor student participation, and
assess student performance. A learning management system may also provide students with the
ability to use interactive features such as threaded discussions, video conferencing, and discussion
forums.

Learning management systems

Moodle

Blackboard

E-Front

ATutor

WebCT

Etc…..

An easy way to communicate with students and staff where ever they
are:
The news form automatically emails messages to all students and staff on the course. Forums can
also be used to answer commonly asked questions – and prevent repeats, to provide a space for
informal peer to peer student discussion or even online tutorials.

A quick way to share documents:

Moodle provides a place where you can easily create web pages with information about your course
and provide links to word documents, slides, and other resources that your students will want to
access.
Easy access to relevant and useful online resources:
The department and the university provide a wealth of materials and resources, but catering for so
many different types of students it can be hard for learners to find those that are most relevant to
them. You can use your Moodle to provide links directly to the resources that will be most useful
for your students.

Online assignment handling:

When your students and tutors are not close to online assignment handling can save time and effort
for everyone involved – whether it is just used for student submission with marking done on paper
or the whole process is moved online saving time, postage and paper.

Moodle:- is a Learning Management System (LMS) that allows you to store your learning
content and manage assessments online. Students can retrieve course content and upload
assessments via Moodle. Moodle supports a range of different resource types that allow you to
include almost any kind of digital content into your courses.

E-Learning material requirements

1. Word files
2. Presentations
3. PDF files
4. Video
5. Web link
6. Notices
7. Assessments
8. Animations
9. Blog and discussion
10. Chat
11. Etc…..

Other advantages –

Save time and money – making resources available online can save time and money in
photocopying
Control access to different areas – can make a space for dispersed tutors to communicate with
each other as well as students. .

Use less paper – keep a central copy online so everyone can find the latest version of a course
handbook etc. Provide handouts online and students only print out what they really need.

Designed to encourage collaborative learning – Moodle makes it easy to model the tutorial
system online if you want to use it with globally distributed students.

Easy to experiment with new ideas and tools – a low risk way to incorporate new tools and ideas
into your teaching.

Manage your materials – if all your course information is on Moodle this is easy access this year
after year.

Other features and tools:

Course calendar – use this to flag important events to everyone on your course.

Profiles and contact information – help students and staff gets to know each other at the start of
the course, also hold information about course team and students in one place.

Deliver content – post up slides etc

Video and audio – many academics find it easy to record lectures as podcasts or even arrange for
videos of lectures or special events– posting these online and making it available to students is
straight forward with Moodle

Group tools for students – there are many tools that students can use for collaboration with each
other e.g. forums, wiki and chat
http://elearning.aau.edu.et

AAU eLearning site

Roles

e-Learning portal roles facilitate controlling what a user can and cannot do within e-Learning and
within Moodle courses. e-Learning administrators have the ability edit the permissions and
capabilities of roles and create new roles. Student and teacher are the most commonly used roles.

1. Guest role – Guests have minimal privileges. They can view course activities but cannot
enter text anywhere. As with all other roles, Guests are required to log in to portal before
they access a course.
2. Student role – Students generally have fewer privileges than teachers within a course.
They can submit assignments for grading, make posts to forums, and generally participate
in a course. Students cannot edit any of the course settings and cannot use portal Quick
mail feature to send mail to an entire class. Students see their own grades only.
3. Non-editing teacher role – This role cannot add activities or resources, but can view and
edit grades.
4. Teacher role – Teachers can do anything within a course, including changing the
activities and grading students.
5. Authenticated user role - By default, authenticated users have permission to edit their
own profile, send messages, blog and do other things outside of courses.
6. Course creator role – This role can create a course, assign Teachers, plus have all the
privileges of a Teacher.
7. Administrator role – Administrators can do almost anything and go anywhere. It is
recommended that there are one or two people with the administrator role.
LOGIN

You must be logged in in order to edit a course and use most of the features described below.

Basics

The course settings page offers the teacher many controls. These include who can come into the course, how
the course is laid out and other potential functions.

Most course homepage formats are broken into course sections. Resources and activities are added to each
section.

Editing course section

To add or alter activities or resources a teacher must use the "Turn editing on" button on the course homepage.
The same button will also turn editing off. Similarly, the "switch role to” button allows the teacher to see the
course page as a student, guest and non-editing teacher would see it.

To add items to a section, you will use the pull down boxes for activities and resources.

Add or remove topic/week sections in e-Learning course

Topic sections are the large content zones on the main page of each eLearning course. You can accommodate
the amount of content in your course by reducing or increasing the number of the sections that are shown (5 by
default).

1. In the 'Settings' block, choose Edit settings under Course administration.

2. In the General settings area, scroll down until about the middle of the box. Once there, use the
Number of weeks/topics dropdown to select how many sections or weeks there will be in the course.
3. When finished, click the Save changes button at the bottom of the page.
Changing topic titles

1. Click Turn editing on in the top right of your course page.

2. Go to the topic area that you want change and click the cog icon.

3. In the Summary page uncheck the ‘Use default section name’ box.

4. In Section name enter the name of your topic

5. In Summary you can also enter a short summary of what this topic area contains (this is optional).

6. Click Save changes at the bottom of the page.

Resources

e-Learning portal supports a range of different resource types that allow you to include almost any kind of
digital content into your courses. These can be added by using the add a resource dropdown box when editing
is turned on.

 Book
 File
 Folder
 Page
 Url
 Etc..
Adding resource

1: Select the Course you want to upload to

2: Turn Editing On

Add a resource

You will now see the layout has changed. Here you can edit individual sections- called "topics". To edit the
name of a Topic, press the Gear Cog Icon under the topic's name. In the Topic's box that you want to upload a
document, link, or assignment to, press Add an activity or resource.
Select the type of resource

The box will pop up, where if you scroll down on the left side will bring you to the resources menu. Select the
type of resource and press add.

Add details about the file and finish

At this step, you can name the file, add a description to that file and lastly, upload it. After you can either Save
or return to course or Save and display, which would allow you to see the file as you've uploaded it.
Activity

There are a number of robust interactive learning activity modules that you may add to your course with the
"Add an activity" drop down menu.

 Assignment
 Forum
 Quiz
 Glossary
 Wiki
 Etc..
Adding activities

Adding activities works much the same way as adding resources.

1. Once editing is turned on, choose Add an Activity or Resource.

2. Choose the type of activity you would like to add to your course, such as an Assignment.
Blocks

Course administration block

A teacher with editing rights will also have a course administration block. This is an important tool for a
teacher. It has sub menus for course: backup, restore, Assign roles, grades, activity logs/reports, Files and the
useful Course settings.

Enrolling student

1. Go to Administration > Course administration > Users > Enrolled users

2. Click the 'Enroll users' button at the top right or bottom left of the page
3. Use the 'Assign roles' dropdown if you wish to change the role
4. Select enrolment options as appropriate
5. Browse cohort (site-wide groups) and Browse users or search for the user. (Note that
when searching for users, exact matches are listed first.)
6. Click the Enroll button opposite the user. The user will indent in the list and the enroll
button will disappear, indicating that the user is enrolled.
7. When you have finished, click the 'Finish enrolling users' button (or simply close the
enroll users box)