MICROSOFT WORD

➢ File created in MS word – Document

Office productivity tools in MS Office are:

➢ MS Word - .doc or .docx

➢ MS Excel - .xls, .xlsx
➢ MS PowerPoint - .ppt,.pptx

The file which starts the MS word – Winword.exe

The initial name of MS Word when it was first released in 1983 was "Multi-Tool Word."
Instead of toolbars in Word 2007 window contains Ribbons.
Ribbon is Two dimensional. The ribbon can display buttons and menus.
Menus are indicated by a small downward pointing triangle

TITLE BAR

Next to the Quick Access toolbar is the Title bar.

The Title bar displays the title of the document on which you are currently working.
Word names the first new document you open Document1. As you open additional new documents, Word
names them sequentially. When you save your document, you assign the document a new name.
 TABS

In word 2007 the Ribbon is divided into tabs

In word 2007 seven tabs display by default such as Home, Insert, Page layout, References, Mailings,
Review and view
Tabs are divided into groups , Each tab has several groups.

The Quick Access toolbar

The Quick Access toolbar provides you with access to commands you frequently use.
By default Save, Undo, and Redo appear on the Quick Access toolbar
You can use Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an
action you have rolled back.
We can customize the quick access toolbar.
HOME TAB

The groups in the Home tab of Word 2007 are Clipboard, Font, Paragraph, Styles, and Editing.

❖ The Clipboard group in the Home tab of Word 2007 includes Cut, Copy, Paste and Format
painter.

Cut: Removes the selected text or object and places it on the clipboard. Shortcut: Ctrl + X.
Copy: Copies the selected text or object to the clipboard. Shortcut: Ctrl + C.
Paste: Inserts the clipboard content at the cursor position. Shortcut: Ctrl + V.
Format Painter: Copies formatting from one place and applies it to another.
Shortcut: Ctrl + Shift + C (to copy formatting) and Ctrl + Shift + V (to apply formatting).

When you click on the Format Painter in Microsoft Word, the mouse pointer changes into a
paintbrush icon. This indicates that you can now apply the copied formatting to other parts
of your document.

Paste Special:

Provides options to paste the clipboard contents in different formats (e.g., plain text, formatted
text).

Shortcut: Alt + Ctrl + V.

In Microsoft Word 2007, the Clipboard can hold up to 24 items, including graphics.

❖ Font Group in Word 2007 includes

Change Font:

Use to change the style of selected text.

Shortcut: Ctrl + Shift + F or Ctrl + D.
Default font: Calibri.

Font Size:

Adjusts the character size.

Shortcut: Ctrl + Shift + P.
Minimum size: 8, Maximum size: 72 (default 11).
Size range: 1-1638

Increase Font Size:

Ctrl + Shift + > : Increases the font size

Ctrl + ] : Increases the font size by 1 point.

Ctrl + Shift + < : Decreases the font size .

Ctrl + [ : Decreases the font size by 1 point.

Bold:

Toggles bold formatting.

Shortcut: Ctrl + B.

Italic:

Toggles italic formatting.

Shortcut: Ctrl + I.

Underline:

Toggles underline formatting.

Shortcut: Ctrl + U.
Drop-down options: Underline, Double Underline (shortcut: Ctrl + Shift + D), Thick
Underline, Dotted Underline, Dashed Underline.

Strikethrough:
 Draws a line through the middle of the selected text.(strikethrough)

Subscript :

Converts the selection to small letters below the text baseline. (X2)
Shortcut: Ctrl + =

Superscript:

Converts the selection to small letters above the text baseline.(X2)

Shortcut: Ctrl + Shift + +.

Clear Formatting removes all formatting from the selected text, reverting it to the default style
of the document.

Shortcut: Ctrl + Spacebar.

In Word 2007, we can change the case of text using the "Change Case" feature in font tab, which
includes the following options:

Sentence case: Capitalizes the first letter of the first word in each sentence and leaves the rest in
lowercase.
lowercase: Converts all selected text to lowercase.
UPPERCASE: Converts all selected text to uppercase.
Capitalize Each Word: Capitalizes the first letter of each word in the selected text.
tOGGLE cASE: Switches the case of each letter (uppercase becomes lowercase and vice versa).
 ❖ Regular, Italics, Bold, Bold Italic etc. are known as:

A. Font Effects B. Font Size

C. Font Styles D. Font script

❖ What are the shortcut keys for getting a double underline to a selected text in MS Word
document?

Ctrl + Shift+ d

[ To upper case letter – Ctrl + shift + a , Alt + Back space – Undo ]

PARAGRAPH GROUP

Bullets and Numbering in Microsoft Word

In Microsoft Word, you can easily create bulleted or numbered lists of items. Several bulleting
and numbering styles are available

Creating Bulleted or Numbered Lists:

Navigate to the Home tab.

In the Paragraph group, you will find the options for bullets and numbering.
Click on the Bullets or Numbering button to apply the default style to your list.

“ Ctrl + Shift + L applies the default bullet style to the selected text. ”
 The symbol appearing at the beginning of the item in a list is called__________ (Junior
Instructor-2018)

A. Star B. Bullet C. Symbol Font D. Circle.

Alignment

In Microsoft Word, there are 4 types of text alignment options available. These are:

1. Left Alignment:

Aligns the text to the left side of the document. It is the default alignment setting.

Shortcut Key: Ctrl + L

2. Right Alignment:

Aligns the text to the right side of the document.

Shortcut Key: Ctrl + R

3. Center Alignment:

Centers the text horizontally in the document.

Shortcut Key: Ctrl + E

4. Justify:

Aligns the text evenly along both the left and right margins, adding extra space between
words as necessary.

Shortcut Key: Ctrl + J

❖ In MS Word, there are _____ Alignments (LD typist various - 2016)

A. 1 B. 2 C. 3 D. 4

Indentation and Line Spacing in Microsoft Word

Indentation allows you to move your paragraphs away from the left or right margins. This helps to
visually separate blocks of text and improve readability.
 Increase Indentation:

This option moves the paragraph further away from the left margin.

Shortcut: Ctrl + M (increases indent).

Decrease Indentation:

This option brings the paragraph closer to the left margin.

Shortcut: Ctrl + Shift + M (decreases indent).

Line Spacing:

These options allow you to control the vertical space between lines of text, enhancing document
readability and layout.

Options include Single, 1.5 lines, Double, At Least, Exactly, and Multiple.

Tabs stop position cannot be the following alignment

A) DECIMAL ALIGNMENT B) CENTER ALIGNMENT n

C) Bar alignment d) Justify alignment

Shading, Borders, Sorting, and Show/Hide Features in Microsoft Word

Shading

Shading is used to color the background behind the selected text or paragraph. This can be useful
for highlighting sections of text for emphasis or aesthetic purposes.

Borders

Borders are used to add lines around the selected text or paragraph. You can customize borders
to include different styles, colors, and widths, which can help to distinguish sections of text.

Which of the following setting options contains in Borders and Shading dialog box ?

1. None 2. Paragraph 3. Box 4. Shadow

A) 1 only B) 1, 2, 3 C) 1, 3, 4 d) 2, 3, 4

Sort

The Sort feature allows you to organize text or numbers in a list. You can sort numbers in
ascending or descending order and text in alphabetical order (A-Z or Z-A).
 Useful for organizing data, lists, or tables within your document.

Show/Hide

The Show/Hide feature is used to display or conceal paragraph marks and other formatting
symbols

Shortcut: Ctrl +* (Ctrl + Shift + 8)

Styles Group

Function: The Styles group in Microsoft Word provides a set of predefined themes and styles that you
can apply to your document. These styles help to maintain consistency and improve the appearance of
your document. Additionally, you can create and customize your own themes or heading styles to suit
your specific needs. Apply Styles – Ctrl +Shift +S

Editing Group

Find:

Search for specific text within the document.

 Shortcut Key: Ctrl + F

Replace:

Search for and replace specific text within the document.

Shortcut Key: Ctrl + H

Select:

Select specific parts of the document.

Shortcut Key for Select All: Ctrl + A

Shortcut to select a Word: Double-click on the word

Shortcut to select a Paragraph: Triple-click within the paragraph

Office Button in Microsoft Word 2007

The Office button in Microsoft Word 2007, located at the top-left corner, provides quick access to
essential file management and document functions. Here's a detailed look at the options available:

New: Create a new, blank document.

Shortcut Key: Ctrl + N

Open: Open an existing document from your computer.

Shortcut Key: Ctrl + O

Save: Save the current document.

Shortcut Key: Ctrl + S

Save As: Save a copy of the current document with a different name or format.

Shortcut Key: F12

Print: Print the document or save it as a PDF.

Shortcut Key: Ctrl + P

Prepare: Prepare the document for distribution. This includes:

➢ Viewing and modifying document properties.

➢ Inspecting hidden metadata.

Send: Share the document directly from Word via email or other means.

Publish: This option enables us to distribute the desired document to people.

Close: Close the current document.

Shortcut Key: Ctrl + W

Close a Word window in Word 2007:

❖ Click the “X” button at the top-right corner of the window.

❖ Press Ctrl + W to close the current document window.
❖ Click the Office Button in the top-left corner, then select “Close”.
 ❖ Press Alt + F4 to close the entire Word application.

➢ How many buttons are there in the Clipboard Group?

4 (Cut, Copy, Paste, Format Painter)

➢ _____is the Office clipboard a storage memory?

RAM

➢ Where are cut or copied contents saved?

Office clipboard

➢ Maximum capacity of the Office Clipboard?

24

➢ When opening the Office clipboard dialogue box, where does it appear?

Left side of the document window

➢ How many features are there in the Office clipboard dialogue box and what are they?

2 features: (Paste All , Clear All)

➢ Where is the Office clipboard located?

Home tab

➢ Shortcut key for Format Painter?

Ctrl + Shift + C

➢ How to paste text without its formatting?

Paste Special

➢ How to paste the formatting applied to a text, excluding the text?

Format Painter

➢ Which key can be used to cancel the Format Painter from multiple uses?
 Escape key

➢ While clicking on the Format Painter, the mouse pointer changes into a: Paint brush

➢ ........allows you to change the appearance of the text

A. MS Word B. Open Office Writer

C. Libre Office Writer D. All of the above

➢ One of the following is the method to select a word in the Word document.

A. Single click any where in the word B. Double click any where in the word

C. Triple click anywhere in the word D. None of these

[LD Typist Kerala Water authority 2013]

➢ To close a document, press

A. Ctrl +N B. Ctrl +W

C. Ctrl +C D. Ctrl +O

[Stenographer -Drugs and Pharmaceuticals 2014

➢ Ctrl +S is the shortcut key to save a document What is the shortcut key for 'Save as’?

A. Ctrl +Shift +S B. Ctrl +S

C. F11 D. F12

➢ Ctrl + N is used:

A. Save document B. Open document

C. Close document D. New document

➢ The key used to move the cursor by a fixed number of spaces is the

A. Backspace key B. Tab key

C. Alt key D. Shift key

➢ In an MS Word 2007 software :

(i) Smallest default font size = 8

(ii) Largest default font size = 78

Select the correct option:

(A) (i) is true and (ii) is false
(B) (i) is false and (ii) is true
(C) Both (i) and (ii) are true
(D) Both (i) and (ii) are false

➢ Measurement Unit for Fonts ?

• In Points • In Centimeters • In pixels •In Megapixels

➢ In MS word, where the close button is located?

Top left
Top right
Bottom left
Bottom right

➢ Which function key is used for selecting work help

a) F1 b) F2 c) F10 d) F7
➢ Super Script and Sub script available in which group?
A. Paragraph Group B. Font Group C. Clipboard Group D. Styles Group
➢ Which of the following features in Microsoft Word 2007 provides users with more control over how
content is displayed or functions when pasted from the clipboard?
a) AutoFormat b. b) AutoCorrect c. c) Paste Special d. d) Format Painter

➢ Which keyboard shortcut in Microsoft Word 2007 is used to convert selected text to uppercase
letters?

a) Ctrl + U b) Ctrl + Shift + A c) Ctrl + Shift + U d) Ctrl + A

➢ Which alignment option aligns text to the left margin in Microsoft Word 2007?

a)Center b) Justify c) Right d) Left

➢ What does the "Justify" alignment option do in Word?

a) Aligns text to both left and right margins

b) Centers the text horizontally on the page
c) Aligns text to the right margin
d) Aligns text to the left margin

➢ Which alignment option in Word 2007 is used to center text horizontally between the left and right
margins?
a) Justify b) Center c) Left d) Right

➢ By default, MS word uses … template

A. Normal B. elegant C. professional D. contemporary

➢ Which option in Microsoft Word 2007 is used to display or conceal paragraph marks and other
formatting symbols?
 View/Hide Format/Show Show/Hide Toggle/Format

➢ To create a new paragraph you press :

Enter key Tab key Home Key Ctrl +Enter

[Steno Typist Gr.II-2013]

➢ Whether you go by the default margin setting or choose a new setting, in both cases you need not
press the....... after the end of each line.
A. Enter Key# B. Tab Key C. Delete Key D. Spacebar [Steno Typist Gr.II-2013]

➢ Ctrl +S is the shortcut key to save a document What is the shortcut key for 'Save as’?
A. Ctrl +Shift +S B. Ctrl +S C. F11 D. F12 [LD Typist Kerala Water authority 2013]

➢ Which of the following shortcut key is used for deleting the select 1 item permanently without
placing the item in the Recycle Bin?
A. Alt + Delete B. Ctrl + Delete C. Shift + Delete D. None of these

➢ What shortcut key is used to save the document?

A. Ctrl+F4 B. Shift+F6 C. Shift+F10 D. Shift+F12

INSERT TAB
PAGES

Cover Page:

➢ The cover page option is used to add a front page to documents such as magazines or articles.
➢ To insert a cover page, go to the "Insert" tab and select "Cover Page." A predefined cover page
layout will be added to your document.
Blank Page:
Inserts a new empty page at the cursor's location.

Page Break:
Moves content after the cursor to the next page.

TABLES

To create a table in Microsoft Word 2007:

1. Insert Tab: Click "Insert."

2. Table Option: Click "Table" and select the desired number of rows and columns from the grid.
3. Insert: Click to place the table in your document.
 Default number of columns - 5
Default number of Rows – 2
Max number of Columns- 63
Max number of Rows- 32767

When working with tables in Microsoft Word, you have several options for adjusting the column width:

1. Fixed Column Width:

o This option sets a specific width for each column in the table. The columns will not
change size, even if the content within them is too large or too small.
2. AutoFit to Contents:
o This option automatically adjusts the column width based on the content within the cells.
The width changes to accommodate the longest item in each column, ensuring that all
content is visible without any extra space.
3. AutoFit to Window:
o This option adjusts the table's width to match the width of the window or page. The
columns are resized proportionally to fill the available space, making the table align with
the document's margins or the window's width.

To move between cells in a table, press the Tab key. To avoid creating a new line, make sure not to
press Enter.
 When we insert a table, we got the following tabs
1. design 2. layout 3. Format 4. Table
A) 1 only B) 2 only C) 1 and 2 d) 1, 2 and 3

Illustration

The Illustrations group in office word

2007 allows you to add visual elements to
your documents. It includes:

1. Picture: Insert images from your

computer.
2. Clip Art: Add pre-made images or
animations.
3. Shapes: Use basic shapes like circles and arrows.
4. SmartArt: Create diagrams and graphics with text.
5. Chart: Create various types of charts to display data visually.

Picture

In Word 2007, inserting pictures is simple and versatile:

Click "Insert" > "Picture" to add images from your computer. ( Alt N->P)

Wrap text - Change the way that text wrap around the objects
 CLIP ART

Clip Art in Word 2007 is a digital art gallery , containing a collection of cartoon and computer-
generated images, which includes a wide range of commonly needed icons and pictures.

PYQ – Which option helps include movies and sounds in a word Document- Clipart
PYQ -Digital art gallery of word 2007 – Clipart

Picture Formats Supporting Clip Art:

Bitmap Formats:

1. TIFF (Tagged Image File Format)

2. TGA (Truevision Graphics Adapter)
3. GIF (Graphics Interchange Format)
4. JPEG (Joint Photographic Experts Group)
5. PNG (Portable Network Graphics)

Vector Image Formats:

6. WMF (Windows Metafile)

7. EPS (Encapsulated PostScript)
8. SVG (Scalable Vector Graphics)

Shapes in Word 2007:

The Shapes menu in Word 2007 provides various options to enhance your document's visual appeal. You
can choose from a wide range of shapes like lines, arrows, and callouts.

Additionally, you can apply 3D effects to add depth and make shapes stand out.

SmartArt

SmartArt graphics provide a visual way to represent information and ideas. You can choose from
various layouts, such as organization charts, lists, cycles, and pyramids, under the "Insert" tab.
Customize these graphics by adding text, rearranging shapes, and adjusting colors and styles to suit your
document's theme.

List: Presents items in a list format.

Process: Displays steps in a sequence.
Cycle: Represents a repeating process.
Hierarchy: Shows levels of importance, like
organizational charts.
Pyramid: Illustrates a hierarchical structure.
Matrix: Shows relationships between elements.
Charts:
Charts are used to present numerical data visually, making it easy to read and compare information.
PYQ – Illustrate and Compare data in Word is done by- charts

In Word 2007, you can create various types of charts to

display data visually:

1. Column Chart: Vertical bars for comparing

values.
2. Line Chart: Lines to show trends over time.
3. Pie Chart: Slices of a circle to show proportions.
4. Bar Chart: Horizontal bars for comparing
categories.
5. Area Chart: Filled areas under lines to show
volume.
6. Scatter Chart: Dots to show relationships
between variables.
7. Stock Chart: Represents financial data like stock prices.
8. Surface Chart: 3D representation for finding optimal data combinations.
9. Doughnut Chart: Similar to pie charts, but can show multiple data series.
10. Bubble Chart: Shows relationships with bubbles of varying sizes
11. Radar Chart: Shows data on a circular grid with multiple axes, useful for comparing variables

❖ The Illustrations group includes five commands These include:

1. Picture
2. Clip Art
3. Shapes
4. Word Art
5. Chart

A. All are true

B. All are true except 1
C. All are true except 3
D. All are true except 4
 (word art SmartArt )

❖ To insert Picture From illustration which of the following commands are using?
A. Ctrl N->P
B. Alt N->F
C. Alt N->M
D. Alt N->P(Ans)

❖ Change the way that text fit around the objects

A. Drop cap
B. Text wrapping (Ans)
C. Smart Art
D. Word Art

❖ Which of the following are true

I. Digital art gallery of word 2007 – Clip art
II. Which option helps include movies and sounds in a word Document –Smart Art
III. visual representation of your information and ideas – Clip art
A. I ,II are True III false
B. I ,III are True II false
C. I is True II,III are false (Ans)
D. II is True I,III are false

❖ Expand PNG ?
A. Port network graphics
B. Portable network graph
C. Portable network game image
D. Portable network graphics (Ans)

❖ Shows levels of importance or priority, often used for illustrating

organizational structures or decision trees?
 A. Process
B. Hierarchy (Ans)
C. Cycle
D. pyramid

❖ Which feature is used to modify the shape of the text in MS

word?
A. Clip art
B. Word Art
C. Smart Art
D. Hyperlink

❖ Which is used to insert arrows and flowchart symbols in MS

word?
A. Insert-Table
B. Insert-Clip art
C. Insert-Shapes(Ans)
D. Insert-Symbol

❖ In MS word, which tab is next to the home tab?

A. View
B. Insert (Ans)
C. Review
D. Mailing

❖ In MS word, which group is used to insert a picture/clip art?

 A. Table
B. Merge
C. Pages
D. Illustrations(Ans)

❖ How do you reset the highlighted text to the default font?

A. Ctrl +F
B. Ctrl + spacebar (Ans)
C. Shift +spacebar
D. Alt +Shift +Spacebar

❖ When Ctrl +home is pressed, cursor moves to the beginning

of……
A. line
B. word
C. document(Ans)
D. Paragraph

❖ Which moves the cursor to the beginning of paragraph?

A. Alt +up arrow
B. Ctrl +up arrow (Ans)
C. End +up arrow
D. Shift +up arrow

❖ What is the shape of the mouse pointer when drawing a

tables?
a. Pencil
b. White pointing arrow
c. Black pointing arrow
d. Black plus
❖ Cannot perform one of the following from Quick access
toolbar
a. Save
b. Quick Print
c. E-mail
d. Save as

❖ The collection of graphics used to organize and visually

communicate Information within a document is called
a. WordArt
b. ClipArt
c. SmartArt
d. None of these

❖ Can clip art in Word 2007 be rotated?

a) Yes, by using the rotation handle on the image (Ans)
b) No, clip art cannot be rotated in Word 2007
c) Only if you have a specific rotation plugin installed
d) Only if you convert the document to a different file format

❖ What is the maximum number of clip art images you can

insert in a Word 2007 document?
a) Unlimited
b) 10
c) 50
d) 100

❖ Which file formats does clip art in Word 2007 support?

 a) JPEG and PNG
b) TXT and DOCX
c) PDF and GIF
d) MP3 and WAV

❖ What is clip art in Microsoft Word 2007?

a) A feature to edit text
b) A collection of pre-made images and graphics
c) A tool to create tables
d) A function to create charts