1.

Common tasks
Ctrl+Shift+Space Create a nonbreaking space
Ctrl+- (Hyphen) Create a nonbreaking hyphen
Ctrl+B Make letters bold
Ctrl+I Make letters italic
Ctrl+U Make letters underline
Ctrl+Shift+< Decrease font size one value
Ctrl+Shift+> Increase font size one value
Ctrl+[ Increase the font size by 1 point.
Ctrl+] Decrease the font size by 1 point.
Ctrl+Space Remove paragraph or character formatting.
Ctrl+C Copy the selected text or object.
Ctrl+X Cut the selected text or object.
Ctrl+V Paste text or an object.
Ctrl+Alt+V Paste special
Ctrl+Shift+V Paste formatting only
Ctrl+Z Undo the last action.
Ctrl+Y Redo the last action.
Ctrl+Shift+G Open the Word Count dialog box.

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2. Working with documents: Create, view, and save documents

Create a new document of the same type as the current or
Ctrl+N
most recent document.
Ctrl+O Open a document.
Ctrl+W Close a document.
Alt+Ctrl+S Split the document window.
Alt+Shift+
Remove the document window split.
C
Ctrl+S Save a document.
Create a new document of the same type as the current or
Ctrl+N
most recent document.
Ctrl+O Open a document.
Ctrl+W Close a document.
Alt+Ctrl+S Split the document window.
Alt+Shift+
Remove the document window split.
C
Ctrl+S Save a document.
Create a new document of the same type as the current or
Ctrl+N
most recent document.
Ctrl+O Open a document.
Ctrl+W Close a document.
Alt+Ctrl+S Split the document window.
Alt+Shift+
Remove the document window split.
C
Ctrl+S Save a document.

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3. Working with documents: Find, replace, and browse through

text
Ctrl+F Find text, formatting, and special items.
Alt+Ctrl+Y Repeat find (after closing Find and Replace window).
Ctrl+H Replace text, specific formatting, and special items.
Go to a page, bookmark, footnote, table, comment,
Ctrl+G
graphic, or other location.
Alt+Ctrl+Z Switch between the last four places that you have edited.
Open a list of browse options. Press the arrow keys to
Alt+Ctrl+Hom
select an option, and then press ENTER to browse
e
through a document by using the selected option.

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4. Working with documents: Switch to another view

Ctrl+Page Up Move to the previous edit location.
Ctrl+Page Down Move to the next edit location.
Alt+Ctrl+P Switch to Print Layout view.
Alt+Ctrl+O Switch to Outline view.
Alt+Ctrl+N Switch to Draft view.

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5. Working with documents: Outline view

Alt+Shift+Arrow Left Promote a paragraph.
Alt+Shift+Arrow Right Demote a paragraph.
Ctrl+Shift+N Demote to body text.
Alt+Shift+Arrow Up Move selected paragraphs up.
Alt+Shift+Arrow Down Move selected paragraphs down.
Alt+Shift+[+ (Plus Sign) Expand text under a heading.
Alt+Shift+- (Minus Sign) Collapse text under a heading.
Expand or collapse all text or
Alt+Shift+A
headings.
The slash (/) key on the numeric
Hide or display character formatting.
keypad
Show the first line of body text or all
Alt+Shift+L
body text.
Show all headings with the Heading 1
Alt+Shift+1
style.
Alt+Shift+N Show all headings up to Heading n.
Ctrl+Tab Insert a tab character.

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6. Working with documents: Print and preview documents

Ctrl+P Print a document.
Alt+Ctrl+I Switch in or out of print preview.
arrow up, arrow down, arrow left, Move around the preview page when
arrow right zoomed in.
Move by one preview page when
Page Up/Page Down
zoomed out.
 Move to the first preview page when
Ctrl+Home
zoomed out.
Move to the last preview page when
Ctrl+End
zoomed out.

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7. Working with documents: Review documents

Alt+Ctrl+M Insert a comment.
Ctrl+Shift+E Turn change tracking on or off.
Alt+Shift+C Close the Reviewing Pane if it is open.

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8. Working with documents: Full Screen Reading view

Home Go to beginning of document.
End Go to end of document.
n, enter Go to page n.
Esc Exit reading layout view.

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9. Working with documents: References, footnotes, and endnotes

Alt+Shift+O Mark a table of contents entry.
Alt+Shift+I Mark a table of authorities entry (citation).
Alt+Shift+X Mark an index entry.
Alt+Ctrl+F Insert a footnote.
Alt+Ctrl+ Insert an endnote.

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10. Working with documents: Work with Web pages

Ctrl+K Insert a hyperlink.
Alt+Arrow Left Go back one page.
Alt+Arrow Right Go forward one page.
F9 Refresh.

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11. Edit and move text and graphics: Delete text and graphics
Backspace Delete one character to the left.
Ctrl+Backspace Delete one word to the left.
Delete Delete one character to the right.
Ctrl+Delete Delete one word to the right.
Ctrl+X Cut selected text to the Office Clipboard.
Ctrl+Z Undo the last action.
Ctrl+F3 Cut to the Spike.

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12. Edit and move text and graphics: Copy and move text and
graphics
Press alt+h to move to the
home tab, and then press Open the Office Clipboard
F,O.
Copy selected text or graphics to the Office
Ctrl+C
Clipboard.
Cut selected text or graphics to the Office
Ctrl+X
Clipboard.
Paste the most recent addition to the Office
Ctrl+V
Clipboard.
f2 (then move the cursor
Move text or graphics once.
and press enter)
Shift+f2 (then move the
Copy text or graphics once.
cursor and press enter)
When text or an object is selected, open the
Alt+F3
Create New Building Block dialog box.
Shift+f10 When the building block — for example, a
SmartArt graphic — is selected, display the
 shortcut menu that is associated with it.
Ctrl+F3 Cut to the Spike.
Ctrl+Shift+F3 Paste the Spike contents.
Copy the header or footer used in the
Alt+Shift+R
previous section of the document.

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13. Edit and move text and graphics: Insert special characters
Ctrl+F9 A field
Shift+Enter A line break
Ctrl+Enter A page break
Ctrl+Shift+Enter A column break
Alt+Ctrl+- (Minus Sign) An em dash
Ctrl+- (Minus Sign) An en dash
Ctrl+- (Hyphen) An optional hyphen
A nonbreaking
Ctrl+Shift+- (Hyphen)
hyphen
A nonbreaking
Ctrl+Shift+Space
space
The copyright
Alt+Ctrl+C
symbol
The registered
Alt+Ctrl+R
trademark symbol
The trademark
Alt+Ctrl+T
symbol
Alt+Ctrl+. (Period) An ellipsis
enter (after you type the first few characters of the
AutoText entry name and when the ScreenTip An AutoText entry
appears)

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14. Edit and move text and graphics: Insert characters by using
 character codes
Insert the Unicode character for the specified Unicode
The character (hexadecimal) character code. For example, to insert
code, alt+X the euro currency symbol ( ), type 20AC, and then
hold down ALT and press X.
Find out the Unicode character code for the selected
Alt+X
character
Insert the ANSI character for the specified ANSI
Alt+the character
(decimal) character code. For example, to insert the
code (on the
euro currency symbol, hold down ALT and press
numeric keypad)
0128 on the numeric keypad.

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15. Edit and move text and graphics: Extend a selection

F8 Turn extend mode on.
Select the nearest
f8, and then press arrow left /Arrow Right
character.
f8 (press once to select a word, twice to select a Increase the size of a
sentence, and so on) selection.
Reduce the size of a
Shift+F8
selection.
Esc Turn extend mode off.
Extend a selection one
Shift+Arrow Right
character to the right.
Extend a selection one
Shift+Arrow Left
character to the left.
Extend a selection to
Ctrl+Shift+Arrow Right
the end of a word.
Extend a selection to
Ctrl+Shift+Arrow Left the beginning of a
word.
Extend a selection to
Shift+End
the end of a line.
 Extend a selection to
Shift+Home
the beginning of a line.
Extend a selection one
Shift+Arrow Down
line down.
Extend a selection one
Shift+Arrow Up
line up.
Extend a selection to
Ctrl+Shift+Arrow Down
the end of a paragraph.
Extend a selection to
Ctrl+Shift+Arrow Up the beginning of a
paragraph.
Extend a selection one
Shift+Page Down
screen down.
Extend a selection one
Shift+Page Up
screen up.
Extend a selection to
Ctrl+Shift+Home the beginning of a
document.
Extend a selection to
Ctrl+Shift+End
the end of a document.
Extend a selection to
Alt+Ctrl+Shift+Page Down
the end of a window.
Extend a selection to
Ctrl+A include the entire
document.
Ctrl+Shift+f8, and then use the arrow up, arrow
Select a vertical block
down, arrow left, arrow right; press esc to
of text.
cancel selection mode
Extend a selection to a
F8+arrow up, arrow down, arrow left, arrow
specific location in a
right; press esc to cancel selection mode
document.

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 16. Edit and move text and graphics: Select text and graphics in a
table
Select the next
Tab
cell's contents.
Select the
Shift+Tab preceding cell's
contents.
Extend a selection
Hold down shift and press an arrow key repeatedly
to adjacent cells.
Shift+Alt+page down with cursor in columns top
Select a column.
cell
Shift+Alt+page up with cursor in columns top cell Select a column.
Ctrl+Shift+f8, and then use the arrow up, arrow
Extend a selection
down, arrow left, arrow right; press esc to cancel
(or block).
selection mode
Select an entire
Alt+5 on the numeric keypad (with num lock off)
table.

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17. Edit and move text and graphics: Move through your document
Arrow Left One character to the left
Arrow Right One character to the right
Ctrl+Arrow Left One word to the left
Ctrl+Arrow Right One word to the right
Ctrl+Arrow Up One paragraph up
Ctrl+Arrow
One paragraph down
Down
Shift+Tab One cell to the left (in a table)
Tab One cell to the right (in a table)
Arrow Up Up one line
Arrow Down Down one line
End To the end of a line
Home To the beginning of a line
Alt+Ctrl+Page
To the top of the window
Up
Alt+Ctrl+Page
To the end of the window
Down
Page Up Up one screen (scrolling)
Page Down Down one screen (scrolling)
Ctrl+Page Down To the top of the next page
Ctrl+Page Up To the top of the previous page
Ctrl+End To the end of a document
Ctrl+Home To the beginning of a document
Shift+F5 To a previous revision
After opening a document, to the location you were
Shift+F5
working in when the document was last closed

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18. Edit and move text and graphics: Move around in a table
Tab To the next cell in a row
Shift+Tab To the previous cell in a row
Alt+Home To the first cell in a row
Alt+End To the last cell in a row
Alt+Page Up To the first cell in a column
Alt+Page Down To the last cell in a column
Arrow Up To the previous row
Arrow Down To the next row
Alt+Shift+Arrow Up One row up
Alt+Shift+Arrow Down One row down

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19. Edit and move text and graphics: Insert paragraphs and tab
characters in a table
Enter New paragraphs in a cell
Ctrl+Tab Tab characters in a cell

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20. Character and paragraph formatting Copy formatting

Ctrl+Shift+C Copy formatting from text.
Ctrl+Shift+V Apply copied formatting to text.

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21. Character and paragraph formatting Change or resize the font

Ctrl+Shift+F Open the Font dialog box to change the font.
Ctrl+Shift+< Decrease font size one value
Ctrl+Shift+> Increase font size one value
Ctrl+[ Increase the font size by 1 point.
Ctrl+] Decrease the font size by 1 point.

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22. Character and paragraph formatting Apply character formats

Open the Font dialog box to change the
Ctrl+D
formatting of characters.
Shift+F3 Change the case of letters.
Ctrl+Shift+A Format all letters as capitals.
Ctrl+B Apply bold formatting.
Ctrl+U Apply an underline.
Ctrl+Shift+W Underline words but not spaces.
Ctrl+Shift+D Double-underline text.
Ctrl+Shift+H Apply hidden text formatting.
Ctrl+I Apply italic formatting.
Ctrl+Shift+K Format letters as small capitals.
Ctrl+= Apply subscript formatting (automatic spacing).
Ctrl+Shift+[+ (Plus
Apply superscript formatting (automatic spacing).
Sign)
Ctrl+Space Remove manual character formatting.
Ctrl+Shift+Q Change the selection to the Symbol font.

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23. Character and paragraph formatting View and copy text

formats
Display nonprinting characters. *
Ctrl+Shift+*
on numeric keyboard will not work
Shift+f1 (then click the text with the
Review text formatting.
formatting you want to review)
Ctrl+Shift+C Copy formats.
Ctrl+Shift+V Paste formats.

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24. Character and paragraph formatting Set the line spacing

Ctrl+1 Single-space lines.
Ctrl+2 Double-space lines.
Ctrl+5 Set 1.5-line spacing.
Ctrl+0 (zero)Add or remove one line space preceding a paragraph.

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25. Character and paragraph formatting Align paragraphs

Ctrl+E Switch a paragraph between centered and left-aligned.
Ctrl+J Switch a paragraph between justified and left-aligned.
Ctrl+R Switch a paragraph between right-aligned and left-aligned.
Ctrl+L Left align a paragraph.
Ctrl+M Indent a paragraph from the left.
Ctrl+Shift+
Remove a paragraph indent from the left.
M
Ctrl+T Create a hanging indent.
Ctrl+Shift+T Reduce a hanging indent.
Ctrl+Q Remove paragraph formatting.

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26. Character and paragraph formatting Apply paragraph styles

Ctrl+Shift+S Open Apply Styles task pane.
Alt+Ctrl+Shift+S Open Styles task pane.
Alt+Ctrl+K Start AutoFormat.
Ctrl+Shift+N Apply the Normal style.
Alt+Ctrl+1 Apply the Heading 1 style.
Alt+Ctrl+2 Apply the Heading 2 style.
Alt+Ctrl+3 Apply the Heading 3 style.

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27. Mail merge and fields: Perform a mail merge

Alt+Shift+K Preview a mail merge.
Alt+Shift+N Merge a document.
Alt+Shift+M Print the merged document.
Alt+Shift+E Edit a mail-merge data document.
Alt+Shift+F Insert a merge field.

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28. Mail merge and fields: Work with fields

Alt+Shift+D Insert a DATE field.
Alt+Ctrl+L Insert a LISTNUM field.
Alt+Shift+P Insert a PAGE field.
Alt+Shift+T Insert a TIME field.
Ctrl+F9 Insert an empty field.
Update linked information in a Microsoft Office Word
Ctrl+Shift+F7
source document.
F9 Update selected fields.
Ctrl+Shift+F9 Unlink a field.
Shift+F9 Switch between a selected field code and its result.
Alt+F9 Switch between all field codes and their results.
Run GOTOBUTTON or MACROBUTTON from the
Alt+Shift+F9
field that displays the field results.
F11 Go to the next field.
Shift+F11 Go to the previous field.
Ctrl+F11 Lock a field.
Ctrl+Shift+F11 Unlock a field.

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29. Function key reference: Function keys

F1 Get Help or visit Microsoft Office Online.
F2 Move text or graphics.
F4 Repeat the last action.
F5 Choose the Go To command (Home tab).
F6 Go to the next pane or frame.
F7 Choose the Spelling command (Review tab).
F8 Extend a selection.
F9 Update the selected fields.
F1
Show KeyTips.
0
F1
Go to the next field.
1
F1
Choose the Save As command (Microsoft Office Button ).
2

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30. Function key reference: SHIFT+Function key

Shift+F1 Start context-sensitive Help or reveal formatting.
Shift+F2 Copy text.
Shift+F3 Change the case of letters.
Shift+F4 Repeat a Find or Go To action.
Shift+F5 Move to the last change.
Shift+F6 Go to the previous pane or frame (after pressing F6).
Choose the Thesaurus command (Review tab, Proofing
Shift+F7
group).
Shift+F8 Shrink a selection.
Shift+F9 Switch between a field code and its result.
Shift+F1
Display a shortcut menu.
0
Shift+F1
Go to the previous field.
1
Shift+F1
Choose the Save command (Microsoft Office Button ).
2

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31. Function key reference: CTRL+Function key

Choose the Print Preview command (Microsoft Office
Ctrl+F2
Button ).
Ctrl+F3 Cut to the Spike.
Ctrl+F4 Close the window.
Ctrl+F6 Go to the next window.
Ctrl+F9 Insert an empty field.
Ctrl+F1
Maximize the document window.
0
Ctrl+F1
Lock a field.
1
Ctrl+F1
Choose the Open command (Microsoft Office Button ).
2

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32. Function key reference: CTRL+SHIFT+Function key

Ctrl+Shift+F3 Insert the contents of the Spike.
Ctrl+Shift+F5 Edit a bookmark.
Ctrl+Shift+F6 Go to the previous window.
Update linked information in an Office Word
Ctrl+Shift+F7
2007 source document.
Ctrl+Shift+f8, and
Extend a selection or block.
arrow keys
Ctrl+Shift+F9 Unlink a field.
Ctrl+Shift+F11 Unlock a field.
Choose the Print command (Microsoft Office
Ctrl+Shift+F12
Button ).

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33. Function key reference: ALT+Function key

Alt+F1 Go to the next field.
Alt+F3 Create a new Building Block.
Alt+F4 Exit Office Word 2007.
Alt+F5 Restore the program window size.
Move from an open dialog box back to the document, for dialog
Alt+F6
boxes such as Find and Replace that support this behavior.
Alt+F7 Find the next misspelling or grammatical error.
Alt+F8 Run a macro.
Alt+F9 Switch between all field codes and their results.
Alt+f10 Maximize the program window.
Alt+F11Display Microsoft Visual Basic code.

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34. Function key reference: ALT+SHIFT+Function key

Alt+Shift+F1 Go to the previous field.
Alt+Shift+F2 Choose the Save command (Microsoft Office Button ).
Alt+Shift+F7 Display the Research task pane.
Run GOTOBUTTON or MACROBUTTON from the
Alt+Shift+F9
field that displays the field results.
Alt+Shift+F10 Display a menu or message for a smart tag.
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35. Function key reference: CTRL+ALT+Function key

Ctrl+Alt+F
Display Microsoft System Information.
1
Ctrl+Alt+F
Choose the Open command (Microsoft Office Button ).
2