Job Application Format (Letter of Application + Resume)

Word Limit: 120-150 words for the Letter of Application (Resume is generally not included in this count but
should be concise).

Part 1: The Letter of Application: This is a formal letter.

Format:

[Sender's Address]

(Your Address)

[City, Pin Code]

[Date]

(e.g., 1st July, 2025)

[The Designation of the Receiver]

(e.g., The Principal / The Human Resources Manager)

[Name of the Institution/Company]

[Address of the Institution/Company]

[City, Pin Code]

Subject: Application for the post of [Name of the Post]

Dear Sir/Madam,

Paragraph 1: Introduction & Reference

This is in response to your advertisement published in [Name of Newspaper/Source] on [Date of

Paragraph 2: Suitability & Qualifications

I am a [mention relevant qualification, e.g., graduate/post-graduate] with [mention relevant experience, e.g.,
'no prior experience but a keen interest' or 'X years of experience in...']. My academic record has been
consistently good, and I possess the necessary [mention key skills relevant to the job, e.g., communication
skills, organisational skills, technical proficiency]. I am confident that my skills and dedication align perfectly
with the requirements of this position/your esteemed organisation.

Paragraph 3: Conclusion & Call to Action (I assure you of my sincere hard work and dedication if given an
opportunity to serve your institution/company. I am enclosing my detailed resume for your kind perusal and
consideration. I would be grateful if you could grant me an opportunity for an interview at your earliest
convenience.)

Thanking you,

Yours faithfully,

[Your Full Name]

Part 2: The Resume / Bio-data / Curriculum Vitae (CV)

This is attached with the letter.

**Should be in a box

**Should be written within 1 page

**information should be fictional (name, father’s name, contact number, etc)

Format:

RESUME / BIO-DATA / CURRICULUM VITAE

1. Personal Details:

* Name: [Your Full Name]

* Father's Name: [Your Father's Name]

* Date of Birth: [DD/MM/YYYY]

* Address: [Your Address, City, Pin Code]

* Contact No.: [Your Mobile Number]

* Email ID: [Your Email Address]

* Nationality: Indian

* Marital Status: [Single/Married] (Optional, include if common for job type)

2. Educational Qualifications:

| Examination | Board/University | Year of Passing | Percentage/CGPA |

| :---------- | :--------------- | :-------------- | :-------------- |

| [Latest Degree/Class] | [Board/University Name] | [Year] | [Percentage/CGPA] |

| [Previous Class] | [Board/University Name] | [Year] | [Percentage/CGPA] |

| [e.g., Class XII] | [CBSE] | [Year of Passing Class XII] | [Percentage/CGPA] |

| [e.g., Class X] | [CBSE] | [Year of Passing Class X] | [Percentage/CGPA] |

[Designation], [Company/Organisation Name], [Duration - e.g., May 2024 - July 2024]

[Briefly describe 1-2 key responsibilities/achievements relevant to the job]

4. Skills:

[Relevant skills, e.g., Excellent Communication Skills (Verbal & Written)]

[Proficiency in MS Office (Word, Excel, PowerPoint)]

[Team Leadership / Problem Solving / Creativity / Specific technical skills]

5. Achievements (Optional, if relevant to job/personality):

[e.g., Head Boy/Girl of School, Participated in National Debate Competition, Scored 90% in CBSE Class XII]

• Example Job Application (For a Trainee Teacher Post):

Imagine the advertisement appeared in 'The Telegraph' on 28th June, 2025.

Answer:

B-21, Green Park

Siliguri, West Bengal

734001

1st July, 2025

The Principal

Springdale Public School

Sevoke Road

Siliguri, West Bengal

734001

Subject: Application for the post of Trainee Teacher (English)

Dear Sir/Madam,
This is in response to your advertisement published in 'The Telegraph' on 28th June, 2025, inviting
applications for the post of Trainee Teacher (English). I wish to offer my candidature for the same with great
enthusiasm.

I am a recent Class XII graduate from St. Michael's School, Siliguri, with a strong academic record, securing
95% in English in my CBSE Board exams. Although I have no formal teaching experience, I have actively
tutored junior students and possess excellent communication and interpersonal skills, along with a genuine
passion for teaching. I am confident I can contribute positively to your esteemed institution.

I assure you of my sincere hard work and dedication if given an opportunity to serve your school. I am
enclosing my detailed resume for your kind perusal and consideration. I would be grateful if you could grant
me an opportunity for an interview at your earliest convenience.

Thanking you,

Yours faithfully,

Rohan Sharma

Encl: Resume/Bio-data
 RESUME

1. Personal Details:

Name: Rohan Sharma

Father's Name: Mr. Alok Sharma

Date of Birth: 15th March, 2007

Address: B-21, Green Park, Siliguri, West Bengal - 734001

Contact No.: 98XXXXXXXX

Email ID: rohansharma@email.com

Nationality: Indian

Marital Status: Single

2. Educational Qualifications:

| Examination | Board/University | Year of Passing | Percentage/CGPA |

| :---------- | :--------------- | :-------------- | :-------------- |

| Class XII | CBSE | 2025 | 95% (English), 92% (Overall) |

| Class X | CBSE | 2023 | 93% |

3. Work Experience:

Volunteer Tutor, Neighbourhood Learning Centre, Siliguri (Feb 2024 - May 2025)

Assisted Class VII-IX students with English homework and concepts.

4. Skills:

Excellent Communication Skills (Verbal & Written)

Proficiency in MS Word and PowerPoint

Strong Organizational and Planning Abilities

Highly Adaptable and Eager to Learn

5. Achievements:

Recipient of 'Best Debater' award, Inter-School Debate Competition (2024).

Editor of School Magazine (2023-2025).