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Accouting App Python

The document outlines the development of a double-entry accounting desktop application in Python, replicating the functionality of the existing React web application 'FinAccel Ledger Nexus'. It details technical requirements, project structure, core functionalities, GUI design, development phases, and success criteria, emphasizing the use of PyQt6, SQLite3, and various data processing libraries. The application aims to provide a professional-grade accounting system with features such as user management, financial reporting, and payroll management.

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Usman Zafar
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0% found this document useful (0 votes)
0 views13 pages

Accouting App Python

The document outlines the development of a double-entry accounting desktop application in Python, replicating the functionality of the existing React web application 'FinAccel Ledger Nexus'. It details technical requirements, project structure, core functionalities, GUI design, development phases, and success criteria, emphasizing the use of PyQt6, SQLite3, and various data processing libraries. The application aims to provide a professional-grade accounting system with features such as user management, financial reporting, and payroll management.

Uploaded by

Usman Zafar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Python Desktop Double-Entry Accounting System Development Prompt

Project Overview

Develop a comprehensive double-entry accounting desktop application in


Python that replicates all functionality of the existing React web
application "FinAccel Ledger Nexus". The application should be a
professional-grade accounting system with a modern GUI interface.

Technical Requirements

Core Technologies

 GUI Framework: PyQt6 or Tkinter (PyQt6 recommended for modern


appearance)

 Database: SQLite3 for local data storage

 Data Processing: pandas for data manipulation and analysis

 Reporting: matplotlib/plotly for charts, reportlab for PDF generation

 File Handling: openpyxl for Excel export/import, csv module for CSV
operations

 Validation: Custom validation classes for double-entry rules

Project Structure

finaccel_desktop/

├── main.py # Application entry point

├── config/

│ ├── __init__.py

│ ├── database.py # Database configuration

│ └── settings.py # Application settings

├── models/

│ ├── __init__.py

│ ├── account.py # Account data model

│ ├── voucher.py # Voucher and entry models

│ ├── employee.py # Employee and payroll models

│ └── company.py # Company settings model

├── database/

│ ├── __init__.py
│ ├── connection.py # Database connection manager

│ ├── migrations.py # Database schema setup

│ └── queries.py # SQL query definitions

├── gui/

│ ├── __init__.py

│ ├── main_window.py # Main application window

│ ├── login_dialog.py # Login authentication

│ ├── dashboard.py # Dashboard with widgets

│ ├── accounts/

│ │ ├── chart_of_accounts.py

│ │ ├── account_dialog.py

│ │ └── account_import_export.py

│ ├── vouchers/

│ │ ├── voucher_posting.py

│ │ ├── journal_ledger.py

│ │ └── voucher_dialog.py

│ ├── reports/

│ │ ├── trial_balance.py

│ │ ├── balance_sheet.py

│ │ ├── income_statement.py

│ │ ├── cash_flow.py

│ │ └── financial_reports.py

│ ├── payroll/

│ │ ├── payroll_management.py

│ │ ├── employee_dialog.py

│ │ └── payroll_processing.py

│ └── settings/

│ ├── company_settings.py

│ ├── user_preferences.py
│ ├── security_settings.py

│ └── backup_restore.py

├── utils/

│ ├── __init__.py

│ ├── accounting_utils.py # Double-entry validation

│ ├── format_utils.py # Currency and date formatting

│ ├── export_utils.py # PDF/Excel export functions

│ └── validators.py # Input validation

├── resources/

│ ├── icons/ # Application icons

│ ├── stylesheets/ # CSS-like styling

│ └── templates/ # Report templates

└── tests/

├── __init__.py

├── test_models.py

├── test_accounting.py

└── test_gui.py

Data Models

Account Model

class Account:

def __init__(self):

self.id = None

self.code = ""

self.name = ""

self.type = "" # Asset, Liability, Equity, Revenue, Expense

self.category = ""

self.balance = 0.0

self.is_active = True

self.parent_id = None
self.created_date = None

self.updated_date = None

Voucher and Entry Models

class Voucher:

def __init__(self):

self.id = None

self.date = None

self.voucher_type = "" # Journal, Payment, Receipt, Sales, Purchase

self.voucher_number = ""

self.description = ""

self.entries = []

self.total_debit = 0.0

self.total_credit = 0.0

self.is_balanced = False

self.created_by = ""

self.created_date = None

class VoucherEntry:

def __init__(self):

self.id = None

self.voucher_id = None

self.account_id = None

self.account_name = ""

self.description = ""

self.debit = 0.0

self.credit = 0.0

self.reference = ""

Employee and Payroll Models

class Employee:
def __init__(self):

self.id = None

self.name = ""

self.position = ""

self.salary = 0.0

self.start_date = None

self.is_active = True

class PayrollEntry:

def __init__(self):

self.id = None

self.employee_id = None

self.period = ""

self.basic_salary = 0.0

self.allowances = 0.0

self.deductions = 0.0

self.net_salary = 0.0

self.date_processed = None

Core Functionality Requirements

1. Authentication & User Management

 Login dialog with username/password

 User session management

 Role-based access control (if needed)

 Password security and encryption

2. Dashboard Features

 Key financial metrics display

 Recent transaction summary

 Quick action buttons

 Interactive charts showing:


 Monthly revenue trends

 Expense breakdown

 Asset/Liability trends

3. Chart of Accounts Management

 Hierarchical account structure

 Account creation, editing, deletion

 Account type validation (Asset, Liability, Equity, Revenue, Expense)

 Account code auto-generation

 CSV import/export functionality

 Account activation/deactivation

4. Voucher Posting System

 Multi-entry voucher creation

 Real-time double-entry validation

 Automatic voucher numbering

 Support for different voucher types:

 Journal entries

 Payment vouchers

 Receipt vouchers

 Sales vouchers

 Purchase vouchers

 Entry editing and deletion

 Balance verification before saving

5. Journal Ledger

 Comprehensive transaction listing

 Advanced filtering options:

 Date range

 Account selection

 Voucher type

 Search functionality
 Export capabilities

 Transaction drill-down details

6. Financial Reports

Trial Balance

 Real-time balance calculation

 Date-specific reporting

 Balance verification

 Export to PDF/Excel

Balance Sheet

 Standard balance sheet format

 Assets, Liabilities, and Equity sections

 Automatic balance verification

 Comparative period analysis

Income Statement

 Revenue and expense categorization

 Gross profit calculation

 Operating income analysis

 Net income determination

 Profit margin calculations

Cash Flow Statement

 Operating, Investing, Financing activities

 Indirect method calculation

 Net cash flow analysis

 Beginning and ending cash positions

7. Payroll Management

 Employee master data management

 Salary structure setup

 Automatic payroll calculation

 Allowances and deductions handling


 Payroll period processing

 Payroll history tracking

 Integration with accounting entries

8. Reports and Analytics

 Interactive charts and graphs

 Financial ratio analysis

 Trend analysis

 Custom report generation

 Automated report scheduling

 Multiple export formats (PDF, Excel, CSV)

9. Settings and Configuration

Company Settings

 Company information management

 Logo and branding

 Default account settings

 Fiscal year configuration

Accounting Settings

 Account numbering schemes

 Default accounts setup

 Currency settings

 Decimal precision

User Preferences

 Interface customization

 Default date formats

 Report preferences

 Language settings

Security Settings

 Password policies

 Session timeout
 Data encryption

 Access logging

Backup and Restore

 Database backup functionality

 Automated backup scheduling

 Data restore capabilities

 Export/import complete datasets

Technical Implementation Details

Database Schema

-- Accounts table

CREATE TABLE accounts (

id INTEGER PRIMARY KEY AUTOINCREMENT,

code VARCHAR(20) UNIQUE NOT NULL,

name VARCHAR(100) NOT NULL,

type VARCHAR(20) NOT NULL,

category VARCHAR(50),

balance DECIMAL(15,2) DEFAULT 0,

is_active BOOLEAN DEFAULT 1,

parent_id INTEGER,

created_date TIMESTAMP DEFAULT CURRENT_TIMESTAMP,

updated_date TIMESTAMP DEFAULT CURRENT_TIMESTAMP

);

-- Vouchers table

CREATE TABLE vouchers (

id INTEGER PRIMARY KEY AUTOINCREMENT,

date DATE NOT NULL,

voucher_type VARCHAR(20) NOT NULL,

voucher_number VARCHAR(50) UNIQUE NOT NULL,


description TEXT,

total_debit DECIMAL(15,2) DEFAULT 0,

total_credit DECIMAL(15,2) DEFAULT 0,

is_balanced BOOLEAN DEFAULT 0,

created_by VARCHAR(50),

created_date TIMESTAMP DEFAULT CURRENT_TIMESTAMP

);

-- Voucher entries table

CREATE TABLE voucher_entries (

id INTEGER PRIMARY KEY AUTOINCREMENT,

voucher_id INTEGER NOT NULL,

account_id INTEGER NOT NULL,

description TEXT,

debit DECIMAL(15,2) DEFAULT 0,

credit DECIMAL(15,2) DEFAULT 0,

reference VARCHAR(100),

FOREIGN KEY (voucher_id) REFERENCES vouchers(id),

FOREIGN KEY (account_id) REFERENCES accounts(id)

);

Key Validation Logic

def validate_double_entry(entries):

"""Validate that total debits equal total credits"""

total_debits = sum(entry.debit for entry in entries)

total_credits = sum(entry.credit for entry in entries)

return abs(total_debits - total_credits) < 0.01

def generate_voucher_number(voucher_type, last_number):

"""Generate sequential voucher numbers"""


prefix = voucher_type[:2].upper()

year = datetime.now().year

number = str(last_number + 1).zfill(4)

return f"{prefix}{year}{number}"

GUI Design Requirements

Main Window Layout

 Menu bar with File, Edit, Reports, Tools, Help

 Toolbar with quick access buttons

 Navigation panel (sidebar) with module icons

 Main content area for forms and reports

 Status bar with user info and system status

Key Windows and Dialogs

1. Login Dialog: Simple username/password form

2. Dashboard: Card-based metrics with charts

3. Account Management: Tree view with CRUD operations

4. Voucher Entry: Form-based with dynamic entry rows

5. Report Viewers: Tabular data with export options

6. Settings Dialogs: Tabbed interface for configurations

UI/UX Considerations

 Modern, clean interface design

 Consistent color scheme and fonts

 Keyboard shortcuts for power users

 Context menus for quick actions

 Progress indicators for long operations

 Error handling with user-friendly messages

 Help system integration

Development Phases

Phase 1: Core Infrastructure (Weeks 1-2)

 Database setup and migrations


 Basic GUI framework

 User authentication

 Configuration management

Phase 2: Account Management (Weeks 3-4)

 Chart of accounts implementation

 Account CRUD operations

 Import/export functionality

 Account validation

Phase 3: Transaction Processing (Weeks 5-7)

 Voucher posting system

 Double-entry validation

 Journal ledger

 Transaction search and filtering

Phase 4: Financial Reporting (Weeks 8-10)

 Trial balance generation

 Balance sheet creation

 Income statement

 Cash flow statement

 PDF export functionality

Phase 5: Payroll Module (Weeks 11-12)

 Employee management

 Payroll calculation

 Payroll processing

 Integration with accounting

Phase 6: Advanced Features (Weeks 13-14)

 Reports and analytics

 Dashboard charts

 Settings management

 Backup/restore functionality
Phase 7: Testing and Refinement (Weeks 15-16)

 Comprehensive testing

 Bug fixes

 Performance optimization

 Documentation completion

Success Criteria

 All features from the React web application successfully


implemented

 Intuitive and responsive user interface

 Accurate double-entry accounting validation

 Comprehensive financial reporting

 Robust data management and backup

 Professional-quality PDF exports

 Stable and error-free operation

 Complete user documentation

Additional Considerations

 Performance: Handle databases with 10,000+ transactions

 Scalability: Support multiple companies/databases

 Compliance: Follow standard accounting principles

 Security: Protect sensitive financial data

 Usability: Design for accounting professionals

 Maintenance: Code structure for easy updates

 Documentation: Comprehensive user and developer guides

This prompt provides a complete roadmap for developing a professional


desktop accounting application that matches the functionality of the
existing React web application while leveraging Python's desktop
development capabilities

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