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Quick Excel Tips - Data Entry

This document provides a collection of quick Excel tips for data entry and editing, including keyboard shortcuts for navigation, editing, and filling cells. Key functionalities such as inserting line breaks, entering dates and times, and splitting data into multiple columns are highlighted. The tips aim to enhance efficiency and ease of use while working in Excel.

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3 views3 pages

Quick Excel Tips - Data Entry

This document provides a collection of quick Excel tips for data entry and editing, including keyboard shortcuts for navigation, editing, and filling cells. Key functionalities such as inserting line breaks, entering dates and times, and splitting data into multiple columns are highlighted. The tips aim to enhance efficiency and ease of use while working in Excel.

Uploaded by

ykklds
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Quick Excel Tips​

Data Entry / Editing

1.​ Learn to use the combination of CTRL, ALT, and SHIFT along with the Arrow

Keys to navigate and select text.

2.​ Press F2 to edit the currently selected cell (will place the cursor at the end of the

text/formula)

3.​ Insert a Line Break inside a cell by pressing Alt+Enter. On a Mac:

Ctrl+Option+Return

4.​ Press ESC while you are editing the text or formula in a cell to exit the cell and

cancel any changes that you may have made.

5.​ Learn and use other important keyboard shortcuts.

6.​ Use Ctrl+Enter to quickly fill a range of cells with a value or formula after entering

a value in one of the cells.

7.​ Use Ctrl+d to copy the cell/row immediately above the selected cell/row. Copies

formatting also. Use Ctrl+r to copy the cell immediately to the left.

8.​ To quickly fill a range with 4,5,6,7... enter the 4 in the first cell and then hold down

CTRL as you drag the fill handle.

9.​ To quickly fill a range with a pattern such as 10,20,30,40... enter the 10 and the

20 then select both and drag the fill handle.

10.​Shortcut to Copy the Current Row and Insert the Copied Row above it:

SHIFT+SPACE then CTRL+c then CTRL+SHIFT++.


11.​Use the keyboard shortcut combination F2 then CTRL+SHIFT+HOME to quickly

select an entire formula within a cell.

12.​Press Ctrl+; to quickly enter today's date in a cell.

13.​Press Ctrl+Colon (Ctrl+Shift+;) to quickly enter the current time in a cell.

14.​Fast Fill/Copy: Double-click the fill handle (the little "square") of a selected cell to

fill (copy) down the same number of rows as the adjacent column.

15.​To split data in a cell into multiple columns, go to Data > Text to Columns. Handy

for lists of names, comma-delimited data, etc.

16.​Right-Click and Drag on the border of a selected cell or range to open a hidden

menu that lets you paste values.

17.​Press F2 prior to using arrow keys when editing a formula in a dialog box such as

a conditional formatting rule (to avoid inserting references).

18.​A menu of fill options will show up after using the Right mouse button to drag a

Fill Handle (instead of the Left mouse button)

19.​After pressing Enter in Excel, you will typically move down one cell. Go to File >

Options > Advanced to move in a direction other than down. Or, select a

horizontal range of cells first and see what happens when you press Enter.

20.​To enter a value as a fraction like 3/4 without having it autoformatted as a date,

include a leading zero and a space (0 3/4)

21.​If you see "######" in a cell, it means the column is too narrow to display the

value.

22.​Inserting a new row will copy the formatting from the previous row (as well as

sparklines and maybe other stuff) unless you first copy a blank row from
elsewhere in your spreadsheet and insert the copied row instead. Undo

automatic formatting after inserting a row by selecting "Clear Formatting" from

the paintbrush icon that appears next to the row.

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