Leave Management System: Problem Statement

Leave Management system
Problem Statement What is the Problem? Leave management system is the systematic record for the leaves taken by employees, their payment and managing their rest leaves.
In the existing time, the system for management for leaves is still manual in a lot of organisations. Manual working of leave management system creates a lot of problems because of problems in management of existing data, retrieval of data and its storage.
The computerised systems for leave management are very less or negligible in various organisations which creates a lot of problems. Usually the leave management is being done by maintaining the registers for leave and the presence of an employee in the organisation. It means that even for the attendance of the employees there is complete manual working, which takes even timing and decreases accuracy.
The existing system also bears the disadvantage of a lot of paper work.
Why is it important to solve the problem? To increase the performance of the organisation Economical storage, processing and retrieval of data To increase the efficiency of the management system Reliability of the system Security of data and information To make the management system independent, i.e. no requirement of extra people for management of registers
Alternative solutions to the problem: Keeping the entire problem related to the existing system, there are number of possible solutions for these problem. These solutions are: To purchase a readymade system available in the market To hire a programmer to develop a solution To make change or modify the existing system
Proposed Solution This project aims at creating a computerised leave management system, which can allow the organisations in easy management of the leave record of the employees, its processing and also the calculation of rest over leaves and the payment of such leaves, etc.
Objectives: The key objectives of LEAVE MANAGER are as follows: To increase the performance of the organisation Easiness in storage of data by replacing the giant registers with small data cards or hard disks Security of the data from external or climatic fators Economical storage, processing and retrieval of data To increase the efficiency of the management system Reliability of the system Security of data and information To make the management system independent, i.e. no requirement of extra people for management of registers
SOFTWARE AND HARDWARE SPECIFICATION The softwares which are used to develop the system and the minimum required hardware for developing the proposed system are as follows:
Software Specifications: Language : Visual Basic Database: Ms Access O.S: Windows seven (ultimate)
Hardware Specifications: RAM : 2 GB Hard disk : 250 GB Processor : Core 2 Duo (intel)
Network Specifications: Intranet
Project category: Program, management
DATA SOURCE, COLLECTION AND ANALYSIS Following methods are used to create and collect data:
Interviews of leave managers Observation of some Govt companies Internet
From the above sources, the following issues are concluded: Time consuming and uneconomical system Data backup not reliable Problem in leave calculation Delays in payment due to manual working At times wrong payment of amount due to manual work.
Data Flow Diagram (DFD)
Entity
Employee
Granted Process
Permission
Calculation
For Leave
Leaves Granted / leaves remaining
Amt to be given
Data store
Leave Management System
Employee Table Emp id.

02201 02202
Name
Aakash Sanil
Address
49/5,b11
Salary
12,000
Designation
Telecaller Customer Representative Supervisor Secretary General Manager Maintainance officer Executive Mgr Record Mgmt File Mgr Record mgmt Clerk Audit Supervisor Asst. Manager
Contact No.
403201 403202
50/11,b10 15,000
02203 02204 02205
Pawan Raj Ravi
23/5,c6 12/2,d11 45/8,e7
25,000 35,000 56,000
403203 403204 403205
02206
Aashish
23/8,n9
16,000
403206
02207 02208 02209 02210 02211 02212 02213 02214 02215
Joshua Mohit Rahul Gaurav Praveen Ankit Nitin Rajnish Rajni
48/9, b11 56/8, b3 45/8, e8 78/9, n3
20,000 14,000 15,000 13,000
403207 403208 403209 403210 403211 403212 403213 403214
50/11,b22 10,000 48/9, b12 65/8, d11 78/9, g6 32/9, c8 22,000 25,000 35,000 45,000
Branch Manager 403215
Leave Table Emp id.

02201 02202 02203 02204 02205 02206 02207 02208 02209 02210 02211 02212 02213 02214 02215
Name
Aakash Sanil Pawan Raj Ravi Aashish Joshua Mohit Rahul Gaurav Praveen Ankit Nitin Rajnish Rajni 70 70 70 70 70 70 70 70 70 70 70 70 70 70 70
Leave Granted
15 20 25 15 20 26 37 10 5 18 27 29 36 34 39
Leave Taken
55 50 45 55 50 44 33 60 65 52 43 41 34 36 31
Remaining Leave
Billing Table Emp id.

02201 02202 02203 02204 02205 02206 02207 02208 02209 02210 02211 02212 02213 02214 02215
Name
Aakash Sanil Pawan Raj Ravi Aashish Joshua Mohit Rahul Gaurav Praveen Ankit Nitin Rajnish Rajni
Remaining Leave
55 50 45 55 50 44 33 60 65 52 43 41 34 36 31
Amt. Per Leave

480 600 1000 1400 2240 640 800 560 600 520 400 880 1000 1400 1800
Total Amt
26400 30000 45000 77000 112000 28160 26400 33600 39000 27040 17200 36080 34000 50400 55800
10
Name EMP id
Address Contact No.
Employee
Takes
Leaves Granted Leaves
Leaves Remaining
Leaves Taken Grant
Amount Calculated
11

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Leave Management system

Network Specifications: Intranet

Project category: Program, management

Interviews of leave managers Observation of some Govt companies Internet

Data Flow Diagram (DFD)

Leaves Granted / leaves remaining

Leave Management System

Employee Table Emp id.

02203 02204 02205

Pawan Raj Ravi

23/5,c6 12/2,d11 45/8,e7

25,000 35,000 56,000

403203 403204 403205

02207 02208 02209 02210 02211 02212 02213 02214 02215

Joshua Mohit Rahul Gaurav Praveen Ankit Nitin Rajnish Rajni

48/9, b11 56/8, b3 45/8, e8 78/9, n3

20,000 14,000 15,000 13,000

403207 403208 403209 403210 403211 403212 403213 403214

Branch Manager 403215

Leave Table Emp id.

Billing Table Emp id.

Amt. Per Leave

Address Contact No.

Leaves Granted Leaves

Leaves Taken Grant

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