Barangay Governance Performance Management System

BGPMS
Barangay Governance
Performance
Management System
DILG CALABARZON
WHAT IS THE BARANGAY

GOVERNANCE PERFORMANCE
MANAGEMENT SYSTEM?
The BGPMS is an assessment tool
that
measures
the
barangays
delivery
of
services
and
accomplishments in relations to
their functions as mandated in RA
7160 and other related issuances.
NATIONAL BARANGAY OPERATIONS OFFICE

Community Affairs and Political Development Division
Legal Bases of BGPMS

The 1987 Philippine Constitution
in Article X, Section 3, mandates
that Congress shall enact a Local
Government
Code
which
shall
provide a more responsive and
accountable
local
government
structure
instituted
through
a
system of decentralizationallocate
among the different LGUs their
powers,
responsibilities
and
resources, and providepowers
functions and duties of local officials
xxx.
Legal Basis for BGPMS

From the 1991 Local Government Code
Section 3 (h)
there shall be a continuing
mechanism to enhance
local
autonomy not only by legislative
acts but also by administrative
and organizational reforms;
Section 3 (m)
the national government
shall ensure that
decentralization contributes to
the continuing improvement of
the performance of local
government units and the
quality of community life.
Sections 16 & 17
(roles and
responsibilities of
local authorities)
require the
development of
management tools
and approaches to
assess the efficiency
of the processes and
the quality of public
service that LGUs
render.
WHY MEASURE BARANGAY

GOVERNANCE PERFORMANCE?
To determine and assess their level of
compliance to the Code and other laws,
especially in the identified service areas
through the BGPMS scoring and rating
system; and
To improve the quality of policies and
programs based on the problems identified
and defined per service area.
Scope and Focus of the

BGPMS
The BGPMS shall FOCUS ON the following
priority performance areas:
1.
2.
3.
4.
5.
Governance;
Administration;
Social Services;
Economic Development; and
Environmental Management.
These performance areas are further subdivided into

several service areas as shown below:
Performance Area
Service Area
1. Governance
Barangay Legislation
Transparency
Participation
2. Administration
Development Planning
Revenue Generation
Resource Allocation/Utilization
Financial Accountability
Customer Service
Human Resource Management &
Development
3. Social Services
Health and Nutrition

Education and Sports
Public Safety and Disaster Risk Management
4. Economic
Development
Agriculture and Fisheries

Entrepreneurship, Business & Industry
Promotion
5. Environmental
Management
Natural Resource Management

Waste Management & Pollution Control
Benefits of BGPMS
Through the BGPMS, we
determine
the presence and absence of:
easily
barangay compliance to laws and

presidential directives;
facilities and equipment;
managerial and administrative
capacities of barangay officials;
and
programs and projects being
implemented.
FOR NATIONAL GOVERNMENT/

POLICYMAKERS
Serve as basis in formulating policy

that would rationalize assistance to
barangays.
CITY/MUNICIPAL GOVERNMENT
Be apprised of the present state or level of
performance of component barangays
Be guided in the formulation of integrated policies,
plans and programs that lead to the barangays
efficient delivery of basic services and effective
discharge of its functions and responsibilities; and
Be provided with vital data in the
accomplishments of their respective LGPMS.
BARANGAY GOVERNMENT/ BARANGAY

OFFICIALS
1. Raise awareness on their state or level of
performance in relation to the following;
- Benchmark generated information/data for the
preparation of plans, budget and assessment
of their skills and training needs;
-. identified presence or absence of services
and facilities which serve as guide in
enhancing the delivery of service to their
constituents.
2. Promote transparency and accountability in
barangay governance through compliance to laws
and other issuances
COVERAGE
BGPMS is to be implemented in
42,028 barangays by 2014.
Initially, BGPMS was implemented in 1,634
barangays at one barangay per city and
municipality in 2011.
MECHANICS OF
IMPLEMENTATION
MECHANICS OF IMPLEMENTATION
I. Creation of BGPMS Barangay Assessment Team (BAT)

The Punong Barangay thru an Executive Order or the
Sangguniang Barangay thru a Resolution shall create the BGPMS
Barangay Assessment Team (BAT) with the following
composition
and functions:
A.
Composition:
Chairperson :
Punong Barangay or his/her

designated representative
Members
:
Three (3) Sangguniang Barangay Members
(Chairs of Appropriation Committee,
Education & Livelihood and the Sangguniang
Kabataan Chairperson)
Barangay Secretary
Barangay Treasurer
2 Civil Society Organization (CSO) Representatives
I. Creation of BGPMS .
B. Functions :
Coordinate with the DILG City/Municipality Office on project

implementation;
Gather information using the data capture form (DCF);
Assign point score using the BGPMS Scaling System;
Analyze the assessment result;
Prepare and present the State of Barangay Governance
Report (SBGR) to the Sangguniang Barangay and the
Barangay Development Council (BDC); and
Furnish one (1) copy of SBGR to the respective DILG
City/Municipal Office and City/Municipal Mayors.
II. Orientation of BGPMS Barangay Assessment Team

(BAT)
The DILG C/MLGOOs, in coordination with the

concerned City/Municipal Officials and other agencies,
shall orient the members of their functions and the
requirements of the project.
III. Data Gathering

The BAT shall gather and assess data every January of
the immediate preceding year.
IV. Data Processing and Analysis
Data processing and analysis shall focus on the following:
1. Level of performance by the barangay per

performance area;
2. Identification of gaps and issues; and
3. Intervention/s to be undertaken.
V. Preparation of State of Barangay Governance
Report (SBGR)
The BGPMS BAT shall prepare the SBGR. This is a

brief report that includes the following:
Preliminaries
Executive Summary
Report Findings on the Performance Area
Conclusions (based on findings per performance
area)
VI. Conduct of Exit Conference
An Exit Conference with the members of the

Sangguniang Barangay, Barangay Development Council
and the City/Municipal Planning Development Council or
their representative shall be conducted by the team to
present the SBGR and to discuss the gaps, priority
concerns, interventions to address identified issues and
problems.
VII. Frequency of BGPMS and Calendar of Activities
Activity
Schedule
1. The
Conduct
of Dataof
Gathering
conduct
assessment January
shall be done annually in
2. Data Processing and Analysis
February
accordance
with the following Calendar
of Activities:
3. Preparation of SBGR
Not later than March 15
4. Conduct of Exit Conference

Not later than March 20
5. Submission of SBGR to the DILG End of March
C/MLGOOs and the City/Municipal
Mayors.
SAMPLE DCF
I. Performance
Area
GOVERNANCE
Local
Service Area
Legislation
1.1
Point
Score
Servic
e Area
Avera
SubInd
ge
Ind
1.1 Formulated Sanggunian Barangay Internal Rules

N

.1 of Procedure
Yes o
1.1. Conducted Regular Sessions (twice a month or

24 times a year)
2
- if NO. indicate the

number
N
Yes o
1.1. Enacted General Ordinances (Year Under Review, with

public hearings)
3
N
Yes o
- if YES, indicate number of GOs

enacted

1.1. Passed Resolutions (Year Under

Review)
4
- if YES, indicate number of
Resolutions passed

N
Yes o
1.1. Approved Annual Budget for the Ensuing
ROLES OF
DILG OFFICES AND
LOCAL GOVERNMENT UNITS
ROLES OF DILG OFFICES AND LOCAL GOVERNMENT UNITS
A. DILG OFFICES
I. The DILG Central Office
Oversee the nationwide implementation of BGPMS;
Provide policy direction and guidelines for its implementation;
Provide technical assistance to and coordinate with the DILG
Regional Offices in the implementation of the project;
Monitor project implementation and submit reports to SILG
thru USLG; and
Conduct periodic evaluation.
II. The DILG Regional Office
Oversee region-wide project implementation;

Coordinate closely with DILG Central Office on
policy matters;
Conduct region-wide orientation workshops;
Provide technical assistance to DILG
City/Municipal Office;
Monitor project implementation;
Maintain accomplished BGPMS Monitoring
Forms 1, 2 & 3; and
Assist in the conduct of the periodic
evaluation.
III. The DILG Provincial Office

. Oversee the province-wide project
implementation;
. Coordinate with the DILG Regional Office on
project operationalization;
. Conduct province-wide orientation workshops;
. Provide technical assistance to DILG
City/Municipal Office on project implementation;
. Conduct monitoring and evaluation;
. Submit BGPMS Monitoring Form 2 to DILG
Regional Office;
. Maintain BGPMS Monitoring Forms 1 and 2; and
IV. The DILG City/Municipal Office
Oversee the city/municipal-wide project

implementation;
Coordinate closely with the DILG Provincial Office
on project implementation;
Conduct orientations/trainings and provide
technical assistance to the Barangay Assessment
Team;
Monitor project implementation in all barangays;
Ensure timely submission of the State of
Barangay Governance Report (SBGR) by the
BGPMS Barangay Assessment Team;
Submit BGPMS Monitoring Form 1 to DILG
B. Local Government Units

B.1
The Provincial Government

May provide technical and logistical support to
their component barangays.
B.2
City/Municipal Government
Ensure the smooth implementation of

BGPMS, and
Extend logistical support when necessary
(Per C/M mandate of supervision over component barangays ;

and considering that the SBGRs are vital inputs to C/M SLGR and
Development Plans)
NATIONAL SUMMARY
BARANGAY GOVERNMENT PERFORMANCE MANAGEMENT SYSTEM (BGPMS)
As of April 30, 2013
Total No of Bgys with

SBGR
Total No. of Barangays

Region
Total No. of Total No.

City/Mun
of Bgys
Number of Barangays Assessed

Very Low
Low
Fair
High
Excellent
With
BGPMS
Without
BGPMS
No
No
No
No
No
No
125
3265
3109
95%
156
5%
3086
95%
0%
98
3%
1144
37%
1752
56%
115
4%
II
93
2311
2203
95%
108
5%
2203
95%
0%
74
3%
880
40%
1054
48%
194
9%
III
130
3102
2674
86%
428
14%
2837
91%
0%
48
2%
613
23%
1446
54%
565
21%
IV-A
142
4011
277
7%
3734
93%
279
7%
0%
3%
76
27%
120
43%
72
26%
IV-B
73
1458
1458
97%
41
3%
701
48%
0%
99
7%
597
41%
603
41%
116
8%
114
3471
708
20%
2763
80%
0%
50
7%
279
39%
332
47%
47
7%
VI
133
4051
1376
34%
2675
66%
0%
0%
94
7%
98
7%
28
2%
VII
132
3003
2159
72%
844
28%
0%
108
5%
755
35%
1062
49%
234
11%
VIII
143
4390
2140
49%
2250
51%
13
1%
346
16%
1109
52%
602
28%
70
3%
IX
72
1904
1059
56%
845
44%
1%
92
9%
497
47%
400
38%
62
6%
93
2022
166
8%
1856
92%
166
8%
0%
2%
58
35%
87
52%
18
11%
XI
49
1162
802
69%
360
31%
802
69%
0%
34
4%
330
41%
378
47%
58
7%
XII
50
1194
675
57%
519
43%
0%
1%
127
19%
448
66%
95
14%
XIII
73
1311
401
31%
910
69%
0%
12
3%
132
33%
226
56%
30
7%
NCR
17
1706
1089
64%
617
36%
0%
24
2%
318
29%
473
43%
274
25%
CAR
77
1176
472
40%
704
60%
0%
22
5%
140
30%
230
49%
80
17%
TOTAL
1516
39537
20768
53%
18769
47%
29
0%
1025
5%
7149
34%
9311
45%
2058
10%
*Excluding ARMM with 2,490 bgys
196
2140
12410
5%
49%
31%
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BGPMS

WHAT IS THE BARANGAY

NATIONAL BARANGAY OPERATIONS OFFICE

Legal Bases of BGPMS

Legal Basis for BGPMS

WHY MEASURE BARANGAY

Scope and Focus of the

These performance areas are further subdivided into

Health and Nutrition

Agriculture and Fisheries

Natural Resource Management

barangay compliance to laws and

FOR NATIONAL GOVERNMENT/

Serve as basis in formulating policy

BARANGAY GOVERNMENT/ BARANGAY

I. Creation of BGPMS Barangay Assessment Team (BAT)

Punong Barangay or his/her

Coordinate with the DILG City/Municipality Office on project

II. Orientation of BGPMS Barangay Assessment Team

The DILG C/MLGOOs, in coordination with the

III. Data Gathering

IV. Data Processing and Analysis

Data processing and analysis shall focus on the following:

1. Level of performance by the barangay per

The BGPMS BAT shall prepare the SBGR. This is a

VI. Conduct of Exit Conference

An Exit Conference with the members of the

4. Conduct of Exit Conference

1.1 Formulated Sanggunian Barangay Internal Rules

1.1. Conducted Regular Sessions (twice a month or

- if NO. indicate the

1.1. Enacted General Ordinances (Year Under Review, with

- if YES, indicate number of GOs

1.1. Passed Resolutions (Year Under

1.1. Approved Annual Budget for the Ensuing

ROLES OF DILG OFFICES AND LOCAL GOVERNMENT UNITS

ROLES OF DILG OFFICES AND LOCAL GOVERNMENT UNITS

II. The DILG Regional Office

Oversee region-wide project implementation;

ROLES OF DILG OFFICES AND LOCAL GOVERNMENT UNITS

III. The DILG Provincial Office

ROLES OF DILG OFFICES AND LOCAL GOVERNMENT UNITS

IV. The DILG City/Municipal Office

Oversee the city/municipal-wide project

ROLES OF DILG OFFICES AND LOCAL GOVERNMENT UNITS

B. Local Government Units

The Provincial Government

Ensure the smooth implementation of

(Per C/M mandate of supervision over component barangays ;

Total No of Bgys with

Total No. of Barangays

Total No. of Total No.

Number of Barangays Assessed

*Excluding ARMM with 2,490 bgys

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