Introduction To Microsoft PowerPoint 2007

WHAT IS POWERPOINT???

PowerPoint is a presentation software package, used to

create slide shows.

Trainers and other presenters use slide shows to illustrate

their presentations.
 HOW TO LAUNCH POWERPOINT

CLICK ON: START BUTTON – ALL PROGRAMS –

MICROSOFT OFFICE – MICROSOFT OFFICE
POWERPOINT 2007
Power point windows
 FEATURES ON POWERPOINT WINDOWS
The Microsoft Office Button
The Quick Access Toolbar
The Title Bar
The Ribbon
Rulers
Slides, Placeholders, and Notes
Status Bar, Tabs, View Buttons, and More.
 Creating Your First PowerPoint Presentation

PowerPoint presentation are created on slides. You use

layouts to organize the content on each slide.

PowerPoint has several slide layouts from which to

choose.

Themes are sets of colors, fonts, and special effects.

Backgrounds add a colored background to your slides.

You can add themes and backgrounds to your slides.

After you complete your slides, you can run your
presentation.
1.Create a Title Slide
2.Create New Slides
3.Make Changes to Your Slides
4.Apply a Theme
5.Run Your PowerPoint Slide
Show
 Animations And Transitions

Animations control how objects

move onto, off of, and around your
slides.
Transitions control how your
presentation moves from one slide
to the next
PARTS OF POWERPOINT WINDOW

2
4

3
5

1 Slides Tab 3 Split Bar 5 Slide Pane 7 Document Window

2 Outline Tab 4 Placeholder 6 Notes Pane
 Microsoft office button

Microsoft Office button is use to create a new

file, open an existing file, save a file, and perform
many other
 The Quick Access Toolbar

The Quick Access toolbar provides you with

access to commands you frequently use.
By default, Save, Undo, and Redo appear on the
Quick Access toolbar.

You use Save to save your file.

Undo to rollback an action you have taken.

and Redo to reapply an action you have rolled

back.
 The Title Bar

The Title bar displays the name of the

presentation on which you are currently working.

By default, PowerPoint names presentations

sequentially, starting with Presentation1.

But when you save file with a name it replace the

presentation1.
The Ribbon

1 Tabs
2 Command Group
Command
3
Buttons
4 Launcher
The Ribbon is used to issue commands.

At the top of the Ribbon are several tabs; clicking a tab displays
several related command groups.
Within each group are related command buttons.

You click buttons to issue commands or to access menus and

dialog boxes. You may also find a dialog box launcher in the
bottom-right corner of a group.

When you click the dialog box launcher, a dialog box makes
additional commands available.
 The Ruler

Rulers are vertical and horizontal guides use to determine

where to place an object.

If the rulers do not display in your PowerPoint window:

1.Click the View tab.

2.Click Ruler in the Show/Hide group. The rulers appear.
Slides, Placeholders, and notes

1 Slide
2 Placeholders
3 Notes
1.Slides appear in the center of the window.
Presentations are created on slides.

2. Placeholders hold the objects in your slide. As well as text, clip

art, charts, and more.

3. The notes area is use to creates notes to yourself.

You can refer to these notes as you give your presentation .
Status Bar, Tabs, View Buttons, and More
1. Status Bar
6. Vertical & Horizontal Splitter Bars
2. Outline Tab
7. Minimize Button
3. Slides Tab
8. Maximize/Restore Button
4. View Buttons
9. Close Button
5.Zoom
 The Status bar

The Status bar generally appears at the bottom

of the window.

The Status bar displays the number of the slide

that is currently displayed, the total number of
slides, and the name of the design template in
use or the name of the background.
 The Outline tab
The Outline tab displays the text
contained in your presentation.

The Slides tab displays a thumbnail of

all your slides.

You click the thumbnail to view the slide

in the Slide pane.
 The View buttons
The View buttons appear near the
bottom of the screen.

You use the View buttons to

change between Normal view,
Slider Sorter view, and the Slide
Show view.
 Normal View
Normal View
Normal view splits your screen into three major sections: the Outline
and Slides tabs, the Slide pane, and the Notes area.

The Outline and Slides tabs are on the left side of your window.
They enable you to shift between two different ways of viewing your
slides.

The Slides tab shows thumbnails of your slides. The Outline tab shows the
text on your slides.

The Slide pane is located in the center of your window. The Slide pane shows a
large view of the slide on which you are currently working. The Notes area
appears below the Slide pane.
You can type notes to yourself on the Notes area.
 Slide Sorter and Slide Show View

Slide Sorter View

Slide Sorter view shows thumbnails of all your
slides. In Slide Sorter view, you can easily add,
delete, or change their order of your slides.

Slide Show
Use the Slide Show view when you want to view
your slides, as they will look in your final
presentation. When in Slide Show view:
 How to move within the slide
Esc
Returns you to the view you were using previously.

Left-clicking
Moves you to the next slide or animation effect. When
you reach the last slide, you automatically return to your
previous view.

Right-clicking
Opens a pop-up menu. You can use this menu to navigate
the slides, add speaker notes, select a pointer, and mark
your presentation.
Zoom allows you to zoom in and zoom out on the
window.

Zooming in makes the window larger so you focus in on

an object.

Zooming out makes the window smaller so you can see

the entire window.

You can click and drag the vertical and horizontal splitter
bars to change the size of your panes.
You use the Minimize button to remove a window from
view.
While a window is minimized, its title appears on the
taskbar.
You click the Maximize button to cause a window to
fill the screen.
After you maximize a window, clicking the Restore
button returns the window to its former smaller
size.
You click the Close button to exit the window and
close the program.
 PowerPoint Animations and Transitions.

This lesson teaches you how to animate the

objects on your PowerPoint slides.

Lesson 3: Animations, Transitions, Spell

Check, Outline Tab, Slides Tab, Sorter View, and
Printing
Animations control how objects move onto, off
of, and around your slides.

Transitions control how your presentation moves

from one slide to the next.

This lesson teaches you how to create animations

and transitions.

It also teaches how to spell-check your

document, how to use the Outline and Slides
tabs, how to use Sorter view, and how to print.
 Add Animations

You can animate the objects on your PowerPoint slides. PowerPoint

provides four types of animations: Entrance, Emphasis, Exit, and Motion
Paths.

An Entrance animation determines the manner in which an object

appears on a slide; for example, an object can move onto a slide.

An Emphasis animation does something to draw attention to an object;

for example, the object can become larger.

An Exit animation determines the manner in which an object leaves a

slide; for example, an object can move off a slide.

A Motion Paths animation determines how an object moves around a

slide; for example, an object can move from left to right.
After you add an animation, you can use the Custom
Animation pane to modify it by choosing an effect.

Choosing an effect enables you to define what starts the

animation, its properties (such the direction from which
an object moves onto the slide), and control the speed
of the animation.

In addition, you can have an animation start when you

click the mouse, start along with the previous
animation, or start at a specified time after the previous
animation.
If the Auto Preview box is checked on the
Custom Animation pane, PowerPoint
provides you with preview of your
animation after you create it and each time
you modify it.

You can also use the Play button on the

Custom Animation pane to preview an
animation.
 To choose an effect

1.Select the object you want to animate.

2.Choose the Animations tab.

3.Click the Custom Animation button . The Custom Animation pane

appears.

4.Click the Add Effect button . A menu appears.

5.Choose the type of effect you want. A submenu appears.

6.Click the effect you want. PowerPoint applies the effect.

 To modify an effect:

Click the down arrow next to the Start field on the Custom Animations pane and then
select the start method you want.

Click the down arrow next to the Property field on the Custom Animations pane and
the select the property you want. The Property field might be labeled Direction, Size, or
some other property.

Click the down arrow next to the Speed field on the Custom Animations pane and then
select the speed you want to apply to your animation.

To preview the animation, click the Play button on the Custom Animations pane.
 EXERCISE 1 Add an Animation to a Slide

1.Click Slide 2 on the Slides tab.

2.Select "Start saving early."
3.Choose the Animations tab.
4.Click the Custom Animation button . The Custom Animation pane appears.
5.Click the Add Effect button . A menu appears.
6.Choose Entrance. A submenu appears.
7.Click Fly In. PowerPoint applies the effect. If the Auto preview box is
checked, PowerPoint automatically provides you with a preview of the
animation.
 Modify the Effect

1.Click the down arrow next to the Start field and then
select After Previous.
2.Click the down arrow next to the Direction field and
then select From Bottom.
3.Click the down arrow next to the Speed field and then
select Medium.
 Add Another Animation

1.Select "Apply for financial aid."

2.Click the Add Effect button . A menu appears.
3.Choose Entrance. A submenu appears.
4.Click Fly In. PowerPoint applies the effect. If the Auto
preview box is checked, PowerPoint automatically
provides you with a preview of the animation.
 Modify the Animation

1.Click the down arrow next to the Start field and then select After
Previous. 2.The Apply for Financial Aid field appears in the center of
the Custom Animation pane.
2.Click the down arrow next to the Apply for Financial Aid field and
then click Timing. The Fly In dialog box appears.
3.Type 0.05 in the Delay text box.

4.Click OK.
5. Click the down arrow next to the Direction field and then select From
Bottom.

6. Click the down arrow next to the Speed field and then select Medium. If
the Auto preview box is checked, PowerPoint automatically provides you with
a preview of the animation.

You can click the Play button on the Custom Animation pane at anytime
to preview an animation.
Add Transitions
Transitions determine how your presentations move from one
slide to the next.

For example, a slide can move up onto the screen and replace
the previous slide.

PowerPoint provides several transition methods. You can add

sound to a transition and you can control its speed.

You can apply a transition to selected slides or to all of the

slides in your presentation.

A transition can occur when the presenter clicks the mouse or

after the amount of time you specify.
To apply a transition to selected slides:
On the Slides tab, hold down the Ctrl key and then click the slides to
which you want to apply the transition.

Choose the Animations tab.

Click the More button in the Transition to this Slide group.
A menu of transitions appears.

Click the transition you want to apply. PowerPoint applies the

transition.

As you roll your pointer over each transition, PowerPoint provides you
with a live preview of the transition.
 To apply a transition to all slides:
1.Choose the Animations tab.
2.Click the More button in the Transition to this Slide group. A menu
of transitions appears.

3.Click the transition you want to apply. As you roll your pointer over
each transition, PowerPoint provides you with a live preview of the
transition.

4.Click the Apply to All button in the Transition to This Slide group.

To add a sound to a transition:

1.Choose the Animations tab.

2.Click the down arrow next to the Transition Sound field and then click the
sound you want.
As you roll your pointer over each sound, PowerPoint plays the sound.
 To set the speed of a transition:
Choose the Animations tab.
Click the down arrow next to the Transition Speed field and then click
the speed you want.

If you want the transition to occur after the presenter clicks the
mouse, check the On Mouse Click check box.

If you want a transition to occur after a specified period of time,

check the Automatically After check box and then specify the amount
of time you want to elapse before the transition occurs.

The On Mouse Click check box and the Automatically After check box
are both located on the Animations tab in the Transition to This Slide
group.
 EXERCISE 2 Add Transitions

1.Choose the Animations tab.

2.Click the More button in the Transition to this Slide
group. A menu of transitions appears.
3.Click the Push Up transition. As you roll your pointer
over each transition, PowerPoint provides you with a live
preview of the transition.
 Add Sound and Set the Speed

1.Click the down arrow next to the Transition

Sound field and then click Click.
2.Click the down arrow next to the Transition
Speed field and then click Slow.
Advance Slide

1.Check the On Mouse Click check box.

2.Click the Automatically After check box.
3.Type 00:07 in the Automatically After text box.
4.Click the Apply to All button . PowerPoint applies all of your changes
to all of the slides.
5.Click Slide 1 on the Slides tab.
6.Type 00:03 in the Automatically After text box. PowerPoint changes the
timing for Slide 1.
Spell Check
PowerPoint checks your spelling as you type and displays errors
with a red wavy line under the misspelled word.

You can right-click and then select the correct spelling from the
list of offerings on the menu that appears or select Spelling to
open the Spelling dialog box.

If you need to, you can initiate a spell check anytime you like.
To start a spell check, do one of the following:
Press F7.

Choose the Review tab and then click the Spelling button .
If the spell check finds a possible spelling error, the Spelling
dialog box opens with the spelling error highlighted.
You can respond in several ways.
Response
Procedure
Do not change spelling.
Click Ignore.
Correct spelling.
Click the correct spelling in
Click Change. The suggestions box Add to
dictionary.
Click Add.
Word is correct. Do not change presentation.
Click Ignore All.
Word is incorrect. Change entire presentation.
Click Change All.
 EXERCISE 3
Spell Check

Press F7
Correct any spelling errors PowerPoint finds.
If PowerPoint does not find any errors, the Spelling Check is Complete
message box appears. Click OK.

Use the Outline and Slides Tabs

By default, the Outline and Slides tabs are located on the left side of your
PowerPoint window.

The Outline tab displays the text contained in your presentation.

The Slides tab displays a thumbnail of all your slides.

You click the thumbnail to view the slide in the Slide pane.
 EXERCISE 4
Use the Outline and Slides Tabs

1.Choose the Slides tab to view thumbnails of your slides.

2.Choose the Outline tab to view the text of your
presentation as an outline.
 Use Slide Sorter View

After you have created your PowerPoint slides, you can

move, cut, copy, paste, duplicate, navigate, and view them in Sorter
view.

To view the slides in Sorter view, do one of the following:

1.Choose the View tab and then click the Slide Sorter button in the
Presentation Views group.

2.Click the Slide Sorter button in the bottom-right corner of the

PowerPoint window.
USING SHORT CUT KEYS TO MOVE WITHIN SLIDES

Task Procedure

Move to first slide. Use Ctrl+Home.

Move to last slide. Use Ctrl+End.

Move to next slide. Use the right arrow

.
Move to previous slide. Use the left arrow.

Select a slide. Single-click the slide.

Open a slide in Normal view. Double-click the slide.

Select slides.
Select a single slide: Click the slide you want to select.

Select multiple slides: Hold down the Ctrl key.

Delete a slide.

Select the slide or slides you want to delete. Press the Delete key.

Choose the Home tab and then click the Delete button .
Copy a slide.
Select the slide. Choose the Home tab.

Click the Copy button in the Clipboard group.

Select the slide.
Choose the Home tab.
Click the Copy button in the Clipboard group.
Select the slide. Press Ctrl+C.

Select the slide after which you want the new slide or slides to appear.
Choose the Home tab. Click the Paste button in the Clipboard group.

Select the slide after which you want the new slide or slides to appear. Press Ctrl+V.

Select the slide or slides you want to cut.

Choose the Home tab. Click the Cut button in the Clipboard group.

Select the slide or slides you want to cut. Press Ctrl+X.

Select the slide (or slides) you want to move. Drag it to the new location.

Select the slide (or slides) you want to duplicate. Press Ctrl+D.
 EXERCISE 5
Use Slide Sorter View

1.Choose the View tab.

2.Click Slide Sorter in the Presentation Views group.
3.Double-click a slide to view it in Normal view.
PRINT
PowerPoint provides you with many printing options. You can print a large view of your slides or
you can print your slides as handouts with 1, 2, 3, 4, 6, or 9 slides per page.

You can also print your Notes pages or the Outline view of your slides.
To print:
Click the Microsoft Office button. A menu appears.
Choose Print.
Click Print Preview.
Click the down arrow next to the Print What field in the Page Setup group and then select what
you would like to print.

A preview appears onscreen.

Click the Print . The Print dialog box appears.
Click the down arrow next to the Color/Grayscale field to select whether you want your slides to
print in color, grayscale, or black and white.

If you are using a black and white printer, choose black and white. You will use less ink or toner.
Click OK.
 EXERCISE 6
Print an Outline

1.Click the Microsoft Office button. A menu appears.

2.Choose Print.
3.Click Print Preview. The Print Preview tab appears.
4.Click the down arrow next to the Print What field in the
Page Setup group and then select Outline View.
5.Click the Print button . The Print dialog box appears.
6.Click the down arrow next to the Color/Grayscale field to select whether you want
your slides to print in color, grayscale, or black and white. If you are using a black and
white printer, choose black and white. You will use less ink or toner.
7.Set the other print settings.
8.Click OK. Your outline prints.
 How to Print Your Slides

Click the Microsoft Office button. A menu appears.

Choose Print.
Click Print Preview. The Print Preview tab appears.
Click the down arrow next to the Print What field in the Page Setup group
and then select Slides.

Click the Print button . The Print dialog box appears.

Click the down arrow next to the Color/Grayscale field to select whether
you want your slides to print in color, grayscale, or black and white.
If you are using a black and white printer, choose black and white.
You will use less ink or toner.
Set the other print settings.
Click OK. Your slides print.
 THE END
THANK YOU!!!

BY ABDUL-RAHAMAN BIN ABUBAKAR SULEMAN