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Why It Is Important To Maintain Confidentiality in

Maintaining confidentiality in the workplace is important for both employers and employees. It involves keeping employee, customer, and client information private. Confidentiality is the employee's responsibility, as they should not disclose any sensitive information without permission. As employers, personal details of employees like health information and salary should be protected, with only necessary HR staff having access. Breaking confidentiality can result in legal issues for the organization. HR should create policies to educate employees on maintaining confidentiality, securely store sensitive files, and update privacy practices over time.

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Rhuzz Villanueva Zgir
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490 views17 pages

Why It Is Important To Maintain Confidentiality in

Maintaining confidentiality in the workplace is important for both employers and employees. It involves keeping employee, customer, and client information private. Confidentiality is the employee's responsibility, as they should not disclose any sensitive information without permission. As employers, personal details of employees like health information and salary should be protected, with only necessary HR staff having access. Breaking confidentiality can result in legal issues for the organization. HR should create policies to educate employees on maintaining confidentiality, securely store sensitive files, and update privacy practices over time.

Uploaded by

Rhuzz Villanueva Zgir
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 17

WHY IT IS IMPORTANT

TO MAINTAIN
CONFIDENTIALITY IN THE
WORKPLACE
Workplace confidentiality can be
defined as keeping the employee,
customer and client information private.
Usually, it is seen that organizations
take a number of steps to ensure that
client information remains confidential
but when it comes to employee
information, they may not be so particular.
However, this thought process
needs to be changed and the
employers need to understand its
importance, only then can they
expect their staff to treat client and
customer information with care.
Importance of Confidentiality at Work

Confidentiality is of paramount
importance. It is the employee's
responsibility to treat all the information in
the workplace with care and caution.
An employee should be prudent
enough not to disclose any information
that the organization considers
sensitive and confidential, to a third
party, until and unless the employee
has consulted and taken permission
from his supervisor regarding the same.
An employee should know what
files or materials he is permitted to
access in the office and he should
adhere to that.
As far as the employer is concerned,
any personal or professional details of
employees should be handled with
prudence.
Data related to the personal details of
an employee, applications forms,
references, health data, salary structure
should be kept well under wraps because
if they are misused, it can lead to
discrimination in the workplace
Only staff members of the HR
department who require the data for
certain purposes should be given
access to the personal files of
employees.
Maintaining confidentiality is
important for varied reasons. The client
or the customer can file legal suits
against the organization if they feel that
some secret information regarding
them have been revealed by the
organization or its employees.
How to Maintain Confidentiality in the
Workplace?

The HR department should devise


strategies and guidelines to ensure that
workplace confidentiality is maintained.
Here are some effective steps which can be
taken to protect information.
The human resource professionals
should take necessary steps to prevent the
misuse of information that is personal. This
is applicable to the HR department as well.
Personal files of employees and the
management should be safely stored to
avoid misuse, loss or unauthorized access.
Once the policies are devised, the next
thing to do is to communicate the same to
all the employees, supervisors and
managers.
Training them about the confidentiality
issues by giving them printouts of the policy
or holding meetings and seminars in the
office which teach the importance of
confidentiality to the employees, should be
done on a regular basis.
It is very important that the
employees know which actions of theirs
will be considered as a breach of
confidentiality and what will be the
consequences of the same, to deter
them from doing so.
With most of the information these
days stored electronically, to ensure its
safety, sophisticated electronic
methods such as firewalls, password
protection, encryption, etc. should be
adopted. This will keep the access,
usage and transmission of the
protected data, safe.
Disposing off sensitive
information in the right manner, if
it's not required anymore is equally
important. The employer or the
human resource personnel should
do it in such a way that there are no
potential leaks.
The privacy policies and guidelines should
be updated regularly according to the new laws
devised by the government. The same should
be communicated to the employees to ensure
their compliance.
By maintaining the confidentiality
standards in the workplace, an organization not
only protects itself from legal hassles but
improves the employee productivity as well by
providing them with a secure and safe work
environment.

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