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Sap Fi: Accounts Payable

The SAP FI Accounts Payable module records and manages accounting data for vendors. It handles invoice processing, payments, account analysis and reconciliation. Key processes include maintaining vendor master data, invoice handling, payments, account clearing and periodic processing. Data sources provide transaction figures, vendor line items, balances and other details to support accounts payable functions in SAP FI.

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Manohar Goud
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361 views23 pages

Sap Fi: Accounts Payable

The SAP FI Accounts Payable module records and manages accounting data for vendors. It handles invoice processing, payments, account analysis and reconciliation. Key processes include maintaining vendor master data, invoice handling, payments, account clearing and periodic processing. Data sources provide transaction figures, vendor line items, balances and other details to support accounts payable functions in SAP FI.

Uploaded by

Manohar Goud
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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SAP FI

Accounts Payable
FI –Accounts payable
FI-Accounts payable
• The Accounts Payable application component
records and administers accounting data for
all vendors.
• It is also an integral part of the purchasing
system, where invoices , payments &
approvals are managed according to vendors
• The system automatically makes postings in
response to the operative transactions.
FI-Accounts payable

• The payment program supports all standard


payment methods (such as checks and
transfers) in printed form as well as in
electronic form
Chief processes in the sub-module are

1. Maintain Vendor Master Data

2. Invoice Handling

3. Payments/disbursements

4. Account Analysis & Reconciliation

5. periodic processing
Vendor Master Data
• Data that is created centrally and is valid for all applications
• It does not changes frequently
• In master data there are three levels of creation of data
• General data(Name, Address)
• Company data ( Payment Transactions)
• Purchasing data( Purchasing order currency , Payment
terms , Down Payment )
• Sales data(Annual sales , monthly sales )
• Vendors:
Local vendors , Foreign vendors & One- Time vendors
Invoice Handling ?
•Invoice : Invoice is like bills

•The company needs to pay its invoices in order


to function properly.

•It also needs to record vendor invoices and


payments in the accounting books and registers
into SAP Finance.
• These are the Invoice Handling types
• Invoice
• Credit Memo
• Down Payment
•Foreign currency
•Cancel/reverse document
Payments & Disbursements
• manual payments :these are like cash or check
• automatic payments:
• out going payments
• intercompany payments
ACCOUNT CLEARING & PERIODIC
PROCESSING

• Account clearing?
• Periodic processing?
Account Analysis & Reconciliation
 Account Analysis : Checking all Vendor
Payment accounts

Reconciliation: Matching account payable


control account with account payable subsidiary
accounts
FI-AP CONFIGURATION STEPS:
1.Define Vendor Group
T-Code:OBD3
2.Create No ranges to Vendor accounts
T-Code:XK01,XKN1
3.Assign No ranges to Vendor groups
T-Code : OBAS
4.Maintianing payment Terms for Vendors
T-Code: OBB8
5.Define accounts for exchange rate difference
T-code:OB09
6.Define Tolerance Group
T-Code:OBA3
7.Create Reconciliation Account
T-Code:FS00
8.Auto-matic payment process
T-Code:F110
FI-AP Transactional Ds
• DATA SOURCES

•Vendors: 0FI_AP_1:Transaction Figures


0FI_AP_3: Vendors: Line Items
0FI_AP_4: Vendors: Line Items with Delta Extraction
0FI_AP_6: Vendor Sales Figures via Delta Extraction
0FI_AP_7: Vendor SGL Sales Figures using Delta Extraction
0FI_AP_20: Vendor Balances
0FI_AP_30: Vendor Line Items
0FI_AP_31: Vendor Due Date Analysis
0FI_AP_50: Check Register
0FI_AP_51: Check Register Line Items
•0FI_AP_1:Transaction Figures
•This contains annual records . The balance Carry forward is
specified for Debits , Credits. , Sales .
Extractor Structure : DTFIAP_1
Source Tables : FBIW_DATA_TRANSFER_AP_1

0FI_AP_3:Vendor Line Items


this data source contains data regarding
BSAK & BSIK in detail level.
Extractor Structure : DTFIAP_3
Source Tables :FBW4_DATA_TRANSFER_AP_3 
0FI_AP_4:Vendor Line Items with Delta Extraction
This data source contains data regarding
BSAK & BSIK in detail level.
Extractor Structure : DTFIAP_3
Source Tables : BWFID_GET_FIAP_ITEM

0FI_AP_7: Vendor SGL Sales Figures using Delta Extraction


-This Data Source contains Bills of Exchange Requests and
Down Payments etc..!
-It contains compete details in LFC3
Extractor Structure : DTFIAP_7
Source Tables : BWFI2D_GET_FIAP_TRFI_SPGL
0FI_AP_20: Vendor Balances
This Data Source Display Vendor Balances, you can see
debits, credits, and balances by company code, fiscal
year, and vendor
It contains compete details in LFC1&LFC3
Extractor Structure : DTFIAP_20
Source Tables : SREP_FIAP_20

0FI_AP_30: Vendor Line Items(This is new ds)


This Data-Source provides vendor line items
(tables BSIK (open items) and
BSAK (cleared items) of sub-ledger accounting.
Extractor Structure : RFRRK20
Source Tables : SREP_FIAP_31
0FI_AP_31:This data-source provides a detailed report of
all vendors whose bill have become due for payment on a
particular date 
Extractor Structure : RFRRK20
Source Tables (Function Module) : SREP_FIAP_31
THANK U :)

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