Review On Documentation Requirement For Variation Procedures
Review On Documentation Requirement For Variation Procedures
Review On Documentation Requirement For Variation Procedures
Minor project
on
Variation filing
Types of MA procedures:
1. Centralise Procedure (CP)
2. Decentralise Procedure (DCP)
3. Mutual Recognition Procedure (MRP)
4. National Procedure (NP)
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Variation:
“An amendment to the content of the documents such as they existed at the
moment the product was listed as approved”
Types of variation:
Type ΙA
Type IB
Type ΙΙ
Urgent Safety Restriction (USR)
Classification of variation
1. Consequential variation
2. Parallel variation
Variation regulation shall not apply to:
1. Extensions of MA ;
2. Transfer of a MA to a new holder;
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Dossier requirement for Type IA and IB notifications
For example:
Minor change in the manufacturing process of the active substance
Conditions:
1. No change in qualitative and quantitative impurity profile or in physico-
chemical properties.
2. The active substance is not a biological substance.
3. The synthetic route remains the same, i.e. intermediates remain the same.
Documentation:
1. Amendment to relevant sections part IIC or equivalent in the CTD format and
of the approved drug master file (where applicable), including a direct
comparison of the present process and the new process.
2. Batch analysis data (in comparative tabular format) of at least two batches
(minimum pilot scale) manufactured according to the currently approved and
proposed process.
3. Copy of approved specifications of the active substance.
Variation regulations
EMEA
Eudralex
EC No. 1084/2003 (for MRP & DCP)
concerning the examination of variations to the terms of a marketing
authorisation for medicinal products for human use and veterinary medicinal
products granted by a competent authority of a MS
Co ordination group for MRP & DCP (CMD) – CMDh & CMDv
Provide guidance for submission related to MRP & DCP
Procedure for variation through MRP
CC/D/nnnn/sss/X/vvv
where,
CC = Initial of the RMS
D = Domain (H or V)
nnnn = Medicinal product number
sss = Speciality number (for strength, pharmaceutical form)
X = Type of submission (IA, IB, II, X, R, E)
vvv = Chronological number
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Procedure for automatic validation of MRP for variations
- Objections to timetable
- Validity of content
Valid submission Suspension of automatic
validation process
Timetable Validity
RMS/CMS MAH requested to
Agree timetable provide missing
information/fee
Within 12 days - CMS shall recognise the draft decision and inform RMS to this
effect.
The clinical data and, where appropriate, data concerning the stability of the
medicinal product, shall be addressed by the holder to RMS and to CMS, at the
latest 12 days following the end of the time limit.
Within 7 days - RMS shall evaluate these data and draft a final decision
Within 7 days - CMS shall recognise the final draft decision and
- adopt a decision in conformity with the final draft decision.
Procedure for variation through CP
Procedure for type IA and type IB variations:
Application form is accompanied by:
- A copy of the relevant page(s) of the “Dossier requirements for type IA and IB
variations”.
- All required documentation as specified in the guideline. Where relevant, the
appropriate headings and numbering of the EU-CTD format must be used.
- Where relevant, the revised product information.
- Payment of the fee.
Type IB Variations
Before day 0 - EMEA will check whether the variation is correct and complete
(validation)
Within 30 days - EMEA will assess the submitted application.
If the agency is of the opinion that the application cannot be accepted it shall
inform the company within 30 days, allowing the company to amend the
application within 30 days.
Within that period, the competent committee may send the holder RSI within a
time limit set by that committee. The procedure shall be suspended until such
time as the supplementary information has been provided.
In exceptional cases (e.g. in the case of new indications or where the variation
requires an inspection) a clock-stop of up to a maximum of 6 months may be
applied.
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The CPMP assessment of responses will take up to 30 or 60 days depending on
the complexity and amount of data provided by MAH.
Where the CPMP delivers a favourable opinion, the EMEA shall inform MAH and
the commission immediately, and shall send the commission, where appropriate,
the amendments to be made to the terms of the MA.
MAH shall immediately notify the EMEA, the rapporteur, the co-rapporteur and
member states of the provisional restrictions introduced. If the EMEA has not
raised any objections within 24 hours, MAH shall implement the USR within a
time frame agreed with the agency. The corresponding variation application
reflecting the USR shall be submitted immediately and in any case no later than
15 days after the initiation of the USR. The corresponding variation application
should be handled for type II variations as described above.
Where the commission imposes USR, MAH shall be obliged to submit a variation
application taking account of the safety restrictions imposed by the commission.
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Variation concerns to human influenza vaccines:
Within 45 days following the date of the receipt of a valid application, the agency
shall give its opinion on the quality documents based on an assessment report.
Within the period given above, the agency may request the holder to provide
supplementary information.
The clinical data and, where appropriate, those concerning the stability of the
medicinal product shall be addressed by the holder to the agency at the latest 12
days following the end of the time limit of 45 days.
The agency shall evaluate these data and shall give its final opinion within 10 days
of the reception of the data. The agency shall address the final opinion to the
commission and to MAH within the 3 following days. The community register of
medicinal products shall be updated as necessary.
Variation fees exemptions
50% reduction to the total applicable fee to variation in case of medicinal product
for paediatric use in the first year from granting of a marketing authorisation.
Total exemptions shall apply to the type II pandemic variation that is submitted
once the human pandemic situation is duly recognised, has been authorised by
the community but, in any case, shall not apply after the five-year period from the
EC decision on the authorisation of the core dossier has elapsed.
The same minor variations of type IA to the terms of one or several MA owned by
the same holder are notified at the same time to the same relevant authority, a
single notification may cover all such variations.
At the latest two weeks after the CMD(h) meeting, CMD(h) will inform the MAH
that the worksharing application has been accepted and which NCA will act as RA.
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The holder shall submit to all relevant authorities an application containing the
elements listed below, with an indication of the recommended RA.
√ In the case of type IA, the date of implementation for each variation
described;
Where the chosen RA is the CA of a MS which has not granted a MA for all the
medicinal products affected by the application, CMD may request another
relevant authority to assist RA in the evaluation of that application.
The RA shall issue an opinion on the valid application within a period of 60 days
following acknowledgement of receipt of a valid application in the case of minor
variations of type IB or major variations of type II;
The RA may reduce the period regard to the urgency of the matter, or extend it to
90 days for variation concerning a change to or addition of therapeutic
indications.
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Within the period given above, the RA may request the holder to provide
supplementary information within a time limit set by the RA.
The RA sends its final opinion to all concerned MSs.
In worksharing procedures in which the EMEA acted as RA, the concerned MSs
shall approve the final opinion, inform the EMEA and amend accordingly the MAs
concerned within 30 days, unless the referral is initiated within 30 days following
receipt of the opinion.
For practical reasons it is agreed that if a MS cannot approve the final opinion of
the RA, that MS should initiate referral within 10 days after distribution of the
final opinion, in order to leave 20 days for the amendment of the MAs concerned.
If a MS does not initiate referral within 10 days after distribution of the final
opinion, the final opinion is considered approved by the MS.
Allocation of the variation numbers for grouped and
worksharing applications
Principles:
A grouped application or worksharing application is a single procedure for the
variation.
Only for type IA variations, it is allowed to group variations over more than one MA.
If type IB or type II variations are grouped over more than one MA, then
worksharing needs to be followed.
CC/D/nnnn/QQ/vvvv/g
Number is composed of the RMS code, domain, product counter (nnnn) and the next
available variation sequence (vvvv) (e.g. DE/H/0450/IB/0070/G).
This number can be allocated by the MAH itself.
For type IA variations, more than one MA may be grouped. In that case the product
counter is replaced by a placeholder (nnnn = xxxx), followed by a new variation
grouping counter and the grouping qualifier (G). (e.g. DE/H/xxxx/IA/0004/G).
As the variation grouping counter (also worksharing procedure number) cannot be
allocated by the MAH, he has to contact the RMS prior to submission, since the
allocated number must be included in cover letter and application form.
In addition to the grouped application number (also worksharing procedure number),
for each speciality included in the grouping a ‘virtual’ variation number is created and
maintained in CTS.
The virtual numbers are not to be listed on the cover letter or application form, but
have to be kept by the MAH in order to know the next sequence counter for a ‘normal’
variation.
Each grouped variation and worksharing procedure has a unique number.
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Examples: