Max Yankelevich WorkFusion Overview GA Summit
Max Yankelevich WorkFusion Overview GA Summit
AUTOMATION
1
NEW WAVE OF
PRODUCTIVITY IS
HERE
1970 1990 2000 2010 2017
2
McKinsey: 51% of tasks in common
occupations are automatable using
current level of technology
CONFIDENTIAL 3
Key segments - BFSI, Healthcare,
Telco, Retail are most affected
CONFIDENTIAL 4
Sebastian Thurn
“We no longer program
by prescribing rules,
but by giving examples.
Data
Computer Output
Program
Machine Learning
Data
Computer Program
Output
Intelligent Automation
Head work
i.e. extracting information
from unstructured sources
CONFIDENTIAL 7
TRANSITION OF WORK FROM HUMAN TO
SOFTWARE ROBOTS IN WORKFUSION
6 levels of automation
Fully manual People People People People train,
process attending to prepare inputs, manage explain, and
desktops send batches exceptions assist bots
to automation
Robotic, Self-managed,
Robotic and cognitive, self-healing
cognitive bots chatbots do bots both
Robotic Robotic batch running 100% most of the make and
desktop assist automation unattended work check
0 1 2 3 4 5
Manual Attended Batch Unattended Intelligent Full
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Enemies of digital operations
come in force
10
<
ROBOTIC
BOTS
Use apps like people do Before
Work 24x7 Heavy app integration work
Scale to enterprise-wide “$5m + 5 years” initiatives
#rpa After
#robotics 9-12 week iterations
#desktopautomation 20-30% improvement
<
COGNITIVE
BOTS
Handle exceptions Before
Handle unstructured data Writing rules + templates
Improve quality Managing exception queues
#machinelearning After
#ml Continuous learning from data
#ai +10-30% improvement
<
CHATBOTS
Deflect calls/emails
Before
Complete tasks Triaging inquires / sending updates
Improve experience Massive email / chat / call volume
After
#virtualcustomeragent Touchless transactions
#vca 25% volume deflection
SMART
AUTOMATION
Workflow Analytics
OCR Robotics
Exceptions ML
Automation
Cloud
Chatbots
Smart Process
Automation
RPA
Express
Gartner IA Mapping
http://www.gartner.com//it/content/3461400/3461417/november_3_rpa_hype_reality_fkaramouzis.pdf?userId=86574280
CONFIDENTIAL 16
Gartner Vendor Map
http://www.gartner.com//it/content/3461400/3461417/november_3_rpa_hype_reality_fkaramouzis.pdf?userId=86574280
CONFIDENTIAL 17
WorkFusion Overview
COMPANY
MIT CSAILab roots
Founded in 2011
HQ in New York on Wall St.
200 employees globally
FINANCIALS
$75M of VC funding
COMMERCE & TECH
Georgian Partners/Nokia/MDV/Greycroft/iNovia
LIFE SCIENCE & INSURANCE
AWARDS
2016 CODiE Best Big Data Solution
Top 10 American Banker’s FinTech
CONFIDENTIAL 18
Eurobonds
Eurobonds used to be “too
complex” to automate
USD-denominated bonds of foreign
issuers
GG021 – Instrument Basic Data
60 minutes
per document
48 minutes
of manual labor
40% of cost can be saved using
cognitive automation
75% automated
9 minutes
per document (from 48)
$400k saved
in BPO spend
98% precision
It is more common than it seems
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TRADE FINANCE
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50% of $18 trillion of trade is
financed by banks
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…at the same time
Regulated: Foreign Trade Policy /
DGFT, FEMA, banking (KYC), taxation
Highly unstructured: invoices, bills,
declarations, certificates, letters
High-volume: 1000s of transactions/day
Time-sensitive: same day processing
Complex: FX, delayed collections,
loans, inter-bank, cross-border
Cross-system: multiple core systems
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Trade finance: import payments
Cognitive Robotics
Cognitive Automation of data entry and matching RPA across 5-10 applications
Do scrutiny Earmark
Perform
(KYC, funds,
payment
compliance) check FX
Receive Enter data
documents into trade
at branch system
Check Verify
Check rates
scrutiny payment
90 20
6 months KYC
Reconciliation
170
188
$35,000
$22,000
$5,950,000
$4,136,000
45%
35%
34%
26%
$2,008,125
$1,085,700
Investment Return
Services Software Impact
Year 1 $.75M $.8M (50% Benefit Year 1) $ 2.1M
-2M -1M 0 1M 2M 3M 4M
• Reducing time and effort will create FTE capacity that can be realized as hard savings to the P&L
• Workforce Reduction = 75% * Automation Percentage (based on partial FTE utilization and other factors)
• FTE compensation figures are annual cost estimate averages (USD) and include direct and indirect compensation, operational costs
including hard and soft provisioning, hiring and training
CONFIDENTIAL 28
FINANCE &
ACCOUNTING
CONFIDENTIAL 29
Accounts Payable: Invoice
compliance
Low coverage: 10% checked only
Highly unstructured: invoices
High-volume: 1000s of transactions/day
Time-sensitive: same day processing
Global: 80 countries
CONFIDENTIAL 30
Procure-To-Pay: Invoice
Compliance Processing Case Study
Low coverage: 10% checked only
Process Highly unstructured: Invoices from 3rd party vendors in pdf or tiff format
Overview High-volume: 1000s of transactions/month, same date
Global: 80 countries
Straight-through Processing %
Phase 1: RPA
Intelligent Testing how much can be RPA on 6 fields
2x less work
50% automation = 10x!
5x less work
80% automation
3 min
per invoice
2x faster
Same speed
1.5 min per invoice
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FnA Business case
Automtation savings,
Footprint Automation , % FTE, after automation $k/y
FTE FTE, % Cost, $k/y 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% Min Max Min Max
GL and reporting 160 20% 25.0 30% 50% 80 112 $ 1,200 $ 2,000
AR & cash management 160 20% 20.0 30% 50% 80 112 $ 960 $ 1,600
AP & expense reporting 120 15% 20.0 30% X X X 50% 60 84 $ 720 $ 1,200
FP&A 120 15% 45.0 10% X X 20% 96 108 $ 540 $ 1,080
Payroll 40 5% 20.0 40% X X X 60% 16 24 $ 320 $ 480
Treasury 40 5% 20.0 10% X X 20% 32 36 $ 80 $ 160
Internal audit 40 5% 35.0 10% X X 20% 32 36 $ 140 $ 280
Fixed assets 40 5% 20.0 10% X X 20% 32 36 $ 80 $ 160
Tax 40 5% 20.0 10% X X 20% 32 36 $ 80 $ 160
Other 40 5% 20.0 20% X X X 40% 24 32 $ 160 $ 320
800 100% 25.50 484 616 $ 4,280 $ 7,440
CONFIDENTIAL 33
Retail Measurement
Retail measurement
Retailer
Data
Local Dataset Global Dataset
Images
Reports
Vendor
Data
Manual coding
80% work elimination via
cognitive automation
Retailer
Data
Local Dataset Global Dataset
Images
Reports
Vendor
Data
98.5% 70%
accuracy Cognitive coding automated
HR Shared Services On Boarding
End-to-end new hire onboarding from digital acceptance of Approval to Offer to Business Day 1: Process was highly manual and unstructured with
multiple hand-offs, taking up to 6 weeks to on board a new employee or contractor.
Overview of the
Highly manual: Once approval to offer is sent out, the ingestion for acceptance was provided in an email,
Process which waited for action by the hiring manager
Time-intensive: On boarding of Contractors could take 6 weeks or more, New Hire FTE, 4+ weeks
Dense Process: Business Level entitlements provided as requested, ad hoc
Global: 80 countries
Average of 48% Automation with RPA on front-end process, 78% with ML training of business job
Business Value function identification and matching
Outcome
94% Quality
Highly Manual: Each sanction search is highly manual and repetitive with heavy copy and pasting from one system to another
Overview of the for Level 1 clearance
Process
Highly structured: System to system data extraction and input with like for like fields
Time-Consuming: Each record takes approximately 6-10 minutes to complete Level 1 clearance
Time-sensitive: Same Day Processing
Automation Percentage
Average of 60% Automation with RPA, 79% Automation with Machine Learning tasks added; 97% Quality, Decreased
Business Value cycle time from 6-10 minutes to 90 seconds
Outcome Replicatable process and configuration for processes accessing similar source system
Highly Manual: Each field needs to be mapped manually by a team of 100 offshore analysts
Overview of the Highly unstructured: Rules based efforts to map and extract fields based on scripts were unsuccessful
Process
Time-Consuming: Each record takes approximately 15-20 minutes to map; there are approximately 40-50k accounts to
process per year
Automation Percentage
78% average field level Automation with out of the box SPA, 86% average field level automation model retooling and
Business Value post-processing; 95% Quality
Outcome Replicatable process and configuration for processes accessing similar source system
Solution
WorkFusion’s Virtual Data Scientist was leveraged to
Impact be able to dynamically determine the best combination
of Machine Learning algorithms to classify emails
95% 20% $625k automatically, correctly identifying the proper category
for 95.4% of emails
ACCURACY PRODUCTIVITY SAVINGS (est.)
of email increase (est.) from from recovery of As part of a Smart Process Automation workflow, this
classifications auto-classification lost productivity process cam be embedded within the email system to
automatically route emails to the proper destination
Benefits of automation go beyond
reduced cost and improved speed
Quality
Improved Speed
service
Scale
Automation
Reduced Cost Automation arbitrage
Benefits
Governance
Security
Better ability to
manage Business Continuity
CONFIDENTIAL 44
Task-level Machine Learning
Algorithms CRF, HMM, RF, SVM, NN, DT, RankSVM, SVM, RF, RL, NN, CRF, NN, DT
SVM, NN Boosting MCMC Boosting
Automation 30-50% STP 70% STP 30% STP 80% STP 20% STP
80% less effort 98% accuracy 60% less effort 95% accuracy 75% less effort
CONFIDENTIAL 46
Shared Services process map
L2
Business
Third Party
Analytics Business Control & Sourcing & Operations Payments Purchasing
Leadership PMO Systems Compliance
Office Governance Procurement Support Operations Operations
Supplier Information
Talent Management Sharing and
Management
Supplier Onboarding
and Risk Mgmt
SPA benefits
Less More
FnA Automation Heatmap
Treasury /
Accounts Billings & Financial
Payable Collections Accounting Reporting FP&A Common
Major
Process Cash Management Billing Management Audit Support Consolidation Accounting Forecasting Tax
Group
Equity / Debt Cash Management Deferred Acquisition Purchase Accounting Planning Master Data Maintenance
Ratings Agency Relations Cash / Billing Receipts Ledger Maintenance SEC / GAAP Reporting Financial Analysis and Review
Automation
benefits
CONFIDENTIAL 48
Insurance Automation
L1
Business
Product Development Sales & Distribution Customer Acquisition & Policy Administration Billing & Collections Claims
Underwriting
Product Definition and Distribution Strategy & Clearance Policy Storage & Retrieval Cash Management Claims Assessment
Development Support
Deployment & Monitoring Customer & Market Insight Policy Issuance and Escalation (Dunning) Claims Recovery
Contract Analysis
Fulfillment
L2 Origination Origination Origination Research Advisory Trade Finance Advisory Finance & Risk
Operations
Sourcing
Financial Planning
& Analysis
Business
Loan Application HR Shared Payment Operations
KYC, AML Fulfillment Analytics Trade Execution Issuance Legal
Processing Services (A/P & A/R)
Investments and Documentation & Investment/ Wealth Resource & Control &
Chargeback Custody & Clearing Risk/Audit
Brokerage Funding Valuation Maturity Management Location Strategy Governance
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