Assess Current and Desired State

of Capacity
 What is capacity assessment

• Is the process of identifying the elements

that facilitate or hinder the performance of
an LGU.

• It aims to determine the core factors that

need to be addressed to improve
performance
 PERFORMANCE
CHANGE MATRIX
Desired
Current State of
State of Performance
Performance (Goals and
Objectives)
3. Are the desired
1. What Current
2. Are the interventions capacity
capacity issues
appropriate and sufficient improvements
might explain
to achieve the desired enough to produce
current
improvement in capacity desired
performance?
performance?
Current Intervention Desired
State of to Improve State of
Capacity Capacity Capacity

CAPACITY
CHANGE MATRIX
HOW TO ASSESS
CAPACITY?
The process of analyzing
capacity uses a framework
called the Capacity Pillars.

These are the factors that

indicate an LGU’s capacity or
its “ability to perform
functions to fulfill their
mission and
deliver desired results.”
Causal
Loop
Diagram
E.O 138 S. 2021
 THE SIX (6) CAPACITY PILLARS

VISIO
GOAL N OBJECTIV
S ES

KNOWLEDG MANAGEMEN ENABLIN LEADERSH

STRUCTU COMPETENC
E T G IP
RE Y
& SYSTEMS POLICIES
LEARNING
 CAPACITY DEVELOPMENT FRAMEWORK

VISIO
GOAL N OBJECTIV
S ES

KNOWLEDG MANAGEMEN ENABLIN LEADERSH

STRUCTU COMPETENC
E T G IP
RE Y
& SYSTEMS POLICIES
LEARNINGSTRUCTURE

Presence of appropriate structure with defined authority and

accountability for performing necessary functions
CAPACITY PILLAR DEFINITION POINTERS FOR ASSESSMENT

Is there an appropriate Structure:

Presence of appropriate (office, • In place (i.e. formally established)?
committee or work group) with
defined authority and • Functional with appropriate
accountability for performing the staffing/membership,
(i.e. meeting
STRUCTURE
regularly,
necessary functions within a producing required outputs, provided with
budget)?
program

ONLINE ORIENTATION ON THE FORMULATION

OF THE LGU CAPDEV AGENDA
 CAPACITY DEVELOPMENT FRAMEWORK

VISIO
GOAL N OBJECTIV
ES
S

KNOWLEDG MANAGEMEN ENABLIN LEADERSH

STRUCTU COMPETENC
E T G IP
RE Y
& SYSTEMS POLICIES
LEARNING
COMPETENCY

Knowledge, skills and attitudes of people who need to perform

their assigned functions in the program
CAPACITY PILLAR DEFINITION POINTERS FOR ASSESSMENT

Knowledge and skills of people who need to • In what required technical and program
perform their assigned functions in the program management competencies are the people
proficient, not proficient or needing
• Technical competencies
improvement?
• Program management competencies
COMPETENCY - Planning • Are they motivated and productive
- Designing
- Implementing
- Monitoring and Evaluation

ONLINE ORIENTATION ON THE FORMULATION

OF THE LGU CAPDEV AGENDA
 CAPACITY DEVELOPMENT FRAMEWORK

VISIO
GOAL N OBJECTIV
S ES

KNOWLEDG MANAGEMEN ENABLIN LEADERSH

STRUCTU COMPETENC
E T G IP
RE Y
& SYSTEMS POLICIES
KNOWLEDGE & LEARNING
LEARNING

Mechanisms for generating, analyzing and using data and information

as basis for decision-making and continuous improvement
 CAPACITY PILLAR DEFINITION POINTERS FOR ASSESSMENT

Are Knowledge and Learning mechanisms in

Mechanisms for generating, analyzing and using place and effective?
data and information as basis for decision-
making and continuous improvement • Are data or databases accessible to and used
by stakeholders?
• Are M&E data used?
KNOWLEDGE AND LEARNING • Are citizens/stakeholders engaged to provide
feedback on service delivery?
• Is there continuous benchmarking with good
practices (e.g. comparing own performance
with other LGUs; documenting and sharing
good practices)?

ONLINE ORIENTATION ON THE FORMULATION

OF THE LGU CAPDEV AGENDA
 CAPACITY DEVELOPMENT FRAMEWORK

VISIO
GOAL N OBJECTIV
S ES

KNOWLEDG MANAGEMEN ENABLIN LEADERSH

STRUCTU COMPETENC
E T G IP
RE Y
& SYSTEMS POLICIES
LEARNING
MANAGEMENT SYSTEMS

Systems, processes and procedures for managing programs

 CAPACITY PILLAR DEFINITION POINTERS FOR ASSESSMENT

Are the systems, processes and procedures:

Systems, processes and procedures
for managing programs. • Documented (e.g. in a manual, flowchart,
plan, protocols, SOP, etc.)?
• Planning and budgeting • Approved for implementation?
• Design and Development • Implemented/used/practiced?
• Implementation • Standardized?
• Monitoring and Evaluation • Streamlined?
MANAGEMENT SYSTEMS
• User-friendly/Customer-focused?
• Participatory?
• Transparent?

ONLINE ORIENTATION ON THE FORMULATION

OF THE LGU CAPDEV AGENDA
 CAPACITY DEVELOPMENT FRAMEWORK

VISIO
GOAL N OBJECTIV
S ES

KNOWLEDG MANAGEMEN ENABLIN LEADERSH

STRUCTU COMPETENC T
E G IP
RE Y SYSTEMS
& POLICIES
LEARNING
ENABLING POLICIES

Presence of policy support for program/project implementation planning,

developing, implementing, monitoring and evaluating delivery functions,
programs and projects
 CAPACITY PILLAR DEFINITION POINTERS FOR ASSESSMENT

Are the Enabling Policies:

Presence of policy and legislative support for
planning, developing, implementing, monitoring • In place?
and evaluation service delivery functions, • Sufficient/Effective or with gaps?
programs and projects • Up-to-date?
• Disseminated?
• Enforced?
ENABLING POLICIES

ONLINE ORIENTATION ON THE FORMULATION

OF THE LGU CAPDEV AGENDA
 CAPACITY DEVELOPMENT FRAMEWORK

VISIO
GOAL N OBJECTIV
S ES

KNOWLEDG MANAGEMEN ENABLIN LEADERSH

STRUCTU COMPETENC T
E G IP
RE Y SYSTEMS
& POLICIES
LEARNING
LEADERSHIP

Presence of mechanisms for defining one’s vision, mission and values,

setting strategic directions, and ensuring transparency and
accountability.
CAPACITY PILLAR DEFINITION POINTERS FOR ASSESSMENT

Are Leadership mechanisms in place

Presence of mechanism for: and effective:
• Defining vision, mission and values, and • Social Contract, CDP-ELA, Strategic Plan, etc
setting strategic directions • SGH compliance, Ulat ng Bayan, etc.
• Ensuring transparency and accountability in • Involvement of CSOs, citizen
the LGU’s operations feedback mechanisms
• Instituting participatory mechanisms • Partnerships with NGAs, regional, sectoral
LEADERSHIP
• Establishing partnerships and collaboration
groups, private sector, media, etc.
• Visible sponsorship of programs • Active involvement in program,
providing resources, etc.

ONLINE ORIENTATION ON THE FORMULATION

OF THE LGU CAPDEV AGENDA
 What is a Capacity Change
Matrix
⚫ Is used as a tool for systematically answering the
following questions:

◦ What are our capacity requirements given our performance

goals and objectives?

◦ What is the current state of our capacity?

◦ What is the desired state of capacity that will enable us to

achieve our performance goal?

◦ What interventions do we need to undertake to improve our

capacity?
Why use the Capacity Change
Matrix?
⚫ Gain
a shared understanding of the root
causes of the performance problems/gaps;

⚫ Demonstrate the need for a systems approach

to solving performance problems/gaps;

⚫ Used as basis for generating solutions that

address the root causes of the performance
problems/gaps;

⚫ Used as basis for prioritizing the solutions.

 Cull the Current and Desired State of
Performance on one outcome area from
the Performance Change Matrix completed
What are the in Step 3, and place in the Performance
section of the Capacity Change Matrix.
consequences?
Determine the causes of the
performance gaps or the factors
contributing to good performance.

Determine Desired State of

capacity.

Identify Capacity
Development Interventions
How the tool looks like?
Sample Capacity Change Matrix
Sample Capacity Change Matrix
Sample Capacity Change Matrix
Sample Capacity Change Matrix
 LOCAL GOVERNMENT ACADEMY

MARAMING SALAMAT!

lgaphilippines

lga.gov.ph

Changing Mindsets. Influencing Behavior.