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Process Flow Chart: Requisition

The purchase to pay process involves 8 key steps: 1) identifying a need, 2) creating a requisition, 3) approving the requisition, 4) creating a purchase order, 5) approving the purchase order, 6) receiving goods, 7) approving invoices, and 8) making payment.

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Juziel Rosel Padillo
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98 views9 pages

Process Flow Chart: Requisition

The purchase to pay process involves 8 key steps: 1) identifying a need, 2) creating a requisition, 3) approving the requisition, 4) creating a purchase order, 5) approving the purchase order, 6) receiving goods, 7) approving invoices, and 8) making payment.

Uploaded by

Juziel Rosel Padillo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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PURCHASE TO PAY PROCESS

Process Flow Chart

Requisition Create Receipt of


Purchase Goods
Order

Identify Payment
need

Purchase Approval of
Approval of
Requisition
Order Invoice
Approval
Identify Need
• In this step, it is simply establishing the need for goods or services
Requisition
• It is formally requesting a service, item or product with a purchase
request form.
Approval of Requisition
• In this stage is where the requisition/ purchase requisition gets
granted or rejected based on the organization’s terms/policies,
legitimacies of purchase and etc.
Create Purchase Order
• Purchase order is created after the requisition has been approved.
• It is also made after negotiations between the two parties.

Purchase Order
• It is a document that is used to actually purchase those goods or
services from a vendor.
Purchase Order Approval

• In this stage, suppliers receives purchase order and approves it. Then,
they begin to fulfill the order
Receipt of Goods
• The receiving of goods/ services.
• After the goods have been delivered, an invoice is issued.
• Receiving of goods includes checking any defective material, or if the
number of orders have matched the number of goods arrived.
Approval of Invoice
• In this stage the supplier and the buyer will match their invoice with
their purchase order number/ PO number.

• Reviewing of Issued invoice will be done in this stage.


The Payment
• Once an invoice is approved for payment, a file is generated in the
company’s accounts payable system.
• After the budgeting department have approved the request and after
the accounting department have issued a Notice of Proceed. The
cashier will be releasing the payment.
• In this stage, you will be giving the payment in a form of cash or
accounts payable (depending on the entity and of the mode of
payment)

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