Development Process of

MIS

Anchal Mishra
1. Development of Long Range Plans,

2. Determining the Information Requirements,

3. Development & Implementation of MIS,

4. Management of Information Quality,

5. Organisation for Development Process

 Development of Long Range
Plans
Any kind of business activity calls for long
range for success, the same is true for MIS.
The plan of MIS is consistent to the business
plan of the organisation. A long range MIS
plan provides direction for the development
of he systems, and provides a basis for
achieving the specific targets or tasks
against a time frame.
 Business Plan Versus MIS Plan
Business Plan MIS Plan

Business goals & objectives Management information system,

objectives, consist to the business goals &
objectives.
Business plan & strategy Information strategy for the business plan
implementation playing a supportive role.

Strategy planning & decision Architecture of the management information

system to support decisions.

Management plan for System development schedule, matching

executive & control the plan execution.

Operation plan for the Hardware & software plan for the
execution procurement and the implementation.
 MIS Plan Includes

1. Strategy for the plan achievement

2. The architecture of the MIS

3. The system development schedule

4. Hardware & Software plan

 Determining the Information
Requirements
Four methods of determining the information
requirements:
1.Asking or interviewing
2.Determining from the existing system
3.Analysing the critical success factors.
4.Experimentation & modeling.
 Asking or Interviewing
Under this method fully structured interview
schedule is used. If there are more that 1
users, either
• Cover all the possible answers to the
question.
• Group consensus can be sought to get the
most feasible set of answers.
• Delphi method: the expert or experienced
users are asked to give their best answers.
System designer has to test the validity of all
the answers independently.
 Determining From The Existing
System
In many cases the existing system which an
orgasnisation is using form many years is
enough to inform the requirements of the
information. But in any way other companies
can give additional information requirements.
Irrespective of the type of organisation and
business, 80% of the information requirement
is common and the balance 20% may be
typical to the organisation, which need to be
determined separately
 Analysing the Critical Success
Factors
Every organisation perform successfully on
efficient management of certain critical
success factors. In many a times a function is
singularly critical to successful functioning of a
business organisation.
For e.g.:
• In a high technology business, the technology
becomes the critical factor.
• In service the organisation, marketing &
service become the critical factor.
 Experimentation & Modeling.
When there is total uncertainty, the designer
and the user off the information resort to this
method to determine the requirement of the
information. Test marketing of a product is an
approach of the experimentation to decide the
correct marketing strategy. The information
requirement through this process is quantitative
change as the user of the information get and
opportunity to change and learn if he willing to
change than organisation can adapt other wise
the use is to removed. And this process take
long time & money.
Development & Implementation of
MIS
Having made the plan of the MIS, the
development of the IS calls for the
determining the strategy of development.
The Development strategy determine where
to began and in what sequence the
development can take place with the sole
objective of assuring the information support.
• Prototype Approach
• Life Cycle Approach
 Implementation of MIS
The implementation of the system is a
management process. It brings
organisational change. It affects people and
changes their work style. The process
evokes a behavior response which could be
either favorable or unfavorable depending
upon the strategy of system implementation.
For successful implementation organisation
has to handle the human factor carefully.
There are certain guidelines for the system
designer for successful implementation of the
system:
1.Not question beyond a limit the information
need of the user.
2.Not to forget that his role is to offer a service
and not to demand terms.
3.The designer should request the demand of
the user.
 Management of Information
Quality
Information is a corporate resource, as
important as the capital, labor, etc. and being
used for decision making, therefore, is required
to be very high. Quality unlike any other
product is not an absolute concept. The quality
of information is the result of the quality of the
input data, processing design, system design,
system & procedures which generate such a
data , and the management of the data
processing function.
It is possible to measure the quality of
information on certain parameters. All these
parameters does not have high value. Some
parameter have less values but some have high
value and relevance in the information and its
use.
Quality Parameters are as follows:
1.Complete data of all the transactions.
2.Valid transaction and input data.
3.Accuracy and precision.
4.Relevance to User/ Decision Maker.
5.Timely Information
6.Meaningful and complete information
 Organisation for Development
Process
The type, size and the structure of corporate
organisation become the basis for the MIS
organisation to handle the MIS function and
management alternatives.
The issues are:
1.Whether the MIS function should be handled
as a centralised or decentralised activity.
2.The allocation of the hardware & software
resources.
3.The maintenance of the MIS service level at
an appropriate level.
4.Fitting the organisation of the MIS in the
corporate organisation, its culture and the
management philosophy.
 Development Process Model
Many organsiation use MIS successfully, to
others do not. Through the hardware and the
software is the least and has appropriate
technology, its use is more for the collection
and storage of data and its elementary
processing. There are some features which
make the MIS a success and some others,
which make it a failure.