Payroll in HR Transformation - Ramco

The Key to Successful
HR Transformation-
An Effective Global
Payroll Strategy
Copyright 2024, Ramco Systems Limited. Information subject to change. All rights acknowledged.
What are the major HR Transformation Objectives?
HR TRANSFORMATION OBJECTIVES
Efficiency and Compliance and Employee

Integration & Data Analytics
Process Risk Experience and
Data Alignment and Insights
Optimization Management Engagement
• Smooth data flow Automation, Process Implementation of robust • Gain insights into Ensuring accurate and
between HR & Payroll standardization processes and controls, employee compensation, timely payroll processing,
systems. procedures, and helps organizations benefits utilization, providing self-service
implementing self-service minimize compliance risks, workforce costs, and options for accessing pay-
• Eliminates data silos, options, HR teams can such as penalties and legal trends. related information, and
reduces manual data achieve greater efficiency issues addressing employee
entry, and enhances and productivity, freeing up • Support data-driven inquiries promptly
data accuracy and time for strategic decision-making and
consistency across initiatives. strategic workforce
various HR functions. planning.
TECHNOLOGY
Integrated Ecosystem: HCM, Workforce Management, Payroll &
Benefits
SINGLE SOURCE OF
TRUTH
HCM
DATA SECURITY & PAY DISBURSEMENT

EASE OF ACCESS
CLOUD FINANCE
GLOBAL
PAYROLL
EARNED WAGE TREASURY &
ACCESS ON-DEMAND ANALYTICS
PAY
WORKFORCE
ANALYTICS
TIME &
ATTENDANCE
WORKFORCE
MANAGEMENT
Global Payroll Strategy: How It Benefits HR Transformation Initiative
Improved Compliance Enhanced Data Accuracy

• Ensure compliance with local regulations and tax laws • Eliminate data entry errors & reduce data duplication
• Protection form penalties • Develop effective HR strategies
• Enhanced brand reputation
Improved Employee Experience Increased Efficiency

• Employees financial well-being • HR Teams can focus on strategic tasks
• Reduction in the administrative burden of
• Chatbots & Mobile Apps bringing convenience to fluid &
managing multiple payroll systems and processes
diverse workforce
Global Payroll Strategy: What does it include?
Multi-country Statutory People Data & Employee Next-gen

Operations Compliance Diverse Workforce Experience Technology
Multi-country Operations: Factors to keep in mind
01 02 03 04
Multiple Payroll Vendors
Service Models Managing Multiple Seamless Employee
v/s
Single Payroll Provider Across Regions Currencies Experience for Diverse
Workforce
Legal and Compliance: Obeying the Law of the Land
Data Privacy Regulations
Labor Laws
Social Securiy & Taxation
• Examples: FLSA in US, GDPR in Europe, PIPL in China
People Data & Diverse Workforce: Key Considerations
Maintaining Storing Employee Workforce Insights

Accurate & Data Securely & in by Leveraging
Complete Compliance with Highly Reliable
Employee Data Data Privacy Payroll Data
for Diverse Regulations
Workforce
Enhanced Employee Experience: The Ultimate Goal for HR Transformation
Timely & Accurate pay across all countries
Provide information proactively in

anticipation of possible queries.
Faster resolution of employee queries with
the use of AI based chatbots (24 hours &
365 days a year)
Mobility to enable workforce with

convenience of doing transactions at any
time & from anywhere
Employee wellness (Physical, Mental &

Financial) for entire workforce across all
countries
Next-Gen Technology: The Catalyst for Transformation
Robotic Process Automation
Artificial Intelligence &

Machine Learning
Intelligent Chatbots
Mobile Apps
Ramco Global Payroll
Multi-Country Employee Time & 3rd Party
Core HR (Add-On)
Payroll Benefits Attendance* Integrations
• Gross to Net • Org. Masters • Compensation • Schedule • Workday-certified

• Back-pay • Onboarding • Leave Management connector
• Increments • Employee Data • Travel • Time Entry • Oracle HCM std.
• Statutory Management • Expenses • Overtime connector
Compliance • Employee • Loans & • Financials
Movements Advances
Employee Self Power User Hubs Workflow Reports Policy Configurator

Service
Experience Enablers
Chatbots Power BI Facial

Mobile App Mail It Voice Assistant Analytics Recognition
* Time & Attendance is a framework for configuring client specific overtime & time entry related rules and schedule management as per client policy
Building an HR & Payroll Ecosystem
FINANCE TIME & ATTENDANCE
HCM ANALYTICS
Ramco
Global
Payroll
CLOUD WORKFORCE MANAGEMENT
Managing Compliance
• Real-time updates to Payroll related statutory changes

In-country
Independent • AI-based proactive compliance tracking
Consultants
• In-product payroll rules and regulations framework
• Network of in-country service partners
Internal • Continuous participation with payroll associations &

Leading
Research Payroll consulting country authorities
Bureau firms
‒ Global association with GPA
‒ TAPS/ APA/ DSPANZ for Australia & New
Zealand
‒ Whitelisted by authorities like ATO, IRD; certified
Payroll by LHDN and integrated with IIT China
Associations
• Global Payroll Compliance Portal:
https://campaigns.ramco.com/global-payroll-complianc
e-portal
AI-based Auto Seeding
Prob. Scores
based on
applicability for
that industry
vertical/ region
Auto-SEED Enables Ramco Configuration

Engine learns Confidence scores Consultants with implemented for a
Implementation
typical based on frequency
best-practice of the policy
new customer,
of the config. tested and
configurations pattern being configurations discussed with
across customers actively used.
customer finalized
Copyright
Copyright 2024, Ramco Systems Limited. Information subject to change. 2023 Ramco
All rights Systems Limited. Information subject to change. All rights acknowledged.
acknowledged.
Payroll Ramco’s Anomaly &
Reconciliation Reasoning Engine
Identifies all Finds reasons Categorizes
The case variances based on for anomalies by anomalies into
10,000+ employees | 6 legal entities | statistical analysis of scanning for data red/amber/ green
800+ anomalies historical payroll data changes & inputs severities
The ‘classic’ way

Compare Pay registers /
Compensation / T&A inputs/ Employee
8 Red
category items
information to be reviewed
All 800+ anomalies manually

checked, verified and corrected
10,000 Employees, 752 anomalies with valid
Reconciling 800+ variances 800 Anomalies reasons (Red, Amber & Green)
across 5-6 reports within 6-

8 hours is a frustrating task!
800+ variances reduced to a few true positives
that need attention- in a single report
Robotic Process Automation
BEFORE AFTER
Reduce human count

with Bots
Increased Manual
Effort Reduce over all cost
High Execution RPA No Manual Errors

Time
Faster Execution
Copyright
Copyright 2024, Ramco Systems Limited. Information subject to change. 2023 Ramco
All rights Systems Limited. Information subject to change. All rights acknowledged.
acknowledged.
Money Matters: The Key to Motivated Workforce
Thank You
The contents and information contained in this brochure are intended for general marketing purposes only and should not be relied upon by any person as being complete or accurate. Ramco
Systems Limited, its group, employees, agents and other representatives will not accept any liability suffered or incurred by any person arising out of or in connection with any reliance on the
content of or information contained in this brochure. This limitation applies to all loss or damage of any kind, including but not limited to, compensatory, direct, indirect or consequential
damage, loss of income or profit, loss of or damage to property and claims by third party.

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The Key to Successful

Efficiency and Compliance and Employee

DATA SECURITY & PAY DISBURSEMENT

Improved Compliance Enhanced Data Accuracy

• Protection form penalties • Develop effective HR strategies

• Enhanced brand reputation

Improved Employee Experience Increased Efficiency

Multi-country Statutory People Data & Employee Next-gen

Data Privacy Regulations

Social Securiy & Taxation

• Examples: FLSA in US, GDPR in Europe, PIPL in China

Maintaining Storing Employee Workforce Insights

Timely & Accurate pay across all countries

Provide information proactively in

Mobility to enable workforce with

Employee wellness (Physical, Mental &

Robotic Process Automation

Artificial Intelligence &

• Gross to Net • Org. Masters • Compensation • Schedule • Workday-certified

Employee Self Power User Hubs Workflow Reports Policy Configurator

Chatbots Power BI Facial

FINANCE TIME & ATTENDANCE

CLOUD WORKFORCE MANAGEMENT

• Real-time updates to Payroll related statutory changes

• Network of in-country service partners

Internal • Continuous participation with payroll associations &

Auto-SEED Enables Ramco Configuration

The ‘classic’ way

All 800+ anomalies manually

across 5-6 reports within 6-

Reduce human count

High Execution RPA No Manual Errors

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