System

Management S-Curve Go S-Curve

Matrix
Provides a Track the
higher!
comprehensive cumulative
framework for progress of
assessing and work
managing various performed
components or over time.
aspects within a
system
System
Management
Matrix
 System Complementary tools
Management for project managers S-Curve
Matrix
to monitor progress,
Provides a
comprehensive manage risks, optimize Track the
cumulative
framework for resource allocation, progress of
assessing and
work
managing various and drive continuous performed
components or
aspects within a improvement within over time.
system their projects.
SYSTEM MANAGEMENT
TYPES OF MANAGEMENT MATRIX

1. Risk Management Matrix

MATRIX

2. Quality Management Matrix

3. RACI Chart
4. Communication Management Matrix
5. Change Management Matrix
6. S-Curve
 Categorizes risks based on their
SYSTEM MANAGEMENT RISK
likelihood and impact, allowing
organizations to prioritize and allocate MANAGEMENT
resources for risk mitigation activities. MATRIX

1
MATRIX

 Financial risks: Fluctuating material costs, Recognize hazards:

incorrect estimation, payment delays, or
financial inexperience of the contractor. Think about all
potential risks that
 Environmental risks: Severe weather
could have a negative
conditions, natural disasters such as
earthquakes, pollution, and seasonal impact on your
implications. construction project.
 Technical risks: Incomplete design,
inadequate site investigation, unavailability of
materials, design errors, or changes in What risks does
project scope or requirements. this construction
project pose?
 2 3
SYSTEM MANAGEMENT Evaluate the Evaluate the
severity of the likelihood of the
risk: Describe the risk: Assess the
probability of certain
possible damage or
risks occurring during
impact of risks, then your project lifecycle and
MATRIX

grade them on a scale: grade them on the

following scale:
1= none or slight
1= Rare
2= Minimal
2= Unlikely
3= Significant
3= Possible
4= Major
4= Probable
5= Catastrophic
5= Almost Certain

4. Prioritize
the risk:
Likelihood Create a
Severity table!
SAFETY RISK SEVERITY
NONE/ SLIGHT MINIMAL SIGNIFICANT MAJOR CATASTROPHIC
Any injury or Any injury or Any injury or disease that A fatality or Multiple fatalities.
LIKELIHOOD disease that needs disease that needs is likely to result in a total and
first-aid first-aid person being incapacitated permanent
treatment only. treatment only from normal activity for a disability.
continuous period of 7 or
more days.

1 2 3 4 5
RARE 1

UNLIKELY 2

POSSIBLE 3

PROBABLE 4

ALMOST CERTAIN 5
SEVERE RISK Discontinue operation and/or immediate corrective
action required.
Someone SIGNIFICANT Corrective action needed. Action in short term as
died. OMG RISK appropriate
what to do?! MODERATE RISK Attention indicated

MINOR RISK Implement practicable short-medium term control

measures.
5 6
Identify Risk
Identify Risk
Response:
Ownership:
This would be the  Risk avoidance
Acceptance
Transfer
Mitigation
Ex. You
Low may
impact
Payment
Using lessreduce
or low
ofcomplex
a risk
person or a team
scope
premium to avoid
probability
processes, high-risk
toofconducting
risk
the such
party
that ensures that activities,
as
taking
more on increasing
painting therisk
the
seismic like
orwalls,
the risk will be resources
insurance,
etc.
engineering or time, or
performance
tests,
managed properly. avoiding an unknown
bonds, warranties,
choosing a more and
stable
subcontractor.
guarantees.
supplier.

o Looking for identified and new risks.

o Taking quick corrective action when a
risk materializes.
o Planning preventive actions when you
identify a trend of a new risk.
o Measuring the effectiveness of risk
responses.
 Outlines the quality assurance tests
SYSTEM MANAGEMENT QUALITY
made and persons involved as well as
what actions to take to ensure quality of MANAGEMENT
the project. MATRIX
MATRIX

QUALITY PERSON QUALITY CONTROL

OBJECTIVES INCHARGE ASSURANCE MEASURES
ACTIVITIES

Structural Integrity Engineer Ensure material testing Corrective Action

Safety Standards Safety Officer Regular inspection Preventive Action

Aesthetic Appeal Project Manager Hire skilled workers Corrective Action

Sustainability Project Manager Review of design Corrective Action

documents
SYSTEM MANAGEMENT Identifies the resources required for
each task or activity, including human RACI
MATRIX resources, equipment, and materials, and
helps optimize resource utilization.
CHART
 Ensure that relevant information is
SYSTEM MANAGEMENT communicated to the right people at the COMMUNICATION
right time, facilitating effective
MANAGEMENT
MATRIX
collaboration and decision-making.

COMMS
CONTENT PURPOSE FREQUENCY AUDIENCE DELIVERABLES OWNER
MATRIX

CHANNEL

Introduce project
Project sponsor,
Set objectives In-person or Project
Kickoff meeting One-off leader & team Agenda
Assign roles & online sponsor
members
responsibilities

Status updates & review

Project team progress Status reports In-person or Project
Weekly Project team
meetings Address any problems & Project schedule online leader
agree solutions

Project sponsor,
Project status Track progress, budget, Status report Email & intranet Project
Monthly project team &
reports timelines & deliverables Project schedule project workspace leader
stakeholders
 Outlines change objectives, impact
SYSTEM MANAGEMENT assessments, and implementation plans to
CHANGE
MANAGEMENT
minimize disruption and maximize
MATRIX
benefits.
MATRIX

1.Process Focus 2. People Focus

- Kottler’s 8-step Change - ADKAR Model of Change
Model - Nudge Theory
- Lewin’s Change Model - Satir Change Model
- Deming Cycle / PDCA - Bridge’s Transition Model
- McKinsey 7S Model - The Change Curve
- Maurer 3 Levels of
Resistance
SYSTEM MANAGEMENT
MATRIX

KOTTLER’S 8 STEP CHANGE MODEL

 SYSTEM MANAGEMENT
MATRIX

LEWIN’S CHANGE MODEL

SYSTEM MANAGEMENT
MATRIX

PDCA
DEMING CYCLE/
SYSTEM MANAGEMENT
MATRIX

7S MODEL
MCKINSEY
 Displays the cumulative progress of a
SYSTEM MANAGEMENT project, and is a tool which construction
companies use to track a specific metric
S-CURVE
over time.
MATRIX
THNAKS!