Data+Policies 20 23+march+2024

Data
protection
policies, risks,
and ethical
issues
Data protection policies, risks, and ethical issues
What Is Data Protection Policy?

• Security policy
• Use, monitoring, and management of data.
• Protect and secure all data
What’s the Difference Between a Data Protection Policy and a Privacy

Policy?
Best Practices for Building Your Data Protection Policy
• Encryption policies
• Acceptable use policies
• Password policies
• Email policies
Explore the concepts data quality, accessibility, and interoperability
What is data quality?

Data quality is the measure of how well suited a data set is to serve its specific
purpose.
Benefits of Good Data Quality
• More Informed Decision-Making

• Better Audience Targeting
• More Effective Content and Marketing Campaigns
• Improved Relationships With Customers
• Easier Implementation of Data
• Competitive Advantage
• Increased Profitability
Data Quality vs Data Integrity
Data quality oversight is just one component of data integrity.
Data Quality Assurance vs Data Quality Control
Data quality assurance is the process of identifying and eliminating anomalies by

means of data profiling and cleansing. Data quality control is performed both
before and after quality assurance.
The quality control process is important for detecting duplicates, outliers, errors, and
missing information. Some real-life data quality examples include:
 Healthcare
 Financial Services
Why Data Quality is Important to an Organisation
• Organisations are using data to inform their decisions.

• regarding marketing, product development
• Leads to better and faster insights that drive business intelligence efforts and
big data analytics.
Data quality management
Data quality management is an essential process in making sense of your data,

which can ultimately help your bottom line. The diagram below, provides the steps
in the data quality improvement process.
Emerging data quality challenges
• Data quality problems has expanded as big data systems and cloud computing
became more prominent.
• The growing use of artificial intelligence (AI) and machine learning applications
further complicates the data quality process in organisations.
Fixing data quality issues
• Data quality managers, analysts and engineers are primarily responsible for
fixing data errors and other data quality problems in organisations.
• They are collectively tasked with finding and cleansing bad data in databases and
other data repositories.
• Everyone in an organisation is responsible for data quality.
• To a computer, Zurich does not equal Zürich.

Interoperability
• Interoperability refers to the basic ability of different computerised products or

systems to readily connect and exchange information with one another, in either
implementation or access, without restriction.
• There are two types of data interoperability - syntactic interoperability and

semantic interoperability.
Benefits of Interoperability
The benefits of interoperability include increased productivity, reduced costs, and
reduced errors. System and software interoperability capabilities are essential in
such fields as:
 Healthcare: hospitals and labs are increasingly adopting new technologies

and devices that are driven by sophisticated software, which must integrate
at the point of care and with electronic systems, such as electronic medical
records.
 Military: Force Interoperability refers to the ability of the forces of two or
more nations to operate together coherently, effectively, and efficiently to
execute Allied tactical, operational, and strategic objectives.
Advantages of Interoperability for Accountants
Interoperability is the ability for software and computer systems to exchange
information. For accountants, this creates the following advantages:
1. Increased productivity
2. Consistency
Intellectual property rights in data management
• Intellectual property rights (IPR) management is an important part of any data
management program.
• Intellectual Property refers to any form of intellectual creation.
• Intellectual property is the broad umbrella term that may include copyright,
patents, or trademarks, which are specific (and restrictive) forms of intellectual
property.
• Copyright is a specific form of intellectual property that restricts use by granting

exclusive legal rights to the copyright holder.
The Ethical and Legal Implications of Information Systems
• Information systems have had an impact far beyond the world of business.
• New technologies create new situations that we have never dealt with before.
• This section will discuss the impact of information systems on how we behave
(ethics).
Information Systems Ethics

• The term ethics is defined as “a set of moral principles” or “the principles of
conduct governing an individual or a group.
• But what do ethics have to do with information systems?

Acceptable Use Policies
• Many organisations that provide technology services to a group of constituents or
the public require agreement to an acceptable use policy (AUP) before those
services can be accessed.
• Similar to a code of ethics, this policy outlines what is allowed and what is not
allowed while someone is using the organisation’s services.
Implications, risks, and ethics of communication on social media
• The explosive growth in the use of social media over the past decade has made it
one of the most popular Internet services in the world, providing new avenues to
“see and be seen”.
• Social media sites can be described as online services that allow users to create
profiles which are “public, semi-public” or both.
• Today social media has proven to be one of the most, if not the most effective
medium for the dissemination of information to various audiences.
.
Ethics and social media
• Ethics can be loosely defined as “the right thing to do” or it can be described as
the moral philosophy of an individual or group and usually reflects what the
individual or group views as good or bad.
In the domain of social media, some of the ethical questions that must be
contemplated and ultimately answered are:
 Can this post be regarded as oversharing?
 Has the information in this post been distorted in anyway?
 What impact will this post have on others?

Policies versus processes
• Every organisation, regardless of industry, needs well-written policies
and procedures to operate effectively.
• To keep your organisation as protected as possible, policies and procedures

should continually evolve.
What is the difference between policies and procedures?

Summary
This week you have learnt a lot about data protection policies, data quality and
data protection and privacy including ethics. In the next concept you will learn
about the basic principles of automation and understand the level of automation
required based on the data structures present in the process (e.g., artificial
intelligence, robotic process automation).

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Data

What Is Data Protection Policy?

What’s the Difference Between a Data Protection Policy and a Privacy

• Acceptable use policies

What is data quality?

• More Informed Decision-Making

Data Quality Assurance vs Data Quality Control

Data quality assurance is the process of identifying and eliminating anomalies by

Why Data Quality is Important to an Organisation

• Organisations are using data to inform their decisions.

Data quality management is an essential process in making sense of your data,

• Everyone in an organisation is responsible for data quality.

• To a computer, Zurich does not equal Zürich.

• Interoperability refers to the basic ability of different computerised products or

• There are two types of data interoperability - syntactic interoperability and

 Healthcare: hospitals and labs are increasingly adopting new technologies

• Intellectual Property refers to any form of intellectual creation.

• Copyright is a specific form of intellectual property that restricts use by granting

Information Systems Ethics

• But what do ethics have to do with information systems?

 Can this post be regarded as oversharing?

 Has the information in this post been distorted in anyway?

 What impact will this post have on others?

• To keep your organisation as protected as possible, policies and procedures

What is the difference between policies and procedures?

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