Introduction

to MS Word
COMP100 - MIDTERM
 Introduction

Microsoft Word is a word processor software developed by Microsoft in 1983. It is the

most commonly used word processor software. It is used to create professional quality
documents, letters, reports, resumes, etc and also allows you to edit or modify your new
or existing document. The file saved in Ms Word has .docx extension. It is a component
of the Microsoft Office suite, but you can buy it separately and is available for both
Windows and macOS. The latest version of MS Word is 2019. In this article we will
learn the features of Ms Word, but first we learn how to open Ms Word?

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 How to open MS Word

1 2 3
Search Select Create
Type MS Word in the Search bar Select the MS Word Application Select a blank document and press create
button

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The Parts &
Functions of
Microsoft Word
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 The Parts & Functions of Microsoft
Word
Quick Access Toolbar Ribbon Title Bar
This customizable toolbar The Ribbon is the strip of Shows name of program and
allows you to add frequently buttons and icons located above open document. Also
used commands. Click on the the work area in Word 2007. contains minimize,
down arrow at the end of the The Ribbon replaces the menus maximize and close buttons.
toolbar to add/remove command and toolbars found in earlier
buttons – or – right-click on any versions of Word. Each ribbon
command button and choose contains groups of command
Add to Quick Access Toolbar. buttons with common purpose.
Each ribbon contains 7 tabs.

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 The Parts & Functions of Microsoft
Word
Group Rulers Document Area
Command buttons with a It is used to change the format The document area is the
common purpose are clustered of the document, i.e. it helps area where the user types the
together. Each ribbon contains you align the text, tables, text in a Word document. It
several groups.Some groups, but graphics and other elements of is a blank section of a word
not all, contain a quick launch your document. It uses inches or
bar (dialogue box launcher) in centimeters as the processor. It allows the user
the bottom right hand corner. measurements unit and gives to create content.
you an idea about the size of the
document.

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 The Parts & Functions of Microsoft
Word
Scroll Bars Zoom Control/Slider
Allows you to view entire workbook by a zoom bar or zoom slider is available for
moving it up, down (vertical scroll bar), zooming in and out of documents quickly
left or right (horizontal scroll bar). and easily. The zoom slider is usually in the
lower right corner of the software window

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 The Parts & Functions of Microsoft
Word
Status Bar Document View
Located at the bottom of your screen, the These four buttons allow you to change the
status bar includes basic information, such way you view your document on the
as the page number of the open document, screen. From left to right they are: print
the language used in the document, and its layout, full screen reading, web layout and
overall word count. draft. These can be added/removed by right
clicking anywhere on the status bar and
checking/unchecking View shortcuts

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Features of
MS Word
 File
It contains options related to the file,
like New(used to create a new
document), Open(used to open an
existing document), Save(used to save
document), Save As(used to save
documents), History, Print, Share,
Export, Info, etc.

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 Home

It is the default tab of Ms Word and it is

generally divided into five groups, i.e.,
Clipboard, Font, Paragraph, Style and
Editing. It allows you to select the color,
font, emphasis, bullets, position of your
text. It also contains options like cut, copy,
and paste. After selecting the home tab you
will get below options:

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 Insert
It is the second tab present on the
menu bar or ribbon. It contains
various items that you may want to
insert into a Microsoft word. It
includes options like tables, word art,
hyperlinks, symbols, charts, signature
line, date and time, shapes, header,
footer, text boxes, links, boxes,
equations, etc., as shown in the below
image:

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 Draw

It is the third tab present in the menu bar or

ribbon. It is used for freehand drawing in
Ms Word. It provides different types of
pens for drawing as shown below:

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 Design
It is the fourth tab present in the menu bar or ribbon. The design tab contains
document designs that you can select, such as documents with centered titles,
offset headings, left-justified text, page borders, watermarks, page color, etc.,
as shown in the below image:

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 Layout
It is the fifth tab present on the menu bar or ribbon. It holds all the options that allow you to
arrange your Microsoft Word document pages just the way you want them. It includes options like
set margins, display line numbers, set paragraph indentation, and lines apply themes, control page
orientation and size, line breaks, etc., as shown in the below image:

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 References
It is the sixth tab present in the menu bar or ribbon. The references tab lets you add references
to a document, then create a bibliography at the end of the text. The references are generally
stored in a master list, which is used to add references to further documents. It includes
options like, Table of Contents, Footnotes, Citations & Bibliography, Captions, Index, Table
of Authorities, smart look, etc. After selecting References tab, you will get the below options:

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 Mailings
It is the seventh tab present in the menu bar or ribbon. It is a least used tab in the menu bar. This
tab is where you would create labels, print them on envelopes, do mail merge, etc. After selecting
mailing, you will get the below options:

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 Review
It is the eighth tab present in the menu bar or ribbon. The review tab contains, commenting,
language, translation, spell check, word count tools. It is good for quickly locating and
editing comments. After selecting a review tab, you will get the options below:

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 View
It is the ninth tab present in the menu bar or ribbon. View tab allows you to switch between single
page or double page and also allows you to control the layout tools It includes print layout, outline,
web layout, task pane, toolbars, ruler, header and footer, footnotes, full-screen view, zoom, etc. as
shown in the below image:

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Thank you