Tutorial 1:

Planning a Project

Lecture by:
Tuan Zamilah Binti Tuan Husain
Faculty of Business Management
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Introduction to Project Management

• Project Management: process of initiating,
planning, executing, controlling, and closing a
project
• Project Goal is the desired outcome
▫ Should be short and simple, yet clearly
communicate scope, time frame, and budget.
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Introduction to Project Management,

Cont.
• A Process Group is a series of steps to
complete in order move on to the next phase of a
project.
• There are 5 Process Groups in Project
Management
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Project Management Process Groups

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Initiating
• Setting the project goal
• Identifying start or finish dates
• Identifying the project manager
• Identifying project budget and quality
considerations
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Planning
• Entering project information
• Identifying project subdivisions and milestones
• Documenting resources
• Entering restrictions
• Assigning Resources to tasks
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Executing
• Producing work results
• Requesting changes
• Recommending improvements
• Creating project records, reports, and
presentations
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Controlling
• Updating project
• Managing resources and tasks
• Meet management timing, resource, and cost
objectives
• Changing project
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Closing
• Entering final status of finished project
• Printing final reports
• Review and analyze performance of the project
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Project Management Terminology

• Understanding key project terminology is
fundamental to your success as a project
manager:
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Benefits of Project Management

• Better understanding of overall project goals
• Better understanding of alignment with business
objectives
• More organized and streamlined way to manage
a project
• More accurate and reliable project status
information
• More efficient use of project resources
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Benefits of Project Management, Cont.

• Better communication
• Faster response to conflicting project goals
• Greater awareness of project progress
• Faster project completion
• Lower project costs
• Fewer project failures
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How Project 2010 Supports Successful

Project Management
• MS Project 2010
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Chart and Diagram Tools

• The Gantt Chart and Network Diagram are two
important project management tools within
Project 2010.
• The Gantt Chart provides a graphical
visualization of the project.
▫ Tasks are shown as horizontal bars
▫ Illustrates task dependencies
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Basic Gantt Chart

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Chart and Diagram Tools, Cont.

• The Network Diagram’s primary purpose is to
show the critical path of the project.
▫ Tasks are displayed as boxes, called nodes.
▫ Dependent tasks are linked together via link lines.
▫ The critical path is the series of tasks that dictates
the earliest calculated project finish date.
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Basic Network Diagram

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Getting Started with Project 2010

• Starting Project 2010
• View Bar
• Entry Table
• Gantt Chart
• Timeline
• Timescale
▫ A major scale (the upper scale)
▫ A minor scale (the lower scale)
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Microsoft Project Window

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View Bar and View Tab

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Entry Table
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Gantt Chart and Split Bar

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The Timeline
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The Timescale
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Getting Started with Project 2010,

Cont.
• Current Date
• Working Days and Nonworking Days
• Setting Automatic Scheduling
• Setting Project Start and Finish Dates
• Entering Tasks
• Saving a Project
• Closing a Project
• Opening an Existing Project
• Saving a Project with a new name
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Setting the Scheduling Mode

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Setting Project Start and Finish Dates

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Changing the Current Date

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Entering Tasks
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Two Tasks Entered

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Saving a Project
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Working in Different Views

• Chart or Graphic: representation of data
using bars, boxes, lines, and images
• Sheet: A spreadsheet-like representation of
data in rows and columns
• Form: view of many pieces of information to
focus on the details of one task
• Combination: view of many tasks at the top of
the screen, view of task details below.
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Common Project Views (Task Views)

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Common Views
• Gantt Chart View
• Network Diagram View
• Calendar View
• Task Information Dialog Box
• Notes Tab, Notes Indicator
• Relationship View
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Network Diagram View

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Calendar view
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Task Information Dialog Box

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Notes Tab
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Notes Indicators
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Relationship Diagram View

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Common Views, Cont.

• Entry Table
• Schedule Table
• Split View
• Zooming in and Out
• Timescale Dialog Box
• Changing the timescale
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Entry Table
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Schedule Table
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Split View
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Zooming In and Out

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Timescale Dialog Box

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Changing the Timescale

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Successful Printing
• The key aspects of successful printing:
▫ Zooming to an acceptable magnification level
▫ Print previewing your work
▫ Using the page setup dialog box to make changes
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Gantt Chart in Print Preview

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Page Setup