MS Excel

It features calculation, graphing tools, pivot tables, and a

macro programming language.
It can compute costs incurred in the creation of projects,
or create tables for findings in the researchers, and then
create reports for business or research that you are doing.
It is also a collaboration tool for financial analysis or
modelling.
 Quick Access Toolbar Title Bar

File Tab
Ribbon

Zoom Controls

View Buttons
 New Tabs

Formulas Data View

Formulas

Data

View
Sheets Tab

Create New
Sheet
 Columns

Name Bar Formula Bar

Cells

Rows
DATA TYPES
 TEXT
 Consists of letters, numbers with symbol except comma (,) and
symbols
 Left aligned when entered in a cell
 Example: “Etech”, 890-2346
 NUMBER
 Consists of numbers from 0 to 9
 Right aligned when entered in a cell
 300,000
DATA TYPES
FORMULA
 an expression which calculates the value of a
cell.
FUNCTION
 are predefined formulas and are already
available in Excel.
The Anatomy of a Formula
Operator
Asterisk (*) = Reference
Multiplication Name of specific
cell to use

=(1 * A8)
Constants
Built-in Formulas Values entered
directly into a
formula
The Anatomy of a Formula

=SUM(A8:A12)
Function Reference
Name Name of specific
Built-in Formulas cell to use
 How to Create Formulas
=FUNCTION(Cells)
Function Formula Cell Formula
Sum =SUM( ) , Separated cells
Average =AVERAGE( ) : Range of consecutive cells
Today() =TODAY() () [} Enclosure of cells
Concatenate =CONCAT( ) *-/x Basic Operations
TEXT FUNCTION
 BAHTTEXT function
 Converts a number to text, using the ß (baht) currency
format
 CHAR function
 Returns the character specified by a number. Use CHAR
to translate code page numbers you might get from files
on other types of computers into characters.
 CODE function
 Returns a numeric code for the first character in a text string. The
returned code corresponds to the character set used by your computer.
 CONCATENATE function
 to join two or more text strings into one string.
 CONCATENATE function
 to join two or more text
strings into one string.
 DOLLAR function
 converts a number to text using currency format, with
the decimals rounded to the number of places you
specify.
EXACT function
 Compares two text
strings and returns
TRUE if they are
exactly the same,
FALSE otherwise.
EXACT is case-
sensitive but ignores
formatting
differences. Use
EXACT to test text
being entered into a
 LEFT functions
 LEFT returns the
first character or
characters in a
text string, based
on the number of
characters you
specify.
 LEN function
 returns the number of characters in a text string.
 LOWER function
 Converts all uppercase letters in a text string to lowercase.
 MID function
 MID returns a
specific number
of characters
from a text
string, starting at
the position you
specify, based on
the number of
characters you
specify.
 PROPER function
 Capitalizes the first
letter in a text string
and any other
letters in text that
follow any character
other than a letter.
Converts all other
letters to lowercase
letters.
 REPLACE function
 replaces part
of a text string,
based on the
number of
characters you
specify, with a
different text
string.
 REPT function
 Repeats text a given number of times. Use REPT to fill a
cell with a number of instances of a text string.
 RIGHT function
 returns the
last character
or characters
in a text
string, based
on the number
of characters
you specify.
 SUBSTITUTE function
 Substitutes new_text for
old_text in a text string.
Use SUBSTITUTE when
you want to replace
specific text in a text
string; use REPLACE
when you want to
replace any text that
occurs in a specific
location in a text string.
 TRIM function
 Removes all spaces from text except for single spaces
between words. Use TRIM on text that you have received
from another application that may have irregular spacing.
 UPPER function
 Converts text to uppercase.
 MATH AND
TRIGONOMETRIC
FUNCTION
 ABS function
 Returns the
absolute value of a
number. The
absolute value of a
number is the
number without its
sign.
 EVEN function
 Returns number rounded up to the nearest even integer.
 FACT function
 Returns the
factorial of a
number. The
factorial of a
number is
equal to
1*2*3*...*
number.
 GCD function
 Returns the
greatest common
divisor of two or
more integers.
The greatest
common divisor
is the largest
integer that
divides both
number1 and
number2 without
a remainder.
 LCM function
 Returns the least common multiple of integers. The least
common multiple is the smallest positive integer that is a
multiple of all integer arguments number1, number2, and
so on. Use LCM to add fractions with different
denominators.
 MOD function
 Returns the remainder after number is divided by divisor.
The result has the same sign as divisor.
 ODD function
 Returns number rounded up to the nearest odd integer.
 POWER function
 Returns the result of a number raised to a power.
 PRODUCT function
 The PRODUCT
function multiplies
all the numbers
given as arguments
and returns the
product.
 QOUTIENT function
 Returns the integer portion of a division. Use this function
when you want to discard the remainder of a division.
 ROMAN function
 Converts an arabic numeral to roman, as text.
 function
 Determines the sign of a number. Returns 1 if the
number is positive, zero (0) if the number is 0, and -1 if
the number is negative.
 SUM function
 The SUM function adds values. You can add individual
values, cell references or ranges or a mix of all three.
 For example:
• =SUM(A2:A10) Adds the values in cells A2:10.
• =SUM(A2:A10, C2:C10) Adds the values in cells A2:10,
as well as cells C2:C10.
DATE FUNCTION
 DAY function
 Returns the day of a date, represented by a serial number. The day is
given as an integer ranging from 1 to 31.
 MONTH function
 Returns the month of a date represented by a serial
number. The month is given as an integer, ranging from 1
(January) to 12 (December)
 YEAR function
 Returns the year corresponding to a date. The year is
returned as an integer in the range 1900-9999.
 NOW function
 turns the serial number of the current date and time.
 TODAY function
 The TODAY function returns the serial number of the
current date
 LOGICAL
FUNCTION
 AND function
 Use
the AND function
, one of
the logical
functions, to
determine if all
conditions in a
test are TRUE.
 IF function
 the IF function is one of the most popular
functions in Excel, and it allows you to make
logical comparisons between a value and
what you expect.
 So an IF statement can have two results. The
first result is if your comparison is True, the
second if your comparison is False.
How to Use the IF Function
1. Create the table with rows & columns of
data.
2. Determine the IF Criteria or Conditions.
3. Select the desired cell to put the results in.
4. Go to the HOME/FORMULA tab, find the
AUTOSUM Command.
How to Use the IF Function

5. Click the MORE FUNCTIONS.

6. Search IF in the dialogue box and
select the IF Function.
7. Click OK.
How to Use the IF Function
8. In the LOGICAL_TEST box, type the
desired criterion (Cell>=Numerical
Value). For example is A1>=75.
9. Enter returned value in the IF_TRUE and
IF_FALSE text boxes (Passed, Failed).
How to Use the IF Function

1. Create the table with rows & columns of data.

2. Determine the IF Criteria or Conditions.
3. Select the desired cell to put the results in.
 How to Use the IF Function
4. Go to the
HOME/FORMULA
tab; find the
AUTOSUM
command.
5. Click the MORE
FUNCTIONS.
6. Search IF in the
dialogue box and
select the IF
Function.
7. Click OK.
 How to Use the IF Function
8. In the
LOGICAL_TEST box,
type the desired
criterion
(Cell>=Numerical
Value). For example
is A1>=75.
9. Enter returned
value in the
IF_TRUE and
IF_FALSE text boxes
(Passed, Failed).
How to Use the IF Function
 How to Use the IF Function

Cell Returned
Reference Values

=IF(B12>=75, “PASSED”,”FAILED”)
IF Function
Criterion
Formula
VLOOKUP / HLOOKUP Function
VLOOKUP – Vertical
HLOOKUP - Horizontal
 How to Use the VLOOKUP
Function
1. Create the table with rows & columns of data.
2. Create the LookUp Table (your criteria). Values
must be in ASCENDING ORDER.
3. Select the desired cell to put the results in.
4. Go to the HOME/FORMULA tab, find the
AUTOSUM Command.
 How to Use the VLOOKUP
Function
5. Click the MORE FUNCTIONS.
6. Search VLOOKUP in the dialogue
box and select the function.
7. Click OK.
 How to Use the VLOOKUP
Function
8. In the LOOKUP_VALUE box, type or select the
reference cell.
9. In the TABLE_ARRAY, select the entire LOOKUP
TABLE. Make it ABSOLUTE (Press F4).
10. In the COL_INDEX_NUM, type 2.
11. In the RANGE_LOOKUP, type TRUE (closest
match)or FALSE (exact match).
VLOOKUP / HLOOKUP Function

1. Create the table with rows & columns of data.

2. Create the LookUp Table (your criteria). Values must be in ASCENDING ORDER.
3. Select the desired cell to put the results in.
VLOOKUP / HLOOKUP Function
8. In the LOOKUP_VALUE box,
type or select the reference
cell.
9. In the TABLE_ARRAY, select
the entire LOOKUP TABLE.
Make it ABSOLUTE (Press
F3).
10. In the COL_INDEX_NUM,
type 2.
11. In the RANGE_LOOKUP,
type TRUE (closest match)or
FALSE (exact match).
VLOOKUP / HLOOKUP Function

8. In the LOOKUP_VALUE box, type or select the reference cell.

9. In the TABLE_ARRAY, select the entire LOOKUP TABLE. Make it ABSOLUTE (Press F4).
10.In the COL_INDEX_NUM, type 2.
11.In the RANGE_LOOKUP, type TRUE (closest match)or FALSE (exact match).
 How to Use the IF Function

Cell Reference Logical

Reference Column Value

=VLOOKUP(B12,$N$3:$P$7,2,TRUE)
IF Function Vlookup
Formula Table