1. Abstract Submission

• All presenters must submit an abstract through the official assembly website by the specified deadline. Abstracts should be clear, concise, and be written within the specified word length requirements (200–500 words). Clearly state the purpose, methods, results, and conclusions of your research in the abstract. Based on the acceptance of abstracts, arrangements can be made for oral and poster presentations. However, abstract submitters who are not registered attendees of the assembly will not have their abstracts included in the program.

2. Change of Presenters

• Presentations can be either oral or poster presentations, based on the selection made during the abstract submission. Oral presentations will be given in front of a live audience with dedicated Q&A periods, while poster presentations will be displayed in designated places. Please note that the format of each presentation may be changed by the Scientific Program Committee depending on the situation.

3. Presentation Format

• Presentations can be either oral or poster presentations, based on the selection made during the abstract submission. Oral presentations will be given in front of a live audience with dedicated Q&A periods, while poster presentations will be displayed in designated places. Please note that the format of each presentation may be changed by the Scientific Program Committee depending on the situation.

4. Language

• The official language of the assembly is English. All presentations, including slides and posters, should be prepared and delivered in English. Please use plain English if possible.

2. Change of Presenters

• Presentations can be either oral or poster presentations, based on the selection made during the abstract submission. Oral presentations will be given in front of a live audience with dedicated Q&A periods, while poster presentations will be displayed in designated places. Please note that the format of each presentation may be changed by the Scientific Program Committee depending on the situation.

5. Presentation Content

• Ensure that your presentation is relevant to the field of Earth Science and aligns with the themes of the assembly. Clearly state the objectives of your research, methodologies used, results obtained, and the significance of your findings. Use high-quality images, graphics, and visual aids to enhance the understanding of your work. Avoid excessive technical jargon, and make the content accessible to a broad audience.

6. Oral Presentation Guidelines

• Oral Session
  All presenters must register as either the Presenting Author or a Co-Author to present their work.
• Presentation time is 15 minutes in total.
  It will be divided into 12 minutes of presentation and 3 minutes of Q&A.
• Oral Preparation
  ▶ Presentation materials must be produced in (ppt, pptx or pdf) format.
  ▶ Slide Aspect Ratio: 16:9

The method of uploading the presentation file will be announced

• Font
  The type and size are free. But we recommend that you use a font that is readable, and if you include a unique font, you need to get the font file and download it to the laptop prepared here.
• Laptop
  Presenters should, if possible, use the laptop provided in the conference room. Due to the uniqueness of the presentation material, presenters who wish to use their own laptop must consult with the Scientific Program Committee at least 2 weeks prior to the presentation date to prevent technical problems.
• Euipment
  The assembly will provide the speaker standard audio-visual equipment.
  (e.g., laptop, projector, screen, microphone, laser pointer)
• Disclosure & Copyrights
  All copyrights of the submitted material(s) should be transferred to BACO-25 Organizing Committee and speakers are solely responsible for the disclosure of information (e.g. difference of stated affiliations and sponsoring companies). Partially or fully submitted material(s) may be used and published in the Program Book and other printed materials. If a speaker chooses to use information from (an) abstract(s) that has / have previously been presented and/or published, all data must be updated, current, and rewritten in a manner that does not infringe on copyright laws.

7. Poster Guidelines

• Poster Session
  All presenters must register as either the Presenting Author or a Co-Author to present their posters.
• Poster Preparation
  Posters should be well-organized, visually appealing, and easy to read from a reasonable distance.
• Presenters should be available during their designated poster sessions (typically one day) to discuss their work and answer questions.
• Poster Dimensions
  The size of the poster board is 950 mm wide and 2,380 mm high.
• Recommended poster sizes vary based on the material used:
  ▶ Standard posters: Maximum width of 841mm and height of 1,189mm (A0 size)
  ▶ Banners/PVC/Polyethylene posters: Maximum width of 900 mm and height of 1,500 mm
• Font
  It is recommended that the font size be at least 16 pt to ensure clarity. All text should be legible from a distance and maintain high contrast for readability.
• Layout
  Organize the poster in a clear, orderly, and self-explanatory manner. The poster must cover the same content as the abstract.
  ▶ Place the title and author information clearly at the top of the poster to identify the paper.
  ▶ Use high-resolution images and diagrams or charts of a sufficient size to be easily read.

Poster printing service will operate and the specific information will be uploaded.

8. Session Chairs and Conveners

• Each presentation session will have a designated chair/convener responsible for introducing speakers, keeping track of time, and facilitating the Q&A sessions.

9. Professional Conduct

• All presenters are expected to adhere to the highest standards of professional conduct and integrity during their presentations. You must adhere to the separate “Code of Conduct” prepared for this assembly.
• Respect the allocated time and avoid running over your time limit, which can disrupt the assembly schedule.
• By adhering to these guidelines, we can ensure that the BACO-25 Joint Assembly is a platform for fruitful discussions, knowledge exchange, and the advancement of Earth Science itself. We look forward to your valuable contributions and an enriching experience at the assembly!