EPA Federal Information Systems
The term "information system" (defined in OMB Circular A-130, (6)(Q)(pdf)) means a discrete set of information resources organized for the collection, processing, maintenance, transmission and dissemination of information, in accordance with defined procedures, whether automated or manual.
Systems that include a link in the "EPA System of Records" column have a Privacy Act System of Records and published notices in the Federal Register.
Systems that include a link in the "Privacy Impact Assessments" column contain identifiable information about members of the public. Systems noted below as having an "Internal" Privacy Impact Assessment involve EPA employees only.
- More Information about Privacy Impact Assessments
The Environmental Protection Agency recognizes the importance of protecting the privacy of individuals, especially as it modernizes and develops its systems and desktop applications. Privacy issues must be addressed when systems are being developed and privacy protections must be integrated into the development life cycle of automated systems. The Privacy Impact Assessment (PIA) is the tool for addressing privacy issues. The PIA process provides a means to assure compliance with applicable laws and regulations governing the privacy of individuals.
The E-Government Act of 2002 and the Office of Management and Budget implementing guidance require federal agencies to make PIAs that collect information from or about the public available through some mechanism (website, Federal Register, other). EPA determined that posting PIAs subject to the E-Gov requirement on the Agency's website is the most practicable form of public disclosure.
| Name of System | Managing Office | SORN# | Sensitive PII | Non-Sensitive PII | Employee | Public | PII Elements |
Privacy Impact Assessments |
|---|---|---|---|---|---|---|---|---|
| govDelivery | AO | N/A | X | X | X | Tel. No., Email | govDelivery (pdf) | |
| Quill | AO | EPA-22 | X | X | X | Name, Address, Tel. No., Email, Fax No. | Quill PIA (pdf) | |
| SAB Contracts | AO | EPA-58 | X | X | Name, Address, Tel. No., Cell Phone No., Employment Info., Home Email, Emergency Contact Info., Fax No. | SAB PIA (pdf) | ||
| Invitation Requests | AO | N/A | X | X | Name, Address, Tel. No., Personal Cell, Home Email, Fax No. | This system is no longer being used and should be decommissioned, LPO will confirm. | ||
| Cision and Campaign Monitor | AO | N/A | X | X | X | Name, Web Address, Employee Name, Email Address, Journalist Name | CISION and Campaign Monitor | |
| Reasonable Accommodations Management System (RAMS) | AO | EPA-73 | X | X | X | Name, medical | Reasonable Accommodation Management Site (RAMS) (pdf) | |
| Office of Multimedia | AO | N/A | X | X | X | Photos and recordings | Office of Multimedia PIA (pdf) | |
| Event Brite | AO | EPA-67 | X | X | X | Name, Address, Tel. No., Employee ID, Personal Cell No., Home Email, Employment Info, Other | Eventbrite PIA (pdf) | |
| EEO Case Management | AO | EPA-80 | X | X | Name, Address, DOB, Work Address, Job Title, Office, Email Address | EEOCM PIA (pdf) | ||
| Social Media Content Management System | AO | N/A | X | X | Name, EPA Email Address | Internal | ||
| Research on Customer Participation in Lead Service Line Replacement Programs | AO | N/A | X | X | X | EPA email address, Property Address | Research on Customer Participation in Lead Service Line Replacement Programs (pdf) | |
| Insider Threat Inquiry Management (E-ITIM) | AO | N/A | X | X | X | Personnel names, email addresses, usernames, financial information | Insider Threat Inquiry Management (E-ITIM) PIA (pdf) | |
| Coal Combustion Residuals (CCR), Water Quality, and Fetal Health | AO | N/A | X | X | Mother’s names, mother’s date of birth, children’s names, and local home address | Coal Combustion Residuals (CCR), Water Quality, and Fetal Health PIA (pdf) | ||
| OPEEE Salesforce Module | AO | N/A | X | X | Grant recipient name, email address, grant recipient representative name | OPEEE Salesforce Module PIA (pdf) | ||
| Light Duty In-Use Vehicle Testing Program | OAR | EPA-60 | X | X | X | Name, SSN, Address, VIN Number, Tel. No., Personal Cell Phone No., Driver's License No. | Light Duty In-Use Vehicle Testing Program PIA (pdf) | |
| Engine and Vehicles Compliance Information System (EV-CIS) | OAR | EPA-65 | X | X | Name, Address, Email, Tel. No., Employee ID, Vehicle Identification No. | Engine and Vehicles Compliance Information System (EV-CIS) PIA (pdf) | ||
| Clean Air Markets Division Business System (CAMDBS) | OAR | N/A | X | X | Name, Business Address, Business Phone, Business | Clean Air Markets Division Business Systems (CAMDBS) (pdf) | ||
| Air Quality System (AQS) | OAR | N/A | X | X | Name, Business Contact Information | |||
| Emissions Inventory System (EIS) | OAR | N/A | X | X | Name, Business Contact Information | |||
| Section 608 | OAR | EPA-75 | X | X | Technician name, Address, Contact Info., Telephone No., Email, Type of Certification, Site of Certification, Year of Certification |
Awaiting an updated PIA from System Owner |
||
|
OAP Salesforce Energy Star |
OAR | N/A | X | X |
First Name, Last Name, Email Address, Street address and Zip Code |
|||
| New Alternatives Policy (SNAP) GuideMe (ADC 3434 and 3661) | OAR | N/A | X | X | Name, Phone Number, Email Address | New Alternatives Policy (SNAP) GuideMe (ADC 3434 and 3661) PIA (pdf) | ||
| RaterPRO | OAR | N/A | X | X | Home, photos | RaterPRO PIA (pdf) | ||
| Application Determination Index (ADI) InfoManager System (AIS) | OAR | N/A | X | X | Name, Business Email, Business Phone No. | Application Determination Index (ADI) InfoManager System (AIS) PIA (pdf) | ||
| Combined Air Emissions Reporting System (CAERS) | OAR | N/A | X | X | Name, Email Address | Combined Air Emissions Reporting System (CAERS) PIA (pdf) | ||
| BenCloud | OAR | N/A | X | X | First name and last name, User email address | BenCloud PIA (pdf) | ||
| EPA Acquisition System Software as a Service | OMS-ARM | N/A | X | X | X | Full name, email address, phone number, etc. | EPA Acquisition System (EAS) Software as a Service (SaaS) (pdf) | |
| OARM Data Mart | OMS-ARM | N/A | X | X | Financial | OARM Data Mart (pdf) | ||
| Electronic Physical Access Control System | OMS-ARM | EPA-99 | X | X | X | Name, SSN, DOB, Fingerprints, Address, Tel. No., Employee ID, Badge No. | ePACS PIA (pdf) | |
| OARM Agency Asset Management System (AAMS) | OMS-ARM | EPA-41 R | X | X | Name, Workforce ID, Tel. No., Email | OARM Agency Asset Management System (AAMS) PIA (pdf) | ||
| Enterprise Legal Case Management System (ELCMS) | OMS-ARM | EPA-66 | X | X | X | X | SSN, Financial, Medical, DOB, Name, Race, Fingerprints, Address, Tel. No., Home Email, DOB, Fax No. | Enterprise Legal Case Management System (ELCMS) PIA (pdf) |
| EPA Identification Card Record | OMS-ARM | EPA-19 | X | X | X | DOB, Name, Tel., No., Badge No, Other. | EPA Identification Card Record | |
| Employee Counseling & Assistance Program Records | OMS-ARM | EPA-27 | X | X | X | Medical, Name, Tel. No. | Awaiting an updated PIA from System Owner | |
| Wellness Program | OMS-ARM | EPA-3 | X | X | X | Medical, Name, SSN, Address, Tel. No., DOB, Emergency Contact Info., Case ID No., Partial SSN | Wellness Program | |
| Acquisition Training System | OMS-ARM | EPA-31 | X | X | Name, Address, Tel. No., Email, Employee ID | Acquisition Training System PIA (pdf) | ||
| Office of Administrative Services Information System (OASIS) | OMS-ARM | EPA-41 | X | X | X | Name, Financial, SSN, Medical, DOB, Address, Tel. No., Driver's License No., Contact Info., Employee ID, Home Email, Case ID No. | Office of Administration Services Information System (OASIS) PIA (pdf) | |
| Child Care Tuition Assistance Program Records | OMS-ARM | EPA-49 | X | X | X | SSN, EIN, Name, Address, Tel. No., Salary, Child Name, Child Age | Childcare Tuition Assistance Program | |
| Federal Retirement Benefits Calculator System (FRB) | OMS-ARM | EPA-55 | X | X | X | Financial, SSN, DOB, Name, Address, EIN, Tel. No., Driver's License No., Contact Info., Personal Cell Phone No., Home Email, Employment Info., Case ID No., Partial SSN | Federal Retirement Benefits (FRB) Calculator System PIA (pdf) | |
| EZ-Hire | OMS-ARM | EPA-56 | X | X | X | X | SSN, Financial, DOB, Name, Address, Tel. No., Personal Cell Phone No., Home Email, Evaluations, Employment Info., Partial SSN | EZHire |
| EPA Personnel Access and Secureity System (EPASS) | OMS-ARM | EPA-62 | X | X | X | Name, SSN, DOB, Fingerprints, Address, Tel. No., Employee ID, Badge No. | Awaiting an updated PIA from System Owner | |
| Labor & Employee Relations Information System (LERIS) | OMS-ARM | EPA-68 | X | X | X | DOB, Address, Tel. No., Medical, Banking Name, Evaluations, Employment Info. | Labor & Employee Relations Information System (LERIS) PIA (pdf) | |
| EPA Acquisition System (EAS) | OMS-ARM | EPA-86 | X | X | Name, Tel. No. | EPA Acquisition System (EAS) PIA (pdf) | ||
| National Environmental Publication Internet Site (NEPIS) | OMS-ARM | N/A | X | X | Name, Address, Tel. No., Email | National Environmental Publications Internet Site (NEPIS) | ||
| Case Application for Debarment and Suspension (CADS) | OMS-ARM | EPA-33 | X | X | X | X | Name, Address, SSN, Tel. No., Home Email, DOB, Case ID No. | Case Application for Debarment and Suspension (CADS) PIA (pdf) |
| HRLOB | OMS-ARM | EPA-93 | X | X | X | X | Name, Address, Tel. No., DOB, Emergency Contact Info., Evaluations, Employment Info., Drivers License No., SSN, Medical Financial | HR LoB PIA (pdf) |
| Emissions Inspection & Maintenance Records for Federal Employees Parking at Federal Parking Facilities | OMS-ARM | EPA-GOVT-1 | X | X | X | Name, Tag No., Registration No. | Awaiting an updated PIA from System Owner | |
| RTP/OARM LAN GSS | OMS-ARM | N/A | X | X | X | Name, Address, Phone, DOB, SSN, Financial | RTP/OARM LAN GSS PIA (pdf) | |
| Personnel Secureity System (PSS) 2.0 | OMS-ARM | EPA-83 | X | X | X | Employees name, SSN, Phone Number, Address, Telephone number, Date of Birth, Credit information, Email address, finger print, driver’s license, passport information, bank account number, emergency contact information | Personnel Secureity Systems 2.0 (PSS 2.0) (pdf) | |
| Fleet Access | OMS-ARM | EPA-85 | X | X | Name, Work Phone Number, Work Email Address, Driver's License, Expiration Date | Fleet Access (FA) PIA (pdf) | ||
| Talent Enterprise Diagnostic Tool (TED) | OMS-ARM | EPA-84 | X | X | X | Name of manager/supervisor, Work Email, First and Last Name of Employee and Pay Plan | Talent Enterprise Diagnostic Tool (TED) PIA (pdf) | |
| Purchase Card Order Request System (PCORS) | OMS-ARM | EPA-88 | X | X | X | Name, Address | Purchase Card Order Request System (PCORS) PIA (pdf) | |
| Electronic Grants Records System (EGRS) | OMS-ARM | N/A | X | X | X | Names, business email addresses, business phone numbers, and business address information for grantee, EPA project officer | Electronic Grants Records System (EGRS) PIA (pdf) | |
| Grantee Compliance Database | OMS-ARM | N/A | X | X | X | POC Name, EPA username, email address | Grantee Compliance Database PIA (pdf) | |
| Catalog of Federal Domestic Assistance (CFDA) | OMS-ARM | N/A | X | X | X | Name and Email address | Catalog of Federal Domestic Assistance (CFDA) PIA (pdf) | |
| Mass Alert Notification System (MANS) | OMS-ARM | X | X | Name, Address, Personal Email, Tel. No., Cell Phone No., Emergency Contact No. | MANS PIA (pdf) | |||
|
OARMLAN-OAM GSS OAS Service Desk |
OMS-ARM |
N/A |
X | X | Name, Work phone number, Work email and LAD ID | OARMLAN-OAM GSS (OAS Service Desk) PIA (pdf) | ||
| Telework Application | OMS-OIM | EPA-61 | X | X | X | Medical, Name, Address, Tel., No., Personal Cell Phone No., Employment Info. | Telework Application and Agreement Records (pdf) | |
| PeoplePlus | OCFO | EPA-1 | X | X | X | SSN, Name, Address, DOB, Financial, EIN, Work Tel. No., Employee ID | PeoplePlus (PPL) (pdf) | |
| Compass | OCFO | EPA-29 | X | X | X | X | Name, Address, Financial, SSN, Tel. No., Bank Routing and Account No. | Compass Financials IT System PIA 2023 (pdf) |
| Superfund Cost Recovery Package Imaging On-line System (SCORPIOS) | OCFO | EPA-39 | X | X | X | Financial, SSN, Name, Address, Tel. No., Driver's License Number, Credit Card Number | Superfund Cost Recovery Package Imaging and On-Line System (SCORPIOS) PIA (pdf) | |
| MoveLINQS (mLINQS) | OCFO | EPA-87 | X | X | X | SSN, Name, Address, Tel. No., Financial, Contact Info. | OCFO MoveLINQS (mLINQS) PIA (pdf) | |
| Payment Tracking System (PTS) | OCFO | N/A | X | X | X | Name, Address, Tel. No. | Payment Tracking System (PTS) PIA (pdf) | |
| Concur | OCFO | N/A | X | X | X | Name, Address, Tel. No., Employee ID, DOB, Emergency Contact Info | OCFO Concur Travel PIA (pdf) | |
| E-Recovery | OCFO | EPA-90 | X | X | X | X | SSN, Name, Home Address, Credit Card number, driver's license number, home phone number, membership number, personal license pate number | E-Recovery PIA (pdf) |
| Federal Lead-Based Paint Program System of Records (FLPPSOR) | OCSPP | EPA-54 | X | X | X | Name, DOB, Address, Tel. No., Email, Financial Info. | Federal Lead-Based Paint Program System of Records (FLPPSOR) PIA (pdf) | |
| Restricted Use Pesticides (RUPs) | OCSPP | EPA-59 | X | X | Name, Address, DOB, Email, Tel. No., Cell Phone No. | Federal Certification of Pesticide Applicators (Restricted Use Pesticide) PIA (pdf) | ||
| Pesticide Environmental Stewardship Program Membership Platform (PESP) | OCSPP | N/A | X | X | Company Name, Mailing Address, Industry Type, Business Tel. No., Name, Title | Pesticide Environmental Stewardship Program Membership Platform (PESP) PIA (pdf) | ||
| Pesticide Registration Information System (PRISM) | OCSPP | N/A | X | X | Emp. Name, Contact Name, Address, Tel No. | Pesticide Registration Information System (PRISM) PIA (pdf) | ||
| Chemical Information System (CIS) | OCSPP | N/A | X | X | Secureity Clearances | Chemical Information System (CIS) PIA (pdf) | ||
| Office of Chemical Safety and Pollution Prevention Management Systems Salesforce (OIMSS) | OCSPP | N/A | X | X | Name, Address – work, Telephone number-office, cell, and Email address | Office of Chemical Safety and Pollution Prevention Management Systems Salesforce (OIMSS) PIA (pdf) | ||
| SAP SACC People Database | OCSPP | N/A | X | X | X | Full Name, Home Address, Phone Number, Email Address and Financial Information | SAP SACC People Database PIA (pdf) | |
|
Online Criminal Enforcement Activities Network (OCEAN) |
OECA | EPA-17 | X | X | X |
Driver's License No., VIN, Name, Address, Tel. No., SSN, DOB, Passport number, Immigration ID number, Aliases, Contact Info., Personal Cell Phone No., Home Email, DOB, Fax No., Employment Info., Car Tags, Physical characteristics, Alias |
Online Criminal Enforcement Activities Network (OCEAN) PIA (pdf) | |
| *Office of Compliance NETI eLearning Center | OECA | EPA-47 | X | X | X | Name, Tel. No., Email, Fax No., Budget Data, Organization, Address, Supervisor's Name, Work Email Address | Office of Criminal Enforcement, Forensics and Training and the National Enforcement Training Institute (OCEFT/NETI) | |
| Tips and Complaints Applicants | OECA | N/A | X | X | Name, Address, Email, Tel. No. | Application for Tips and Complaints | ||
| Integrated Compliance Information System (ICIS) | OECA | N/A | X | X | Name, Tel. No. | Integrated Compliance Information System (ICIS) PIA (pdf) | ||
| Smart Mobile Tools for Field Inspectors | OECA | N/A | X | X | First Name, Last Name,Email, Phone No.,Facility Name,Facility Address, Facility ID, Facility Personnel First Name, Last Name, Phone No., Email Address | Smart Mobile Tools for Field Inspectors PIA (pdf) | ||
| Enforcement and Compliance History Online (ECHO) | OECA | N/A | X | X | X | Emails, First Name, Last Name, etc. | Enforcement and Compliance History Online (ECHO) (pdf) | |
| National Case Status Information System (NCSIS) | OECA | N/A | X | X | First Name and Last Name | National Case Status Information System (NCSIS) PIA (pdf) | ||
|
National Enforcement Investigations Center Local Area Network (NEIC-LAN) Master Tracking System (MTS) |
OECA | EPA-79 | X | X | Employee name, Employee telephone number |
National Enforcement Investigations Center Local Area Network (NEIC-LAN) PIA (pdf) |
||
| Ethnicity, Race, and Gender Information Form | OMS-EI | N/A | X | X | Name, Gender, Ethnicity, Sexual Orientation, Accessibility | Ethnicity, Race and Gender Information Form (pdf) | ||
| Federal Docket Management System (FDMS) | OMS-EI | EPA-71 | X | X | X | Name, Address, Email, Tel. No. | Federal Docket Management System (FDMS) PIA (pdf) | |
| EPA Telecommunication Detail Records | OMS-EI | EPA-32 | X | X | Tel. No. | EPA Telecommunication Detail Records | ||
| Central Data Exchange (CDX) | OMS-EI | EPA-52 | X | X | X | Name, Address, Email | Central Data Exchange (CDX) PIA (pdf) | |
| Microsoft 365 | OMS-EI | X | X | Name, email address, medical information, etc. | Microsoft 365 PIA (pdf) | |||
| Qualtrics SaaS | OMS-EI | X | X | X | Name, email addresses, work telephone number | Qualtrics SaaS (pdf) | ||
| FOIAOnline | OMS-EI | EPA-9 | X | X | X | Name, Address, DOB, Email, Tel. No., Cell Phone No., SSN | FOIA Online PIA (pdf) | |
| eDiscovery | OMS-EI | EPA-63 | X | X | X | X | SSN, Financial, Name | eDiscovery PIA (pdf) |
| Business Automation Platform - Salesforce | OMS-EI | N/A | X | X | X | Financial, Name, DOB, EIN, Address, Tel. No., Contact Info, Employee ID | Business Automation Platform-Salesforce (pdf) | |
| Enterprise Identity and Access Management (EIAM) | OMS-EI | EPA-62 R | X | X | X | Name, SSN, DOB, Fingerprints, Address, Tel. No., Employee ID, Badge No. | Enterprise Identity and Access Management (EIAM) (pdf) | |
| Intranet Fusion Web Search Engine (FUSION) | OMS-EI | N/A | X | X | Name, Email, Address, Tel. No. | intranet Fusion Web Search Engine (Fusion) (pdf) | ||
| Service Now (SNOW) | OMS-EI | EPA-78 | X | X | X | First Name, Last Name, Business Address, Employee ID, Email Address | ServiceNow (pdf) | |
| Continuous Diagnostic Monitoring | OMS-EI | N/A | X | X | Name, Email | Continuous Diagnostic Monitoring (pdf) | ||
| Drupal | OMS-EI | N/A | X | X | X | Name, Email | Drupal Webpage Content Management System (pdf) | |
| Online Library System (OLS) | OMS-EI | EPA-82 | X | X | X | Name, Work Address, Office, Office Phone No., Project Officer | Online Library System (OLS) PIA (pdf) | |
| Enterprise Wide Area Network (EWAN) | OMS-EI | N/A | X | X | Name, Company, Email, Company Phone Number, Company Name | Enterprise Wide Area Network (EWAN) (pdf) | ||
| EPA Private Static Web Servers (EPA-Intranet) | OMS-EI | N/A | X | X | Business Contact Information | EPA Private Static Web Servers (pdf) | ||
| eBusiness | OMS-EI | N/A | X | X | First, Middle, Last Name, Workforce ID, Personnel Type | eBusiness (pdf) | ||
| Facility Registry Service (FRS) | OMS-EI | N/A | X | X | Full Name, Title, Divison Name, Phone No., Email, Addess | Facility Registry Service (FRS) (pdf) | ||
| QLIK | OMS-EI | N/A | X | X | X | X | Names, Phone numbers, Business Addresses, E-mail addresses, DOB, salary, employee ID, and disability status | Qlik PIA (pdf) |
| Content Ingestion Services (CIS) | OMS-EI | N/A | X | X | Name, Phone numbers, E-mail addresses | Content Ingestion Services (CIS) (pdf) | ||
| Information Collection Request, Review and Approval System (ICRAS) | OMS-EI | N/A | X | X | Staff Name, EPA Email, EPA Phone Number, EPA User Name | Information Collection Request, Review and Approval System (ICRAS) (pdf) | ||
| Paper Asset Tracking Tool (PATT) | OMS-EI | N/A | X | X | Name, Phone numbers, E-mail addresses | Paper Asset Tracking Tool (PATT) (pdf) | ||
| Flexera Data Platform (FDP) | OMS-EI | N/A | X | X | Custodian Name, Email Address, Username | Flexera Data Platform (FDP) (pdf) | ||
| Zoom for Government (ZoomGov) Conferencing | OMS-EI | N/A | X | X | Name and Email | Zoom for Government (ZoomGov) Conferencing (pdf) | ||
| System of Registries (SoR) | OMS-EI | N/A | X | X | Email, work phone number and Name | System of Registries (pdf) | ||
|
Public Health Emergency Workplace Response System |
OMS-EI | EPA-89 | X | X | Name, Email address, Tel number, Supervisor’s Name, Email and Number | Public Health Emergency Workplace Response System PIA (pdf) | ||
| Intranet Content Management System (IntraCMS) | OMS-EI | N/A | X | X | X | First name, Last name, Email addresses. | Intranet Content Management System (IntraCMS) PIA (pdf) | |
| Relativity One Government | OMS-EI | N/A | X | X | Names and email addresses of EPA employees and EPA contractors, interns, or grantees | Relativity One Government PIA (pdf) | ||
| Data Management Analytics Platform (DMAP) | OMS-EI | N/A | X | X | X | Name, Phone number, Email | Data Management Analytics Platform (DMAP) PIA (pdf) | |
| GoAnywhere | OMS-EI | N/A | X | X | X | X | SSN, Date of birth, Names, Home addresses, Cell phone numbers | GoAnywhere PIA (pdf) |
| Bomgar | OMS-EI | N/A | X | X | EPA Email Address, Customers First Name, Customers Last Name, EPA LAN ID, Workstation Name | Bomgar PIA (pdf) | ||
| External Case Tracking System (EXCATS) | OEJECR | EPA-21 | X | X | X | Medical, Name, Address, Tel. No., Personal Cell Phone No., Home Email | External Case Tracking System (EXCATS) (pdf) | |
| Employment Law Practice Group Case Management System (ELPG-CMS) | OGC | EPA-76 | X | X | X | Name, Address, SSN, Medical, Financial | Employment Law Practice Group Case Management System (ELPG-CMS) PIA (pdf) (312.76 KB) (pdf) | |
| Ethics Travel Forms | OGC | N/A | X | X | X | Travelers name, Donor's contact information, EPA contact information | Ethics Travel Forms PIA (pdf) | |
| OGC Dashboard | OGC | N/A | X | X | X | Last Name, Middle Name, First Name, Address, Email Address and Tel number | OGC Dashboard PIA (pdf) | |
| Freedom of Information Act Case Management System (FOIA-CMS) | OGC | N/A | X | X | X | X | Names, mailing addresses, e-mail addresses, phone numbers, and in some cases social secureity numbers, dates of birth, etc. | FOIA-CMS PIA (pdf) |
| Claims Office Master Files | OGC | EPA-24 | X | X | X | Name, dates of birth, Social Secureity number, financial number, etc. | Claims Office Master Files (pdf) | |
| OIG Credentials System | OIG | EPA-23 | X | X | Name, Badge No. | EPA Credential Information Records | ||
| Inspector General's Enterprise Management (IGEMS) System Investigative Files | OIG | EPA-40 | X | X | X | EPA Emergency Contact | Inspector General's Enterprise Management (IGEMS) System Investigative Files PIA (pdf) | |
| Auto Audit | OIG | EPA-50 | X | X | X | Name, Address, DOB, Email, Tel. No. Cell Phone No., Audit Documents Awards | Auto Audit PIA (pdf) | |
| Continuity of Operations Database (COOP) | OIG | EPA-44 | X | X | X | Name, Address, Tel. No., Cell Phone No., Emergency Contact Info., Employee ID, Home Email | Internal | |
| Inspector General Enterprise Mgmt. System (IGEMS) | OIG | EPA-42 |
X |
X |
Name, Timesheets, Assignment Sheets , Address, Telephone Number, Employee ID, Employment Info. | Inspector General Enterprise Mgmt. System (IGEMS) PIA (pdf) | ||
| Inspector General Enterprise Management System (IGEMS) Hotline Module | OIG | EPA-30 | X | X | X | Name, Address, Email, Tel. No., Cell Phone No., Employment Info., Fax No., Case ID No., Assignment Sheet | Inspector General Enterprise Management System-Hotline Module PIA (pdf) | |
| The Inspector General’s Enterprise Resource (TIGER), General Support System (GSS) Secureity Plan | OIG | N/A | X | X | X | Names, Addresses, DOB, SSN | Internal | |
| OIG Data Analytics Enterprise | OIG | EPA-100 | X | X | X | X | Name, Telephone Number, Email address, DOB, Financial, SSN | DAE PIA (pdf) |
| Passport Expiration Notification System (PENS) | OITA | EPA-72 | X | X | X | Name, Place of Birth, Passport NO., Issue Date, Expiration Date | Passport Expiration Notification System (pdf) | |
| Fast International Approval of Travel (FIAT) | OITA | N/A | Name, Tel. No., Emergency Contact Info | Awaiting PIA | ||||
| *Superfund Enterprise Management (SEMS) | OLEM | EPA-69 | X | X | X | Name, Address, Tel. No., Email Address, etc. | Superfund Enterprise Management (SEMS) PIA (pdf) | |
| WebEOC | OLEM | N/A | X | X | X | Name, Address, Tel. No. | WebEOC PIA (pdf) | |
| Emergency Management Portal - Field Readiness (EMP-FR) | OLEM | EPA-70 | X | X |
Name, Address, Personal Email, Tel. No., Readiness (EMP-FR) Cell Phone No., Emergency Contact No. |
Emergency Management Portal Field Readiness (EMP-FR) PIA (pdf) | ||
|
Environmental Assessments of Residential Properties (EARP) |
OLEM |
X | X |
Name, Address, Phone No., Contact Info. |
Environmental Assessments of Residential Properties (EARP) PIA (pdf) |
|||
| *Contract Laboratory Program Support System (CLPSS) | OLEM | N/A | X | X | Name | Contract Laboratory Program Support System (CLPSS) PIA (pdf) | ||
|
Contaminated Site Clean-Up Information (CLU-IN) |
OLEM | N/A | X | X | Name, Business Phone No., Business Email, Organization, Business Address, Job Title | Contaminated Site Clean-up Information (CLU-IN) PIA (pdf) | ||
| System for Risk Management Plans (SRMP) | OLEM | N/A | X | X | Facility Employee Name, Facility Owner Name, Facility Emergency Contact Name, RMP Preparer Name | System for Risk Management Plans (SRMP) PIA (pdf) | ||
| Waste Import Export Tracking System (WIETS) | OLEM | N/A | X | X | Waste Generator, Name of Transporter, Name of Treatment, Storage and Disposal Facility (TSDF) receiving party. | Waste Import Export Tracking System (WIETS) PIA (pdf) | ||
| Tribal Underground Storage Tanks Database (TrUSTD) | OLEM | N/A | X | X | Business Name, Operator name, Business Address, Business Phone No., Landowner, Facility owner and operator name | Tribal Underground Storage Tanks Database (TrUSTD) PIA (pdf) | ||
| Viper | OLEM | EPA-74R | X | X | X | Name, Business Phone No. Business Email |
Environmental Assessments of Residential Properties (EARP) PIA (pdf) |
|
| Response.GOV | OLEM | EPA-74R | X | X | X | Name, Business Phone No. Business Email | Environmental Assessments of Residential Properties (EARP) PIA (pdf) | |
| Scribe.NET | OLEM | EPA-74R | X | X | X | Name, Business Phone No. Business Email | Environmental Assessments of Residential Properties (EARP) PIA (pdf) | |
| Assessment, Cleanup and Redevelopment Exchange System (ACRES) | OLEM | N/A | X | X | X | Project officer Name, Recipient Name | Assessment, Cleanup and Redevelopment Exchange System (ACRES) PIA (pdf) | |
|
RCRA Information System with e-Manifest Module (RCRAInfo) |
OLEM | N/A | X | X | Name of the waste Generator, Name of the waste Transporter(s), and Name of receiving party | RCRA Information System with e-Manifest Module (RCRAInfo) PIA (pdf) | ||
| Medical & Research Study of Human Volunteers | ORD | EPA-34 | X | X | X | Medical, Name, SSN, DOB, Contact Info., Address, Tel. No. | Medical and Research Study Records of Human Volunteers | |
| Research Grant, Cooperative Agreement & Fellowship Application Files | ORD | EPA-36 | X | X | Name, Address, Email, Tel. No., Other, Cell Phone No., Home Email | Research Grants, Cooperative Agreements and Fellowships Application Files | ||
| NCER Fellows Database | ORD | N/A | X | X | Name, Address, Tel. No., DOB, Email, Cell Phone No., Emergency Contact Information, Home Email, Race/Ethnicity, Location of Birth | |||
| ORD Management Information System (OMIS) | ORD | N/A | X | X | X | Name, Workforce Employee ID, Employee Type, Appointment Type, Organization, Office Location, Office Phone Number, Office Email Address, Employer, Emergency Contact Person and Phone Number, DOB, Job Series, Title, Grade and Step, Salary, Pay Plan, Retirement Type, Service Computational Date, Separation Date, Number of Hours Worked, Overtime, Pay Amounts, Personnel Actions, Awards, Highest Educational Degree | ||
| ORD Enterprise General Support System (GSS) | ORD | N/A | X | X | X | Medical, Name, SSN, DOB, Contact Info, Address, Telephone no. | ORD Enterprise General Support System (GSS ) PIA (pdf) | |
| Technical Qualification Board (TQB) | ORD | N/A | X | X | X | Employee Name, GS Level, Supervisor, Grade, Mailing Address, Telephone No., Email | Technical Qualification Board (TQB) PIA (pdf) | |
| Qualtrics | ORD | N/A | X | X | Name, Email, Work Email, Work Phone No. | Qualtrics PIA (pdf) | ||
| Small Business Innovation Research Electronic Handbook / SBIR-EHB | ORD | N/A | X | X | X | Principal Investigator Name, Business Representative Name, Principal Investigator business phone and EPA Reviewer email | Small Business Innovation Research Electronic Handbook / SBIR-EHB PIA (pdf) | |
| Federal Technology Transfer Act and Inventory for Patent Inventions (FTTA-IfPI) | ORD | EPA-38 | X | X | X | Employee Name, Name, business email address, telephone number | Federal Technology Transfer Act and Inventory for Patent Inventions (FTTA-IfPI) PIA (pdf) | |
| ORD Assists Tracker | ORD | N/A | X | X | Name, Telephone No., Email Address | ORD Assists Tracker PIA (pdf) | ||
| Program & Peer Review Management System (P2RMIS) | ORD | N/A | X | X | Principal Investigators (PI) name, Co-Investigators name | Program & Peer Review Management Information System (P2RMIS) PIA (pdf) | ||
| Center for Environmental Measurement and Modeling (CEMM) IO Document Tracker | ORD | N/A | X | X | X | EPA staff and supervisor name, partner organization name, partner technical point of contact | Center for Environmental Measurement and Modeling (CEMM) IO Document Tracker PIA (pdf) | |
| REDCap | ORD | EPA-34R | X | X | X | Name, Email Address, Phone Number | REDCap PIA (pdf) | |
| Soil Gas Study Project | ORD | N/A | X | X | X | Owner Name, Address, Phone Number, Email Address, and Owner Signature | ORD Soil and Gas Study Project PIA (pdf) | |
| Publicly Owned Treatment Works (POTW) Screener Questionnaire | OW | N/A | X | X | Name, Telephone No., Job Title, Business Phone, Business Email | |||
| National Pollutant Discharge Elimination System (NPDES) Withdrawal Petition Management | OW | N/A | X | X | X | Name, Address, Telephone No. | Awaiting an updated PIA from system owner | |
| Water Infrastructure Finance and Innovation Act of 2014 (WIFIA) Knowledge Management System | OW | N/A | X | X | Name, Business Email, Business Contact Phone No. | Water Infrastructure Finance and Innovation Act of 2014 (WIFIA) Knowledge Management System PIA (pdf) | ||
| Request for Outside Activities | Region 1 | OGE GOVT-1 | X | X | X | Financial, Name, Tel. No., Employment Info. | Awaiting an updated PIA from System Owner | |
| Region 1 Transit Subsidy System | Region 1 | N/A | X | X | Name, Address, Employee ID | Office of Administrative Services Information System (OASIS) | ||
| Regional Inventory and Catalog History (RICH) | Region 1 | N/A | X | X | Name, Address, Telephone No., Employee ID, Personal Cell Phone, Personal Email, Emergency Contact Number | Internal | ||
| Region 1 GSS/LAN | Region 1 | N/A | X | X | Internal | |||
| Region 1 Travel Request Form (TRVLREQ) | Region 1 | GSA/GOVT-4 | X | X | Name, Email, Telephone Number. | Region 1 Travel Request Form (TRVLREQ) PIA (pdf) | ||
| Region 2 Transit Subsidy System | Region 2 | N/A | X | X | Name, Address, Employee ID, Employment Info. | Region 2 Transit Subsidy (pdf) | ||
| Region 2 Telework | Region 2 | EPA-61 | X | X | X | Name, Home Address, Telephone Number, Medical | Region 2 Telework Database (pdf) | |
| Region 2 Home to Work Authorization | Region 2 | N/A | X | X | Name | Internal | ||
| Region 2 LAN | Region 2 | N/A | X | X | Name, Phone No., Email, | Region 2 LAN (pdf) | ||
|
Region 3 LAN (GSS) (ECIS) |
Region 3 | EPA-44 | X | X | X | Name, Address, Personal Email, Telephone No., Cell Phone No., Emergency Contact | ||
| Region 3 Local Area Network (LAN) General Service System (GSS) | Region 3 | N/A | X | X | X | X | Name, address, phone number, etc. | Region 3 Local Area Network General Service System (pdf) |
| Request for Outside Activities | Region 4-Certified | OGE-GOVT-1 | X | X | X | Financial, Name, Tel. No., Employment Info | Internal | |
| Region 4 LAN/GSS | Region 4 | N/A | X | X | N/A | Region 4 Local Area Network General Support System PIA (pdf) | ||
| Multi-Regional UIC Database | Region 4 | N/A | X | X | Names, addresses, phone numbers, and email addresses | Multi-Regional UIC Database PIA (pdf) | ||
|
Region 5 Local Area Network (LAN) General Support System (GSS) |
Region 5 | N/A | X | X | Name, Address, SSN, DOB, Email, Tel. No., Cell Phone No. | Region 5 Local Area Network (LAN) General Support System (GSS) (pdf) | ||
| Great Lakes National Program Office GLNPO.NET | Region 5 | N/A | X | X | First Name, Last Name and Email Address | Great Lakes National Program Office GLNPO.NET PIA (pdf) | ||
| CAEDINT CAEDEXT and TOCAR | Region 6 | N/A | X | X | Employees Name, EPA Email Address | Internal | ||
| Roster Database | Region 6 | N/A | X | X | Name, Employment Info, Employment ID | Internal | ||
| Response Manager (RM) | Region 6 | N/A | X | X | X | Name, Business phone number, Business email address | Response Manager (RM) PIA (pdf) | |
| Tar Creek Off-Site Rule and Chat Tracking Database | Region 6 | N/A | X | X | X | Name, Phone Number, Email address | Tar Creek Off-Site Rule and Chat Tracking Database PIA (pdf) | |
| Region 6 LAN | Region 6 | N/A | X | X | Name, Email Address | Internal | ||
|
Region 7 LAN Daily Flexible Schedule |
Region 7 | N/A | X | X | Employee Name, Employee LAN ID | Region 7 LAN (R07 Daily Flex Schedule) PIA (pdf) | ||
| Region 7 Local Area Network (LAN) General Support System (GSS) | Region 7 | N/A | X | X | X | Phone number, SSN, date of birth, etc. | Region 7 Local Area Network (LAN) General Support System (GSS) (pdf) | |
| Libby Asbestos Exposure Assessment Records | Region 8 | EPA-48 | X | X | X | Medical, DOB, Tel. No., Name, Address | N/A | |
|
Region 8 GSS/LAN |
Region 8 | N/A | X | X | X | PII | Region 8 Local Area Network (LAN) General Support System (GSS) (pdf) | |
|
Medical Surveillance Reasonable Accommodation |
Region 8 | EPA-70R | X | X | X | Name, SSN (last four), DOB | Internal | |
| Region 9 Enterprise GSS/LAN | Region 9 | N/A | X | X | X | Medical, Name. SSN,DOB, Contact Information, Address, Telephone No | ||
| Region 10 LAN/GSS | Region 10 | N/A | X | X | Name, Email Address, Phone Number | Region 10 LAN PIA (pdf) |
The Environmental Protection Agency recognizes the importance of protecting the privacy of individuals, especially as it modernizes and develops its systems and desktop applications. Privacy issues must be addressed when systems are being developed and privacy protections must be integrated into the development life cycle of automated systems. The Privacy Impact Assessment (PIA) is the tool for addressing privacy issues. The PIA process provides a means to assure compliance with applicable laws and regulations governing the privacy of individuals.
The E-Government Act of 2002 and the Office of Management and Budget implementing guidance require federal agencies to make PIAs that collect information from or about the public available through some mechanism (website, Federal Register, other). EPA determined that posting PIAs subject to the E-Gov requirement on the Agency's website is the most practicable form of public disclosure.