Services, Guidance, and Templates

Manual for Written Material (DOD 5110.4-M) Templates and Read Aheads Correspondence and Task Management System (CATMS) Presidential Letters of AppreciationAction Officer Course General Correspondence & Trigraphs
 
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DoD 5110.4-M, “Manual for Written Material”

DESCRIPTION:

This Manual reissues DoD 5110.4-M in accordance with the authority in DoD Directives 5105.53 and 5110.4 to provide guidance for managing the correspondence of the Secretary of Defense (SecDef), Deputy Secretary of Defense (DepSecDef), and Executive Secretary (ExecSec) of the Department of Defense as well as OSD and DoD Component correspondence.

DOWNLOADABLE PDFs:
Title Description PDF
Number 5110.04-M-Vol 1 Dated June 6, 2022 Describes the administrative processes for OSD and DoD correspondence, to include providing procedures for preparing and submitting SecDef, DepSecDef, and ExecSec correspondence. Open PDF
Number 5110.04-M-Vol 2 Dated June 6, 2022 This Volume provides examples and reference material for SecDef, DepSecDef, and ExecSec correspondence and OSD and DoD Component correspondence. Open PDF
Enclosures: PDF
References Open PDF
Responsibilities Open PDF
General Correspondence Management Open PDF
White House Correspondence Management Open PDF
Congressional Correspondence Management Open PDF
Writing Style and Preferred Usage Open PDF
Official Digraphs and Trigraphs Open PDF

Guidance and Templates

See the Templates page for additional templates.

Guidance Description Template
Action Officer Correspondence Checksheet Use when performing action/info memo and/or signature item reviews. Download
Read-Ahead Guidance Use to provide the SecDef or DepSecDef an overview and summary of an event or meeting topic. Download
Multi-Memo Address Listing Shows the correct order and format of organizational titles for the different iterations of the multi-addressee memorandums forwarded for signature to the Secretary of Defense, Deputy Secretary of Defense, and Executive Secretary. Download

Presidential Retirement Letter

(For Department of Defense Personnel Only)

 Shows the correct format when preparing request for presidential retirement letter. Download
Secretary of Defense Action Memo Guidance How to prepare an action memo for the Secretary of Defense signature or decision. Download
Secretary of Defense Info Memo Guidance How to prepare an info memo for the Secretary of Defense. Download
Secretary of Defense Letter Use this letter for correspondence with individuals outside of the U.S. Government and for officials of other Federal Agencies. Download
Secretary of Defense Retirement Letter Shows the correct format when preparing request for SecDef retirement letter. Download
Secretary of Defense Signature Memo How to prepare a memorandum for the Secretary of Defense signature. Download

Contact Us With Any Questions, Comments, or Concerns

Correspondence Management Division
Division Chief: (703) 695-9717
Classified Support Branch
Branch Chief: (703) 697-6131
Executive Support Branch
Branch Chief: (703) 693-7965
Records and Logistics Branch
Branch Chief: (703) 697-7473
Correspondence Analysis Branch
Branch Chief: (703) 695-3133
Mailing Address
Washington Headquarters Services
Executive Services Directorate
1155 Defense Pentagon Washington DC 20301-1155