- Los Angeles Unified School District
- Vaccine Administration in Field
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There are different models for conducting vaccine administration safely during COVID-19 in the field, outside of the controlled clinical setting. The following vaccine administration field operational models are based on the additional safety concerns in order to minimize exposure during vaccine administration, based on Public Health mandates and guidance to reduce risk of COVID-19.
Walk-Up Model
There are different models for conducting vaccine administration safely during COVID-19 in the field, outside of the controlled clinical setting. The following vaccine administration field operational models are based on the additional safety concerns in order to minimize exposure during vaccine administration, based on Public Health mandates and guidance to reduce risk of COVID-19.
When setting up a walk-up site, ensure the following:
- Clearly designate standing spots at least 6 feet apart for the length of the expected waiting line.
- Set up the staging area with tables and chairs for staff to check in and out, take breaks, store supplies, and prepare vaccine.
- Staff displaying or stating they have any COViD-19 symptoms will be immediately sent home and referred to their healthcare provider for follow-up.
- Set up vaccination stations at least 6 feet apart.
- Set up observation area with chairs at least 6 feet apart.
When operating a walk-up site, ensure the following processes:
- As people enter the waiting line, ensure they are wearing a face covering.
- Screen for COVID-19 symptoms
- Clients displaying or stating they have any COVID-19 symptoms will be asked to leave and see their healthcare provider, since they cannot receive the vaccine
- Ask people to remain 6 feet apart, while in waiting line.
- Direct client(s) to available vaccination station.
- Ask clients to sit while they receive their vaccine (Disinfect chairs after each use).
- Keep interactions short with minimal physical contact.
- Clean high-touch surfaces after each vaccination (e.g., pens, clipboards, tables).
- After receiving the vaccine, people move to the observation area and wait the observation period prior to leaving.
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Field Model 1: Drive-Up
The vaccine administration site based on the drive-up model uses a large parking lot with ample parking spaces and safe outdoor space near the parking lot for a staging area and stations to vaccinate.
When setting up a drive-up site, ensure the following:
- Clearly designate the ingress into the parking lot and egress out of the parking lot for the cars to avoid crossing traffic and ensure one-way flow of traffic.
- Barricades between car traffic and the staging area and vaccination stations.
- Set up the staging area with tables and chairs for staff to checking in and out, take breaks, store supplies, and prepare vaccine.
- Staff displaying or stating they have any COViD-19 symptoms will be immediately sent home and referred to their healthcare provider for follow-up.
- Set up the vaccination stations (one table and chair per vaccination station) near the parking lot at least 6 feet apart. One of the vaccination stations must be near the blue accessible parking spaces, if possible.
- Set up a small queuing area marked with places to stand at least 6 feet apart near the vaccination stations.
When operating a drive-up site, ensure the following process:
- As cars enter the parking lot, direct them to park in a designated parking space.
- If vaccinations will be administered while the client(s) remain in the car, then ensure ample space between cars for vaccinators and supplies.
- If vaccinations will be administered at vaccination stations, then all parking spaces may be utilized.
- For those with a blue accessible parking placard, have them park in the designated accessible parking space.
- Direct cars to park in spaces in the order they entered the parking lot.
- After parking, have people remain in the cars and wear their facemask or cloth face covering.
- Screen for COVID-19 symptoms, and provide each client in the car with the form(s) to complete.
- Employees displaying or stating they have any COViD-19 symptoms will be asked to leave and see their healthcare provider, since they cannot receive the vaccine.
- To serve employee(s) in the order they entered the parking lot, number the forms and distribute to cars in the order that they entered the parking lot.
- Employee forms are reviewed for completeness while waiting in their car.
- Employee(s) wait in their car until their number(s) are called.
- If vaccination will be administered while the employee(s) remain in the car, then vaccinators will walk over to the car with the number to be served.
- If employee(s) are not easily vaccinated while remaining in the car, then vaccinator may ask employee(s) to step out of the car one at a time to administer the vaccine or ask employee(s) to rotate to an easily-accessible seat in the car to administer the vaccine.
- If vaccination will be administered at vaccination stations, then employee(s) will be asked to exit their cars and walk to the small queuing area and wait in line, 6 feet apart when their number is called.
- Ask employees to stand while they receive their vaccine. (Chairs shall be provided to employees with disabilities, access and functional needs, or who request one. Disinfect chairs after each use.)
- Keep interactions short, with minimal physical contact.
- Clean high-touch surfaces after each vaccination. (e.g., pens, clipboards, tables).
- After receiving the vaccine, ask employee(s) to return to their car and wait the observation period prior to leaving.
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Field Model 2: Walk-Up
The vaccine administration site conducted based on the Walk-Up model uses a large outdoor space for staging area and stations to vaccinate with ample space for people to wait in line 6 feet apart.
When setting up a walk-up site, ensure the following:
- Clearly designate standing spots at least 6 feet apart for the length of the expected waiting line.
- Setup the staging area with tables and chairs for staff to checking in and out, take breaks, store
supplies, and prepare vaccine. - Staff displaying or stating they have any COViD-19 symptoms will be immediately sent home and
referred to their healthcare provider for follow-up - Set up the vaccination stations (one table and chair per vaccination station) at least 6 feet apart.
- Set up observation area with chairs at least 6 feet apart.
When operating a walk-up site, ensure the following processes:
- As people enter the waiting line, ensure they are wearing a facemask or cloth face covering.
- Screen for COVID-19 symptoms and provide each person with the form(s) to complete.
- Clients displaying or stating they have any COViD-19 symptoms will be asked to leave and see their healthcare provider, since they cannot receive the vaccine.
- Ask people to remain 6 feet apart, while in waiting line.
- Forms are reviewed for completeness while in the seated waiting area.
- Direct client(s) to available vaccination station
- Ask clients to stand while they receive their vaccine. (Chairs shall be provided to clients with disabilities, access and functional needs, or who requests one. Disinfect chairs after each use.)
- Ask clients to stand while they receive their vaccine. (Chairs shall be provided to clients with disabilities, access and functional needs, or who requests one. Disinfect chairs after each use.)
- Keep interactions short with minimal physical contact.
- Clean high-touch surfaces after each vaccination (e.g., pens, clipboards, tables).
- After receiving the vaccine, people move to the observation area and wait the observation period prior to leaving.
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Field Model 3: Drive-Up/Walk-Up
The vaccine administration site conducted based on the Drive-Up/Walk-Up model combines the two models and allows access for employee(s) with or without a car. This combined model uses a large parking lot with ample parking spaces and safe outdoor space near the parking lot for a staging area and stations to vaccinate.
When setting up a drive-up/walk-up site, ensure the following:
- Clearly designate the ingress into the parking lot and egress out of the parking lot for the cars to avoid crossing traffic and ensure one-way traffic flow.
- Barricades between car traffic and the staging area and vaccination stations.
- Ensure there is a seated waiting and observation area with designated spots 6 feet apart for those walking up to the site away from the parking lot.
- Set up the staging area with tables and chairs for staff to check in and out, take breaks, store supplies, and prepare vaccine.
- Staff displaying or stating they have any COViD-19 symptoms will be immediately sent home and referred to their healthcare provider for follow-up.
- Set up the vaccination stations (one table and 4 chairs per vaccination station- 1 for vaccinator, 1 for logistician, 2 for patient) between the parking lot and seated area at least 6 feet apart to serve both client(s) that drive-up and walk-up. One of the vaccination stations must be near the blue accessible parking spaces, if possible.
- Set up a small queuing area marked with places to stand at least 6 feet apart near the vaccination stations.
When operating a drive-up/walk-up site, ensure the following:
- As cars enter the parking lot:
- Direct them to park in a designated parking space.
- All parking spaces may be used.
- For those with a blue accessible parking placard, have them park in the designated accessible parking space.
- Direct cars to park in spaces in the order they entered the parking lot.
- After parking, have employee(s) remain in the cars and wear their facemask or cloth face covering.
- Screen for COVID-19 symptoms, and provide each client in the car with the form(s) to complete.
- Employees displaying or stating they have any COViD-19 symptoms will be asked to leave and see their healthcare provider, since they cannot receive the vaccine.
- To serve employee(s) in the order they entered the parking lot, number the cars in the order that they entered the parking lot.
- Client forms are reviewed for completeness while waiting in their cars.
- Employee(s) wait in their car until their number(s) are called.
- Direct employee(s) that walk to the site to the waiting area.
- As employee(s) enter the waiting area, ensure they are wearing a facemask or cloth face covering.
- Screen for COVID-19 symptoms and provide each client a numbered form to complete in the order they enter the seated waiting area.
- Remind employee(s) to remain 6 feet apart, while seated in the waiting area.
- Client forms are reviewed for completeness while in the seated waiting area.
- When their number is called, employee(s) walk to the small queuing area and wait in line 6 feet apart.
- Employee(s) from the small queuing area are directed to the next available vaccination station.
- Have employees to stand while they receive their vaccine. (Chairs shall be provided to employees with disabilities, access and functional needs, or who request one. Disinfect chairs after each use.)
- Keep interactions short, with minimal physical contact.
- Clean high-touch surfaces after each client. (e.g., pens, clipboards, tables).
- After receiving the vaccine, employee(s) are asked to:
- Return to their car and wait the observation period prior to leaving; or
- Proceed to the seated observation area and wait the observation period prior to leaving.