Beginning Fall 2024, Workday will replace AccessPlus for grade submission. Canvas will continue to be available and instructors are encouraged to use Canvas for grade submission. 

Fall 2024 Final Grading 

Final Grade Submission Deadline: Monday, December 23rd at 3:00 PM.

Final grading will be different from how it has worked in previous terms. Final grades can be submitted via Canvas or Workday. While instructors are able to assign final grades at any time in Canvas and Workday, grades will not be visible to students or post to student records until December 24th. 

The Office of the Registrar recommends Canvas as the primary way instructors submit grades. Please utilize the CELT website for information on how to use Canvas for grading in your courses. Information regarding how to submit final grades in Workday can be found below. 

KBA and Demo for final grading: Workday Student: Submit Final Grades 

Use this link to Submit Final Grades in Workday

FAQ (Final Grades)

Q: Will I receive an email confirmation after submitting? 

A: You will not receive an email confirmation after submitting within Workday. As long as you recieve no error message, your grades will be submitted. If you want to confirm your submission, return to the 'Assign Final Grades' option on the Teaching Dashboard and review your previous submission. If submitting via Canvas, you will continue to receive email notifications. 

Q: What if I submit final grades in both Canvas and Workday? 

A: We strongly recommend you just pick one system and submit via that method. However, if both are used, the most recent submitted grade will be used. 

Q: Why did I recieved an email about submitting grades even thgouh I already submitted?

A: A mass email was sent to all people listed as a Role 1, Role 1 Co-Instructor, and Role 7 Instructor on December 4th and December 19th. These emails were sent regardless of your submission status. If you already submitted grades, you may disregard the email. If you did not yet submit grades, please plan to submit prior to the December 23rd, 3:00 PM deadline. 

Q: Why is the colum labeled 'Graduating this Term' not accurate for my class list?

A: We have indentified an issue with how this is being determined for students and are working to resolve. In the meantime, you can ignore, but please make every effort to submit grades on time especailly for those who you may know are graduating. 

Q: I submitted an Incomplete Contract in Workday but the student didn't recieve it. Why?

A: Routing of the Incomplete Contract is reliant on the student being selected in the 'On Behalf Of' box. If the student is not selected in the box, it will not route to them to retain a copy of the contract. 

Q: Why can't a grade my course Satisfactory/Fail?

A: This is likley because your course section was not setup to allow for the Satisfactory/Fail grading basis.Therefore no students could register to take the course on a Satisfactory/Fail basis. Please grade the course A-F or check with your Department. 

Incomplete Grading 

Beginning in Fall 2024, instructors will assign an alternate grade for Incompletes. The alternate grade is the grade the student will receive if no further work is completed (the lowest possible grade they can earn). In general, failing the final exam or project or not submitting course work as a result of inadequate preparation or learning are not valid justification for an Incomplete.  

Before assigning an Incomplete, ensure that you (the instructor) have completed the Incomplete Contract. The Incomplete Contract is completed and submitted directly within Workday. Instructors should look for this on the Teaching Dashboard under ‘Grading’ or you can access the form with the link below.

Link to Incomplete Contract in Workday (click and select 'Incomplete')

Ensure when completing this form that you enter the students name in the ‘On Behalf Of’ box for them to receive the contract in Workday. The Incomplete Contract will identify the reason the student was unable to complete the work, the requirements to resolve the Incomplete, the deadline to resolve the Incomplete, as well as the alternate grade if no further work is completed.

Please review the policy around Incomplete grades in the 2024-25 Catalog.  

Grade Changes for Fall 2024 and forward 

Grade changes for courses taught in Fall 2024 and later will be done in Workday. The task is located on the Teaching Dashboard. Information regarding how to change a final grades in Workday can be found below. If you did not submit final grades by the grade submission deadline, you will need to change your grades from Non-Report to the appropriate grade. This can be done starting December 24th. All grade changes will route for approval within Workday.

KBA on grade changes: Workday Student: Change a Student’s Grade

Grade Change Approver Email: Approve Grade Change PDF

Final Grading Mass Email

A mass email was sent to all Role 1, Role 1 Co-Instructors, and Role 7 Instructors as a reminder to submit grades prior to the grade submission deadline. This emails is sent from the Office of the Regsitrar twice (December 4th and December 19th) regardless of submission status. A copy of the email can be viewed below for reference. 

Final Grading Mass Email: Click to view

Fall 2024 Interim Grading 

Interim Grade Submission Deadline: Friday, October 18th at 3:00 PM.

Interim grading (previously known as midterm grading) will be different than in previous terms. Interim grades can be submitted via Canvas or Workday; both allow all letter grades to be submitted. Interim grades submitted via Workday are viewable to the student as soon as they are submitted by using the View My Interim Grades report. Canvas interim grades will be available in Canvas until the interim grading deadline. After the deadline, Canvas interim grades will be pulled into Workday and will also be viewable to the student with the View My Interim Grades report. Canvas interim grades may be resubmitted via Canvas through the interim grade processing deadline. Workday interim grades may be resubmitted as needed. Please use only one system to submit interim grades. 

Instructors can submit interim grades within Workday by using the ‘Assign Interim Grades’ task, which can be found on the Teaching Dashboard. Information regarding how to submit interim grades in Workday can be found below.  

KBA and Demo for interim grading: Workday Student: Submit Interim (Midterm) Grades 

Per Iowa State Universities policy on interim grading, instructors are required to submit an interim grade for students with a C- grade or lower. Please review the interim grading policy in the 2024-25 Catalog.  

FAQ (Interim Grades)

Q: Do I need to submit interim grades if my course is a half term course or less?

A: No. Interim grades are not required for half term courses, you will submit final grades for these courses during final grade processing.

Q: Why did I receive an interim grading reminder if I only have a half term course?

A: We will be working to refine who we communicate with using Workday information as we move forward. We appreciate your patience.

Q: Do I need to submit interim grades if no one on the course roster received C- or below?

A: No, there is no need to submit interim grades for a course if no students are receiving C- or below. 

Q: Why can I only assign a grade of S or F for my course?

A: The interim grades you are able to assign is determined by the grading basis assigned to your course. For example, students in a course taught on a Satisfactory/Fail basis can only be assigned interim grades of S or F. Whereas students in a graded course would have the full letter grade scale to chose from. 

Q: Am I supposed to get an email confirmation after submitting? 

A: Currently when submitting interim grades through Workday, you will not recieve an email confirmation like you did in the past. As long as you got no error messages, you should be fine. If you want to confirm your submission, return to the 'Assign Interim Grades' task and review your previous submission. If submitting via Canvas, you will continue to recieve email notifications. 

Q: What if I submit interim grades in both? 

A: In general, the most recently submitted grade will be used. However, we reccomend you just pick one system and submit via that method. This way it ensures students only recieve one interim grade. 

Q: Will there be late grading for Interim grades? 

A: Yes, late interim grades may be submitted via Workday only after the deadline. If late grades are submitted, the instructor may notify the student to check interim grades in Workday. Use a secure portal to communicate, or if emailing, use Blind Carbon Copy for the student email and do not put any PII in the email. Use a genric message such as, "Review interim grades in Workday.". Ensure FERPA compliance by ensuring students can not see other students who are receiving the message.

Grade Changes for Summer 2024 and earlier 

If an instructor needs to change or report the grade for a course that was taught in Summer 2024 or earlier, they will need to use the Grade Report to the Registrar form. The link to this form can be found in Workday on the Teaching Dashboard > Grading > More > Legacy Grade Report to the Regsitrar. 

Need additional help? 

If you have additional questions that are not addressed on this website, please contact one of the following staff members.