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The Apprentices Act, 1961 The Contract Labour (Regulation & Abolition) Act, 1970 The Child Labour (Prohibition & Regulation Act), 1986 The Industrial Disputes Act, 1946 The Minimum Wages Act, 1948 The Payment Of Gratuity Act, 1972 The Industrial Employment Standing Orders Act, 1946 The Employees Provident Fund & Miscellaneous Provisions Act, 1952 The Equal Remuneration Act, 1976 The Employees' State Insurance Act, 1948 The Payment Of Bonus Act, 1965 The Payment Of Wages Act, 1936 The Factories Act, 1948 The Employment Exchanges(Compulsory Notification Of Vacancies) Act, 1959 The Trade Unions Act, 1926 The Workmen's Compensation Act, 1923 Inter State Migrant Workmen( Regulation Of Employment & conditions Of service ) Act, 1979

THE APPRENTICES ACT , 1961 & APPRENTICESHIP RULES, 1991

Schedule Of Relevant Submission/ Clause Maintenance Within 15 days of the date of registration of contract of apprenticeship

S.N Type & Nature Of Document o

Description Of the Form

Submitting Authority

Remarks

Form Apprenticeship- 1

Form giving personal details of Apprentices

Rule 14

Regional Director/ State Apprenticeship advisor

To be prepared in duplicate this is kept inside Form 1

Form Apprenticeship- 1-A

Form Apprenticeship- 2

Form Giving Record of Practical Training & Related Rule 14 Instructions Report in respect of Trade apprentices receiving training Rule 14 in the establishment Form giving particulars of trade apprentices who satisfy the minimum conditions of Rule 14 eligibility to appear in the trade test in March or September

At the end of every half Regional Director/ State year Apprenticeship advisor At the end of every half Regional Director/ State year Apprenticeship advisor

Form Apprenticeship- 3

In the month of November & May

Regional Director/ State Apprenticeship advisor

Form Apprenticeship- 4

Half Yearly return of Apprentices Engaged

Rule 14

Regional Director/ State Apprenticeship advisor & The At the end of every half Principal, ITI where Basic Trg./ year Related Instructions is proposed to be imparted to the Apprentice within 10 days of engagement of an apprentice Central Apprenticeship Advisor/ Director, Regional Board Of Apprenticeship Training Director, Regional Board Of Apprentiship Training Applicable only to Graduate or Technician or vocational apprentices

Form Apprenticeship- 5

Form submitted on Rule 14 engagement of an apprentice Record Of Progress of Apprentices engaged in an establishment

Form Apprenticeship- 6

Rule 14

Quarterly

THE CONTRACT LABOUR (REGULATION & ABOLITION) ACT, 1970 & ITS CENTRAL RULES, 1971
S.No Forms Description Of the Form Section/Clause/Su Schedule Of Submission/ Submitting Authority b-clause Maintenance

Form I

Application For Registration of Establishments employing contract labour

Rule 17(1)

As & when required

Registering Officer of the area in which the establishment sought to be registered is located

2 3 4 5 6 7

Form II Form III Form IV Form V Form V-A Form VI

Certificate Of Registration Register Of Establishments Application For Licence Form Of Certificate By Principal Employer Application for the adjsutment of security deposit Form of licence granted by the Office Of the licensing officer Notice of Commencement/ Completion Of Contract Work by the licencee

Rule 18(1) Rule 18(3) Rule 21(1) Rule 21(2) Rule 24(1-A) Rule 25(1)

To be granted by the registering officer to the Principal Employer To be maintained by the Registering Officer showing particulars of To be submitted by the contractor for grant of a licence to the licensing officer As & when required

Issued by the Principal Employer to the contract

Application to be made by the Contractor to the licensing Officer To be granted by the licensing officer to the Contractor Within 15 days of Inspector appointed commencement & under Sec. 28 completion of contract work Within 15 days of commencement & Inspector appointed completion of contract work under Sec. 28 under each contractor

Form VI-A

Rule 25(2)(viii)

Form VI-B

Notice Of Comencement/ Completion of contract work by the employer for each Rule 81(3) contractor Application for renewal of licences Rule 29(2)

10

Form VII

To be applied to the licensing officer by the contractor within 30 days before t When conditions arise requiring the employment of contract labour immediately and estimated to last not more than 15 days Registering Officer of the area in which the establishment sought to be registered is located

11

Form VIII

Application for temporary registration of establishments employing contract Rule 32(2) labour

12 13 14 15 16

Form Form Form Form

IX X XI XII

Form XIII

Temporary Certificate Of Registration Application for temporary Licence Temporary Licence Register Of Contractors Register of Workmen employed by the contractor

Rule 32(3) Rule 32(2) Rule 32(3) Rule 74 Rule 75

To be granted by the registering officer to the Principal Employer To be submitted by the contractor for grant of a licence to the licensing officer To be granted by the licensing officer to the Contractor To be maintained By the Principal Employer To be maintained by the contractor in respect of each registered establishme where he employs contract labour

17 18 19 20 21 22 23 24 25 26 27

Form Form Form Form Form Form

XIV XV XVI XVII XVIII XIX

Form XX Form XXI Form XXII Form XXIII Form XXIV

Employment Card Service Certificate Muster Roll Register Of Wages Register Of Wages cum Muster Roll Wage Slip Register of deductions for damage or loss Register Of Fines Register Of Advances Register Of Overtime Return to be sent by the contractor to the licensing officer

Rule 76 Rule 77 Rule 78(1)(a)(i) Rule 78(1)(a)(i) Rule 78(1)(a)(i) Rule 78(1)(b) Rule 78(1)(a)(ii) Rule 78(1)(a)(ii) Rule 78(1)(a)(ii) Rule 78(1)(a)(iii) Rule 82(1)

To be issued by the contractor to each worker within 3 days of employment To be issued by the contractor to the workman whose services have been To be maintained by the contractor in respect of each work on which he To be maintained by the contractor in respect of each work on which he To be maintained by the contractor in respect of each work on which he To be issued by the contractor to the workmen atleast a day prior to the To be maintained by the contractor in respect of each work on which he engages contract labour To be maintained by the contractor in respect of each work on which he To be maintained by the contractor in respect of each work on which he To be maintained by the contractor recording therein the number of hours, an To be sent by the contractor in duplicate to the licensing officer not later than days from the close of half year Before 15th February following the end of the year to which it relates Registering Officer of the area in which the establishment sought to be registered is located

28

Form XXV

Annual Return Of Principal Employer to Rule 82(2) be sent to the Registering Officer

ABOLITION) ACT, 1970 & ITS CENTRAL RULES, 1971

Remarks application to be accompanied by a DD showing payment of fees for registration; application shall be personally delivered or sent by registered post To be granted by the registering officer to the Principal Employer To be maintained by the Registering Officer showing particulars of To be submitted by the contractor for grant of a licence to the licensing officer of Issued by the Principal Employer to the contractor Application to be made by the Contractor to the licensing Officer To be granted by the licensing officer to the Contractor To be submitted by the contractor

To be submitted by the Principal Employer To be applied to the licensing officer by the contractor within 30 days before the application to be accompanied by a DD showing payment of fees for registration; application shall be personally delivered or sent by registered post To be granted by the registering officer to the Principal Employer To be submitted by the contractor for grant of a licence to the licensing officer of To be granted by the licensing officer to the Contractor To be maintained By the Principal Employer To be maintained by the contractor in respect of each registered establishment where he employs contract labour

To be issued by the contractor to each worker within 3 days of employment of To be issued by the contractor to the workman whose services have been To be maintained by the contractor in respect of each work on which he To be maintained by the contractor in respect of each work on which he To be maintained by the contractor in respect of each work on which he To be issued by the contractor to the workmen atleast a day prior to the To be maintained by the contractor in respect of each work on which he engages contract labour To be maintained by the contractor in respect of each work on which he To be maintained by the contractor in respect of each work on which he To be maintained by the contractor recording therein the number of hours, and To be sent by the contractor in duplicate to the licensing officer not later than 30 days from the close of half year

CHILD LABOUR (PROHIBITION & REGULATION) ACT, 1986

S.No

Type & Nature Of Document

Description Of the Form To be maintained by every occupier of an establishment in respect of children employed or permitted to work

Relevant Clause

Schedule Of Submission/

Submitting Authority

Remarks

Form A

Rule 16(1)

Yearly

..

Shall be retained by the employer for a period of three years

Form B

Certificate of Age

Rule 17(2)

As & when felt necessary

Inspector

All young persons in employment in any of the occupations set forth in Part A or processes set forth in Part B of schedule to produce a certificate of age from the appropriate medical authority.

INDUSTRIAL DISPUTES ACT, 1947 & INDUSTRIAL DISPUTES (CENTRAL) RULES, 1957
Type & S.N Nature Of Description Of the Form o Document Form of application for the reference of an industrial dispute to 1 Form A a board of conciliation/court of enquiry/labour court/national tribunal Notice to represent persons on 2 Form B board 3 4 5 6 7 8 Form C Form D Form E Form F Form G Form G-1 Agreement Summons Relevant Clause

Schedule Of Submission/ Maintenance

Submitting Authority

Rule 3

As & when a dispute is sought to be referred

Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C)

Rule 6 Rule 7 Rule 17

To be issued by the Labour Secretary to the parties requiring them to nominate a certain no. of persons to represent them on board As & when a dispute ought to be referred for Labour Secretary, GOI/Chief Labour arbitration Commissioner/RLC( C)/ALC( C) To be issued by a board/court/labour court/tribunal/national tribunal which requires As & when a change ought to be effected Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C)/Secretary of registered trade union

Notice of change of service Rule 34 conditions proposed by an employer Form Of Authority Form Of Nomination Paper Progress Report on Constitution and functioning of Works Committee for the half year ending 30th June/31st December Form for memorandum of settlement Complaint under Section 33-A of the act Application for permission Application for permission under Section 33 Application for recovery of dues Application by a person authorised by a workman or heir of deceased workman for recovery of dues Rule 36 Rule 47 Rule 56-A

to be sent to the concerned authority giving the names of representatives To be delivered to the employer nominating a candidate for election to the works' Not later than 20th day of the month following the half year ALC( C)

9 10 11 12 13 14

Form H Form I Form J Form K Form K-1 Form K-2

Rule 58 Rule 59 Rule 60(1) Rule 60(2) Rule 62(1) Rule 62(1)

To be sent to Labour Secretary, GOI/Chief Labour Commissioner/RLC( C)/ALC( C) duly signed by the parties to the proceedings. every complaint to be verified and to be presented in triplicate and to be accompanied by as many copies as there are opposite parties to the complaint. The to be made by the employer seeking express permission in writing of the Conciliation to be made by the employer seeking express permission in writing of the Conciliation officer/board/labour court/tribunal/national tribunal for any action taken under Section to be made by the workman or group of workmen to the Labour Secretary/ RLC to be made by a person authorised in writing by the workman or in the case of death of workman, the assignee or heir of the deceased workman to the Labour Secretary/ RLC when any money is due from an employer to a workman or group of workmen To be made by a workman or group of workmen to the labour court to receive entitlements due from an employer To be made by the assignee or heir of the deceased workman to the labour court to receive entitlements due from an employer

15

Form K-3

16

Form K-4

Application to the labour court to Rule 62(2) receive entitlements Application to the labour court by a person authorised by a workman or Rule 62(2) heir of deceased workman to receive entitlements

17

Form L

18 19 20 21 22

Form M Form N Form O Form O-1 Form O-2

Form of notice of strike to be given by Union/Workmen in a Public Utility Service Form Of Notice of Lock Out to be given by an employer carrying on a Public Utility Service Form of Report of Strike or Lock Out in a Public Utility Service Register Of Settlements

Rule 71

To be made by Union/Workmen to the employer, with copy to ALC (C )/ RLC( C)/ CLC(C ) To be made by the Employer with a copy to The Secretary of the Registered Union/ ALC(C )/RLC( C)/CLC( C) Information in this form to be submitted immediately on the occurrence of strike or lock out in a public utility service to the ALC(C ) for the local area concerned To be filed by the conciliation officer in respect of settlements effected under this act RLC( C) with a copy forwarded to ALC( within 7 days of commencement of lay off C) RLC( C) with a copy forwarded to ALC( within 7 days of termination of lay off C)

Rule 72 Rule 73 Rule 75

Notice of comemncement of lay-off Rule 75-A Notice Of Termination of lay off Form of application for permission to lay off, to continue the lay off of workmen in Industrial establishments to which provisions of Chapter V-B of the act applies Rule 75-A

23

Form O-3

Rule 75-B(1)

to be sent to the concerned authority and sent through registered post acknowledgement due

24

Form P

Form of Notice of Retrenchment to be given by an employer under Rule 76 clause of section 25(F) of this act

To be given within 3 days from the date on which notice is served to the workman

Central Government/ RLC( C)/ ALC( C)/concerned employmeny exchange

25

Form P-A

26

Form Q

27

Form Q-A

Form of Notice of Retrenchment to to be served by the employer to the central govt. or such authority as specified under be given by an employer under Rule 76-A(1) the act clause (d) of section 25(N) of this act Form of notice of closure to be to be sent by the employer to the Labour Secretary(GoI)/ RLC(C )/ALC( C)/Local given by an employer under Section Rule 76-B Employment Exchange 25-FFA of The Industrial Disputes Act, 1947 Form of notice of closure to be to be served by the employer to the Labour Secretary(GoI) with a copy to the given by an employer under Section Rule 76-C(1) Registered Trade Union of the establishment 25-O(1) of The Industrial Disputes Act, 1947

INDUSTRIAL DISPUTES (CENTRAL) RULES, 1957

Remarks

MINIMUM WAGES ACT, 1948 & BIHAR MINIMUM WAGES RULES

Type & S.N Nature Of o Document 1 Form I 2 3 4 5 6 7 8 Form II Form III Form IV Form V Form VI Form VI- A Form VII Description Of the Form Relevant Clause Rule 21(4) Rule 21(4) Rule 21(4-A) Rule 25(2) Rule 26(5) Section 20(2) Section 21(1) Section 20(2) Schedule Of Submission/ Maintenance Submitting Authority

Register Of Fines Ought to be up to date Register of deductions for damage or loss caused to the employer, by the neglect or default of the Ought to be up to date employed persons Annual Return By Ist February each year Register Of Overtime Ought to be up to date Muster Roll Ought to be up to date Form Of Application by an employee regarding any claim preferred by the employee/ inspector/official of registered trade union/legal practitioner may apply Form for a single application in respect of any number of employees employed in scheduled employment. to be presented within 6 months Authority appointed from the date of payment of under the act. minimum wages to be presented within 6 months Form in authority in favour of a legal Authority appointed from the date of payment of practitioner/official of a registered trade union under the act. minimum wages When an application under section 20 is entertained , the authority Form Of Summons to the opponent to appaear shall hear the applicant & the employer. before the authority Abstracts of the Minimum Wages Act, 1948 & the To be displayed at the factory Bihar Minimum wages Rules, 1951 premises Ought to be up to date for every Register Of Wages wage period Ought to be issued every wage Wage Slip period Form of application by an Inspector or person acting with the permission of authority

9 10 11 12 13

Form VIII Form IX Form IX-A Form X Form XI

Section 20(2) Section 20(3) Rule 22 Rule 26(1) Rule 26(2)

948 & BIHAR MINIMUM WAGES RULES

Remarks

When an application under section 20 is entertained , the authority shall hear the applicant & the employer.

PAYMENT OF GRATUITY ACT, 1972 & PAYMENT OF GRATUITY(CENTRAL) RULES, 1972

Type & S.N Nature Of o Document 1 2 3 4 Form A Form B Form C Form D Relevant Clause Rule 3 (1) Rule 3 (2) Rule 3 (3) Rule 5 (1) Schedule Of Submission/ Maintenance Within 30 days from which the rules become applicable Within 30 days of any change in the particulars of the establishment like name, address or nature of business Atleast 60 days before the intended closure of the business

Description Of the Form Notice Of Opening Notice Of Change Notice Of Closure Notice for excluding husband from family Notice of withdrawal of notice for excluding husband from family

Submitting Authority Concerned controlling authority of the area Concerned controlling authority of the area Concerned controlling authority of the area

Remarks

To be submitted by the employee to the employer in triplicate. The employer after receipt forwards a copy to the concerned controlling authority of the area. To be submitted by the employee withdrawing the notice in form D to the employer in triplicate. The employer after receipt forwards a copy to the concerned controlling authority of the area. To be submitted by the employee to the employer in duplicate. The employer within 30 days of the receipt of nomination , verify with the service particulars and after attestation return back a copy to the employee. To be submitted by the employee within 90 days of acquiring a family to the employer

Form E

Rule 5 (2)

Form F

Nomination

Rule 6 (1)

Form G

Fresh Nomination

Rule 6 (3)

Form H

Modification Of Nomination Application for gratuity by an employee Application for gratuity by a nominee Application for gratuity by a legal heir

Rule 6 (4)

To be submitted by the employee to the employer , in cases including where a nominee predeceases an employee To be submitted by the employee, eligible for payment of gratuity to the employer , within 30 days from which the gratuity becomes payable. To be submitted by the nominee of an employee to the employer within 30 days from the date of gratuity payable to him/her. For this purpose an application in plain paper may also be accepted To be submitted by the legal heir of an employee, eligible for payment of gratuity , to the employer, within 1 year from the date of gratuity payable to him/her On verification of claims made for payment of gratuity, the employer , within 15 days of receipt of an application , issue a notice to the applicant employee , his nominee or legal heir, specifying the amount of gratuity payable and fixing a date of payment not later than the 30th day of receipt of the application.

Form I

Rule 7 (1)

10

Form J

Rule 7 (2)

11

Form K

Rule 7 (3)

12

Form L

Notice for payment of gratuity

Rule 8 (1)

13

Form M

Notice rejecting payment of gratuity Rule 8 (1)

On verification of claims made for payment of gratuity, if the claim is found inadmissible, the employer may issue a notice to the applicant employee, his nominee or legal heir , specifying the reasons why the claim is found inadmissible In cases wherein the employer refuses to accept a claim application or issues a notice specifying a amount of gratuity which is considered less by the applicant or fails to issue a notice under rule 8, the claimant employee/ his nominee/ legal heir may within 90 days of occurrence of cause for application, apply in form N to the concerned controlling authority of the area for issuing a direction On receipt of form N , the concerned controlling authority of the area may call upon the applicant and the employer to appear before him on a specified date, time and place. The controlling authority may , at any stage of proceedings, issue summons to the applicant or the employer to produce evidences, documents etc. The controlling authority to record the particulars of each case in form Q on subsequent verification of the genuineness of the claims made, the controlling authority to issue a notice , specifying to the employer , the amount of gratuity payable and directing the employer for payment of gratuity within 30 days of receipt of notice. The controlling authority on receipt of the decision of the appellate authority, modify his direction for payment of gratuity and issue a notice to the employer, specifying the modified amount of gratuity and directing payment within 15 days of receipt of notice by the employer. In situations wherein, the employer fails to pay the gratuity due under the act in accordance with the notice of the controlling authority , the employee/his nominee/legal heir may apply to the controlling authority in duplicate for recovery The employer to display an abstract of the act and rules framed thereunder in English and a language understood by the majority of employees at a conspicuous place or near the main entrance of the establishment

14

Form N

Application for direction

Rule 10 (1)

15

Form O

Notice for appearance before the controlling authority Summons Particulars of application under Section 7 Notice for payment of Gratuity

Rule 11 (1)

16 17

Form P Form Q

Rule 14 Rule 16(1)

18

Form R

Rule 17

19

Form S

Notice for payment of Gratuity as determined by appellate authority

Rule 18(8)

20

Form T

Application for recovery of gratuity

Rule 19

21

Form U

Display of abstract of the act and rules

Rule 20

INDUSTRIAL EMPLOYMENT (STANDING ORDERS) ACT, 1946

S. Forms No Section/Clause/Sub- Schedule Of Submission/ clause Maintenance

Description Of the Form

Submitting Authority

Form I

Draft Standing Orders

Section 3

Within six months from the date on which this act becomes applicable to Certifying Officer an establishment

2 3 4

Form II Form III Form IV

Notice under Section 5 Register Appeal

Section 5 Section 8 Rule 7-A(1)

To be sent by the certifying officer, on receipt of draft standing orders to the trade un requiring any objections from their end

To be maintained by the certifying officer. This contains a copy of all certified standing o

To be made by any person dsiring to prefer an appeal and forward it in quintuplicate to appellate authority accompanied by a certified copy of standing orders

Form IV-A

Notice of changes in shift working

Rule 7-A of Schedule I Standing order 1 of schedule I-B

Any notice of discontinuance or of restarting of a shift working shall be displayed conspic by the employer on a notice board at the main entrance to the establishment. A copy of notice to be given to the secretary of the registered union.

Form V

Service Card proforma

to be maintained by every industrial establishment a service card duly attested by an auth officer in respect of each workman in the form appended to these orders

ORDERS) ACT, 1946

Remarks this form is to be accompanied by a statement giving particulars of the workmen employed and the name of the trade union to which they belong To be sent by the certifying officer, on receipt of draft standing orders to the trade union requiring any objections from their end To be maintained by the certifying officer. This contains a copy of all certified standing orders To be made by any person dsiring to prefer an appeal and forward it in quintuplicate to the appellate authority accompanied by a certified copy of standing orders Any notice of discontinuance or of restarting of a shift working shall be displayed conspicuously by the employer on a notice board at the main entrance to the establishment. A copy of such notice to be given to the secretary of the registered union. to be maintained by every industrial establishment a service card duly attested by an authorised officer in respect of each workman in the form appended to these orders

EMPLOYEES' PROVIDENT FUND & MISCELLANEOUS PROVISIONS ACT, 1952 & THE SCHEMES PROVIDED THEREUNDER
S.N Type & Nature Of o Document 1 Form 2 Description Of the Form Declaration & Form of nomination for EPF / Pension/ IF to be filled in by the eligible employee Members' Annual Contribution Cards Consolidated return of employees entitled to become members of the funds on the date of application of the scheme Relevant Clause Schedule Of Submission/ Maintenance Submitting Authority Remarks

33(EPF);18(EPS);10(EDLI)

As & when a new entrant joins Concerned RPFC the scheme By 30th April every year for the Concerned RPFC year ending 31st March within 15 days of the Concerned RPFC commencement of the scheme

Form 3A/ Form 7 (PS)

35,42,43,44(EPF); 19(EPS)

Form 9/Form 3(PS)/ Form 1(IF)

36(EPF); 20(EPS); 10(EDLI)

Return of employees qualifying Form 5 / Form 4(PS)/Form for membership under PF, 36(EPF); 20(EPS); 10(EDLI) 2 (IF) Pension & Insurance Fund for the first time during the month Form 10 / Form 5(PS) Return of employees leaving the service of the employer during the month Return of ownership in duplicate Consolidated Statement Of Dues and Remittance Consolidated Annual Contribution statement Form concerning transfer of previous accumulation dues from existing PF Details of past employment / membership of employee Remittance of PF contribution, Pension fund, Administration & Inspection Charges, EDLI & its admin. Charges 36(EPF) ; 20(EPS)

within 15 days of the close of month

Concerned RPFC

within 15 days of the close of month

Concerned RPFC

6 7 8 9 10

Form 5-A Form 12-A/ Form 6 (PS)/ Form 4 (IF) Form 6-A/ Form 8 (PS) Form 13 Form 11 Challan ( there is one consolidated challan of accounts 1,2,10,21 & 22 )

36A(EPF); 21(EPS); 1(EDLI) 38(EPF) ; 20(EPS) ; 10(EDLI) 43(EPF) ; 20(EPS) 28(EPF)

Immediately on coverage & within 15 days of making any Concerned RPFC change in the establishment within 20 days of the close of Concerned RPFC the month By 30th April every year for the Concerned RPFC year ending 31st March As and when required As and when required Concerned RPFC Concerned RPFC

11

within 15 days of the close of month

Concerned RPFC

12

Form- 10 C

13

Form- 10 D

14

Form- 19

15

Form- 20

Form to be used by a member of EPS 1995 for claiming withdrawal benefit / Scheme Certificate Form to be used for claiming superannuation pension, Retirement pension, Short Service Pension, Disablement pension, Widow Pension, Children Pension, Orphan Pension Claim form to be used by a major member of the EPF scheme Claim form to be used by a nominee/ or a legal heir in case of death of a member of the EPF scheme

As and when required

Concerned RPFC

As and when required

Concerned RPFC

As and when required

Concerned RPFC

As and when required

Concerned RPFC

EQUAL REMUNERATION ACT, 1976 & EQUAL REMUNERATION RULES, 1976

S.No Type & Nature Of Description Of the Form Document Form of complaint under clause (a) of sub section (1) of section 7 of the act Relevant Clause Schedule Of Submission/ Submitting Authority Maintenance Appropriate authority appointed under Section 7(1)

Form A

Rule 3(1)

As & when needed

Form B

Claim form under Section 7(1) of the act Rule 4(1) Form Of Authority in favour of legal practitioner or any official of a registered Rule 5 Trade Union Register to be maintained by the Rule 6 Employer

As & when needed

Appropriate authority appointed under Section 7(1) Appropriate authority appointed under Section 7(1) ---

3 4

Form C Form D

As & when needed To be maintained up to date

1976 & EQUAL REMUNERATION RULES, 1976

Remarks To be submitted in triplicate To be submitted in triplicate

EMPLOYEES STATE INSURANCE ACT, 1948 & EMPLOYEES STATE INSURANCE REGULATIONS, 1950
Type & S.No Nature Of Document

Description Of the Form

Relevant Clause

Schedule Of Submission/ Maintenance

Submitting Authority

Form I

Declaration Form

Regulation 11 & 12

to be filled in by the employee with his signature or thumb impression and submit it to the employer

Form I-A

Family Declaration Form

Regulation 15-A

to be filled in by the employee and submitted back to the employer , who shall forward the same to the appropriate office within 10 days from the date of submission by the employee to be submitted by the insured person to the employer within 15 days of such changes occurring and the employer in turn would forward the same to the appropriate office within 10 days of receipt.

Form I-B

Changes in family declaration form

Regulation 15-B

Form 3

Return of declaration forms

Regulation 14

to be sent by the employer to the appropriate office within 10 days of receipt of the filled up forms

Form 4

Identity Card

Regulation 17

to be issued by the appropriate office in respect of all insured employees, and send the same to the employer, who shall issue the same to the concerned employee after obtaining the signature in the card

Form 4-A

Family Identity Card

Regulation 95-A

to be arranged by the appropriate office and necessary family particulars added in Form 4 to be sent by the employer in quadruplicatealongwith receipt copies of challans to the appropriate office within 42 days of termination of related contribution period; within 21 days of permanent closure of the factory; within 7 days of the date of receipt of requisition from the appropriate office to be maintained by the employer in respect of every employee of his factory or establishment

Form 6

ESIC-Return of Contributions

Regulation 26

Form 7

Register Of Employees

Regulation 32

Form 8

First Certificate

Regulation 57 & 89B

this medical certificate is to be issued by the insurance medical officer during the first examination in respect of a spell of sickness or a spell of temporary disablement to be issued by the insurance meddical officer, when he feels that not later than 3 days of the date of examination(other than a first certificate) the insured employee would be fit to resume duties to be submitted by the insured person within 7 days (commencing from the date of first certificate) in cases wherein the final certificate is not issued within 7 days of issue of first certificate

10

Form 9

Final Certificate

Regulation 58 & 89B

11

Form 10

Intermediate Certificate

Regulation 59 & 89B

12

Form 11

Special Intermediate Certificate

to be furnished by the insured person in cases wherein the insurance medical Regulation 61 & 89officer feels that temporary disablement has continued for not less than 28 days B and such disablement is likely to continue for a longer period to be submitted by the insured person desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates to be submitted by every insured woman claiming maternity benefit in case of sickness arising out of pregnancy, confinement, premature birth of child or miscarriage to the local appropriate office by post or otherwise

13

Form 12

Sickness or Temporary Disablement Benefit

Regulation 63

14

Form 12-A

Maternity Benefit for sickness

Regulation 89-B

15

Form 13

to be submitted by the insured person or insured woman desirous of claiming Sickness or Temporary Regulation 63 & 89sickness or temporary disablement benefit to the appropriate local office by post Disablement Benefit or Maternity B or otherwise alongwith appropriate medical certificates Benefit for sickness to be submitted by every insured woman claiming maternity benefit in case of sickness arising out of pregnancy, confinement, premature birth of child or miscarriage to the local appropriate office by post or otherwise to be submitted by the insured person or insured woman desirous of claiming sickness or temporary disablement benefit to the appropriate local office by post or otherwise alongwith appropriate medical certificates to be submitted by every insured woman claiming maternity benefit in case of sickness arising out of pregnancy, confinement, premature birth of child or miscarriage to the local appropriate office by post or otherwise

16

Form 13-A

Maternity Benefit for sickness

Regulation 89-B

17

Form 14

Sickness or Temporary Disablement Benefit or Maternity Regulation 63 Benefit for sickness

18

Form 14-A

Maternity Benefit for sickness

Regulation 89-B

19

Form 15

Accident Book

Regulation 66

To be maintained by the employer in which appropriate particulars of any accident causing personal injury to an insured person may be entered and preserved every such book for a period of five years.

20

Form 16

Accident Report from Employer

Regulation 68

to be furnished by the employer to the nearest local office and to the nearest insurance medical officer immediately if the injury is serious

21

Form 17

Dependant's benefit - Death Certificate

Regulations 79 & 95C

To be issued free of charge by the Insurance Medical Officer attending the disabled person at the time of his death

22

Form 18

Dependant's benefit - Claim Form

Regulation 80

To be submitted by the dependant or dependants concerned or by the legal representative of the insured member with all supporting documents to the appropriate local office by post or otherwise To be submitted by the dependant whose claim for dependant's benefit is admitted, to the local appropriate office except in the case of first and final payments

23

Form 18-A

Dependant's Benefit - Claim Form for periodical Payments

Regulation 83-A

24

Form 19

Maternity Benefit - Notice of Pregnancy

Regulation - 87

To be submitted by an insured woman before confinement to the local appropriate office

25

Form 20

Maternity Benefit - Certificate of Pregnancy

Regulation - 87

To be submitted by an insured woman before confinement to the local appropriate office

26

Form 21

Maternity Benefit - Certificate of Expected Confinement

Regulation - 88

To be submitted by every insured woman claiming maternity benefit before confinement not earlier than 15 days before the expected date of confinement To be submitted by every insured woman to the local appropriate officestating therein the date on which she ceases to work for remuneration and if the insured woman is claiming maternity benefit for miscarriage the claim form ought to be submitted within 30 days of the date of miscarriage. To be submitted by every insured womanwothin 30 days of the date on which her confinement takes place to the local appropriate office

27

Form 22

Maternity Benefit - Claim Form

Regulation 88 & 89

28

Form 23

Maternity Benefit - Certificate of Confinement or Miscarriage

Regulation 88 & 89

29

Form 24

Maternity Benefit - Notice Of Work

Regulation 91

To be furnished by an insured woman who has claimed maternity benefit, if she does work for remuneration on any day during the period for which maternity benefit would be payable to her. To be submitted by the nominee or legal representative of the insured woman to the local appropriate office, a claim for maternity benefit within 30 days of the death of the insured woman, together with a death certificate in 24-B

30

Maternity Benefit after the death Form 24-A & of an insured woman leaving 24-B behind the child / Maternity Benefit- Death Certificate Claim for Permanent Disablement Benefit

Regulation 89-A

31

Form 25

Regulation 76-A

To be submitted by an insured person declared as permanently disabled by a Medical Board to the local appropriate office by post or otherwise

32

Form 25-A

Funeral Expenses Claim Form

Regulation 95-E

To be submitted by the claimant entitled, to the local appropriate office and in case of a minor, by his guardian and the form ought to be submitted with all supporting documents To be submitted by every person whose claim for permanent disablement has been admitted at six monthly intervals, a certificate attested by such authority as may be specified by the director general To be submitted by every person whose claim for dependant's benefit has been admitted at six monthly intervals , duly attested by such authority as may be specified by the director general To be furnished by every employer to the appropriate office, such particulars & information in respect of abstention of an insured person from work for which sickness benefit or disablement benefit for temporary disablement have been claimed or paid To be furnished by every employer to the appropriate office, such particulars & information in respect of abstention of an insured woman from work for which maternity benefit hass been claimed or paid

33

Form 26

Certificate for permanent disablement benefit

Regulation 107

34

Form 27

Declaration & Certificate for Dependant's Benefit

Regulation 107-A

35

Form 28

Abstention Verification

Regulation 52-A

36

Form 28-A

Abstention Verification

Regulation 52-A

& EMPLOYEES STATE INSURANCE REGULATIONS, 1950

Remarks

PAYMENT OF BONUS ACT, 1965 & PAYMENT OF BONUS RULES, 1975

S.N Type & Nature o Of Document 1 2 Form A Form B Description Of the Form Register showing the computation of allocable surplus Register showing the set on & set off of the allocable surplus Register showing the details of amount of bonus due to each of the employees, the deductions under section 17 & 18 and the amount actually disbursed Annual Return stating the amount of bonus paid to employees for the accounting year ending on 31st March Relevant Clause Rule 4(a) Rule 4(b) Schedule Of Submission/ Maintenance To be maintained by the employer To be maintained by the employer To be maintained by the employer Submitting Remarks Authority -----

Form C

Rule 4( c )

--Time limit for the said purpose is within a period of eight months from the close of accounting year

Form D

Rule 5

Within 30 days after the expiry of time limit specified Inspector for payment of bonus

PAYMENT OF WAGES ACT, 1936 & PAYMENT OF WAGES RULES, 1937

Type & S. Nature Of No Document 1 Form A Description Of the Form Relevant Clause Schedule Of Submission/ Maintenance Within 12 months from the the date on which deductions were made or the date on which payment was due, as the case may be. Within 12 months from the the date on which deductions were made or the date on which payment was due, as the case may be. Within 12 months from the the date on which deductions were made or the date on which payment was due, as the case may be. Within 12 months from the the date on which deductions were made or the date on which payment was due, as the case may be. When an application is entertained under section 15(2), the authority shall hear the applicant & the employer and direct the employer for refund of deductions made or payment of delayed wages or make no directions if the application is found to be malafide. Record of order of direction to be made by the authority under the act Within 30 days of the date on which order or direction was made, an appeal could be made by the employer/ employee or his legal practitioner and the judge of the district court to issue the notice to the respondent of the day fixed for hearing of appeal. Submitting Remarks Authority Inspector Of Factories Inspector Of Factories Inspector Of Factories Inspector Of Factories

Form Of Individual Application

Section 15(2)

Form B

Form Of Group application Form of application by an inspector or person permitted by the authority or authorised to act Certificate Of Authorisation

Section 15(2) Section 15(2) & Section 16 Section 15(2)

Form C

Form D

Form E

Notice for disposal of application

Section 15(3)

Form F

Record of order or direction

Section 15(3)

Form G

Notice to respondent of the day fixed for the hearing of appeal under section Section 17 17 of the act

FACTORIES ACT, 1948 & BIHAR FACTORIES RULES, 1950

Type & S.N Nature Of o Document 1 2 3 Form 1 Form 2 Form 3 Description Of the Form Application for permission to construct, extend or take into use any building as a factory Application for registration and grant or renewal of licence Notice of Change of Manager Relevant Clause Schedule Of Submission/ Maintenance Submitting Authority Remarks

To be submitted to the Chief Inspector Of Factories, duly signed by the Occupier Of the factory before commencing the manufacturing process To be submitted by the Occupier/Manager to the Inspector Of Factories of the area concerned not later than the date on which the license expires Rule 12-A to be made by the occupier and submitted to the Chief Inspector Of Factories with the signature of the new manager and occupier appended To be granted by the Inspector Of Factories after verifying the correctness of the application. This licence shall remain valid upto 31st december of the year for which it is granted To be granted by the certifying surgeon to the young persons employed in a factory Temperatures recorded in a Hygrometer to be entered in this register. To be maintained with the dates on which white washing, colour washing, varnishing etc. are carried out. To be maintained by the manager in respect of compensatory To be maintained by the manager of every factory in which workers are exempted under Sections 64 or 65

Form 4

Licence to work a factory

Rule 5

5 6 7 8 9 10 11 12 13 14 15 16 17 18

Form 5 Form 6 Form 7 Form 8 Form 9 Form 10 Form 10-A Form 11 Form 12 Form 12-A Form 13 Form 14 Form 15 Form 16

Certificate Of Fitness Humidity Regsiter Record of Lime Washings, Paintings etc. Report of examination of pressure vessel Register Of Compensatory Holidays

Rule 14-2(a) Rule 24 Rule 15 Rule 77(4)

Overtime Muster Roll for exempted workers Rule 78 Overtime Slip Notice Of Periods Of Work for Adult Workers Register Of Adult Workers Identity Card Of Workers Notice of Periods of work for child workers Register Of Child Workers Register Of Leave with wages Health Register Rule 79 Rule 80 Rule 80-A Rule 85 Rule 86 Rule 87 Section 87

To be exhibited by the Manager of every factory To be maintained in every factory To be issued to every worker with the signature of occupier/manager of the factory To be exhibited by the Manager of every factory To be maintained in respect of child workers employed To be maintained by the manager of every factory To be maintained by the manager in respect of dangerous operations

19

Form 17-A

Notice Of Accident or dangerous occurrence Rule 96

Within 12 hours of occurrence of an accident

Factory Inspector; SDO;OfficerIn-Charge of the nearest police station

20 21 22 23 24 25 26 27 28 29 30 31 32 33

Form 18 Form 19 Form 20 Form 21 Form 22 Form 23 Form 24 Form 25 Form 26 Form 27 Form 28 Form 29 Form 30 Form 31

Notice Of Poisoning or disease Abstract of the Act Annual Return Half Yearly Return Muster Roll Register Of Accidents Special Certificate Of Fitness Certificate Of Fitness for dangerous operations Register Of Surgeon's fees for the issue of duplicate certificate Certifying Surgeon's visit Note Diary Of Inspector Of Factories Closure Report Of a Factory Register of Water Sealed Gas Holder Report of examination of water sealed gas holders

Rule 97 Rule 99 Rule 100(1) Rule 100(2) Rule 103 Rule 104

To be sent by the manager of the factory as soons as any worker contacts any disease specified in the schedule to the Chief Inspector/ Inspector/Medical Inspector/Certifying Surgeon To be displayed in every factory To be furnished by the Manager to the Chief Inspector before 15th January of the year subsequent to which it relates To be furnished by the Manager to the Chief Inspector before 15th July of each year To be maintained by the manager of every factory in respect of workers employed in the factory To be maintained in every factory furnishing complete details in respect of every accident which may occur

To be granted by the certifying surgeon in respect of persons employed in operations involving use of lead compounds To be granted by the certifying surgeon in respect of persons Rule 96 employed in dangerous operations Rule 14 Rule 14 (9) To be maintained by the certifying surgeon or examining surgeon in respect of fees paid for issue of a duplicate certificate To be handed over by the certifying surgeon or examining surgeon to the Manager detailing the result of each visit to the factory

Rule 57-A Rule 57-A

To be maintained by the manager in respect of examination reports of the gas holders carried out by the person qualified to carry out the test To be submitted by the person carrying out the examination in the form of a report to the manager or the occupier. To be maintained in every factory carrying therein the name of every worker who may be employed in performing work specified in section 21 To be maintained by the manager, containing therein the certifcates issued to young persons. To be sent by the manager or occupier of the factory to the chief Inspector in respect of the manufacturing process carried out.

34

Form 32

35 36

Form 33 Form 34

Register of trained adult male workers employed to carry out mounting or shifting or Rule 59-A belts, lubrications etc. Certificate to young persons considered fit to work at machine, plant or process of Rule 59-B(2) dangerous character Form Of Certificate Of Stability Rule 3-A

37

Form 35

Record Of Eye Examination

Rule 59-C(4)

To be sent by the manager/ occupier within 15 days from the date of examination.

EMPLOYMENT EXCHANGES( COMPULSORY NOTIFICATION OF VACANCIES) ACT, 1959

S.N Type & Nature Of o Document 1 Form ER- 1 Description Of the Form Quarterly return to be submited to the local employment exchange Occupational Return to be submitted to the local employment exchange Relevant Clause Schedule Of Submission/ Maintenance Submitting Authority Remarks

Rule 6

Within 30 days of the due dates Local Employment i.e. 31st March, 30th June, 30th Exchange September & 31st December Biennial ( within 30 days of due date) As & when vacancies arise Local Employment Exchange Central /local Employment Exchange depending on the nature of vacancies

Form ER- 2

Rule 6

Requisition form

Requisition form to be used when calling for applicants from Employment Rule 4 Exchanges

TRADE UNIONS ACT, 1926 AND CENTRAL TRADE UNION REGULATIONS, 1938
S.No Type & Nature Of Document Description Of the Form Relevant Clause Schedule Of Submission/ Submitting Maintenance Authority As & when a trade union comes into existence Registrar of Trade Unions

1 2 3 4

Form A Form B Form C Form D

Application for registration of trade union Register of trade unions Certificate of Registration of Trade Union Annual Return For the year ending 31st March

Section 5 & Regulation 3 Section 8 & Regulation 4 Section 9 & Regulation 5 Section 28 & Regulation 12

To be maintained by the Registrar of trade unions, up to date

To be issued by the Registrar Of Trade Unions on registering a trade un By 31st July each year Registrar of Trade Unions

6 AND CENTRAL TRADE UNION REGULATIONS, 1938

Remarks The application to be accompanied by a copy of the rules of trade union and other particulars To be maintained by the Registrar of trade unions, up to date To be issued by the Registrar Of Trade Unions on registering a trade union

WORKMEN'S COMPENSATION ACT, 1923 & WORKMEN'S COMPENSATION RULES, 1924

S.No Type & Nature Description Of the Form Of Document Relevant Clause Schedule Of Submission/ Maintenance Submitting Authority

Form A

Deposit of compensation for fatal accident

Rule 6(1)

To be submitted by the employer as The Workmen's & when an injury resulting in death Compensation Commissioner occurs. to be submitted by the employer as The Workmen's & when an injury occurs. Compensation Commissioner To be given by the Commissioner to the employer on receipt of form A or B To be furnished by the Commissioner to the employer on receipt of application to be submitted by the employer as The Workmen's & when an injury occurs. Compensation Commissioner To be given by the Commissioner to the employer on receipt of form D Within 7 days of death or serious bodily injury The Workmen's Compensation Commissioner

Form AA

Deposit of compensation for non fatal accident to a woman or person under legal disability Receipt for compensation Statement of disbursements

Rule 6(1)

3 4

Form B Form C

Rule 6 Rule 6(3)

Form D

Deposit of compensation for non-fatal accidents, other than to a woman or person under legal Rule 9 disability Receipt for compensation Report of fatal accidents Application for compensation by workman Application for order to deposit compensation Application for commutation Notice Notice Memorandum Of Agreement concerning injury resulting in temporary disablement Memorandum Of Agreement concerning injury resulting in permanent disablement Memorandum Of Agreement concerning injury resulting in temporary disablement Rule 9 Rule 11 Rule 20 Rule 20 Rule 20 Rule 39 Rule 39(3) Rule 48 Rule 48 Rule 48

6 7 8 9 10 11 12 13 14 15

Form E Form EE Form F Form G Form H Form J Form JJ Form K Form L Form M

to be made by the applicant and sent to the commissioner to be made by the applicant and sent to the commissioner to be made by the applicant and sent to the commissioner To be issued by the commissioner to the applicant for compensation To be issued by the commissioner to the applicant for compensation To be sent by the employer to the commissioner To be sent by the employer to the commissioner To be sent by the employer to the commissioner

16

Form N

Notice to record memorandum of agreement

Rule 49

To be issued by the commissioner to the parties concerned on receiving a memorandum of agreement To be issued by the commissioner to the parties concerned on receiving a memorandum of agreement , stating reasons for failure to record the memorandum of agreement To be issued by the commissioner to the parties stating a date for hearing the parties and giving them an opportunity to show cause why the said agreement ought to be registered. To be issued by the commissioner to the parties stating a date for hearing the parties and giving them an opportunity to show cause why the said agreement ought to be registered and directing them to make all representations on the scheduled date To be maintained by the commissioner up to date

17

Form O

Notice to not record memorandum of agreement Rule 49 & 50

18

Form P

Notice of show cause

Rule 50

19

Form Q

Notice of show cause

Rule 50

20

Form R

Register Of Agreements

Rule 52

23 & WORKMEN'S COMPENSATION RULES, 1924

Remarks

INTER-STATE MIGRANT WORKMEN (REGULATION OF EMPLOYMENT & CONDITIONS OF SERVICE ) ACT, 1979
Type & S.No Nature Of Document Description Of the Form Relevant Clause Schedule Of Submission/ Maintenance Submitting Authority Registering Officer of the area in which the establishment sought to be registered is located Remarks Application to be accompanied by a crossed demand draft and delivered either by registered post or personally delivered

Form I

Application for registration of establishments employing migrant workmen Certificate Of Registration Register Of Establishment

Rule 3(1)

As & when required

2 3 4 5 6

Form II Form III Form IV Form V Form VI

Rule 4(1) Rule 4(2)

To be issued by the registering officer to the principal employer once he registers the establishment To be maintaied by the registering officer showing particulars of establishments in relation to which certificates of registration are issued by him To be made in triplicate by the contractor to the licensing officer having jurisdiction in relation to the area wherein recruitment is made To be made by every contractor to the licensing officer, for employing migrant workmen To be issued by the Principal Employer to the contractor to the effect that he undrtakes to be bound by all rules related to recruitment or employment of migrant workmen, in respect of which the contracto is making the application. To be made by a contractor to the licensing officer claimig therein the refund of security deposit Every license issued by the licensing officer shall be in this form To be made by the contractor to the licensing officer thirty days before the date on which the license expires To be furnished by every contractor to the specified authorities under the act in respect of recruitment and employment of migrant workmen To be furnished by every contractor to the specified authorities under the act in respect of migrant wormen who have ceased to be employed To be maintained by every principal employer of a registered establishment To be maintained by the principal employer and contractor in respect of migrant workmen employed To be issued by the contractor to the migrant workman/en on termination of his employment for any reason whatsoever

Application for license for recruitment Rule 7(1) Application for license for employment Form of Certificate by Principal Employer Rule 7(2) Rule 7(3)

7 8 9 10 11 12 13 14

Form VII Form VIII Form IX Form X Form XI Form XII Form XIII Form XIV

Application for adjustment of security Rule 10(3) deposit Form of license Application for renewal of license Rule 11(1) Rule 14(2)

Form furnishing particulars in respect of recruitment and employment of Rule 21 migrant workmen Return to be sent by the contractor to Rule 24 the authorities Register Of Contractors Register Of Workmen employed by contractors Service Certificate Rule 48 Rule 49 Rule 50

15 16 17 18 19 20 21 22 23

Form XV Form XVI Form XVII Form XVIII Form XIX Form XX Form XXI Form XXII Form XXIII

Displacement & Outward journey allowances sheet

Rule 51(1)

To be maintained by every contractor in respect of displacement cum outward journey allowances To be maintained by every contractor in respect of return journey allowances To be maintained by every contractor in respect of migrant workmen To be maintained by every contractor in respect of migrant workmen To be maintained by every contractor To be maintained by every contractor To be maintained by every contractor To be maintained by every contractor To be sent by the contractor in duplicate to the licensing officer not later than thirty days from the close of half year To be sent by the Principal employer of a registered establishment in duplicate to the registering Officer before 15th February following the end of the year to which it relates

Return Journey allowances Register Rule 51(1) Muster Roll Register of Wages Register Of Deductions for damage or loss Register Of Fines Register Of Advances Register Of Overtime Half Yearly Return to be sent by the contractor to the Licensing Officer Rule 52(2)(a) Rule 52(2)(a) Rule 52(2)(c ) Rule 52(2)(c ) Rule 52(2)(c ) Rule 52(2)(d) Rule 56(1)

24

Form XXIV

Annual Return to be sent by the Principal Employer to the Registering Rule 56(2) Officer