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    A 17 Bforrey

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    The document provides step-by-step instructions for using the Mail Merge Wizard in Microsoft Word 2013 to produce personalized form letters. It outlines 20 steps to complete the mail merge process, including creating a main document and recipient list, inserting address and greeting fields, previewing the merged letters, and printing the completed documents. The mail merge allows a bulk letter to be personalized for each recipient by drawing individual data like names and addresses from a separate list.

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    A 17 Bforrey

    Uploaded by

    api-294923195
    107 views5 pages
    The document provides step-by-step instructions for using the Mail Merge Wizard in Microsoft Word 2013 to produce personalized form letters. It outlines 20 steps to complete the mail merge process, including creating a main document and recipient list, inserting address and greeting fields, previewing the merged letters, and printing the completed documents. The mail merge allows a bulk letter to be personalized for each recipient by drawing individual data like names and addresses from a separate list.

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    The document provides step-by-step instructions for using the Mail Merge Wizard in Microsoft Word 2013 to produce personalized form letters. It outlines 20 steps to complete the mail merge process, including creating a main document and recipient list, inserting address and greeting fields, previewing the merged letters, and printing the completed documents. The mail merge allows a bulk letter to be personalized for each recipient by drawing individual data like names and addresses from a separate list.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    107 views5 pages

    A 17 Bforrey

    Uploaded by

    api-294923195
    The document provides step-by-step instructions for using the Mail Merge Wizard in Microsoft Word 2013 to produce personalized form letters. It outlines 20 steps to complete the mail merge process, including creating a main document and recipient list, inserting address and greeting fields, previewing the merged letters, and printing the completed documents. The mail merge allows a bulk letter to be personalized for each recipient by drawing individual data like names and addresses from a separate list.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 5

    Using the Mail Merge Wizard in Microsoft Word 2013

    To Produce Personalized Form Letters


    You may find that you need to send the same letter to several different people. Though the bulk of text in the
    letter may be the same for all the recipients, each letter may need unique information, such as the inside
    address or the salutation. Creating personalized form letters is an easy task when you use the Mail Merge
    Wizard in Microsoft Word.
    To complete this task, you will need a computer with Microsoft Word 2013 installed and a printer.
    Before you start, create and save a letter that contains all of the text you want to send to every recipient. This
    letter will serve as the main document for your mail merge.

    1. With your main document open,


    click Start Mail Merge on the
    Mailings tab.

    2. Select Step-by-Step Mail Merge


    Wizard from the dropdown
    menu.

    This will bring up the Mail Merge


    navigation pane along the right
    side of your document (referred to
    as navigation pane in the
    remainder of this document).

    3. Verify that Letters is selected as


    the document type in the
    navigation pane and then click
    Next: Starting document.

    4. Confirm that Use the Current Document is selected as the starting


    document in the navigation pane and click Next: Select recipients at
    the bottom of the navigation pane.

    5. Choose Type a New List under


    Select Recipients, then click
    Create in the navigation pane.

    Word opens the New Address List


    dialog box.

    6. Enter address list data for your


    letter recipients in the fields in
    the New Address List dialog box.
    Press the Tab key to move from
    field to field until all data for the
    first recipient has been entered.
    Leave fields empty for which
    you do not have recipient data
    (i.e. Address Line 2) by tabbing
    to the next field.

    7. Click New Entry to enter


    additional recipients to the
    address list. When all entries
    are complete, click OK.

    Word opens the Save Address List


    dialog box.

    8. Enter a file name for your


    address list in the Save Address
    List dialog box and click Save.

    Word Opens the Mail Merge


    Recipients dialog box.

    9. Click OK in the Mail Merge


    Recipients dialog box.

    10. Click Next: Write your letter


    at the bottom of the navigation
    pane.

    11. Place insertion point 2 lines


    below the date in your letter
    and click Address Block in the
    navigation pane.

    Word opens the Insert Address


    Block dialog box.

    12. Preview the displayed address


    and click OK.

    Word inserts an address field in


    your main document.

    13. Press the enter key twice to


    move the insertion point to the
    salutation line and click Greeting
    line in the navigation pane.

    Word opens the Insert Greeting


    dialog box.

    14. Preview the greeting and click


    OK.

    15. Click Next: Preview your letters


    at the bottom of the navigation
    pane.

    16. Preview your letters using the


    double arrow buttons in the
    navigation pane, and then click
    Next: Complete the Merge
    at the bottom of the navigation
    pane.

    17. Click Edit individual letters.

    Word opens the Merge to New


    Document dialog box.

    18. Confirm that All is selected in


    the Merge to New Document
    dialog box and Click OK.

    Word opens a new document that


    contains your merged letters.

    19. In the new document, make any


    desired edits to personalize the
    individual letters, then click the
    File tab and select Print to
    access the print menu.

    Word opens the print preview


    dialog box.

    20. Adjust print settings as desired,


    then click Print to send the
    document to the printer.

    Congratulations! You have produced a set of personalized form letters using the Microsoft Word Mail Merge
    Wizard.

    For More Information


    For troubleshooting or information on other tasks that can be performed with the Mail Merge Wizard,
    such as using Mail Merge to send email, or producing mailing labels and envelopes, please see
    https://support.office.com/en-us/word.

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