Library Policies and Procedures Manual

Jacqualin Cundieff SLIS 5340

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Table of Contents

Stakeholder Chart

Mission Statement

Library Staff and Job Descriptions

Goals

12

Circulation Procedures

15

Acceptable Use Policy / Computer Use Policy

17

ADA Compliance Statement

20

Emergency Procedures / Disaster Plan

24

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Stakeholder Chart
Reference List American Library Association. (2008). School library program health & wellness toolkit. American Association of School Libraries, February 04, 2011. doi:520514 Briant, L. (02, February, 2011). Llano Elementary School Librarian. lbriant@llano.k12.tx.us. Chan, C. (2008). The impact of school library services on student achievement and the implications for advocacy: A review of the literature. Access (10300155), 22(4), 15-20. Retrieved from http://search.ebscohost.com/login.aspx?direct=true&db=lih&AN =36277489&site=ehost-live&scope=site Logan, D. K. (2008). Putting students FIRST. American Libraries, 39(1), 56-59. Retrieved from http://search.ebscohost.com/login.aspx?direct=true&db=lih&AN=28111274&site=ehostlive&scope=site Martin, B. S. & Zannier, M. (2009). Getting to know your work environment. In Fundamentals of school library media management, (pp. 3-4). New York, NY: Neal-Schuman Publishers, Inc. Schuckett, S. (2006). It takes a village. School Library Media Activities Monthly, 23(2), 48-50. Retrieved from http://search.ebscohost.com/login.aspx?direct=true&db=lih&AN=22763835&site=ehostlive&scope=site Sullivan, M. (2010). Are school libraries at a tipping point? Teacher Librarian, 37(5), 84-85. Retrieved from http://search.ebscohost.com/login.aspx?direct=true&db=lih&AN=52571277&site=ehostlive&scope=site

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Stakeholder Chart Top 3 services 1) Programing to meet students educational needs 2) Resources (books, computers, research help) 3) Positive Environment Stakeholder Needs Our library provides: Our library receives:

School Board Members

Successful school image, educated students, data for informed decisions (Briant, 2011)

Goals developed from district goals, positive programing meeting students educational needs, regular reports on spending, circulation, & programing (Briant, 2011)

Support through staffing, funding for collections (Briant, 2011), library growth in collections, positive image

Administrators (principals)

Positive student academic results (Chan, 2008), happy parents, successful students, positive school image (American Library Association [ALA], 2008), teachers with their needs provided for Time to access the library, student success (Chan, 2008), resources to use in classroom for instruction & differentiation (ALA, 2008)

Programming to provide instruction & support for students academic needs (Briant, 2011), resources for parents/teachers, positive environment that is student focused

Funding, staffing, schedule to provide for planning and collaboration with teachers (Chan, 2008)

Teachers

Personnel to assist teachers, resources, collaboration (Chan, 2008), positive environment

Happy teachers, supportive teachers wanting to collaborate (Chan, 2008), teachers who encourage students/parents to use the library, library advocates

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Students

Getting good grades (Chan, 2008), time, refuge & acceptance (ALA, 2008), library & research skills

Instruction to meet Successful students, educational goals (Chan, library advocates (Logan, 2008), research skills, 2008), increasing books, computers, circulation, learners positive experience with Learning 4 Life books, 21st Century Skills (Sullivan, 2010) (Logan, 2008) books, computers with Internet access, story time, research help, seminars and classes Instruction meeting education goals (Chan, 2008), wise use of funding, positive image through PR Support, publicity, volunteers, monetary and book donations Volunteers, PR, donations of books/monetary, support (Martin & Zannier, 2009)

Parents

Resources, activities, learning opportunities

Community Members

Successful schools (Chan, 2008), students prepared for work, cost effective use of taxes (ALA, 2008; Martin & Zannier, 2009)

Local Businesses/ Organizations

Education friendly community, competent work force (Schuckett, 2006), successful students (Chan, 2008)

Instruction to meet educational goals (Chan, 2008), successful students who are creative thinkers & good problem solvers, student projects to be displayed for local businesses/organizations (Schuckett, 2006)

Strong advocates, donationsbooks/monetary, volunteers, PR (Martin & Zannier, 2009)

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Mission Statement
References American Library Association. (1998). The vision. In Information power: Building partnerships for learning (1st ed.,) American Library Association. Koren, J. (2011). Vision mission goals and objectives for the school library media center. Retrieved February 3, 2011, from http://www.slideshare.net/joh5700/vision-mission-goalsand-objectives-for-the-school-library-media-center-presentation Llano Elementary School: Library home. (2011). Retrieved February 12, 2011, from http://es.llanoisd.org/apps/pages/index.jsp?uREC_ID=89340&type=d&termREC_ID=&pRE C_ID=168890&hideMenu=1 Mission statement for the Whittier Elementary School Library Media Center. (2006). Retrieved February 3, 2011, from http://schools.fcps.org/whes/lmc/missionstatement.htm Pingry. (2011). Retrieved February 3, 2011, from http://www.pingry.org/page.cfm?p=466 Welcome to the Arrowhead Library 2010-2011 theme filling each other with good feelings. (2010). Retrieved February 3, 2011, from http://www.methacton.org/6880946211591/site/default.asp

Llano Elementary School Librarys mission is TO enrich and improve the performance of all students IN A WAY THAT that supports students and staff as they seek information and ideas for their education and informational needs, SO THAT students, teachers, parents, and the community are provided a safe, comfortable learning environment.

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Library Staff and Job Descriptions

Reference Round Rock ISD. (2009). Library service handbook. Retrieved May 1, 2011, from https://www.roundrockisd.org/index.aspx?page=383#Personnel Librarian The librarian is a certified teacher with regular faculty status, who has additional specialized training and certification endorsement in library media center programs and activities. The librarian is responsible for the operation of the library within the school and for related media services within the building, under the administration of the principal. The librarian shall: 1. Instruct and assist students and teachers in effective and creative use of the library by: collaborating with teachers to integrate information problem solving process skills into the content area curriculum; orienting new students and teachers to library facilities and services; developing and implementing activities in cooperation with classroom teachers; utilizing a variety of effective teaching techniques; assisting students in locating materials appropriate to their individual needs and encouraging the use of library resources for enrichment. 2. Exhibit leadership and cooperate with administration, faculty, parents and students to formulate philosophy, goals, objectives, policies of library services to meet the needs of students and faculty. 3. 4. Attend faculty meetings and departmental or grade level meetings as needed. Encourage input from students and parents.

5. Maintain current awareness of state, region, and national standards for library services and programs. 6. Develop and implement plans and procedures to achieve long range goals and objectives, determine objectives and set priorities for each school year, and apply effective procedures to evaluate accomplishment of goals and objectives. 7. Provide time and space coordination for use of the library services and facilities and maintain a pleasant, attractive, and clean library. 8. Prepare annual statistics and reports as needed.

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9. 10.

Assist in the planning of new library facilities and/or revision of existing facilities. Organize, train, and supervise library staff (paid and volunteer).

11. Maintain a system for efficient accession and organization and for easy access to materials and equipment by: checking in all new materials and preparing for use in an organized manner; checking in new AV equipment and keeping inventory records current; maintaining an up-to-date catalog of materials; weeding and withdrawing obsolete materials and equipment; providing and maintaining an efficient circulation system (including overdue items, lost items, and teacher records); securing lists of uncataloged materials in department or classroom for inclusion in library inventory; distributing Education Service Center, Region XIII materials and information to faculty; acknowledging receipt of gift items; renewing subscriptions for continuations, periodicals, newspapers; preparing orders and organizing supplies for media production; preparing orders for new or replacement materials and equipment based on identified needs. 12. Facilitate efficient maintenance of AV equipment by: preparing work orders for AV equipment repairs, maintaining repair records; providing information to teachers and other school personnel about simple care and maintenance of AV equipment; maintaining a file of equipment instruction manuals or brochures; maintaining a supply of AV consumables (lamps, cassettes, etc.) 13. Use sound business procedures in administering budget allocations by: anticipating needs and meeting deadlines in placing orders; shopping comparatively, considering services offered by vendors, evaluating items before purchase; maintaining accurate records of materials and equipment ordered and received; following district ordering procedures. 14. Maintain accurate inventory records by: keeping records of books and software current; keeping the AV equipment inventory current; keeping required physical inventories of materials and AV equipment; preparing inventory reports as required. 15. Coordinate selection/evaluation of library resources and equipment by: providing selection criteria for use in the selection process;

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maintaining a current consideration file; providing access to publishers and producers catalogs; providing for teacher evaluation of materials and equipment; providing preview materials for consideration and applying evaluation processes (both before and after purchase) in relation to instructional needs and to actual use by teachers and students.

16. Serves as a resource person to teachers by: gathering materials in all formats for classroom use on specific topics; providing assistance in setting up learning centers for student use in classroom or library; preparing bibliographies upon request and maintaining a file of bibliographies related to specific projects. 17. Organize and/or teach in-service for faculty related to use of equipment and materials by: informing teachers of new items; instructing teachers regarding simple maintenance and care of equipment; orienting new teacher to library facilities and services; suggesting methods for effective and innovative utilization of resources and for guidance in reading, viewing, listening. 18. Maintain positive public relations by: working closely with curriculum planning to integrate media services into the instructional program; participating in professional and educational associations; participating in school and faculty extra-curricular activities; creating an atmosphere of openness and welcome within the library and providing services in a friendly and responsible manner; utilizing school and community communications to publicize the programs and activities of the library; encouraging reciprocal public relations activities with local public libraries. Library Assistant Provides assistance to students and teachers in the following areas: scheduling equipment and library time use of online catalog word processing Accelerated Reader locating curriculum support materials and creating bibliographies hardware troubleshooting, scheduling service with Technical Operations storytelling for classes internet searches

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Assists librarian and assumes responsibility as directed by the librarian in the following areas: shelving materials generating overdue notices checking materials in and out maintaining patron data maintaining equipment holdings database inventory procedures inter-library loan requests Assists librarian and assumes responsibility as directed by the librarian for audiovisual materials, including: circulation of equipment and non-print material scheduling and recording TV and satellite broadcasts, including checking for copyright compliance and erasing programs when rights expire scheduling and managing campus broadcast and messaging system Provides training and assists librarian in the following areas: instructing student library assistants and volunteers scheduling tasks for student library assistants instructing both students and teachers in use of online catalog and databases instructing both students and teachers in use of AV equipment Assists librarian with supervision of students in the following areas: monitoring students in the library before and after school, and during lunch monitoring students in the library on passes (without a teacher) assuming full responsibility for the library in the absence of librarian Assumes responsibility with supervision of librarian for processing and/or setting up: periodicals books nonprint material audiovisual equipment software Assumes responsibility for the majority of the following clerical duties with librarian's supervision: maintaining database of titles for possible purchase maintaining records for library promotions, reading incentives, etc. maintaining supply inventory distributing faculty memos and library newsletters via email carrying out general office duties (phone calls, filing, typing, etc.) creating bulletin boards and displays maintaining orderly appearance of the library making copies collecting money as needed for lost or damaged materials, etc.

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Parent/Volunteer Volunteer parent assistants work in the school under the direction of the principal. Their training and work in the library is organized by the librarian. Some continuity in library parent volunteers from year to year is desirable. Their duties may include, but are not limited to the following: Performing circulation routines Shelving books and other media Reading and straightening shelves Performing simple housekeeping chores Filing Data entry Assisting with checking in new materials Assisting with inventory procedures Assisting with simple maintenance of AV equipment Delivering AV equipment Assisting with programs and activities in the library such as displays, bulletin boards, book talks, storytelling, book fairs, etc. Assisting with vertical file maintenance

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Goals
References American Library Association. (1998). The vision. In Information power: Building partnerships for learning (1st ed.,) American Library Association. Bilmes, D., Bomber, B., Brueher, A., Dodds, J., Fullner, S. K., Fullner, S., . . . Rosenthal, S. (2007). TIPS from your colleagues. Library Media Connection, 25(4), 8-9. Retrieved from http://search.ebscohost.com/login.aspx?direct=true&db=lih&AN=23594500&site=ehostlive&scope=site Canadian Library Association. (2000). Position statement on effective school library programs in Canada. Ottawa, ON: Canadian Library Association. Retrieved from http://www.cla.ca/AM/Template.cfm?Section=Position_Statements&Template=/CM/Conte ntDisplay.cfm&ContentID=3038 Koren, J. (2011). Vision mission goals and objectives for the school library media center. Retrieved February 3, 2011, from http://www.slideshare.net/joh5700/vision-mission-goalsand-objectives-for-the-school-library-media-center-presentation Martin, Barbara S. & Zannier, Marco. (2009). Setting Goals. In Fundamentals of school library media management (pp. 9-13). New York, NY: Neal-Schuman Publishers, Inc. Tips from your colleagues and other bright ideas. (2010). Library Media Connection, 28(6), 8-9. Retrieved from http://search.ebscohost.com/login.aspx?direct=true&db=lih&AN =50728707&site=ehost-live&scope=site

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Librarian: Campus: Llano Elementary School GOALS FOR THE 2011 - 2012 SCHOOL YEAR Goal 1: Update the library web page with current information and pictures (Martin & Zannier, 2009). Strategy 1 Update Online Database to include information for obtaining needed login information & passwords (Martin & Zannier, 2009). Strategy 2 Provide current library schedule, contact information, and library procedures. Strategy 3 Add graphics to make the site more appealing and links and keep it current (Martin & Zannier, 2009). Goal 2: Improve the librarys image through PR and programing. Strategy 1 Publish a regular newsletter including schedule, events upcoming, and new books (Martin & Zannier, 2009). Strategy 2 Bring in visitors to the library to enhance special emphasis during the year. Strategy 3 Involve parents to assist in special events. Goal 3: Expand the biographical section of the library collection (American Library Association, 1998). Strategy 1 Collaborate with Social Studies teachers as to whom they will be studying so you can better evaluate your current collection (Canadian Library Association, 2000). Strategy 2 Fill in holes that exist in the collection, remove outdated and worn materials. Strategy 3 Focus on historical figures throughout the school year through displays and presentations.

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Special Project BookwalkWork with a Lang. Arts teacher to have students read and write a summary and review of some books you choose to promote (choose some popular with students and others youd like for students to read). Display these reviews on the shelves near the location of the books with an arrow in the direction to the next book. You could also display a picture of the student who wrote the review. Invite classrooms to come and take a bookwalk in the library (Bilmes et al. 2007). Special Project Wheres Clifford? (or your favorite character) To help young students find their favorite character put a small picture of the popular characters on the shelf edge (laminated or using a shelf label holder) where these books are located (Tips from your colleagues, 2010).

Timeframe: 1-2 weeks Expense: $10< (approx.for pictures of students and arrows.)

Timeframe: 2 weeks (completed by the end of the 1st 6 weeks) Expense: $10+- (for supplies to make pictures and laminate or purchasing shelf labels)

Special Project Adopt a Theme for the year and decorate the library accordinglyEx. Book Characters, Patriotic, Reading is a Jungle, etc.

Timeframe: 2 weeks (completed before school starts) Expense: $50-75 (depending on the resources available and how much you were to make yourselfdcor that is theme related)

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Circulation Procedures
References Kootenai Elementary School. (2011). Library checkout and overdue policy. Retrieved April 23, 2011, from http://kt.lposd.org/modules/groups/homepagefiles/cms/342513 /File/PDF%20documents/KT_Overdue_policy_on_newsletter_2007-08.pdf? sessionid=eaeca555da1981f1fff7e6a98f46a13f

Llano Elementary Library Check-out and Overdue Policy

Reading is fun!!! Checking out books from our schools library is a privilege and a vital part of the learning experience. Books also complement classroom instruction and are used with the Accelerated Reader (A.R.) program, research, for personal enjoyment, etc. Please make time to read at home with your child. Library Classes: Students visit the library with their class weekly, where they may check out one to three books at a time, depending on their grade and their teachers instructions. They may also return and check out books during open library. Check out period: Books are checked out for one week at a time. Renewal: If student is still reading at the end of a week, they may renew by bringing the book to the library to check out again, as many times as needed. Care of books: Please help your child select a safe, dry place to keep their library books at home. Its a good idea to put them in the same place, away from areas where food & drink, pets, and toddlers could cause damage, and where they can be located quickly. Some choose to keep their books in their backpack in a high and secure place. Keeping the book in a plastic bag inside the backpack is a good idea during wet weather. Overdue books: Notices are sent home weekly for books that are past due by more than one library class visit. (For example, if Johnny just forgot today was library day and his books are due now, he would not receive a notice. However, if his books were due the last time he came to the library, he would receive a notice). Because so many books are lost during major holiday breaks, library books will be due at Thanksgiving, Christmas, and Spring Break. At the end of the year, all books will be due before Memorial Day. At the end of each six-week, overdue bills are sent home with the report cards.

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Damaged books: Sometimes accidents happen. If a book is damaged, please be responsible and return what is left to the librarian. She will determine if it needs to be replaced, or if it can be repaired, and assess the appropriate fines. (Fines will not be assessed for the kinds of damage due to normal wear and tear). Lost books: Any books past due in the previous six weeks will be considered lost. To clear up a lost book, students must return, replace, or pay for the book. Most paperback books are $5 to $15. Most hardcover books are $10 to $50. If the book cannot be located and payment is a financial hardship, a lost book may be replaced with a different book that is in good condition and of comparable value OR arrangements may be made for the student to spend free time working in the library or school. Consequences for Lost Books: When a book is placed in lost, the librarian, teacher, and/or principal may conference to agree upon the best course of action to help the student clear their record, taking into account the students past track record, age & ability of the student, the cost of the book, possible family support at home, and needed jobs in the school. This may include calls to parents, working at a library or school job, loss of privileges such as recesses, special events, assemblies, field trips, book fair, or other courses of action. In addition, if a student loses two books during a school year, they will be asked to KEEP THEIR BOOKS AT SCHOOL until the lost books are cleared. AV Equipment: Teachers may check out equipment or AV materials for classroom use.

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Acceptable Use Policy / Computer Use Policy

References Llano ISD School Board. (2010). Electronic communication and data management. Retrieved February 5, 2011, from http://www.tasb.org/policy/pol/private/150901/pol.cfm?DisplayPage=CQ(LOCAL).pdf ELECTRONIC COMMUNICATION AND DATA MANAGEMENT The Superintendent or designee shall implement, monitor, and evaluate electronic media resources for instructional and administrative purposes. Availability of Access Limited Personal Use Access to the Districts electronic communications system, including the Internet, shall be made available to students and employees primarily for instructional and administrative purposes and in accordance with administrative regulations. Limited personal use of the system shall be permitted if the use: 1. Imposes no tangible cost on the District; 2. Does not unduly burden the Districts computer or network resources; and

3. Has no adverse effect on an employees job performance or on a students academic performance. Use by Members of the Public Access to the Districts electronic communications system, including the Internet, shall be made available to members of the public, in accordance with administrative regulations. Such use shall be permitted so long as the use: 1. Imposes no tangible cost on the District; and 2. Does not unduly burden the Districts computer or network resources. Acceptable Use The Superintendent or designee shall develop and implement administrative regulations, guidelines, and user agreements consistent with the purposes and mission of the District and with law and policy. Access to the Districts electronic communications system is a privilege, not a right. All users shall be required to acknowledge receipt and understanding of all administrative

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regulations governing use of the system and shall agree in writing to allow monitoring of their use and to comply with such regulations and guidelines. Noncompliance may result in suspension of access or termination of privileges and other disciplinary action consistent with District policies. [See DH, FN series, FO series, and the Student Code of Conduct] Violations of law may result in criminal prosecution as well as disciplinary action by the District. Internet Safety The Superintendent or designee shall develop and implement an Internet safety plan to: 1. Control students access to inappropriate materials, as well as to materials that are harmful to minors; 2. Ensure student safety and security when using electronic communications; 3. Prevent unauthorized access, including hacking and other unlawful activities; 4. Restrict unauthorized disclosure, use, and dissemination of personally identifiable information regarding students; and 5. Educate students about cyber bullying awareness and response and about appropriate online behavior, including interacting with other individuals on social networking Web sites and in chat rooms. Filtering Each District computer with Internet access shall have a filtering device or software that blocks access to visual depictions that are obscene, pornographic, inappropriate for students, or harmful to minors, as defined by the federal Childrens Internet Protection Act and as determined by the Superintendent or designee. The Superintendent or designee shall enforce the use of such filtering devices. Upon approval from the Superintendent or designee, an administrator, supervisor, or other authorized person may disable the filtering device for bona fide research or other lawful purpose. Monitored Use Electronic mail transmissions and other use of the electronic communications system by students and employees shall not be considered private. Designated District staff shall be authorized to monitor such communication at any time to ensure appropriate use. Intellectual Property Rights Students shall retain all rights to work they create using the Districts electronic communications system. As agents of the District, employees shall have limited rights to work they create using the Districts electronic communications system. The District shall retain the right to use

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any product created in the scope of a persons employment even when the author is no longer an employee of the District. Disclaimer of Liability The District shall not be liable for users inappropriate use of electronic communication resources, violations of copyright restrictions or other laws, users mistakes or negligence, and costs incurred by users. The District shall not be responsible for ensuring the accuracy, age appropriateness, or usability of any information found on the Internet. Security Breach Notification Upon discovering or receiving notification of a breach of system security, the District shall disclose the breach to affected persons or entities in accordance with the time frames established by law. The District shall give notice by using one or more of the following methods: 1. Written notice. 2. Electronic mail, if the District has electronic mail addresses for the affected persons. 3. Conspicuous posting on the Districts Web site. 4. Publication through broadcast media.

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ADA Compliance Statement

References Llano ISD School Board. (2008). Access to programs, services, and activities. Retrieved February 5, 2011, from http://www.tasb.org/policy/pol/private/150901/pol.cfm?DisplayPage =GA(LEGAL).pdf&QueryText=ADACOMPLIANCE STATEMENT

ACCESS TO PROGRAMS, SERVICES, AND ACTIVITIES Nondiscrimination No person shall, on the grounds of race, color, or national origin, be excluded from participation, be denied the benefits of, or be subjected to discrimination under any District program or activity. 42 U.S.C. 2000d An officer or employee of the District who is acting or purporting to act in an official capacity may not, because of a persons race, religion, color, sex, or national origin: 1. 2. 3. 4. Refuse to permit the person to use facilities open to the public and owned, operated, or managed by or on behalf of the district; Refuse to permit the person to participate in a program owned, operated, or managed by or on behalf of the district; Refuse to grant a benefit to the person; or Impose an unreasonable burden on the person.

Civil Practices and Remedies Code 106.001(a) Individuals with Disabilities Federal Prohibition No qualified individual with a disability shall, by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of the District, or be subjected to discrimination by the District. Nor shall the District exclude or otherwise deny equal services, programs, or activities to an individual because of the known disability of an individual with whom the individual is known to have a relationship or association. 42 U.S.C. 12132; 28 CFR 35.130(g) Definition A qualified individual with a disability is an individual with a disability who, with or without reasonable modifications to rules, policies, or practices, the removal of architectural, communication, or transportation barriers, or the provision of auxiliary aids

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and services, meets the essential eligibility requirements for the receipt of services or the participation in programs or activities provided by the District. 42 U.S.C. 12131(2); 28 CFR 35.104 Reasonable Modification The District shall make reasonable modifications in policies, practices, or procedures when the modifications are necessary to avoid discrimination on the basis of disability, unless the District can demonstrate that making the modifications would fundamentally alter the nature of the service, program, or activity. 28 CFR 35.130(b)(7) Communications The District shall take appropriate steps to ensure that communications with applicants, participants, and members of the public with disabilities are as effective as communications with others. To this end, the District shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in, and enjoy the benefits of, a service, program, or activity conducted by the District. In determining what type of auxiliary aid or service is necessary, the District shall give primary consideration to the requests of the individual with disabilities. 28 CFR 35.160 Auxiliary Aids and Services Auxiliary aids and services includes (1) qualified interpreters, notetakers, transcription services, written materials, assistive listening systems, and other effective methods for making aurally delivered materials available to individuals with hearing impairments, (2) qualified readers, taped texts, audio recordings, Brailled materials, large print materials, or other effective methods for making visually delivered materials available to individuals with visual impairments, (3) acquisition or modification of equipment or devices, and (4) other similar services and actions. 28 CFR 35.104 Limits of Required Modification The District is not required to take any action that it can demonstrate would result in a fundamental alteration in the nature of a service, program, or activity or in undue financial and administrative burdens. Any decision that compliance with its responsibility to provide effective communication for individuals with disabilities would fundamentally alter the service, program, or activity or unduly burden the District shall be made by the Board after considering all resources available for use in funding and operating the program, service, or activity. The decision shall be accompanied by a written statement of the reasons for reaching that conclusion. 28 CFR 35.164 Notice The District shall make available to applicants, participants, beneficiaries, and other interested persons information regarding the provisions of Title II of the Americans with Disabilities Act (ADA) and its applicability to the services, programs, or activities of the District. The information shall be made available in such manner as the Board and Superintendent find necessary to apprise such persons of the protections against discrimination assured them by the ADA. 28 CFR 35.106

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Compliance Coordinator The District shall designate at least one employee to coordinate its efforts to comply with and carry out its responsibilities under Title II of the ADA, including any investigation of any complaint communicated to it alleging its noncompliance or alleging any actions that would be prohibited under the ADA. The District shall make available to all interested individuals the name, office address, and telephone number of the employee(s) so designated and shall adopt and publish procedures for the prompt and equitable of complaints alleging any action that would be prohibited under the ADA. 28 CFR 35.107 [See DAA and GF] Resolution State Prohibition Non-Discrimination No person with a disability may be denied admittance to any public facility in the state because of the persons disability. No person with a disability may be denied the use of a white cane, assistance animal, wheelchair, crutches, or other device of assistance. The discrimination prohibited by this section includes a refusal to allow a person with a disability to use or be admitted to any public facility, a ruse or subterfuge calculated to prevent or discourage a person with a disability from using or being admitted to a public facility and a failure to: 1. 2. 3. Comply with Government Code Chapter 469; Make reasonable accommodations in policies, practices, and procedures; or Provide auxiliary aids and services necessary to allow the full use and enjoyment of the public facility.

Regulations Regulations relating to the use of public facilities by any designated class of persons from the general public may not prohibit the use of particular public facilities by persons with disabilities who, except for their disabilities or use of assistance animals or other devices for assistance in travel, would fall within the designated class. Human Resources Code 121.003(c)(e) Religious Freedom The District may not substantially burden a persons free exercise of religion, unless it is acting in furtherance of a compelling governmental interest and has used the least restrictive means of furthering that interest. Civil Practice and Remedies Code 110.003 [See also DAA and FB] Social Security Numbers It shall be unlawful for the District to deny to any individual any right, benefit, or privilege provided by law because of the individuals refusal to disclose his or her Social Security number. Exceptions The above provision does not apply to: 1. Any disclosure that is required by federal statute. The United States Internal Revenue Code provides that the Social Security number issued to an individual for

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purposes of federal income tax laws shall be used as the identifying number for taxpayers; 2. Any disclosure to a district maintaining a system of records in existence and operating before January 1, 1975, if such disclosure was required under statute or regulation adopted before such date to verify the identity of an individual; or Any use for the purposes of establishing the identity of individuals affected by any tax, general public assistance, drivers license, or motor vehicle registration law within the Districts jurisdiction.

3.

Statement of Uses A district that requests disclosure of a Social Security number shall inform that individual whether the disclosure is mandatory or voluntary, by what statutory authority such number is solicited, and what uses will be made of it. 5 U.S.C. 552a Note; PL 93-579, 7, 88 Stat. 1896 (1974)

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Emergency Procedures / Disaster Plan

Reference Beyond words: The Dollar General school library relief fund. (n. d.). Retrieved May 1, 2011, from http://www.ala.org/ala/mgrps/divs/aasl/aaslawards/beyondwords/ beyondwordstoolkit.pdf

Emergency Procedures Act first to protect lives, then protect physical property. Books and other resources can be replaced people cant!
Some disasters and emergencies may require specialized responses. If your school or district disaster plans dont delineate procedures for dealing with each of these, include them in your library plan. Leave quicklybut not before you ensure that there are no students or volunteers still in the library. Check the stacks, closets, and other areas for stragglers, particularly disoriented children. Take only the essentialscar keys, purse, and emergency toolkit, if conditions allow. Dont try to take heavy or large objects if you need to evacuate immediately. In a fire or other imminent danger, there is not time to search for a purse or other items. Remain calm and proceed quickly, but in an orderly manner to exit the building. Shut all doors behind you as you leave, to slow the spread of fire, smoke and water. Once outside, move away from the building and assemble upwind from smoke. Remember: In an emergency, assess your students and your own safety and act accordingly.

Prepare an Emergency Kit

Ideally, every librarian should prepare both a mobile emergency kit for quick evacuation and an on-site protected storage cabinet to keep supplies for salvage and recovery after the disaster. Some supplies should be kept in both locations.
Storageset aside a storage container or cabinet for on-site recovery supplies. Remember that in the aftermath of a disaster, supplies may be hard to find. Boxesa few sturdy boxes or stackable plastic containers to hold supplies, irreplaceable materials, and critical files. Mobile kita large rolling suitcase is more manageable than big boxes to make a quick exit. Electronic backupsback up disks that contain a record of your automated card catalog, critical computer files, and any specialized programs; these need to be updated regularly. Duplicates of critical filescopy your disaster plan, key contact information, an inventory of furnishings and equipment, insurance policies, information on the initial salvage process (i.e.,

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how to handle wet books, dry out videotapes, etc.), and any other information that you may need to prepare for reopening and normal operations. A digital cameratake before pictures to support insurance claims before a disaster strikes; use the camera afterward to document damage. Plastic sheeting, trash bags cover equipment, bookcases, and card catalogs to minimize water damage. Packing tapeseal boxes, secure plastic sheeting, etc. Notepads, pensrecord critical information when you return. Flashlights and batteriesreplace batteries regularly for power outages. Protective goggles, masks, and glovesuse protective gear when working in debris and mold. A radio scannertune into the open airwaves to track weather, emergency information, and 911 when traditional communications fail. Update the inventory each year