HowtoBuildaToastmastersClubFFE PDF

HOW TO BUILD A
A Step-by-step Guide
TOASTMASTERS CLUB
WHERE LEADERS ARE MADE
HOW TO BUILD A
A Step-by-step Guide
TOASTMASTERS CLUB
TOASTMASTERS INTERNATIONAL
P.O. Box 9052 Mission Viejo, CA 92690 USA Phone: 949-858-8255 Fax: 949-858-1207 www.toastmasters.org/buildaclub
2011 Toastmasters International. All rights reserved. Toastmasters International, the Toastmasters International logo, and all other Toastmasters International t rademarks and copyrights are the sole property of Toastmasters International and may be used only with permission. Printed in USA Rev. 1/2013 Item 121
WHERE LEADERS ARE MADE
2HOW TO BUILD A TOASTMASTERS CLUB
TABLE OF CONTENTS
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 First Steps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Forming a Community Club . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Forming a Corporate Club. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Forming an Advanced Club. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Splitting a Club. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 New Club Finances. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Demonstration Meeting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Demonstration Meeting Outline. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Alternative Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Follow Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Charter Presentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Tips for a Successful Club. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Forms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
HOW TO BUILD A TOASTMASTERS CLUB3
INTRODUCTION
Youve made the decision to organize a new Toastmasters club. Now what? This guide gives you the information and resources you need to move forward. Did you know that more than 1,000 new Toastmasters clubs are started each year? Your efforts contribute to helping hundreds of thousands of people around the world become more successful communicators and leaders!
FIRST STEPS
Toastmasters clubs are formed every day in a variety of settings. They meet at corporations, churches, community centers even in restaurants. Clubs identify themselves in many ways. Generally speaking, clubs identified as community clubs are open to anyone. However, a community club may opt to include only members who meet certain criteria; in such cases, the community club is considered closed. For example, advanced clubs require that members are all Advanced Toastmasters. Corporate clubs draw membership from employees of an organization. When company-based clubs choose to accept only employees of that organization as members, the club is considered closed. However, corporate clubs may decide to include members who are not employees; in this case the clubs are identified as open. In either type of club, membership cannot be denied because of age (except to persons under 18), race, creed, gender, national or ethnic origin, sexual orientation, or physical or mental d isability. As long as the individual is able to participate in the program they may not be denied. New clubs must be chartered with a minimum of 20 members. Only three of the first 20 individuals may be members of another club, and are referred to as dual members. The remaining 17 may be new, reinstated or transfer members. Once youve decided on the type of club you want to form, seek help from other people. Local Toastmasters representatives are often willing to help, or you may contact the New Clubs team at Toastmasters International World Headquarters. They can work with you to assemble a team to help and support the club for up to one year. Each new club may have up to two sponsors appointed by the district governor. Sponsors support new clubs in the following ways: Market the new club idea to prospective members Help with meetings Assist with forms Plan the charter presentation Each new club may have up to two club mentors appointed by the district governor. Club mentors provide guidance during the first six months to one year of its existence. They are experienced Toastmasters who may decide to join the new club. Sometimes, the members of an existing club may help to start a new one. These sponsoring clubs do the following to help a new club and may earn the Founders Award club banner ribbon for their efforts: Present the demonstration meeting Offer encouragement and advice Attend the new clubs charter presentation For more information about club mentors or starting a new club, visit www.toastmasters.org/ mentoraclub or www.toastmasters.org/bringti; you may also email newclubs@toastmasters.org.
FORMING A COMMUNITY CLUB

If you are starting a community club and your support team is in place, then you are ready to begin! The first step is to plan a demonstration meeting that demonstrates the benefits of Toastmasters and Step 1: how a club meeting is conducted. Next, publicize the demonstration meeting: Step 2: Send personal invitations to colleagues and friends. Submit announcements to local newspapers. Post notices on community websites and bulletin boards. Invite anyone who would benefit from improved communication and leadership skills, such as employees of local businesses, church groups, and military personnel. Use the Virtual Brand Portal at www.toastmasters.org/vbp to create your documents.
FORMING A CORPORATE CLUB

The key to success in starting a corporate club is to gain the support of a decision-maker within the organization who can authorize the club formation: Step 1: Schedule an appointment with the human resources director or other high-level executive. Use the corporate marketing letter available at www.toastmasters.org/corporatemarketingletter. Step 2: Prepare for the meeting. Be ready to discuss the value of Toastmasters training. Use the Features, Benefits and Value chart to illustrate your points along with the Corporate Marketing PowerPoint presentation. Both of these resources are found in the District Leader E-Toolkit at www.toastmasters.org/districtleadertoolkit Step 3: Ask for the companys support in forming the new club. Determine what portion of the club costs the company will pay, if any. Companies show their support for Toastmasters in many ways. Often, the company pays the charter and new-member fees, while members may pay their own dues. Other companies pay for the banner and club materials. For details about sponsoring organizations see Form 1. Step 4: Arrange a time and place to conduct a demonstration meeting. Step 5: Plan a demonstration meeting that shows the benefits of Toastmasters both to the individual and to the organization. A demonstration meeting also stages how a club meeting is conducted. Find more information about demonstration meetings on page 7. Schedule the meeting two to four weeks in advance to allow plenty of time for promotion. Purchase or download promotion materials via the online store at www.toastmasters.org/shop. For ideas, visit www.toastmasters.org/promomaterials. Step 6: Publicize the demonstration meeting: Post notices on the companys intranet and bulletin boards. Invite all employees and extend a special invitation to company officials. Include fliers or brochures in employees pay envelopes.
FORMING AN ADVANCED CLUB

Occasionally, a group chooses to charter a special club to focus on developing advanced skills. In advanced clubs, members hear advanced-level presenters and receive evaluations and feedback from other experienced members. Advanced clubs must have a minimum of 20 members. Some advanced clubs require that members belong to another club, too: If the club decides to require dual membership, only three of the first 20 members may be transfer members. (A transfer member is one who has transferred from another club, but does not pay club dues in the new club until the following dues-renewal period.) If the club opts not to require dual membership, only three of the first 20 members may be dual members. Most require members to have received the Competent Communicator (CC) or the Advanced Communicator Bronze (ACB) award. Advanced clubs follow the same charter process as other clubs. New member kits are not sent to advanced club members unless specifically requested.
SPLITTING A CLUB
Toastmasters International recommends that a club have 20 to 30 members. Clubs with more than 40 members may benefit from splitting into two clubs. When you submit the charter paperwork and payment for a club forming from an existing club, include a letter stating that the club is splitting. New member kits are not sent to these clubs unless requested. Transferring members do not pay membership dues or new-member fees as long as their dues are current in the club from which they are transferring. Each club must have a minimum of 20 members after splitting. All members of the new club may be transfer members. Before a club may split, members of the existing club must agree to it. Be sure that experienced, active members are evenly divided into both clubs.
NEW CLUB FINANCES

Begin to collect payments for dues and fees during or soon after the clubs first meeting. In many countries, including the United States, a club must register as a not-for-profit organization before a bank account may be opened. More financial information is available at www.toastmasters.org/financialresources. If a club has collected payments, but does not have a bank account of its own, it may designate a club officer to hold the payments until the club has opened an account or until payments are sent to World Headquarters. The club may also deposit payments into another clubs account temporarily. United States tax law requires that all U.S. clubs have an Employer Identification Number (EIN). World Headquarters will apply for an EIN on behalf of the club when the chartering process is complete. The number will be maintained in the clubs permanent records. Once the EIN is granted, the club is able to open its own bank account. Each year, World Headquarters submits a summary of all U.S. clubs and their EINs to the United States Internal Revenue Service. All clubs based in the United States are required to electronically submit to the Internal Revenue Service (IRS) Form 990-N, also known as the e-Postcard. This annual filing, due by May 15 of each year, is a requirement of the club officers and not Toastmasters International World Headquarters. For directions on how to file, and to learn more, go to www.toastmasters.org/irs990n
DEMONSTRATION MEETING
A demonstration meeting is your opportunity to show prospective members how a Toastmasters club meeting is conducted and what the Toastmasters program can do for them. An agenda for a demonstra tion meeting appears on page 8. A typical demonstration meeting requires eight or more experienced Toastmasters, each of whom assumes a meeting role: Toastmaster Timer Ah-Counter or grammarian General evaluator Speaker Evaluator Topicsmaster When conducting a demonstration meeting, keep the following suggestions in mind: Keep the meeting short. Your goal is to create interest. Do not go overtime! Select a team that mirrors the audiences demographics. At a minimum include a short Table Topics session, a prepared speech, and an evaluation. Select a relatively inexperienced speaker who is less likely to intimidate the prospective members and shows them that Toastmasters offers something for everyone. A second speaker may be more advanced, showing a higher skill level. Invite representatives of the sponsoring organization, if any. Their presence will confirm the meetings importance to the organization. After the demonstration meeting, dont forget to do the following: Conduct a brief question-and-answer session. Ask members to share Toastmasters success stories. Introduce any representatives of the sponsoring organization. Introduce sponsors and mentors, emphasizing that when the club is chartered, mentors help the club through its first six to 12 months. Announce the date, time, and place of the next meeting. Explain the one-time charter fee of $125, and be sure to collect money to cover the charter fee. Explain the new-member fee of $20 per person and the six months membership dues of $36 per person ($27 undistricted). Collect these payments along with completed application forms for those who decide to join. Explain other potential costs, such as costs for a club banner, membership pins, and other administrative supplies. For acceptable uses of club funds, visit www.toastmasters.org/useofclubfunds. Please note: All payments to Toastmasters International must be in U.S. dollars.
DEMONSTRATION MEETING OUTLINE

DATE: ____________________________________ OBJECTIVES: Demonstrate the components of a typical Toastmasters meeting. Illustrate the benefits and value of Toastmasters. Discuss the charter process. Assign second-meeting responsibilities and review specific responsibilities with each assignee. TOPICS TO COVER: Charter process Explanation of key meeting roles See A Toastmaster Wears Many Hats (Item 1167D), Competent Communication (Item 225), Competent Leadership (Item 265), or www.toastmasters.org/meetingroles. MEETING AGENDA: Welcome Introduction and Explanation of Key Meeting Roles Toastmaster: Timer: Ah-Counter and grammarian: General evaluator: Evaluator: Topicsmaster: Table Topics Session Introduction of Speaker Speaker: Evaluator: General Evaluation Discussion of Charter Process Explain Toastmasters Internationals dues structure, and determine club dues.
ALTERNATIVE DEMONSTRATIONS
Although most demonstration meetings are conducted by eight or more Toastmasters, it is possible to do it with fewer even with one! In such a meeting, you are the Toastmaster and you select p rospective members to fill the meeting roles. You then guide the group through a typical Toastmasters meeting.
FOLLOW UP
Often, prospective clubs meet several times before they are able to complete the charter requirements. Your goal is to keep everyone enthusiastic and charter the new club as quickly as possible. To maintain momentum, remember the following: Send a thank you note and meeting reminder notice to all attendees. Follow up with a phone call or email several days before the next meeting. Communicate with temporary officers and scheduled meeting participants to confirm duties for the next meeting.
CHARTER PRESENTATION
The presentation of the charter marks the debut of the new Toastmasters club! It also offers an excellent opportunity to recognize those who helped form the club and to generate publicity. The club is officially chartered when World Headquarters has received and processed all documents and payments. Once processed, the club president will be sent a welcome letter and each member will receive a welcome email. For the district governor or club president if the club does not belong to a district to receive the club charter and charter member certificates, allow two to six weeks for clubs within the U.S. or Canada and four to eight weeks for all other clubs. Consider this as you select a date for the charter presentation. Be sure to extend invitations to the following people: Members of the sponsoring club Friends and family of the new members Members of nearby Toastmasters clubs Local community and business leaders The district governor and other district leaders A brief Toastmasters meeting takes place at the charter presentation. Toward the end of the program, introduce the district leader, who delivers a brief speech explaining the purpose of the Toastmasters program. Then formally present the charter. To conclude the meeting, you may read the letter sent to the club from World Headquarters, welcoming its members to Toastmasters.
TIPS FOR A SUCCESSFUL CLUB

Toastmasters clubs provide a positive learning environment. When members actively participate, they learn to become better communicators and leaders, and the clubs fulfill their purpose: Clubs must meet at least 12 times per year. (Weekly meetings are recommended.) Regular meetings must be conducted in person. Members must give speeches in person and give and receive verbal evaluations. Members must be afforded the opportunity to develop and practice leadership skills. All club members contribute to the atmosphere of the club. It is important to foster a positive, pleasant environment. This way, existing members enjoy their experiences, and potential members are encouraged to join: The sergeant at arms sets up the room in advance. The club finds a meeting location that is pleasant and comfortable. Members greet guests warmly, and introduce them to others. Members ask guests to fill out a guest information form or sign a guest book. During the meeting, members introduce and welcome guests. Members enthusiastically participate and fill in for those who are unable to attend. Meeting planning and organization is critical to club success: Members carry out all assignments to the best of their ability. Speeches from Competent Communication (Item 225) and manuals in the Advanced Communication Series (Item 226Z) are required. Each member receives a meeting agenda. Members with meeting roles explain their duties to the group. The meeting is planned, and participants are informed of their responsibilities at least a week in advance. The Topicsmaster prepares thought-provoking Table Topics. Meetings start and end on time. Guests are invited to become members when they visit. The club operates from a six-month educational plan based on the educational and social needs of the membership. Evaluations are based on project objectives and the individual learning needs of the member. Use the Moments of Truth Club Evaluation Chart (Item 290B) periodically to make sure your club is staying on track. Success 101 (Item 1622) is an excellent resource with tips and ideas for making your club and its members successful.
FORMS
CHARTER FORMS CHECKLIST

The official charter date is when all charter forms and payments are received by Toastmasters International World Headquarters. Downloadable forms are found at www.toastmasters.org/newclubforms. Complete and submit the following forms and payment: Form 1 Application to Organize a Toastmasters Club
Form 2 Charter Payments: $125: charter fee with the Application to Organize (if not previously sent) $20: new-member fee per person $36 six months membership dues per person ($27 for undistricted clubs) Form 3 Toastmasters Charter Membership Application (one required per member) Applications must be signed by both the applicant and club officer. Form 4 Form 5 Charter Club Officer Information Club Information
Form 6 Toastmasters Club Constitution and Bylaws with Certificate of Club Adoption and Certificate of Secretary Clubs chartering in September or March (the last months of the dues renewals periods) may wish to submit membership dues amounting to $42 per person. The extra $6 per person will be used to pay the prorated renewal dues. By doing this, your club will not have to collect dues from each member twice in two months. For clubs not assigned to districts, the amount would be $31.50. The extra $4.50 per person will be used to pay the prorated renewal dues. Please note: All payments must be in U.S. dollars
SEND COMPLETED FORMS AND PAYMENT TO:

Toastmasters International New Clubs Mailing Address: Courier Address: Email: Phone: Fax: P.O. Box 9052 Mission Viejo, CA 92690 USA 23182 Arroyo Vista Rancho Santa Margarita, CA 92688 USA newclubs@toastmasters.org 949-858-8255 949-858-1207
FORM
Application to Organize a Toastmasters Club

Send completed forms and payment to: 23182 Arroyo Vista Rancho Santa Margarita, CA 92688 USA PO Box 9052 Mission Viejo, CA 92690 USA Phone: 949-858-8255 Fax: 949-858-1207
The undersigned applicant club hereby applies for membership in Toastmasters International in accordance with Article III, Section 3, of the Articles of Incorporation and Bylaws of Toastmasters International and requests permission to organize a Toastmasters club in: City ______________________________________________ State/Province ______________________ Country ___________________________ _ Date _________________. It is understood that such permission when granted will give this group the right to use the name, p rocedures and materials of Toastmasters International as a provisional club for twelve (12) months from the date received by World Headquarters. It is agreed that the right to use the Toastmasters emblem, the name Toastmaster or Toastmasters International shall be conditioned upon permission for such use being granted by Toastmasters International; such use shall be discon tinued if Charter is not granted, or if applicant club shall be required to do so at any time in the future for cause by Toastmasters International. Toastmasters clubs agree they must not use the trademarks and copyrighted m aterials of other entities in any way without express written permission from the owner. This includes, but is not limited to, use in the clubs name, clubs domain name or other materials or publications. In order to qualify for a charter, a club must have a minimum of 20 members, 17 of whom cannot belong to another Toastmasters club.* All Toastmasters clubs must meet the following minimum requirements: meet at least twelve (12) times per year; have members give oral speeches and give and receive oral evaluations; and give members the opportunity to d evelop and practice leadership skills. Membership in a Toastmasters club is by invitation only, and is subject to a vote by the members of the club. No person shall be excluded from membership in a Toastmasters club, and no member shall be deliberately discriminated against, in the conduct of official Toastmasters programs, because of age (except those p ersons under 18 years of age), race, color, creed, gender, national or ethnic origin, sexual orientation, or physical or mental d isability, so long as the individual, through his or her own efforts, is able to participate in the program. If granted, the Charter and membership may be revoked by Toastmasters International for cause including, but not restricted to: conduct unbecoming a Toastmasters club; failure to remain in good standing with Toastmasters International; or abandonment of the Charter and membership by applicant club. As club correspondent and on behalf of the applicant club, I agree to the terms and conditions listed above. Signed, __________________________ __________ ____________ ____ ___________________ _ Date _______________________ __ . Please type or print the following information: Correspondent or Presidents Name_ _________________________________________________________________________________ Company Name (if applicable)_______________________________________________________________________________ Address 1_______________________________________________________________________________________________ Address 2_______________________________________________________________________________________________ City_ __________________________________ State/Province ____________ Country____________ Postal Code ___________ Phone_ ________________________________________________________________________________________________ Email address____________________________________________________________________________________________
*Except in the case of advanced clubs where dual membership is a prerequisite. Page 1 of 2 Both pages are required to process application
Please make 1 copy of this document and mail to World Headquarters. Keep the original in your clubs permanent records.
Payment:
Charter fee of $125.00 (U.S.) is not refundable or transferable. Clubs meeting in the state of California must include sales tax of 8% for a total of $135.24. Upon receipt of the completed Application to Organize and p ayment of $125.00 charter fee, the club will receive their charter kit, which includes club administrative materials and an advance of 20 new member kits.* For a full list of items included in the charter kit please see Appendix.
* Distribution of these new member kits should only be to individuals who have paid the new member fee, which will be collected by Toastmasters International at time of charter.
Mail Check / Postal Money Order (U.S. funds drawn on a U.S. bank, payable to Toastmasters International) Number _______________Amount $ _______________ Mail or Fax Credit Card Visa MasterCard American Express Discover Card number __________________________________________________________________ Expiration date __________________ Name as it appears on Credit Card __________________________________________________________________________________ Signature________________________________________________________________________________________________________
MEMBERSHIP CATEGORY LANGUAGE FOR OFFICER MANUALS LANGUAGE FOR NEW MEMBER KITS QTY NEW MEMBER KITS
Community English English Company Arabic Arabic Government Agency Simplified Chinese Simplified Chinese Military Traditional Chinese Traditional Chinese Correctional Institution French French College German German Church Japanese Japanese Advanced Toastmasters Spanish Spanish Other Accessible PDF on CD for the Accessible PDF on CD for the visually impaired (English only) visually impaired (English only)

________________ ________________ ________________ ________________ ________________ ________________ ________________ ________________ ________________
Sponsoring Organization:
Twenty kits will be shipped if only submitting charter fee.
This is an organization that may pay dues, charter fees, new member fees, provide a meeting location, and/or allow meetings to occur on company time. Please provide the name of the parent company. Example: Company X. Do not enter affiliate name. Example: Company X of California. Organization Name ________________________________________________ Organization Contact ___________________________ Website __________________________________________________________ Phone number _______________________________ Address 1______________________________________________________________________________________________ Address 2______________________________________________________________________________________________ City_______________________________ State/Province _______________ Country_____________ Postal Code _____________ Industry___________________________________________________________________________________________________
Sponsoring Club (up to two):

This is an existing Toastmasters club that assists in the formation of the applicant club. Club No. _______________________Club No. _______________________
Individual Toastmaster Sponsors (up to two):

These are individuals who assist in the formation of the club before charter is granted. Name ___________________________________________________________________ ___ Member No. __________________ Name ___________________________________________________________________ ___ Member No. __________________
Individual Toastmaster Mentors (up to two):

These are individuals who assist the club for at least six months after charter is granted. Name ___________________________________________________________________ ___ Member No. __________________ Name ___________________________________________________________________ ___ Member No. __________________ New Club Alignment:** District ___________________ Division _______________________ Area ___________________ _____
** If alignment is unknown, please leave this section blank.
Toastmasters International, the Toastmaster, and the Toastmasters International emblem are trademarks of Toastmasters International r egistered in the United States, Canada, and many other countries.
Page 2 of 2 Both pages are required to process application
FORM
Charter Payments
Submitted by __________________________________________________________________________
CL U B N AME
Club No. ___________ __ District _____________ _
Toastmasters Club of ____________________________________________________________________

C ITY & STATE / PROVIN CE COUN TRY
In compliance with the provisions of the Bylaws of Toastmasters International, we the undersigned president and secretary of the above-named club, hereby certify that on this date the membership of this club is shown below, and that there is due Toastmasters International the amount shown in item 6 below. Note: Minimum requirement for the issuance of a charter is 20 members (17 of whom cannot belong to another club, except in the case of advanced clubs where dual membership is a prerequisite). 1. Charter fee of $125 (if not previously paid) 2. Total number of new members Total number of dual members Total number of reinstated members Total number of transfer members _________ Total member kits _________ Total member kits _________ Total member kits _____________ _________ @ $20 _____________ _________ @ $20 _____________ _________ @ $20 _____________ _________ @ $20 _____________ _____________ _____________ if districted @ $36 _____________ if undistricted @ $27 _____________ _____________
(Transfer members must be active in an existing club in order to be considered a transfer member.) 3. Total dollar amount for lines 1-2 4. California clubs add 8% sales tax: Line 3 x .08 5. Total number of members paid _________ Membership dues for charter members are not prorated. Do not include payment for transfer members paid in another club. 6. Total amount enclosed: Add lines 3, 4 and 5
Pursuant to the Bylaws of Toastmasters International, although you are submitting 6 months of dues at time of charter, Toastmasters clubs are required to remit membership payments semiannually in April and October. Clubs chartering in September or March may wish to submit their renewal dues now to avoid having to c ollect dues from each member twice in two months. If your club charters in the months of October through March your next dues renewal is due April 1st. If your club charters in the months of April through September, your next dues renewal is due October 1st. If you have received the charter kit and require new member kits for additional members, over the 20 you were already provided, these will be shipped at time of charter.
Signed_ ______________________________________________
PRESIDENT
Signed ________________________________________ ____

SECRETARY
Date_ ________________________________________________
Date _________________________________________________
Method of Payment
Check / Postal Money Order (U.S. Funds drawn on a U.S. bank, payable to Toastmasters International) Number _______________ Amount $ _________________ Credit Card Visa MasterCard American Express Discover Card number ________________________________________________________________ Expiration date ___________ __________ Name as it appears on Credit Card __________________________________________________________________________________
PLEASE PRINT
Signature _______________________________________________________________________________________________________
FORM
Charter Member Application

Club number (if known): _____________________ District number: _____________ Club name: _____________________________________________________________________ City: ____________________________________ Membership type:
Last Name / Surname
New
Reinstated (break in membership)
Dual Male Female
Transfer from club number /name _________ /___________________________ Member number (if known) _________
First Name
_____________________________________________________________________________________________________________________
The Toastmaster magazine will be sent to the following address:
_____________________________________________________________________________________________________________________________________________________ Address 1 _____________________________________________________________________________________________________________________________________________________ Address 2 _____________________________________________________________________________________________________________________________________________________ City State or province Country Postal Code _____________________________________________________________________________________________________________________________________________________ Primary phone number Secondary phone number __________________________________________________________________________ Email address
Please do not send promotions to me from Toastmasters Internationals partners.
1. NEW MEMBER FEE . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . U.S. $20 $ ____________ Paid only by new members. Covers costs of the New Member Kit and processing. 1a. California clubs add 8% sales tax ($1.60) $ ____________ 2. Membership Dues ($36 or $27 if undistricted) $ ____________ 3. Renewals (optional) Pursuant to the Bylaws of Toastmasters International, although you are submitting 6 months of dues at time of charter, Toastmasters clubs are required to remit membership payments semiannually in April and October. Clubs chartering in September or March may wish to submit their renewal dues now to avoid having to collect dues from each member twice in two months. If your club charters in the months of October through March, your next dues renewal is due April 1st. If your club charters in the months of April through September, your next dues renewal is due October 1st. Based on the month your club charters the amount of dues renewal per member is as follows:

DISTRICTED UNDISTRICTED
October or April U. S. $36.00 $_ __________ November or May 30.00 _ __________ December or June 24.00 _ __________ January or July 18.00 _ __________ February or August 12.00 _ __________ March or September 6.00 _ __________ 4. Total of 1, 1a, 2, and 3
U. S. $27.00 $ __________ 22.50 __________ 18.00 __________ 13.50 __________ 9.00 __________ 4.50 __________ 0 $ ____________
New Member Kit preference: English Arabic Simplified Chinese Traditional Chinese French German Japanese Spanish Accessible PDF on CD for the visually impaired (English only)
Selected materials in the new member kit are available in English only.
Club Dues Worksheet

FOR CLUB USE ONLY International fees and dues: $ ___________ (from Line 4 on left) Club New Member Fee: ___________ Club Dues: ___________ Total:
PAYMENT INFORMATION Choose one: Check or money order in U.S. funds drawn on a U.S. bank payable to Toastmasters International, or credit card payment, must be included. Line 4 is the amount payable to Toastmasters International. Note: Your club may also charge dues to meet club expenses. Unfortunately, WHQ is unable to charge club dues on the credit card submitted. Club dues must be paid directly to the club. Dues and fees are payable in advance and are not refundable or transferable. Check or money order: Credit Card: Check or money order number__________________ Amount U.S.$___________ MasterCard Visa American Express Discover Amount U.S.$ _________
Card number _________________________________________ Expiration date_ ___________________ Name on card____________________________________ Signature_ __________________________________ Other ___________________________________________________________________________
0 $ ___________
Members Agreement and Release:

Consistent with my desire to take personal responsibility for my conduct, individually and as a member of a Toastmasters club, I agree to abide by the principles contained in A Toastmasters Promise and the governing documents and policies of Toastmasters International and my club. I will refrain from any form of discrimination, harassment, derogatory, illegal, or unethical conduct, and I understand that if I engage in such conduct, I agree to reimburse Toastmasters Inter national, my club or other clubs, or other individuals involved with Toastmasters, for any damages, losses, or costs resulting from my conduct. Understanding that Toastmasters programs are conducted by volunteers who cannot be effectively screened or supervised by Toast masters International or its clubs, I release and discharge Toastmasters International, its clubs, governing bodies, officers, employees, agents and representatives from any liability for the intentional or negligent acts or omissions of any member or officer of my club or other clubs, or any officer of Toastmasters International. By submitting this application, I agree to the collection, use and processing of the personal information I provide to Toastmasters in this Membership Application for the purposes of organization administration, payment of my dues, and inclusion of my contact information in a members directory that will be distributed to members and employees of Toastmasters. By submitting my personal information to Toastmasters, I also agree that my information may be accessed and used by Toastmasters and its employees and agents. I agree to notify addresschanges@toastmasters.org of any change to my personal information, including making any requests to check, delete or correct my personal information, so that it is accurate and current. I understand that the majority of the data requested in this application is necessary for administrative and planning purposes, and that the failure to provide this information may prevent my application from being properly processed or inclusion of my contact information in the members directory.
A Toastmasters Promise
As a member of Toastmasters International and my club, I promise . . . To attend club meetings regularly; To prepare all of my speech and leadership projects to the best of my ability, basing them on projects in the Competent Communication, Advanced Communication or Competent Leadership manuals; To prepare for and fulfill meeting assignments; To provide fellow members with helpful, constructive evaluations; To help the club maintain the positive, friendly environment necessary for all members to learn and grow; To serve my club as an officer when called upon to do so; To treat my fellow club members and our guests with respect and courtesy; To bring guests to club meetings so they can see the benefits Toastmasters membership offers; To adhere to the guidelines and rules for all Toast masters educational and recognition programs; To maintain honest and highly ethical standards during the conduct of all Toastmasters activities.
I confirm that a completed new member application for this member is on file with the club and will be retained by the club. The application contains both the signature of the new member and the signature of a club officer. Questions should be directed to the New Clubs department : newclubs@toastmasters.org. By my signature below, I agree to the terms of A Toastmasters Promise, and the Member's Agreement and Release stated above, and certify that I am 18 years of age or older, in compliance with the Toastmasters International Club Constitution. I acknowledge that my electronic signature on this document is legally equivalent to my hand-written signature. Signed: ____________________________________ ______________________
APPLICANT
By my signature below, I certify that this individual has joined the Toastmasters club identified. As a club, we will ensure that this m ember receives proper orientation and mentoring. I acknowledge that my electronic signature on this document is legally equivalent to my hand-written signature. Signed: _________________________________________________________
CLUB OFFICER
In order for this application to be valid both signatures are required. Please keep a copy for your clubs records. If mailing, send to: CLUB OFFICER New Clubs, Toastmasters International, P.O. Box 9052, Mission Viejo, CA 92690 USA. If faxing, send to: 949-858-1207. Note: Please submit information via one method only to avoid duplication.
FORM
Charter Club Officer Information

Term of Office (check only one box) Annual Semiannual NOTE: Toastmasters Internationals Club Constitution and Bylaws state club officer terms must conform to the above schedule. Only those clubs that meet weekly may elect officers for semiannual terms. Please provide email addresses for all officers, which is a requirement to conduct club business online. Minimum Officer Requirements: Clubs must report at least a president, one vice president, and a secretary or secretary/treasurer, and these offices must be held by three different individuals. President Name_______________________________________ Email_ ______________________________________ Member No. (if known)_ ________________________ Vice President Education Name_______________________________________ Email_ ______________________________________ Member No. (if known)_ ________________________
Club No. __________ District _____________ _
Vice President Membership Name_______________________________________ Email_ ______________________________________ Member No. (if known)_ ________________________
Vice President Public Relations Name_______________________________________ Email_ ______________________________________ Member No. (if known)_ ________________________
Secretary Name_______________________________________ Email_ ______________________________________ Member No. (if known)_ ________________________
Treasurer Name_______________________________________ Email_ ______________________________________ Member No. (if known)_ ________________________
Sergeant at Arms Name_______________________________________ Email_ ______________________________________ Member No. (if known)_ ________________________
FORM
Club Information
Please type or print clearly exactly as you would like it to appear on your club charter certificate.
Club Name:_ _________________________________________________ Contact Information:
Club No. __________ District _____________ _
Club Contact Phone Number:_______________________________________________________________________________ Club Contact Email:_______________________________________________________________________________________ Club Website:_ __________________________________________________________________________________________ Club Meeting Information: Weekly 1st & 3rd 2nd & 4th Meeting Day_ _______________________________________________________ Meeting Time: _______________________ Meeting Place:___________________________________________________________________________________________ Facility (if applicable):______________________________________________________________________________________ Address:________________________________________________________________________________________________ ____________________________________________________________________________________________ _______________________ City:_____________________________________________________________ State/Province: _________________________ __ Country:_______________________________________________________________ Postal Code: ____________________ Please check the box that best describes your club: Community Company Government Agency Military Correctional Institution College Church Advanced Toastmasters Other Level of Organizational Sponsorship (Check all that apply): Organization pays dues and new member fees Organization pays dues only Organization pays new member fees only Organization provides meeting location Organization allows meetings to occur on company time Organization provides incentives for goal completion
Sponsoring Organization:
This is an organization that may pay dues, charter fees, new member fees, provide a meeting location, and/or allow meetings to occur on company time. Please provide the name of the parent company. Example: Company X. Do not enter affiliate name. Example: Company X of California. Same as Form1 Organization Name ________________________________________________Organization Contact ___________________________ Website __________________________________________________________Phone Number _______________________________ Address Line 1______________________________________________________________________________________________ Address Line 2______________________________________________________________________________________________ City_______________________________ State/Province _______________ Country_____________ ZIP/Postal Code _____________ Industry___________________________________________________________________________________________________ Is your club: Open to all interested persons Open only to members of a specific organization or group
GROUP EXEMPTION AUTHORIZATION Return with Charter Application Forms (U.S. clubs only) to Toastmasters International
You are authorized to include this Toastmasters club: _________________________________________________________________________________________________________________ _ in the application for group exemption filed with the Internal Revenue Service. Signed____________________________________________________________ Date ________________________________
FORM
Toastmasters Club Constitution for Member Clubs of Toastmasters International

(REVISED AUGUST 1994 )
CERTIFICATE OF CLUB ADOPTION

The
undersigned ,
being the validly elected and duly acting President and Secretary of the ____________________________________________ Toastmasters club
CLUB NAME
of _____________________________________________ , do hereby certify that on the _________________________ day of ______________________ , _________ ,

CITY & STATE/ PROVINCE COUNTRY
this club adopted and agreed to be bound by the terms of this Constitution, effective upon the date that Toastmasters International issues a Charter to this club, by the vote of at least a majority of the active individual members of this club present and voting at a duly called and noticed club business meeting at which a quorum was at all times present. Dated: ____________________________ , ___________ Dated: ____________________________ , ___________ _____________________________________________________________________________________________
CLUB PRESIDENT
_____________________________________________________________________________________________
CLUB SECRETARY
Article I
Mission and Purposes:
The mission of a Toastmasters club is to provide a mutually supportive and positive learning environment in which every individual member has the opportunity to develop oral communication and leadership skills, which in turn foster self-confidence and personal growth. In order to carry out this mission, this club shall: communicate effectively; 2. Provide for its individual members instructions, educational materials and opportu nities which will give them skill and experience in the preparation and delivery of speeches; 3. Encourage its individual members to read and to listen analytically; 4. Provide for its individual members fair and constructive evaluation of their efforts toward self-improvement; 5. Increase its individual members knowledge of the rules of parliamentary procedure and their skills in conducting meetings and participating in group discussions; 6. Afford leadership training for its individual members; and 7. Provide opportunities and encouragement for its individual members to appear before audiences and to express their thoughts creditably. 1. Help its individual members improve their abilities to
Article II
Membership:
Sec. 1. All individual members of this club shall be at least 18 years of age. No person shall be excluded from individual membership in, or from any program or activity of, this club because of age (except those persons under 18 years of age), race, color, creed, gender, national or ethnic origin, sexual orientation, or physical or mental disability, so long as the individual, through his or her own effort, is able to participate in the program. However, the Bylaws of this club may provide for other restrictions on the composition of the individual membership, e.g., to the employees of a particular company or agency, residents of a specific community, or people sharing a special interest. Sec. 2. This club is a private association, and membership herein shall be by invitation only. Any individual member may sponsor an eligible prospective individual member, and invite him or her to join this club, so long as the person is not currently suspended or removed from good standing with Toastmasters International under Article III, Sec. 8, of the Bylaws of Toastmasters International. Application for individual membership shall be made on the form provided by Toastmasters International. Such application, accompanied by the initiation fee and applicable dues, shall be returned to the club Secretary who shall read it to this club.
The applicant shall be declared elected to individual
membership upon the favorable vote of at least a majority of the active individual members of this club present and voting at a business meeting of the club membership. The individual membership of this club may be divided into three classifications: active, inactive and honorary. Sec. 3. All active individual members shall be entitled to all rights and privileges of this club, and all individual members shall share in its responsibilities. These responsibilities shall include support of its purposes and constructive contribution to its program and activities. Sec. 4. Inactive individual membership is provided for as follows: (a) Inactive individual membership in this club may be conferred by the Executive Committee of this club on any individual member requesting an extended absence from club meetings, or who wishes to maintain individual membership without regular attendance at club meetings. An individual member may also be classified as inactive for continued absence without notice. An inactive individual member may be restored to active individual membership by the club Executive Committee upon request, provided there is a vacancy on the active roster of this club. (b) Inactive individual members shall have no voting privileges, shall not hold office, shall not be counted
toward a quorum of the club member ship, and shall not parti cipate in International Speech Contests. However, this club may count any inactive individual members toward qualification for minimum Toastmasters International standards for member clubs. Inactive individual members shall pay at least such portion of their club dues as this club pays to Toastmasters International as the per capita payment for such inactive individual member, and shall pay any additional amount specified in the Bylaws of this club. Except as provided herein, the rights, obligations, and conditions of inactive membership shall be as stated in the Bylaws of this club. Sec. 5. Honorary individual membership may be conferred upon any qualified person by the favorable vote of at least two-thirds of the active individual members of this club at a club business meeting. Such membership shall be restricted to persons whose activities and public statements are consistent with the purposes of Toastmasters International. Honorary individual members have no voting privileges, shall not hold office, shall not be counted toward a quorum of the club membership, and shall not participate in speech contests. Honorary individual members shall be exempt from all club fees and dues, and their per capita payments to Toastmasters International shall be paid by this club. Except as provided herein, the rights, obligations, and conditions of honorary membership shall be as stated in the Bylaws of this club. Sec. 6. Inactive and honorary individual members are not eligible to serve in any club office. They are not entitled to places on the regular speakers program but may serve as substitutes when requested by the club President or the Toastmaster of the meeting. They may also participate in club discussions and serve as evaluators. Sec. 7. This club may establish, from time to time, routine procedures for dropping individual members who fail to pay club dues, who miss a certain number of meetings, or who fall below other minimum standards as determined by the club or Toastmasters Inter national. In addition, this club may expel, suspend, or decline to renew club membership of any individual member (a) who does not support this clubs purposes; (b) who does not constructively contribute to this clubs program and activities; (c) who acts in a manner inconsistent with standards of conduct set by this club or by Toastmasters International; or (d) for other just cause. Such standards include ethical, political, and other standards of conduct that may be established by the Toast masters International Board of Directors from time to time and published as policy bulletins. This club shall follow such policies and procedures as may be adopted by the Toastmasters International Board for club expulsions, suspensions, or other disciplinary actions. If this club does not expel an individual member for violations of Toastmasters Inter national standards of conduct, after written request to do so is made by the International President,
this club may be expelled from Toastmasters International unless its failure to act can be justified to the satisfaction of the Board of Directors.
of any change in the time or place of any regular meeting, and notice of all special meetings, shall be given by mail, telephone, or other reasonable means at least four (4) days in advance of such meeting to all individual members of this club. Notice of special meetings shall include a statement of the general purposes of the meeting, but any membership business otherwise valid may be transacted at the meeting. Sec. 5. If this club shall permanently change the time or place of regular meetings as provided in the Bylaws of this club, the club Secretary shall immediately provide notice of such change to World Headquarters.
Article III
Initiation Fees and Dues:
Sec. 1. The initiation fee for individual membership in this club shall be as stated in the Bylaws of this club. Such fee shall be payable when an individual membership application is filed with the club Secretary. The fee shall be returned if the application is not accepted. Immediately upon acceptance of a new individual member, the club Secretary shall so notify World Headquarters of Toast masters International, and each new individual member, on payment of this fee and applicable dues, and being received into this club, shall be presented with a copy of the Commu nication and Leadership manual and such other materials as may be provided for new individual members by Toastmasters International. Sec. 2. Any fee for reinstatement of a former individual Sec. 3. Any individual member in good standing desirmember shall be stated in the Bylaws of this club. ing to transfer to another Toast masters club may request the club Secretary to furnish a letter or card showing the date to which the individual members per capita payment to Toastmasters International is paid. When an applicant for individual membership in this club transfers from another Toastmasters club and presents a letter or card from said club showing individual membership in good standing and that a per capita payment to Toastmasters International is paid for the current period, the applicant may be elected to individual membership without payment of the initiation fee, and upon payment of any transfer fee stated in the Bylaws of this club. Sec. 4. The dues of this club for active and inactive individual members shall be as stated in the Bylaws of this club. Such dues shall be payable in advance at such time as this club shall designate. Dues shall be paid by all individual members and by the dates specified to maintain individual membership in this club.
Article V
Quorum and Voting:
Sec. 1. A majority of the active individual membership shall constitute a quorum for the transaction of all business of this club. A majority of the club Executive Committee shall constitute a quorum for the transaction of the Committees business. Sec. 2. Each active individual member shall be entitled to one vote on any matter presented to the club membership for a vote. Sec. 3. No voting by proxy or absentee ballot shall be permitted on any matter presented to the club membership for a vote. Sec. 4. Unless a greater vote is required by this Constitution or by the Bylaws of this club in a particular matter, the affirmative vote of at least a majority of those active individual members who are present and voting at a duly held business meeting at which a quorum is present shall be the act of this club.
Article VI
Officers:
Sec. 1. The Officers of this club shall be a club President, a Vice President Education, a Vice President Membership, a Vice President Public Relations, a club Secretary, a club Treasurer (or a club Secretary/ Treasurer), a Sergeant at Arms, and the Immediate Past club President. Sec. 2. In addition to the Officers provided in this Constitution, this club may have such other Officers as may be provided in the Bylaws of this club, but Toastmasters Inter national credit toward any educational award is limited to service as a club Officer named in this Constitution. Sec. 3. Officers shall serve for terms of one (1) year, provided that if, and only if, this club meets weekly throughout the year, this club may provide in its Bylaws that Officers shall serve for half-year terms. The terms of Officers serving an annual term shall commence at 12:01 a.m. on July 1 and end on June 30 at midnight. The terms of Officers serving a half-year term shall either commence at 12:01 a.m. on July 1 and end on December 31 at midnight, or commence at 12:01 a.m. on January 1 and end on June 30 at midnight.
Article IV
Meetings and Notice:
Sec. 1. Regular meetings of this club, which shall include any business meeting of active individual members, shall be held as provided in the Bylaws of this club. Sec. 2. Special business meetings of this club may be called by a majority vote of the active individual members present and voting at any regular meeting at which a quorum is present, or by the club President. Sec. 3. Meetings of the club Executive Committee Sec. 4. No notice shall be required for regular business shall be held as provided in the Bylaws of this club. meetings held as provided in the Bylaws of this club. Notice
Sec. 4. Except for the Immediate Past Club President,
of this club. The President shall be an ex officio member of all Committees of this club except the Club Nominating Committee and shall serve as one of this clubs representatives on the Area and District Councils. The President shall transmit to this club for its approval or disapproval all ideas and plans proposed by the Area and District Councils which may affect this club or its individual members; and shall take no action binding upon this club without either specific prior authori zation or subsequent ratification by this club. Sec. 2. The Vice President Education is the second ranking club Officer and is responsible for planning, organizing and directing a club program which meets the educational needs of the individual members. The Vice President Education chairs the Education Committee. The Vice President Education also serves as one of this clubs representatives on the Area and District Councils and shall take no action binding upon this club without either specific prior auth orization or subsequent ratification by this club. Sec. 3. The Vice President Membership is the third ranking club Officer and is responsible for planning, organizing and directing a program that ensures individual member retention and growth in club individual membership. The Vice President Membership chairs the Membership Committee. The Vice President Membership serves as one of this clubs representatives on the Area Council and shall take no action binding upon this club without either specific prior authorization or subsequent ratification by this club. Sec. 4. The Vice President Public Relations is the fourth ranking club Officer and is responsible for developing and directing a publicity program that informs individual members and the general public about Toast masters International. The Vice President Public Relations chairs the Public Relations Committee. Sec. 5. The club Secretary is responsible for club records and correspondence. The club Secretary has custody of the clubs Charter, Constitution, and Bylaws and all other records and documents of this club; keeps an accurate record of the meetings and activities of this club and of the club Executive Committee; maintains an accurate and complete roster of individual members of this club, including the address and status of each individual member; and transmits the same to the successor in office. The club Secretary provides notices of meetings as required by this Constitution, and immediately notifies World Headquarters of Toastmasters International of any change in the roster of individual members. Sec. 6. The club Treasurer is responsible for club financial policies, procedures, and controls. The club Treasurer receives and disburses, with the approval of this club, all club funds; pays to Toastmasters International all financial obligations of this club as they come due; and keeps an accurate account of all transactions. The club Treasurer shall
make financial reports to this club and to the club Executive Com mittee quarterly and upon request, and shall transmit the accounts and all undistributed funds to the successor in office at the end of the club Treasurers term. Sec. 7. The Sergeant at Arms is responsible for club property management, meeting room preparation, and hospitality. The Sergeant at Arms chairs the Social and Reception Committee. Sec. 8. The Immediate Past Club President provides Sec. 9. In the event the club President and/or Vice advice and counsel as requested by the club President. President Education shall be unable to attend a meeting of the District Council, they shall certify the proxy credentials of the official representative or representatives of this club attending said District Council meeting. Such representative(s) shall be active individual members of this club. Sec. 10. In addition to the duties stated in this Constitution, each of the Officers of this club shall have such duties and responsibilities as may be provided in the Articles of Incorporation, Bylaws, District Admin is trative Bylaws, manuals, or other directives of Toast masters International, or as may be assigned by this club.
the Officers of this club shall be elected by the active individual members of this club. If the office of Immediate Past Club President is vacated for any reason, it shall stay vacant for the remainder of the term. Sec. 5. Nominations for Club Officers shall be made by a Club Nominating Committee appointed by the club President at least two (2) weeks prior to the election. This Committee shall consist of three (3) active individual members. This Committee shall present its report at the regular business meeting immediately preceding the business meeting at which the election is to take place, and shall present only the names of active individual members who have consented to serve if elected. Further nominations may be made from the floor at the time of the election by any active individual member. All elections shall be by secret ballot, unless a secret ballot is dispensed with by unanimous vote, with a majority vote of all active individual members present and voting necessary to elect each Officer. The Chairman of the Club Nominating Committee shall be the Immediate Past club President, unless the best interests of the club require otherwise. Sec. 6. For Officers who serve terms of one (1) year, elections shall be held at the first meeting in May in each year, to take office the following July. For Officers who serve terms of a half-year, elections shall be held at the first meetings in May and November in each year, to take office the following July or January, respectively. Sec. 7. Any Officer of this club may resign, provided that any such resignation must be made in writing and delivered to the club President or club Secretary. Unless any such resignation is, by its terms, effective on a later date, it shall be effective on delivery to such club Officer, and no acceptance by this club shall be required to make it effective. Any Officer of this club may be removed from office at any time, with or without cause, by majority vote of all active individual members present and voting at a business meeting of this club. Sec. 8. Any vacancy in an Office, except for the Immediate Past Club President, shall be filled by a special election held at the next business meet ing following the announcement of the vacancy. Sec. 9. Club Presidents elected for a term of one (1) year may not be re-elected for a successive term. Club Presidents elected for a term of a half-year may be re-elected for one successive term of a half-year.
Article VIII
Committees:
Sec. 1. The Standing Committees of this club shall be the Executive, Education, Membership, Public Relations, and Social and Reception Committees. Sec. 2. The club Executive Committee shall consist of the Officers of this club named in this Constitution, with the club President serving as the chairman. This Committee shall have charge of all business and administrative affairs of this club and shall consider all matters concerning the welfare of this club. All actions of the Executive Committee shall be submitted to this club at the next business meeting for ratification. Any decision of the Executive Committee which this club fails to ratify shall be null and void. Sec. 3. The Education Committee shall have charge of the general educational program of this club. It shall prepare, or cause to be prepared, all program schedules of this club and shall publish the assignments at least three (3) weeks in advance. This Committee shall assist in the utilization and interpretation of program and educational materials available from Toastmasters International. It shall arrange for the exchange of speakers and educational programs with other clubs and encourage speaking engagements of individual members before non-Toastmasters groups. Sec. 4. The Membership Committee shall consider all applications for individual membership and report thereon to this club, and shall arrange for proper induction of all new individual members. This Committee shall be responsible for maintaining club individual membership and attendance. It shall be the goal of this Committee to ensure
Article VII
Duties of Officers:
Sec. 1. The club President is the chief executive officer of this club and is responsible for fulfilling the mission of this club. The President presides at meetings of this club and the club Executive Committee; appoints all Committees; and has general supervision of the operation
that the individual membership of this club is at all times at charter strength or better. Sec. 5. The Public Relations Committee shall arrange the preparation and dissemination of news releases regarding this clubs activities and educational programs and shall also promote opportunities for community participation in Toastmasters learning programs. It shall also be responsible for all internal publications of this club, including the club newsletter. Sec. 6. The Social and Reception Committee shall be responsible for all social functions of this club and such other duties as may be assigned to it. It shall act as a reception committee at all meetings. Sec. 7. In addition to the duties stated in this Constitution, each of the Committees of this club shall have such duties and responsibilities as may be provided in the Articles of Incorporation, Bylaws, District Administrative Bylaws, manuals, or other directives of Toastmasters International, or as may be assigned by this club.
Sec. 3. This club shall make per capita membership
Article XI
Legal Status and Dissolution:
Sec. 1. This club is an unincorporated association formed solely for the purpose of privately educating its individual members. This club is not legally affiliated with any company, agency, or special interest group from which this club may draw its individual members. The use of the funds of this club shall be limited to educational purposes. They may not be used for social or political purposes, or for the benefit of any individual. Sec. 2. In the event of dissolution of this club, distribution of any funds, after payment of any indebt edness, shall be made either by contribution to any educational research or memorial fund maintained by Toastmasters International, or by contribution to another Toastmasters club or to a Toastmasters District. Sec. 3. This Constitution and the Bylaws of this club shall be governed by and interpreted in accordance with the laws of the State of California, where Toastmasters International is incorporated, regardless of the location of this club.
payments and other payments on all individual members as required by Toastmasters International, provided that there shall be no change affecting the financial obligations of this club to Toastmasters International except after notice by publication in the Toastmaster magazine. Sec. 4. This club is an independent legal entity, separate from Toastmasters International and every other member club of Toastmasters International, subject only to the express terms and conditions of affiliation stated in this Constitution and in the Toast masters International documents identified in Section 1 of this Article. As such, this club is fully responsible for its own debts, liabilities, and other obligations, and any creditor of this club shall look only to the assets of this club for payment, and not to Toastmasters International, nor to any other member club of Toastmasters International, nor to any individual member of this club. Sec. 5. This club is entitled to representation at all Toastmasters International Annual Business Meetings
Article IX
Rules of Order:
Sec. 1. Insofar as they do not conflict with the Articles of Incorporation or Bylaws of Toastmasters International, policies or procedures adopted by the Toastmasters Interna tional Board of Directors, this Club Constitution, the Bylaws of this club, or laws applicable to nonprofit corporations, Roberts Rules of Order Newly Revised shall be the final authority as to parliamentary procedure, provided that if this club is located in a jurisdiction where Roberts Rules are not a recognized authority on parliamentary procedure, the Bylaws of this club shall specify in place of Roberts Rules the name of the recognized authority in the jurisdiction where this club is located. Sec. 2. A Parliamentarian may be appointed at each meeting by the club President.
as provided in the Bylaws of Toastmasters International, and at any other meetings of the voting members of Toastmasters International, at Regional Conferences, and at District and Area Council meetings. This club shall select its representatives in sufficient time for the club President or club Secretary to validate the proper credentials for them. In the event this club is not represented at the Annual Business Meeting or the Regional Conference by personal representatives selected from this club, the Executive Committee of this club shall appoint and authorize a proxy with authority to act. Proxies for District Council Meetings shall be selected as set forth in Article VII, Sec. 9, above. Such representative or proxy shall be an active individual member of a Toastmasters International member club and must be in good standing with Toastmasters International under Article III, Sec. 8, of the Bylaws of Toastmasters International. Sec. 6. The Articles of Incorporation and the Bylaws
Article XII
Amendments to Club Constitution:
Sec. 1. This Constitution may be amended only by a majority of the votes cast at an Annual Business Meeting or a special meeting of the voting membership of Toastmasters International. Sec. 2. Proposed amendments may be submitted by the Board of Directors to the voting membership of Toastmasters International at any time up to sixty (60) days before the membership meeting at which they will be considered. Sec. 3. Proposed amendments may also be submitted by Toastmasters clubs to the Annual Business Meeting of Toastmasters International as follows: Proposed amendments must be presented in writing to and received by the Board of Directors no later than December 31 before the Annual Business Meeting at which they are to be submitted. The proposing club, or each proposing club if there is more than one, shall have approved the proposed amendment by the vote of at least two-thirds of the active individual members of the club present and voting at a club business meeting at which a quorum is present; such approval shall be evidenced by a certificate stating the proposed amendment signed by all the active individual club members who voted to approve the proposed amendment. Each proposing club shall submit such a certificate to the Board of Directors no later than the December 31 deadline. The proposed amendment shall be placed before the voting members of Toastmasters International only if the proposed amendment and certificate(s) are presented to and received by the Board no later than December 31 and one of the following conditions is met:
Article X
Affiliation:
Sec. 1. Upon receiving a Charter from Toast masters International, and so long as this club remains in good standing with Toast masters International, this club shall be a member of Toastmasters International, entitled to all the rights and powers, and subject to all the duties and requirements, of member clubs as may be stated from time to time in the Articles of Incorporation and Bylaws of Toastmasters Inter national, in the District Administrative Bylaws, in this Constitution, and in policy bulletins issued by the Toastmasters International Board of Directors. Sec. 2. This club shall also be affiliated with such District of Toastmasters Interna tional as the Board of Directors may designate, and shall be represented on that District Council as pro vided in the District Administrative Bylaws.
of Toastmasters International, as they may be amended by their terms from time to time, and this Constitution, as it may be amended from time to time as provided in Article XII below, shall govern this club and all other Toastmasters clubs affiliated with Toastmasters International. This club shall adopt no policy and shall take no action in conflict with the Articles of Incorpora tion or Bylaws of Toastmasters International, with this Constitution, or with any policy or purpose of Toastmasters International. This Constitution shall at no time be in conflict with the Articles of Incorporation, Bylaws or policies of Toastmasters International as they may be amended from time to time. This club shall not have the power to amend any reference in its Bylaws to this Constitution.
(a) The Board of Directors votes to place the proposed amendment before the voting membership; or (b) The amendment is proposed by at least one percent (1%) of all the votes held by the voting membership of Toastmasters Interna tional, including member clubs and Delegates at Large; or (c) (1) the proponent(s) of the amendment agree to bear the full reasonable administrative cost to Toastmasters Interna tional of submitting the proposed amendment to the voting membership for a vote; and (2) no other club Constitution amendment proposed by any proponent of the amendment shall be placed before the voting membership at the same meeting; and
(3) if an amendment on substantially the same subject has been voted on by the voting membership within five (5) calendar years before the meeting at which the amendment will be submitted, such prior proposed amendment shall have received no less than thirty percent (30%) of the votes cast; pro vided that no proposed amendment shall be placed before the voting members if it has been rendered moot; substantially duplicates or is encompassed by another proposed amendment at the same meeting; is illegal; is designed to further a personal claim, grievance, or interest; is beyond the power of Toast masters International to effectuate; or is not a proper subject for this Constitution under California law.
Sec. 4. Notice of any proposed amendments to be
submitted to the voting membership of Toastmasters International for a vote shall be mailed by the Executive Director to each voting member at least sixty (60) days before the meeting, together with any recommendation of the Board of Directors thereon. Any such recommendation shall also be presented to the voting members at the meeting before the vote is taken on the proposed amendments. No amendments to the proposed amendment may be made during the meeting, nor at any time after sixty (60) days prior to the meeting. Sec. 5. In the event of two or more Club Consti tution amendment proposals presented to the same meeting of members, which the Board determines to be in conflict with each other, only the proposal receiving the highest majority of votes cast shall be adopted.
FORM
Bylaws
of the _________________________________________________________ __________ TOASTMASTERS CLUB
CLUB NAME
of ___________________________________________________________________________________________
CITY & STATE/ PROVINCE COUNTRY
Club No. ______________ _________________________ District No. ______________ ________________________
ARTICLE I
Name:
The name and location of this club shall be as set forth above in the title of these Bylaws. Such name and location may be changed as provided in Article VII below.
Sec. 3. Reinstatement to individual membership of a
Sec. 3. The Executive Committee of this club shall
former individual member shall call for a payment of a reinstatement fee of $____________________. ( The reinstatement fee is optional and, if collected, is retained by the club. If the club does not charge a reinstatement fee, place a 0 on the line above.) Sec. 4. The fee for an individual member of another
meet at least ____________________ , at such hours and places as it may determine.
ARTICLE V
Election of Officers:
Sec. 1. The Officers of this club shall be as provided in
ARTICLE II
Membership:
Sec. 1. Subject to the nondiscrimination requirements
Toastmasters club who transfers into this club shall be $__________________ . Other conditions of transfer into this club shall be as stated in the Club Constitution. ( The transfer fee is optional and, if collected, is retained by the club. If the club does not charge a transfer fee, place a 0 on the line above.) Sec. 5. The dues of this club for inactive individual
the Club Constitution, with selection, duties, and terms as provided therein. In addition, this club shall have as Officers _______________________________________________ _______________________________________________ _______________________________________________ . Sec. 2. The additional Officers of this club provided in
set forth in Section 1 of Article II of the Club Constitution, individual membership in this club shall be restricted to _______________________________________________ _______________________________________________. (If no restrictions will be placed on membership in this club, write in no restrictions on line above.) Sec. 2. Honorary individual memberships in this club
the preceding Section shall be selected and have duties as follows: _________________________________________ _______________________________________________ _______________________________________________ _______________________________________________ . (If this club does not wish to elect additional Officers, write none above in both Sec. 1 and Sec. 2.) Sec. 3. This club elects Officers for the following terms
members shall be $___________________ per person per ____________________ . Such dues shall be payable in advance on or before _____________________ . ( The club may set the dues for inactive individual members at any amount up to the amount of dues for active individual members, provided that i nactive individual member dues must include the per capita payment required of this club to Toastmasters International attributable to such inactive individual member, as provided in the Club Constitution.)
shall be conferred for a term of _______ year(s) and otherwise as provided in the Club Constitution.
ARTICLE III
Fees and Dues:
Sec. 1. The initiation fee for individual membership in
of office (check one): Half-year terms, from July 1 to December 31 and from January 1 to June 30. Full-year terms, from July 1 to June 30. (Clubs meeting every week throughout the entire year may choose half-year terms; all other clubs must choose full-year terms. The beginning and end of the terms are set forth in Article VI, Sec. 3, of the Club Constitution.)
this club shall be $__________ , payable as provided in the Club Constitution. ( The dues collected from a new individual member in addition to the initiation fee shall include the new individual member fee and per capita payment to Toastmasters International, plus any club dues.) Sec. 2. The dues of this club for active individual
ARTICLE IV
Meetings:
Sec. 1. Regular meetings of this club, which shall
include any business meeting of active individual members, shall be held every ________________ , at such hour and place as this club from time to time shall designate. Sec. 2. Special business meetings of this club may be
members shall be $_________________ per person per ____________________ . Such dues shall be payable in advance on or before _________________________. (Club dues shall include the amount of the Toastmasters International per capita payment.)
called by a majority vote of the active individual members present and voting at any regular meeting at which a quorum is present, or by the club President.
ARTICLE VI
Rules of Order:
Sec. 1. Since Roberts Rules are not a recognized
ARTICLE VII
Amendments:
Sec. 1. Subject to the review of Toastmasters Inter
specifically placed within the discretion of this club by the Club Constitution or by a policy of the Board of Directors of Toastmasters Interna tional. This club shall not have the power to amend any reference in these Bylaws to the Club Constitution. Sec. 3. Upon its adoption by this club, the club
authority on parliamentary procedure in the jurisdiction where this club is located, __________________________ _________________________________ shall be deemed substituted for Roberts Rules in Article IX, Sec. 1, of the Club Constitution with respect to this club. (Complete this Article only if this club is located in a jurisdiction where Roberts Rules of Order, Newly Revised are not recognized parliamentary authority.)
national, and provided the proposed amendment is within the scope of permitted amendments, these Bylaws may be amended, including amendments to change the name or location of this club, at any duly called and noticed business meeting of this club at which a quorum is present, by the affirmative vote of at least two-thirds of the active individual members present and voting. Any such amend ment must be proposed in writing by an active individual member at the meeting immediately preceding that at which the amendment is to be voted on. Sec. 2. The scope of these Bylaws, and any
Secretary shall immediately mail a copy of any Bylaws amendment to the Executive Director at World Headquarters of Toastmasters Interna tional for review. If Toast masters International finds that the amendment does not exceed the scope of permitted amendments to the Bylaws of this club and is not otherwise improper, the amendment shall be filed in the records of Toastmasters International. If Toastmasters International determines that the amendment exceeds the scope of permitted amendments or is otherwise improper, Toastmasters International shall so notify this club, and the amendment shall be null, void, and of no effect.
amendments to these Bylaws, is limited to the matters
CERTIFICATE OF SECRETARY
I , ________________________________________ , certify that I am presently the duly elected and acting Secretary of _______________________________ ____________________________ Toastmasters Club, Club Number ________________ , an unincorporated association, and that the above Bylaws, consisting of __________ pages, are the Bylaws of this club as adopted at a duly called and noticed business meeting of this club at which a quorum was at all times present, by the affirmative vote of at least two-thirds of the active individual members present and voting, on ______________________ , ______________ .
Dated: _______________________________ , ______________
_________________________________________________________________________
CLUB SECRETARY
GLOSSARY OF GOVERNING DOCUMENTS

The following glossary collects definitions found throughout the governing documents (Articles of Incorporation, Bylaws of Toastmasters Interna tional, District Administrative Bylaws, Toastmasters Club Constitution and Standard Club Bylaws) for convenient reference. However, this glossary does not contain every term used in the governing documents, nor are these summary definitions intended to substitute for the full definitions given in the governing documents themselves. If any question should arise concerning the definition of any term in this glossary, the r eader is advised to consult the governing documents. Nothing in this glossary shall be considered in legally or judicially construing the meaning of any term in the governing documents. ANNUAL BUSINESS MEETING: The regular yearly meeting of the voting members of Toastmasters International, held during the International Convention. AREAS: Administrative units within each District of Toastmasters International, each of which is under the direction of an Area Governor. The District may organize Areas together into Divisions. ARTICLES OF INCORPORATION: The Amended and Restated Articles of Incorporation of Toastmasters International, as filed with the California Secretary of State. BOARD OR BOARD OF DIRECTORS: The Board of Directors of Toastmasters Interna tional, a California nonprofit public benefit corporation, consisting of 22 voting Directors, who are the International President, the Senior Vice President, the Second and Third Vice Presidents, the Immediate Past International President, two Inter national Directors from each of eight geographic Regions, and one elected International Director from outside the United States and Canada. The Executive Director of Toastmasters International is an ex officio member of the Board without voting privileges. BYLAWS: Depending on the context, either: (1) the Bylaws of Toastmasters International, a California nonprofit public benefit corporation; or (2) the Standard Club Bylaws for member clubs. CHARTER: A document issued by World Head quarters and signed by the International President and the Executive Director that commences membership in Toastmasters International of a member club. CLUBS OR MEMBER CLUBS: Groups which have subscribed to the purposes and ideals of Toast masters International and have been granted a Charter and continue to function in compliance with the conditions set EXECUTIVE COMMITTEE: Depending on the context, any of the following: (1) The Executive Committee of the Board of Directors, which exercises the power of the Board in some circumstances, and consists of the International President, the three Vice Presidents, the Immediate Past International President, and the Executive Director as an ex officio member without voting rights; or (2) the Executive OFFICERS: Depending on the context, the Officers of: (1) Toastmasters International, who are the Interna tional President, the Senior Vice President, the Second and Third Vice Presidents, the Immediate Past Interna tional President, the 17 International Directors, the Secretary-Treasurer, the Executive Director, and the District Governor for each DIVISIONS: Administrative units into which some Districts of Toastmasters International are divided, each under the direction of a Division Governor and consisting of a number of adjacent Areas. MANUAL OF MANAGEMENT OPERATIONS: A manual adopted and modified from time to time by the Board of Directors of Toastmasters International, containing policy bulletins for the administration of the organization. DISTRICTS: Administrative units of Toastmasters International, organized based on the territory covered by groups of adjacent member clubs, whose boundaries are established and modified subject to the approval of the Board of Directors. Each District is designated by a number. Each District is divided into Areas, and in some Districts, Areas are organized together into Divisions. Districts are governed by the District Administrative Bylaws. INTERNATIONAL PRESIDENT: The President of Toastmasters International, who is the chief executive officer of the corporation and who presides over the Board of Directors and the Annual Business Meeting. CONSTITUTION OR CLUB CONSTITUTION: Toastmasters Club Constitution for member clubs of Toastmasters International, which is standard for all clubs and must be adopted by a club in order to become a member club within Toastmasters International. CORPORATION, THIS OR THE: Toastmasters International, a California nonprofit public benefit corporation. DELEGATES AT LARGE: The Toastmasters Interna tional President, the Vice Presidents, the International Directors, Past International Presidents, Past Interna tional Directors, and District Governors, subject to the conditions of membership stated in the Bylaws. DESIGNATED REPRESENTATIVE: The person through whom member clubs exercise their rights and obligations of membership; generally the President of the member club. DIRECTOR: A voting member of the Board of Directors of Toastmasters International. DISTRICT ADMINISTRATIVE BYLAWS: The central document governing administration of the Districts of Toastmasters International, issued and modified from time to time by the Board of Directors. forth in the Articles of Incorporation, the Bylaws, the Club Constitution, the policies established by the Board of Directors, and the decisions of the Board and its authorized agents and representatives. clubs are unincorporated associations, existing as legal entities separate from, but affiliated with, Toastmasters International. Committee of a District of Toastmasters Inter national, consisting of the District Governor, the Lieutenant Governor Education and Training, the Lieutenant Governor Marketing, the Public Relations Officer, the District Secretary, the District Treasurer, the Area Gover nors, and any Division Governors, together with the Immediate Past District Governor; or (3) the Executive Committee of a member club, consisting of the Officers of the club named in the clubs Constitution; i.e., a club President, a Vice President Education, a Vice President Membership, a Vice President Public Relations, a club Secretary, a club Treasurer, (or a club Secretary/ Treasurer) a Sergeant at Arms, and the Immediate Past Club President. EXECUTIVE DIRECTOR: The Executive Director of Toastmasters International, who is the managing officer of the corporation under the supervision of the Executive Committee and the Board of Directors and is appointed by the Board of Directors. GOOD STANDING OF INDIVIDUAL MEMBERS OF CLUBS: Membership status required in order for individual members of clubs to vote at the club level or otherwise participate in Toast masters International activities open to individual members of clubs. Good standing is presumed on admission of an individual member into a club, and thereafter continues so long as the individual remains a member of the club, the club is not suspended or terminated, the club pays when due fees and payments relating to such member, the club continues to recognize the individual as a member in good standing, and the individual member has not been suspended or removed from good standing with Toastmasters Inter national by action of the Board of Directors. INDIVIDUAL MEMBERS: Persons who are members of clubs that are members of Toastmasters International.
District of Toast masters International; or (2) a District of Toastmasters International, who are the District Officers, consisting of the District Governor, the Lieutenant Governor Education and Training, the Lieutenant Governor Marketing, the Public Relations Officer, the District Secretary, the District Treasurer, Area Governors, and possibly including Division Governors at the discretion of the District Council (each Past District Governor shall be an ex officio Officer of the District); or (3) a member club of Toastmasters International, who are a club President, a Vice President Education, a Vice President Membership, a Vice President Public Relations, a club Secretary, a club Treasurer (or a club Secretary/Treasurer), a Sergeant at Arms, and the Immediate Past club President. QUORUM: The minimum number of the voting members required to be present for a meeting to legally transact business. The Bylaws of Toastmasters International contain an Article stating the quorum requirements for the Annual Business Meeting and other member meetings, for the Board of Directors, and for Board Committees. The District
Adminis trative Bylaws and Club Constitution also contain quorum requirements for meetings at the District and club levels. REGIONS: Geographic areas representing the territory of groups of member clubs, the boundaries of which may be modified from time to time by a two-thirds vote of the entire Board. Each Region should have as nearly as possible an equal number of clubs, and no Region should have more than 15% of the total number of member clubs in good standing at the end of the fiscal year immediately preceding any modification. STANDING COMMITTEES: Depending on the context, any of the following: (1) the Executive Committee, the Nominating Committee, the Advisory Committee of Past Presidents, the Marketing and Education Committee, the Governance and Policy Committee, and the District Administration Committee of Toastmasters International, and such other Committees as the Board from time to time may establish (except for the Executive Committee, these Committees are advisory and do not exercise the power
of the Board of Directors); or (2) the Executive Committee, Education and Training Committee, Marketing Committee, Public Relations Committee, Nominating Committee, and Audit Committee of a District of Toastmasters Inter national; or (3) the Executive, Education, Membership, Public Relations, and Social and Reception Com mittees of a member club of Toastmasters International. VOTE OF THE BOARD: A vote in which the required majority or greater percentage necessary for action shall be calculated using the number of Directors present at a duly noticed meeting at which a quorum is present. VOTE OF THE ENTIRE BOARD: A vote in which the required majority or greater percentage necessary for action shall be calculated using the total number of Directors then in office. WORLD HEADQUARTERS: The principal place of business of Toastmasters International, in Rancho Santa Margarita, California.
APPENDIX
CHARTER KIT CONTENTS
Item Number Description Quantity
1310 307 308 1111 1111C 375 1312 1160 401A 1162 1205 1315 901
Ballots and Brief Evaluations Club Leadership Handbook Competent Communication Achievement Chart Competent Leadership Achievement Chart Distinguished Club Program and Club Success Plan Distinguished Club Program Wall Chart Gavel Master Your Meetings Membership Building Kit Membership cards (set of 50) New Member Orientation Kit for Clubs Product Guide Think Fast! Table Topics Handbook Timing Cards Toastmaster magazine New Member Kit
250 7 1 1 1 1 1 1 1 1 1 1 1 1 20 20
NEW MEMBER KIT CONTENTS

Item Number Description Quantity
225 265 1206
Competent Communication Competent Leadership New member welcome letter
1 1 1
NOTES
NOTES
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HOW TO BUILD A

WHERE LEADERS ARE MADE

WHERE LEADERS ARE MADE

2HOW TO BUILD A TOASTMASTERS CLUB

HOW TO BUILD A TOASTMASTERS CLUB3

4HOW TO BUILD A TOASTMASTERS CLUB

FORMING A COMMUNITY CLUB

FORMING A CORPORATE CLUB

HOW TO BUILD A TOASTMASTERS CLUB5

FORMING AN ADVANCED CLUB

NEW CLUB FINANCES

6HOW TO BUILD A TOASTMASTERS CLUB

HOW TO BUILD A TOASTMASTERS CLUB7

DEMONSTRATION MEETING OUTLINE

8HOW TO BUILD A TOASTMASTERS CLUB

HOW TO BUILD A TOASTMASTERS CLUB9

TIPS FOR A SUCCESSFUL CLUB

10HOW TO BUILD A TOASTMASTERS CLUB

HOW TO BUILD A TOASTMASTERS CLUB11

CHARTER FORMS CHECKLIST

SEND COMPLETED FORMS AND PAYMENT TO:

12HOW TO BUILD A TOASTMASTERS CLUB

Application to Organize a Toastmasters Club

HOW TO BUILD A TOASTMASTERS CLUB13

________________ ________________ ________________ ________________ ________________ ________________ ________________ ________________ ________________

Twenty kits will be shipped if only submitting charter fee.

Sponsoring Club (up to two):

Individual Toastmaster Sponsors (up to two):

Individual Toastmaster Mentors (up to two):

Page 2 of 2 Both pages are required to process application

14HOW TO BUILD A TOASTMASTERS CLUB

Club No. ___________ __ District _____________ _

Toastmasters Club of ____________________________________________________________________

Signed ________________________________________ ____

16HOW TO BUILD A TOASTMASTERS CLUB

Charter Member Application

Reinstated (break in membership)

Dual Male Female

Please do not send promotions to me from Toastmasters Internationals partners.

Club Dues Worksheet

HOW TO BUILD A TOASTMASTERS CLUB17

Members Agreement and Release:

18HOW TO BUILD A TOASTMASTERS CLUB

Charter Club Officer Information

Secretary Name_______________________________________ Email_ ______________________________________ Member No. (if known)_ ________________________

Treasurer Name_______________________________________ Email_ ______________________________________ Member No. (if known)_ ________________________

Club Name:_ _________________________________________________ Contact Information:

Club No. __________ District _____________ _

Toastmasters Club Constitution for Member Clubs of Toastmasters International

CERTIFICATE OF CLUB ADOPTION

of _____________________________________________ , do hereby certify that on the _________________________ day of ______________________ , _________ ,

The applicant shall be declared elected to individual

HOW TO BUILD A TOASTMASTERS CLUB21

22HOW TO BUILD A TOASTMASTERS CLUB

Sec. 4. Except for the Immediate Past Club President,

HOW TO BUILD A TOASTMASTERS CLUB23

Sec. 3. This club shall make per capita membership

24HOW TO BUILD A TOASTMASTERS CLUB

Sec. 4. Notice of any proposed amendments to be

Club No. _ District _____ _

Signed ____________________________________

Club No. District ___ _

of _________________________________ , do hereby certify that on the _ day of __ , _ ,

Club No. __ _ District No. ______________

Dated: _________________ ,