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Memorandum: To: CC: From: Jeff Miller Date: 10/5/2013 Re

The memorandum summarizes the findings of a self-evaluation rubric completed for the school's media center. Overall, the media center was found to be proficient in most areas but limited by budget cuts affecting staffing. Specifically: - Collaboration between teachers and the media specialist could be improved, though time constraints are a factor. - The media specialist's duties have been merged with instructional technology roles, limiting time spent in the media center. - Facilities and resources are well-allocated given budget constraints, but evening and after-school hours are limited due to staffing. - Suggested improvements include using paraprofessionals to assist the media specialist and promoting the underutilized

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107 views

Memorandum: To: CC: From: Jeff Miller Date: 10/5/2013 Re

The memorandum summarizes the findings of a self-evaluation rubric completed for the school's media center. Overall, the media center was found to be proficient in most areas but limited by budget cuts affecting staffing. Specifically: - Collaboration between teachers and the media specialist could be improved, though time constraints are a factor. - The media specialist's duties have been merged with instructional technology roles, limiting time spent in the media center. - Facilities and resources are well-allocated given budget constraints, but evening and after-school hours are limited due to staffing. - Suggested improvements include using paraprofessionals to assist the media specialist and promoting the underutilized

Uploaded by

jeffmiller1977
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Memorandum

To: CC: Principal P. Shields Assistant Principal S. White

From: Jeff Miller Date: 10/5/2013 Re: Rubric Summary Findings

I recently completed the GLMA & GLA 2013 Library Media Self-Evaluation Rubric. It was a great experience to look through our media center and go through it with an objective eye. You will see my findings below: Category 1: Student Achievement and Instruction I have found that we are typically proficient in Student Achievement and Instruction. We have decent collaboration among the media specialist and the homeroom teachers, but there is definitely more that we could be doing. I think that with the revamped job of the media specialist, time is certainly a factor when it comes to being able to collaborate as much as the media specialist and teachers would like. The part of category one that could use the most help was #4 The library media center resources encourage and support reading, viewing, and listening. We are certainly headed in the right direction toward exemplary, but we are not there yet. Category 2: Staffing Our county has recently gone under severe budget cuts and RIF initiatives. Because of these, the library media specialist position has been integrated with instructional technology. This merging of jobs has made it difficult for the media specialist to fully concentrate on running the media center and only the media center. The media specialist is also in charge of troubleshooting technology and other tasks related to this. We score Basic on staffing because even though our student population is below the FTE base size, our media specialist cannot always be in the media center and there is not always adult supervision.

CONFIDENTIAL

October 5, 2013

Category 3: Facilities, Access, and Resources Despite the size of our school, we have done a great job at allocating our SPLOST resources for technology. We are scored at Proficient instead of Exemplary in scheduling because we do not have the staffing resources to have the media center open much after school and never on evenings (except special events like open house or Title 1 school events). We have a wonderful use of technology, streaming videos, and white boards. I do believe that we under-utilize Galileo, that to me is the only place under category 3 where we are noticeably deficient. Category 4: Administrative Support Administrative support includes such things as support of the media center and its policies. While our county has cut staffing of the media center, it has shown support for its policies and makes sure that the media specialists throughout the county are connected and supported. One weakness here is the ability for the media specialists to meet more regularly to discuss any issues with their policy that might arise. Of course the biggest weakness of all is the media budget. There is no money to purchase new materials. We do get some money because of book fairs and such, but there is no money from the county for a budget. Category 5: Staff Development This category was graded as being Proficient. Much as a common theme throughout this memo, the only thing stopping us from being graded as Exemplary is money. There is no real budget to be able to send our media specialist to conferences and other staff development workshops. Occasionally, some Title 1 money comes around and media specialists are able to attend workshops. Category 6: Other We have a good foundation in our media center. We definitely have the right technology in place. Most of the things that could use some improvement are out of our hands at the school level. They are things that need to be corrected at the county level as far as funding and staffing are concerned. I have come up with some suggested improvements below. I hope that you will take a look at them and give them some consideration. The media center should be the heart of our learning at school. I feel that these improvements will help it become as successful as possible. Suggested Improvements: Under category 2 (Staffing), I would suggest using paraprofessionals to assist the media specialist when they have time. They could help students to check out books and re-shelve materials so that the media specialist had some extra time during the

October 5, 2013

school day to collaborate with homeroom teachers and be able to go into classrooms to assist with teaching research and literacy skills. Shifting staff around is an easier solution than hiring a new person which is not applicable at this time. Under category 3 (Facilities, Access, and Resources), I propose that we promote and use Galileo. It has been offered as a way to do minimal amounts of research, but I believe this to be a valuable tool that is under-utilized. I suggest that we search for two to three volunteer teachers to go in and become more familiar with Galileo. They can then run a staff development class where they teach the rest of the staff the tools needed to successfully run Galileo. These teachers will then be able to show their students what a great tool Galileo is and how they can use it for research and projects. I believe that this would move us from Proficient to Exemplary.

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