GIFT UNIVERSITY

Gujranwala
STUDENT HANDBOOK
2012-2013
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This Student Handbook has been prepared in order
to acquaint the students with the rules and policies
of the University and services provided by its
organs. It provides guidance to the students for
handling their academic and other daily affairs
through appropriate channels. The students are
advised to study this document carefully as they
are expected to comply with the policies of the
University.
__________________________
Prof. Dr Mohammad Iqbal Tahir
Rector
CONTENTS
No. Title Page No.
1 Contacts 4
2 Academic Calendar 5
3 Programs Offered 6
4 Evaluation / Grading System 9
5 Academic Rules and Regulations 11
6 Leave Rules 21
7 General Discipline Rules 21
8 Examination Discipline 21
9 Disciplinary Council 23
10 Extra Curricular Activities 23
11 Appendix A: Student Attendance Policy 25
12 Appendix B: Student Fee Payment Policy 26
13 Appendix C: Scholarships and Financial
Assistance
27
14 Appendix D: Discipline Policy 32
4
Contacts
Where to Go for Answers
Academic Matters Student Affairs Centre
Activities and Organization Student Affairs Centre
Admissions Admissions Office
Add / Drop Courses Student Affairs Centre
Books and Journals Library
Hostel Facility Manager Accounts
Identity Cards Student Affairs Centre
Loans, Scholarships and Financial Student Affairs Centre /
Assistance Accounts Office
Lost and Found Security Office
Payment of University Dues Accounts Office
Placement and Career Planning Career Development Office
Printing Services Resource Centre
Registration Student Affairs Centre
Services and Utilities Manager Services
Transport Facility Manager Transport
If you cannot find an answer to any of your questions, please call
Student Affairs Centre Ext. 144,129
Admissions Office 111-900-100.
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Academic Calendar
Semester System
Academic year for regular programs at GIFT University consists of three
semesters, i.e. Fall semester, Spring semester, and Summer semester.
The time span for each semester is shown below:
Fall Semester: October January
Spring Semester: February June
Summer Semester: August September
Semester Calendar
Fall 2012
Events Dates/Deadline
Regular Course Registration 26 Sep 2012 to 10 Oct 2012
Late Course Registration with Fine 11 Oct 2012 to 19 Oct 2012
Orientation Days 11 Oct 2012 to 13 Oct 2012
Class Commencement 15 Oct 2012
Course Add/Drop 15 Oct 2012 to 19 Oct 2012
Eid-ul-Adha * 26 Oct 2012 to 29 Oct 2012
Fee Submission (without fine) 30 Oct 2012 to 13 Nov 2012
Fee Submission (with fine) 14 Nov 2012 to 28 Nov 2012
Iqbal Day 9 Nov 2012
Suspension due to non-payment of fee 29 Nov 2012
Ashoora * 23 Nov 2012 to 24 Nov 2012
Mid Term Examinations 10 Dec 2012 to 23 Dec 2012
Quaid-e-Azam Birthday (and Christmas) 25 Dec 2012
Kashmir Day 5 Feb 2013
Course Withdrawal 4 Feb 2013
Last Day of Classes 4 Feb 2013
Review & Preparation Period 05 Feb 2013 to 06 Feb 2013
Examination Authorization Slip Issuance 05 Feb 2013 to 06 Feb 2013
Final Examinations 07 Feb 2013 to 20 Feb 2013
Result Declaration 25 Feb 13
Semester Break 21 Feb 2013 to 09 Mar 2013
Commencement of Spring Semester 11 Mar 2013
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Programs Offered
The programs have been launched in line with ongoing trends of business,
science and technology. The syllabi have been designed by highly reputed
academic scholars and professionals in their particular fields. The academic
programs are launched under the strict control of the University Boards of
Studies, and the Academic Council.
Undergraduate Programs
Currently, the University offers BSc (Hons) Program with four majors:
1. Accounting and Finance
2. Computer Science
3. Business Administration
4. Textile & Clothing Management
And B.Com Hons, and Bachelor of Design (BDes) (Hons) in Textile & Fashion
Design.
The duration of all undergraduate Hons programs is four years.
From Fall Semester 2012, the University has introduced a two-year associate
degree in Accounting and Finance. It is also intended to offer B.Sc. Electrical
Engineering from Spring Semester 2013.
Graduate Programs
Currently, GIFT University is offering 11 graduate programs with the duration as
mentioned against each:
1. Master of Arts English Language and Literature (MA English) 2 years
2. Master of Business Administration (MBA) 1.5 years (for BBA students)
3. Master of Business Administration (MBA) 2.5 years (after 16 years of
non-business education)
4. Master of Business Administration (MBA) 3.5 years (after 14 years of
education)
5. Master of Business Administration (MBA) Banking and Finance 3.5
years
6. Master of Banking and Finance (MBF) 2 years
7. Master of Science Accounting and Finance (MSc A&F) 2 years
8. Master of Commerce (MCom) 2 years
9. Master of Islamic Banking and Finance 2 years
10. MPhil in Islamic Studies 2 years
11. MPhil in English 2 years
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Notes
1 Students pursuing BSc (Hons) in Computer Science must have studied
the subject of Mathematics, or they will have to study Basic Mathematics
in their first semester at the University.
2 Students admitted in MA English program will undertake an introductory
course in communication and computer skills.
Undergraduate Program Policies
The BSc (Hons) Program offers students broad-based education and gives them
the option of concentrating at a major of their choice (mentioned earlier). The
normal duration of the BSc (Hons) Program is 4 years. A student can, however,
remain enrolled in this Program for a maximum of six calendar years.
Student Categories
Students need to successfully complete at least 131 credit hours in order to
graduate. They are categorized using the following criteria:
Category Credit hours Completed
Freshman (1
st
Year) 0-30 credit hours
Sophomore (2
nd
Year) 31-60 credit hours
Junior (3
rd
Year) 61-95 credit hours
Senior (4
th
Year) 96--graduation
University Core
The University requires its students to study the following courses that constitute
the University Core:
Course
Code
Course Name Credit
hours
CS 101 Introduction to Computers (or
Introduction to Computing
1
)
3
ENG 104 Composition & Writing 3
ENG 204 Business Communication and
Report Writing
3
MATH - 106 Basic Mathematics (or Calculus
1
2
)
3
MATH - 107 Probability and Statistics 3
ENG 205 Interpersonal Communication
Skills
3
ENG - 303 Debating and Public Speaking
Skills
3
SS 125 Islamic Studies 3
SS 126 Pakistan Studies 3
Total Credit Hours 27
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1. For CS students
2. For CS students with pre-engineering background
Major/Specialization
Currently, majors/specializations are offered in six areas:
Accounting and Finance
Commerce
Business Administration
Computer Science
Textile and Clothing Management, and
Textile and Fashion Design
Double Major
Students are allowed to do a double major as long as they fulfil the following
requirements:
Successful completion of a minimum of 165 credit hours;
Fulfilment of the area requirements for both the specializations;
Maintaining a cumulative grade point average (CGPA) of at least 2 overall;
and
Maintaining a CGPA of at least 2 in both the areas of specialization.
Declaring a Change in Major
The specialization area(s) indicated by a student in the admission application
form is/are taken as the default major(s) throughout the BSc. (Hons) Program,
unless the student notifies a change.
A written request for change in major can be submitted at any time to the Student
Affairs Centre. The change in major will only be reflected in the grades-slip for a
semester if the request is submitted by the last teaching day of that semester
within office hours
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Evaluation / Grading System
The faculty members for respective courses evaluate the academic performance
of the students. The students are awarded grades based on marks secured by
them through mid and end term examinations, class tests, assignments, quizzes,
projects, case studies and laboratory work. The grades are generally awarded on
a relative basis within the minimum and maximum marks for F and A grades. The
numerical equivalence of the letter grades together with corresponding qualitative
placement of a student in a course is illustrated through the following table:
Performance Grade
Letter Numeric Equivalence
Grades Counted in GPA
Exceptional A+ 4.0
Outstanding A 4.0
Excellent A 3.7
Very Good B+ 3.3
Good B 3.0
Average B 2.7
Satisfactory C+ 2.3
Low Pass C 2.0
Marginal Pass C 1.7
Very Poor D+ 1.3
Unsatisfactory ` D 1.0
Fail F 0.0
Grades not counted in GPA
Pass / Non Credit P/NC -
Thesis Not Submitted NS
Withdrawal
*Withdrawal Fail
W
W-F
-
Incomplete I -
Transfer T -
*The qualifying alphabet of F will be given by the teachers depending upon the
academic record of the students.
GRADE DESCRIPTIONS
A Outstanding performance, demonstrating a superior understanding of the
subject matter, a foundation of extensive knowledge, and a skillful use of
concepts and/or materials.
B Good performance, demonstrating capacity to use the appropriate concepts, a
good understanding of the subject matter, and an ability to handle problems and
materials encountered in the subject.
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C Adequate performance, demonstrating an adequate understanding of the
subject matter, an ability to handle relatively simple problems, and adequate
preparation for moving on to more advanced work in the field.
D Minimally acceptable performance, demonstrating at least partial familiarity
with the subject matter and some capacity to deal with relatively simple
problems, but also demonstrating deficiencies serious enough to make it
inadvisable to proceed further in the field without additional work.
F Failed. This grade signifies that the student must repeat the subject to receive
credit.
P/NC The credits and grades are not used in the computation of the GPA. It will
be displayed on the Final Transcript.
W/W-F has no numeric equivalent and credits for withdrawn courses will not be
counted towards the credits taken for the semester. A grade of W means that the
student was passing the course at the date of withdrawal. W-F means that the
student was failing the course at the date of withdrawal.
It will be displayed on the Final Transcript.
I Incomplete. This grade indicates that part of the subject requirements has not
been fulfilled. The work should normally be completed before Add/Drop period of
the succeeding semester. However, the faculty member in charge has the
discretion to set an earlier or later date for pedagogical reasons or extenuating
circumstances.
T Transfer Credit (Exemption) - Notation for credit awarded for work done
elsewhere.
NS This grade indicates that the thesis has not yet been submitted.
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Academic Rules and Regulations
Duration of Programs
Duration for an academic program of GIFT University leading to a degree is
prescribed in the respective course program structure. To obtain a degree, a
student must pass the required number of courses through completion of the
prescribed minimum number of credit hours for the concerned program and fulfil
the conditions laid down in the Academic Rules and Regulations.
Medium of Instruction and Examination
The medium of instruction and examination at GIFT University is English
Credit Hours
A Credit Hour means a class period of 50 minutes a student has to attend the
theoretical class work or two class periods of 50 minutes each a student has to
attend the practical / field work per week in a regular semester of 18-week
duration, out of which 15 weeks are assigned for class room instruction and
laboratory / field work (as required by the program).
Contact Hour: A contact hour of lecture work is equal to the credit hour. A
contact hour of laboratory work is equal to one half of the credit hour.
Example:- For a course of 3 credit hours of theory and 1 credit hour of laboratory
/ field work, a student will meet for 37.5 hours of theory classes and 25 hours of
practical / field work during a regular semester.
Transfer of Credits / Migration Cases
There is an Equivalence Committee, which decides about the transfer/ migration
cases from other universities and institutions. The composition of the
Equivalence Committee is
Dean of the University Chairperson
Chairpersons of all schools Members
Credits for Courses Taken at Other Institutions
A request for transfer of credit should be initiated by the student in the form of a
letter addressed to the respective Chairperson. The following eight conditions
apply,
1- For all graduate / undergraduate programs, transfer of up to 25 percent
may be accepted by GIFT University.
2- Only those courses will be considered for transfer of credit, which form a
part of the degree of the respective program.
3- For a Masters level transfer all courses must have been taken by the
student at graduate level
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4- These courses must be taken from a national or international university
recognized by HEC.
5- Each course must have been taken within 5 years of application for
admission.
6- A GPA of at least 2.5 must have been earned.
7- Students may be required to submit additional evidence (e.g. course
syllabi, catalogue description) in order to justify transfer of credits. The
Equivalence Committee may require the applicant to demonstrate
proficiency in the course either through an interview or a written
examination prepared by faculty members who have expertise in the
course / discipline.
8- The credits so accumulated and work so completed has not been
credited towards another degree.
The credit given for courses already passed is counted towards the completion of
the program requirement but the grades obtained in these courses are not used
in the computation of the CGPA
Students taking occasional courses at other institutions, with permission of GIFT
University, may get credits for these courses transferred to GIFT University to be
counted towards their degrees. For detailed information, students should consult
the Student Affairs Centre.
Semester Workload
To maintain a full-time status, a student must take a minimum of 15 credit hours
in a regular semester. In the Summer Semester, there is no limit on the minimum
required number of credit hours.
In exceptional cases, the Chairperson of the concerned department may allow a
student to take courses for fewer or more than the normal credit hours in a
regular semester.
A student registered for a Masters program may take courses for a maximum of
19 credit hours or a student registered for a Bachelor's program may take a
maximum of 21 credit hours in a regular semester with the permission of the
Chairperson of the concerned department.
The course outlines for all courses to be taught in that semester should be
provided to the students at the beginning of the semester.
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Academic Probation and Disqualification
The minimum requirement of GPA / CGPA for various programs is given as
under:
Program Level CGPA for First
Semester
CGPA for Subsequent
Semesters
CGPA for Final
Semester
Masters Degree 2.30 2.30 2.50
Bachelors Degree
[with Honors]
1.80 1.80 2.00
A student whose CGPA falls below the minimum requirement of the program
level shall be placed on academic probation by the Chairperson of the
department concerned.
At the end of the next two consecutive semesters (Summer Semester is not
counted) during which the student is registered for his / her next courses, a
review will be conducted.
In case the student on probation fails to raise the CGPA to the prescribed
acceptable level, he / she will be disqualified from the program.
Once a student has successfully completed 18 credit hours of the major(s), the
student is required to maintain a minimum CGPA of 1.80 in the major(s). If the
CGPA in the major(s) falls below 1.80 in a semester, the student is placed on
probation. If the student cannot bring the CGPA in the major(s) to 1.80 or above
in three consecutive semester (Summer Semester is not counted), the student is
separated from the program.
Students who are on probation due to low CGPA will have their financial
assistance withdrawn.
Semester Omission (Off)
Students may omit any semester(s) by informing the Student Affairs Centre in
writing before registration for the new semester starts (including Summer
Semester). In case of no written information, the student's admission is cancelled
after the first 12 calendar days of the semester. In such a case, the student can
make an appeal to the Rector for readmission. The decision of the Rector will be
final.
Foundation / Pre-requisite Courses
Foundation / Pre-requisite courses for certain academic program / courses, at
undergraduate and graduate levels may be prescribed (if necessary) before the
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commencement of a regular semester. A student cannot register himself/herself
for a program / course for which he / she has not passed its foundation / pre-
requisite courses.
Registration for Courses
For every semester, students have to get themselves enrolled for the courses
during the registration period.
Certain courses are classified as core. These courses are required for graduation
and it is advised that students should complete core courses as early as
possible. Elective courses are optional and an appropriate number of credit hours
must be taken to fulfil the workload requirement for any particular semester.
Students should register for the semester by the deadlines specified in the
University Calendar.
Students taking any semester(s) off are required to contact the Student Affairs
Centre for registration purposes one month before the start of the semester in
which they are returning.
Students who take the Summer Semester off must get in touch with the Student
Affairs Centre one month before the summer break for course registration.
In some courses the enrolment may be limited to a certain number of students. In
such cases the students with higher CGPA are given priority for enrolment. If
there is a tie on CGPA, students who have completed a greater number of
credits will get priority.
Cancellation of a Course
In case the enrolment in a course falls below a certain number of participants, the
Dean, on recommendation from the Chairperson of the Department concerned,
may cancel the course within one week after the course registration or
commencement of classes. Consequently, the affected students may be offered
a substitute course.
Add / Drop Policy for Courses
After the initial registration, students may drop/add courses before the end of the
first week of commencement of classes with prior approval of the adviser of the
concerned department.
After the end of the first week, students cannot drop but may withdraw from
course(s) till the last day of the regular week before the Final Exam within office
hours. Students withdrawing from a course will not be given any fee refunds for
that course.
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Students withdrawing from a course will not be allowed to take the final exam of
the course and they will get the W or W-F grade.
Waiver for Islamic Studies
Non-Muslim students may seek exemption from the courses in Islamic Studies.
However, the exempted students will be required to fulfil the minimum credits
requirement for the degree by taking other elective courses as recommended by
the adviser of the concerned department.
Non-Credit Courses (Auditing of Courses)
Auditing means that a student is allowed to attend classes of a course but he /
she may not take the mid term and / or the final examination in that course. Such
student may attempt the assignments but no credit will be given. Credits for such
courses are neither counted towards the calculation of CGPA nor for minimum
requirement to complete credit hours for a degree.
Permission will be granted subject to availability of places in a course.
The fee for each non-credit audit course will be charged on the same basis as for
regular courses. Students may retake such course as a regular course after
attending it on non-credit basis in a previous semester.
Improvement of Grade
Students who receive an F grade in a core course must repeat that course as a
program requirement. Any attempted course may also be repeated to improve
the grade.
The following policy applies regarding repeat courses:
First year courses can be repeated to improve the grade in second year and
second year courses can be repeated in third year and so on.
Grades for all courses attempted will be shown on the transcript. However, if a
course has been repeated, the latest grade will be used in computing the GPA.
An (R), for repeated, will be visible on the transcript only when the same course
has been repeated. The F grade is excluded from the calculation of the GPA only
when it has been replaced with a better grade in the same course.
In case the same core or elective course is not offered again, the student may
apply to the relevant Head of Department who may approve a substitute course,
following the approval of the Academic Council.
Credit hours for a repeated course will be counted only once towards the
completion of the required program credit hours.
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Missed Test / Examination
Any student missing the final examination of a course shall be awarded grade 'F'
in the respective examination. However, provision for a make-up examination
may be made in case of illness of the student or for some other valid reason, like
death in the immediate family. The student has to apply, in writing, for a make-up
exam within three calendar days of missing the exam. The Chairperson of the
concerned department will examine the request of the student for a repeat
examination and on his / her recommendation, if so made; the Dean may
consider allowing the same.
In case a make-up examination is allowed, it shall be held within ten days after
the completion of regular examination.
Incomplete Courses
The course instructor may award grade '' for an incomplete course (prior to
posting of final grades) if in his / her opinion
i) the requirement of a course has been substantially completed but for
some legitimate reason, a small fraction of the course task remains
unfulfilled;
ii) the record of the student in that course justifies the expectation that he /
she will complete the course task in stipulated period of time and is likely
to obtain a GP = 1.0 or more. In case the student fails to accomplish the
target, the grade '' will be converted to grade 'F'.
The course instructor shall send a report to this effect within grade evaluation
period, for each case, to the Chairperson of the concerned department.
Class Attendance Requirement
A student must attend 85% of the lectures. The Rector has the discretion to
reduce this to 80% at the recommendation of a committee. A candidate with less
than 80% attendance in class lectures, laboratory / field work, seminars, etc. will
not be allowed to take the Final Examination in a course.
A student cannot withdraw due to shortage of attendance.
A student not taking the examinations due to shortage of attendance will be
graded "F.
It is the responsibility of the students to keep a record of their attendance profile,
and to ensure the correction of their attendance record. Any omission of
attendance due to late arrival or other reasons must be sorted out by the student
with the teacher concerned within 14 days of the lecture. No excuse in this
regard will be accepted at the time of issuance of examination slips.
For details, please see the "Student Attendance Policy at Appendix A.
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Fee Payment
Students must pay the fee and other charges by the due dates specified in the
University Calendar. Non-payment by the due dates may result in fine or
suspension from the program. For details of the "Student Fee Payment Policy,
please see Appendix B.
Scholarships and Financial Assistance
GIFT University provides scholarships and financial assistance to eligible
students. The "Scholarships and Financial Assistance Policy is given in the
University Prospectus as well as in Appendix C.
Student Evaluation
Students are formally evaluated by the faculty using a combination of the
following tools:
Quizzes
Assignments / Projects / Studio Work / Presentations
Class Participation
Exams (Mid, Final)
At the beginning of each course, the instructor will inform the students about the
weight assigned to the above tools in grading their performance in the course.
Grades are communicated to students at the end of each semester. These
grades are also communicated to the parents, guardians, or sponsors of the
students.
Students are advised to keep their graded quizzes, homework and exam papers
till the final grade for the course has been officially announced.
The final examination will comprehensively cover all topics taught throughout the
course.
Feedback of the Faculty Members by the Students:
The feedback of the faculty members is taken from the students twice in a
semester, viz. before the mid term and final exams of the semester. In Summer
Semester there will be one final feedback due to the short duration of the
semester. Only the compiled results are shared with the teacher (there is no way
to identify the feedback of a particular student). The result of the final feedback is
announced to the faculty members after the declaration of the final examination
results. The first feedback is meant to help the faculty member improve his/her
teaching during the semester.
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Honors
SEMESTER RECOGNITION
At the end of each semester, students who have successfully completed at least
15 credits hours and have achieved a GPA of 3.5 or above (computed on the
basis of the courses taken in that semester) are placed on the Dean's Honor for
that semester.
GRADUATION RECOGNITION
Chairmans GOLD medal for Academic Excellence in each academic program:
The medal shall be awarded to a student securing the highest CGPA in each
academic program of the University, provided that he / she has secured a
minimum CGPA of 3.75 or above.
Rectors Silver medal for Academic Excellence in each academic program:
The medal shall be awarded to a student securing the second highest CGPA in
each academic program of the University, provided that he / she has secured a
minimum CGPA of 3.5 or above.
Deans List and Graduation with Distinction
This certificate shall be given to all students securing a CGPA of 3.6 and above.
Deans List and Graduation with Distinction-High Merit
This certificate shall be given to all students securing a CGPA of 3.3 to 3.59.
Deans List and Graduation with Distinction- Merit
This certificate shall be given to all students securing a CGPA of 3.1 to 3.29.
Special Recognition
This award shall be given to any student of a particular school who has
distinguished himself / herself in a course, project or any other endeavour worthy
of recognition at the school level.
Degree Awarding
In case GIFT University collaborates with a foreign university for one or two
semesters, degree of GIFT University will be awarded to the students.
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Issuance of Certificates
Provisional Certificates:
Provisional certificates will be issued only to those students who have cleared all
courses of their program and qualified for the degree. Accounts clearance is
mandatory. (Requests for certificate will be entertained only if there are no
outstanding dues). A standard pattern of certificate would be issued.
Other General Certificates:
Other general certificates will be issued as per request of the students and
accounts clearance is necessary for issuance.
Change of Address
Any change in permanent mailing address of a student during his/her stay at the
University must be communicated to the Student Affairs Centre immediately.
Withdrawal from a Program
A student may withdraw from a program for medical or other genuine reasons. In
such a case, the student should give an application to the Manager, Student
Affairs Centre, citing reasons for withdrawal from the program.
A student who withdraws from a program can apply for readmission. Students
with reasonable academic record are called for interview. Decisions regarding
readmission are taken on the assessment of the academic record and interview
performance.
Student Support Systems
The process of learning at GIFT University may not always be smooth for some
students, and they might face a few difficulties. For this reason a comprehensive
student support system has been designed.
GIFT University's faculty and staff are committed to helping students with their
problems. All faculty members have regular office hours to meet with the
students. If students wish to meet faculty outside of office hours, they need to
make an appointment. The faculty can also be contacted through email.
Student Class Representatives
Each class elects its own student representatives. In the first semester at GIFT
University, class representatives are elected by students from a list provided by
the Class Coordinator. This list is based on the admission merit of the students.
From the second semester onwards, students elect their class representatives
from a list of eligible candidates provided by GIFT University. The criteria for
eligibility are:
Students must have a CGPA of 2.7 or above at the end of the previous
semester.
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Eligible candidates must not be on academic probation or ever having been
subject to disciplinary action.
Faculty Advisers
Each student is assigned to a faculty member who acts as the adviser. Students
are strongly encouraged to develop a close working relationship with their faculty
advisers. They can be contacted for any kind of academic as well as personal
problems.
Class Coordinators
Class Coordinators from the faculty are responsible for overseeing operations of
all academic activities related to that class.
Dean and the Chairpersons of the Departments
The Dean is the academic and administrative Head of the School.
The Chairperson is the academic and administrative Head of the Department.
ACADEMIC DEPARTMENTS
School of Arts & Social Sciences
Dean and Chairperson of Department of English
Dr. Surriya Shaffi Mir
Ph.D. (UK), M.A. English (Pb.)
M.A. Linguistics & ELT (Leeds, UK), M.A. Education (Pb.)
B.A. Hons. (Pb.)
GIFT Business School
Dean and Rector
Dr. Mohammad Iqbal Tahir
PhD in Finance (Australian National University, Canberra)
MSc Applied Mathematics (Australian National University, Canberra)
MEc (University of New England, Australia)
GradDipEd & GradDipProfAcctg (University of Canberra)
MPhil (Quaid-e-Azam University, Islamabad)
MSc (Punjab University, Lahore)
BSc (Punjab University, Lahore)
School of Computer Science
Chairman
Mr. Mohammad Shakeel
Master of Computing Software Engineering (The Australian National University,
Canberra)
Master of Information and Operational Management (Punjab University, Lahore)
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School of Textile and Fashion Design
Chairman
Mr. Farooq Jalal Pasha
BSc in Textile Engineering, National Textile University (Former National College
of Textile Engineering), Faisalabad
Rector
Dr. Mohammad Iqbal Tahir
PhD in Finance (Australian National University, Canberra)
MSc Applied Mathematics (Australian National University, Canberra)
MEc (University of New England, Australia)
GradDipEd & GradDipProfAcctg (University of Canberra)
MPhil (Quaid-e-Azam University, Islamabad)
MSc (Punjab University, Lahore)
BSc (Punjab University, Lahore)
Leave Rules
1. Leave availed on medical or any other grounds will not be counted
towards attendance.
2. Leave during the course of an examination may be considered in case of
illness of a student or for some other valid reason acceptable to the GIFT
University administration. The Dean of Faculty shall examine the request
of the student (either by him / her or by parent / guardian made in writing)
for such leave and make-up / repeat examination and may allow the
same.
General Discipline Rules
The University has developed a comprehensive Discipline Policy, balancing its
co-educational nature with the national and local values. The policy document is
at Appendix D. Students are strongly encouraged to study it carefully.
Examination Discipline
1. The students are expected to refrain from indulging in acts or behaviour,
which may interfere with the smooth functioning of the examination, viz:
Cheating / copying in the examination centre or helping others doing the
same from outside;
Disruption of normal conduct of examination in any manner whatsoever;
Misconduct with the examination and invigilation staff;
Approaching / influencing the examiners or any staff / faculty for undue
favour in any manner;
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Violating the instructions given in the examination notices from time to
time or on the examination material.
2. The students shall not be allowed to take the examinations due to shortage of
attendance, non-clearance of dues, non possession of admit slip issued by
Student Affairs Centre and non adherence to examination timings.
3. Queries will be cleared by the paper setter within the first fifteen minutes.
4. The result will be announced on the dates given in the University Calendar.
5. The result will be available on the website, or sent to the students through
their e-mail addresses.
Violation of these rules would lead to strict disciplinary action including
imposition of fine from Rs. 1000 to Rs. 10000, cancellation of a question or
the examination paper, or rustication / expulsion from the rolls of the
University, depending upon the severity of the infringement.
Unfair Means Committee:
There is an Unfair Means Committee of the University, which will deal with all the
misconducts concerning the violation of Examination Rules. Following is the
composition of the committee:
Dean School of Arts & Social Sciences Convener
Registrar of the University Secretary
Dean GIFT Business School Member
The Chairman School of Computer Science Member
Chief Superintendent of Examinations Member
Controller of Examinations Member
Issuance of Admit Card
Student must ensure that they have collected admit cards for the examination that
they are taking. Before the conclusion of every semester, students have to submit
the admit card forms, which are available from the Student Affairs Centre. After the
particular verification, admit cards are to be collected on a specific date.
Issuance of Extract of Semester Grade Sheet
Normal Issuance
Extract of the result is to be issued one month after the declaration of terminal
results when the queries about the result have been settled. These are to be
collected by the students from the Student Affairs Centre.
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Urgent Issuance
For urgent issuance of extract of result, students have to fill a form that is
available from the Student Affairs Centre. Students have to collect extract of the
result on the reply date specified on the acknowledgment slip.
Results Queries
A student has the privilege to enquire about the marks after results declaration
and after the extracts of the results (marks sheet) are issued. No query will be
entertained after the deadline.
Disciplinary Council
1. (a) The Disciplinary Council of the University deals with matters concerning
violation of the discipline rules as given in Appendix D. The Disciplinary Council
deals with the matters related to breach of discipline, and misconduct by the
students, if so referred to by the Rector. Decision of the Disciplinary Council in all
such matters shall be mandatory upon the defaulting student(s), including
expulsion / rustication / suspension from the rolls of the University and / or
imposition of heavy fine. However, the affected students can make an appeal to
the Rector within five days and the decision on such an appeal by the Rector
shall be final and no further appeal shall be permissible. The decision and
proceedings of the Disciplinary Council shall not be challenged on any ground
whatsoever any where by any person.
(b) The Disciplinary Council of the University shall consist of:
Dean School of Arts & Social Sciences - Convener
The Registrar - Secretary
Dean GIFT Business School - Member
The Chairperson School of Computer Science - Member
Chief Proctor - Member
2. All decisions by the Disciplinary Council shall be taken through a majority vote
of the membership of the Council. In case of parity of votes, the Chairperson may
exercise a casting vote to decide the matter.
3. It is the duty of the students to keep themselves abreast with the activities/
instructions given to them by the University. They should regularly see the notice
board and visit the University website as all the notifications are available on the
notice board or the website.
EXTRA-CURRICULAR ACTIVITIES
Following societies have been constituted in the University for the promotion of
extra-curricular activities.
1. IEEE Student Branch:
Faculty Adviser: Mr. Mohammad Shakeel
Lecturer
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2. Dramatic Society:
In-charge: Mr. Khalid Ahmad
Lecturer in English
3. Literary Society:
In-charge: Mr. Ashar Hasan
Lecturer in English
4. GIFT Sports:
In-charge: Mr. Khurram Mehtab
Lecturer in Finance
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APPENDIX A
STUDENT ATTENDANCE POLICY
The following student attendance policy shall apply with effect from the Fall Semester
2011, commencing 17 October 2011.
1. Students must attend 85% of the lectures in order to be eligible to sit in the final
examinations. The Rector has the discretion to relax this requirement by 5% on
the recommendation of a committee consisting of the Registrar and all Heads of
Department. Students whose attendance is below 80% will not be allowed to sit in
the final examinations under any circumstances.
2. The number of lectures will be counted as follows:
Continuing students will have their lectures counted from the date of the first
lecture in a course, and
New students will have their lectures counted from the date of their approved
registration in the program.
3. If a student is allowed late entry into a class after the teacher has marked
attendance on the education software, the onus is on the student to have his/her
attendance status modified by the teacher immediately during or after the lecture.
The teacher can modify the status within a period of 14 days after the lecture.
Since this period of 14 days is considered long enough to get the status modified,
the previous practice of completing a form after three days will be discontinued.
The education software shall be locked after 14 days and no person will be able to
modify the status.
There will be absolutely no provision for adjustment to attendance status on
account of late arrival after 14 days after the lecture. The students must, therefore,
get their attendance adjusted by the concerned teacher within 14 days after the
lecture. No application will be entertained after 14 days.
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APPENDIX B
STUDENT FEE PAYMENT POLICY
The following student fee payment policy shall apply with effect from the Fall Semester
2011, commencing 17 October 2011.
1. Unless prior approval has been obtained from the Rector for special arrangements,
the students shall pay their fee in two instalments by the dates, as specified in the
semester calendar.
2. If the fee is not paid by the specified due date, a late fee fine of Rs 50 per day
shall be levied.
3. If the fee remains unpaid and one week elapses after the due date, then the
students enrolment will be suspended.
4. During the suspension period, the student shall be marked as SP if he/she is
present in the class or as SA if he/she is absent.
5. For the purpose of satisfying the 85% attendance requirement, the SP status will
be converted to P only if the student pays the fee together with the entire
accumulated late fee fine calculated at the rate of Rs 50 per day from the due date
until the date of payment.
6. Any requests for special arrangements for fee payment, or for extension in the
date of payment must be made in writing by the parent or the guardian of a
student in person at the Student Affairs Centre at least one week before the due
date. Late applications, or applications not following this procedure shall not be
accepted.
A student who has non-zero balance in his/her account shall not be permitted to sit in the
final examinations.
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APPENDIX C
SCHOLARSHIPS AND FINANCIAL ASSISTANCE
GIFT University makes available scholarships and financial assistance in the form of
tuition fee waivers and interest-free loans to eligible students. Information on the various
scholarships and schemes of financial assistance is given below. Unless specified
otherwise, the information applies to all programs offered by the University.
Quaid-e Azam Scholarship
This is the most prestigious scholarship offered by GIFT University to a student who
secures the first position in the examination of a Board of Intermediate and Secondary
Education or of a University in a Bachelors degree, attempted by a large number of
students, and who then immediately seeks admission to GIFT University. The scholarship
covers 100% of tuition and admission fees, hostel rent, and a stipend of Rs 10,000 per
annum for incidental expenses.
Merit and Industry Scholarships
In order to recognize and reward the academic achievements of applicants, merit as well
as industry scholarships are offered simultaneously to eligible applicants in all programs
except the proposed Bachelor of Electrical Engineering (BEE) program as follows:
Those who have scored 80% or more marks or their equivalent in their
Intermediate examinations are offered tuition fee waivers of 60% (30% through a
University merit scholarship and an equal amount of 30% through an industry
scholarship).
Those who have scored 70% or more (but less than 80%) marks or their
equivalent in their Intermediate examinations are offered tuition fee waivers of
50% (25% through a University merit scholarship and an equal amount of 25%
through an industry scholarship).
Those who have scored 60% or more (but less than 70%) marks or their
equivalent in their Intermediate examinations are offered tuition fee waivers of
40% (20% through a University merit scholarship and an equal amount of 20%
through an industry scholarship).
Those who have scored 75% or more marks (or CGPA of 3.7 or higher) in their
Bachelors or Masters examinations are offered tuition fee waivers of 60% (30%
through a University merit scholarship and an equal amount of 30% through an
industry scholarship).
Those who have scored 70% or more (but less than 75%) marks (or CGPA of 3.5
or higher but less than 3.7) in their Bachelors or Masters examinations are
offered tuition fee waivers of 50% (25% through a University merit scholarship
and an equal amount of 25% through an industry scholarship).
Those who have scored 60% or more (but less than 70%) marks (or CGPA of 3.1
or higher but less than 3.5) in their Bachelors or Masters examinations are
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offered tuition fee waivers of 40% (20% through a University merit scholarship
and an equal amount of 20% through an industry scholarship).
For the BEE program, 30% tuition fee waivers are offered to those who have scored 80%
or more marks or their equivalent, and 20% tuition fee waivers are offered to those who
have scored 70% or more (but less than 80%) marks or their equivalent.
Performance-Based Scholarships
These scholarships are awarded to talented students who are currently pursuing an
undergraduate or a postgraduate program of study at GIFT University. The scholarship is
awarded in each discipline to a student who tops his/her batch in the semester with a
minimum GPA of 3.5. The scholarship covers 50% of tuition fee (30% for the BEE
program) for the subsequent semester only.
A student who does not top his/her batch in the semester but scores a minimum GPA of
3.5 is awarded a scholarship that covers 25% of tuition fee (20% for the BEE program)
for the subsequent semester only.
Tuition Fee Waivers for GIFT College and GIFT University Students
GIFT College students who apply and secure a place in an undergraduate program
at GIFT University are eligible for 45% tuition fee waivers. For the BEE program,
the tuition fee waiver will be 20% if the student has scored 70% or more (but less
than 80%) marks and 30% if the student has scored 80% or more marks.
GIFT College students who complete an undergraduate degree at the College and
GIFT University students who complete an undergraduate degree at the
University are also eligible for 45% tuition fee waivers when they apply and
secure a place in a postgraduate program at GIFT University.
Tuition Fee Waivers for Immediate Family Members of GIFT College and GIFT
University Employees
GIFT University provides tuition fee waivers to students who are dependent siblings,
sons, daughters or spouses of full-time employees of GIFT College or GIFT University,
and who wish to pursue an undergraduate or a postgraduate degree at GIFT University.
The minimum requirement for these tuition fee waivers is that the student must have
scored at least 55% or CGPA of 2.9 in the Intermediate or the Bachelors examination.
The tuition fee waiver covers 50% of tuition fee. For the BEE program, the tuition fee
waiver will be 20% if the student has scored 70% or more (but less than 80%) marks and
30% if the student has scored 80% or more marks.
Tuition Fee Waivers for Employees Sponsored by a Government Authority
GIFT University provides tuition fee waivers to employees who have been sponsored by a
Government authority to pursue an undergraduate or a postgraduate degree at GIFT
University. The minimum requirement for these tuition fee waivers is that the student must
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have scored at least 55% or CGPA of 2.9 in the Intermediate or the Bachelors examination.
The tuition fee waiver covers 25% of tuition fee. For the BEE program, the tuition fee
waiver will be 20% if the student has scored 70% or more (but less than 80%) marks and
30% if the student has scored 80% or more marks.
Tuition Fee Waivers for Siblings of Current GIFT University Students
The first sibling who is a current student of GIFT University pays 100% tuition fee unless
he/she is the recipient of a scholarship or a tuition fee waiver. But the second and each
subsequent sibling who is also studying concurrently at GIFT University and who has a
CGPA of at least 2.2 will pay 60% of the full tuition fee. For the BEE program, the
tuition fee waiver will be 20% if the student has scored 70% or more (but less than 80%)
marks and 30% if the student has scored 80% or more marks.
Tuition Fee Waivers for Siblings of GIFT University Alumni
GIFT University provides tuition fee waivers to students who are siblings of GIFT
University alumni, and who wish to pursue an undergraduate or a postgraduate degree at
GIFT University. The minimum requirement for these tuition fee waivers is that the
student must have scored at least 55% in the Intermediate examination, or CGPA of 2.9
in the Bachelors examination. The tuition fee waiver covers 25% of tuition fee. For the
BEE program, the tuition fee waiver will be 20% if the student has scored 70% or more
(but less than 80%) marks and 30% if the student has scored 80% or more marks.
Financial Assistance for Needy and Talented Students
GIFT University provides financial assistance to needy and talented students. The
requirement for financial assistance is that the student must have scored between 55 to 59
marks (65 to 69 for the BEE program) or their equivalent in his/her latest examination
and must be able to demonstrate through documentary evidence that he/she needs
financial assistance. The magnitude of financial assistance depends upon assessment of
the students need. But it does not exceed 40% (20% for the BEE program) of the
students tuition fee.
GIFT University Interest-Free Loans
GIFT University also provides interest-free loans to existing needy students. The
requirement for these loans is that the student must have a minimum CGPA of 2.9, and
must be able to demonstrate through documentary evidence that he/she needs a loan. The
magnitude of the loan depends upon assessment of the students need. The loan is granted
subject to several conditions including the applicant being able to provide an undated
signed cheque by an acceptable guarantor.
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Terms and Conditions
1. All scholarships (including industry scholarships), tuition fee waivers, and
financial assistance will initially be awarded for one semester only and will be
renewed for a subsequent semester provided the student maintains a GPA of at
least 3.1 in the previous semester. (Performance-based scholarships for
toppers are not renewable unless the student tops his/her batch again with a
minimum GPA of 3.5. Siblings of current GIFT University students continue
to receive tuition fee waivers provided they maintain their CGPA at 2.2 or
higher). If the GPA falls below 3.1, the scholarship, tuition fee waiver, or
financial assistance (FA) may be withdrawn or reduced according to the table
given below.
GPA Reduction in FA
Less than 3.1, but greater than or equal to 3.0 10%
Less than 3.0, but greater than or equal to 2.9 20%
Less than 2.9, but greater than or equal to 2.8 30%
Less than 2.8, but greater than or equal to 2.7 40%
Less than 2.7, but greater than or equal to 2.6 50%
Less than 2.6, but greater than or equal to 2.5 60%
Less than 2.5, but greater than or equal to 2.4 70%
Less than 2.4, but greater than or equal to 2.3 80%
Less than 2.3, but greater than or equal to 2.2 90%
Less than 2.2 100%
The student as well as his/her guardian must sign a statement acknowledging this
condition.
2. Students who fail or repeat a course will not be eligible for any scholarship,
tuition fee waiver, financial assistance or loan. If a student receiving a loan is
put on probation, he/she will have his/her loan suspended until he/she gets out
of probation.
3. Except for merit and industry scholarships that are offered simultaneously, a
student is eligible to receive only one form of scholarship/tuition fee waiver
that provides the maximum benefit to him/her. Students receiving a
scholarship are not eligible to apply for financial assistance.
4. Students who do not enrol in the full regular course load offered to them in a
semester will not be eligible for any scholarship, tuition fee waiver or loan.
Procedure
1. Students must apply for a scholarship, tuition fee waiver, financial assistance
or a loan on the prescribed form together with supporting documents to
Students Admission Office at GIFT University within two weeks of the
commencement of the Fall or the Spring Semester. No application will be
accepted after this deadline.
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2. Applications will be assessed by a committee consisting of the relevant Head
of the Department, the Registrar, the Marketing Manager, and the Treasurer.
The decision of the committee will be final.
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APPENDIX D
DISCIPLINE POLICY
The University has further reviewed its discipline policy. Given below is the amended
policy:
Entry and Exit
1. Upon admission all students will be issued with photo ID cards, which they must
wear prominently at all times while they are at the University. Updated ID cards
must be visible to the security staff at the time of entry to the University, and to
the driver when boarding a University vehicle. Entry to the University or the
University vehicle may be denied if updated ID card is not displayed.
2. Visitors to the University will be issued with a Visitor Card. They must return it
to the security staff when they leave the University at the conclusion of their visit.
3. Female students must provide the following information on a prescribed form
signed by their parents:
mode of transport between home and University (e.g. rickshaw, University
transport, private vehicle);
registration number of the private vehicle/rickshaw and the drivers
details;
home phone number;
home address; and
mobile phone number of the student and her parents
4. If a student has to go out of the University for a valid reason, he/she must
complete a prescribed form and have it signed by the Registrar. The form must be
handed over to the security staff upon exit. The student must ensure that the time
of return to the University is also recorded on the form. The University reserves
the right to ring parents of a female student to confirm whether the student has
their permission to leave the University premises.
Limits on Student Interaction
5. The front lawn of the University is reserved exclusively for male students. Female
students are allowed to walk to their buses (if they are required to board the buses
from the front of the University building) and to the cafeteria, and even talk to
male students while they are walking along the pavements. But male and female
students must not sit together on the front lawn for any length of time.
6. The lawn at the back where the Convocation ceremony was held is reserved
exclusively for female students and male students are not permitted to go there.
7. Male and female students can sit together and attend events sponsored by the
University and supervised by Faculty members. This includes study and excursion
tours that require supervision by male and female Faculty members (in case of
participation by female students) for the tour to be given permission to proceed.
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8. Male and female students are permitted to sit together in groups inside the class
rooms, syndicate rooms, computer laboratories, the library, and on the benches in
corridors on each floor. This permission is granted provided they sit in groups and
keep a reasonable distance between them. In the classroom, female students will
sit in rows reserved for them. Students may remain in the classroom after the
teacher has left only if they are in a large group. (A couple is not regarded as a
group. The group must consist of at least three students).
9. There are separate areas reserved for male and female students in the cafeteria.
They must not sit together in the cafeteria unless they are attending a function
under the supervision of a Faculty member.
10. GIFT College buildings including the College cafeteria are out of bounds for the
University students. University male students who reside in the hostel may go to
the hostel, and female students can access the area at the back where University
coasters pick and drop female students.
11. During a visit to the office of a Faculty member of the opposite sex, the student
must ensure that either they see the Faculty member in a group of at least two, or
at least ensure that the office door is kept open during the visit in order to avoid
any allegation of sexual harassment.
Mobile Phones, Cameras and Music
12. Students must keep their mobile phones switched off while they are inside the
University buildings. They may turn them on when they are outside the
University buildings, e.g. in the front and back lawns reserved respectively for
male and female students, and in the cafeteria. Use of mobile phone cameras or
other cameras, playing of music and singing are not permitted on the University
campus except by authorized person in events approved by the Rector of the
University.
Dress Code
13. All students are required to wear modest and non-provocative dress. (Tight, short
or sleeveless clothes are not regarded as modest).
14. Male students must wear dress shirts (tucked in) with trousers (or shalwar kamis)
and dress shoes with socks. (Neck ties are encouraged but they are optional).
15. Female students must avoid wearing tight, revealing, or flashy clothes. They are
not permitted to wear heavy jewellery, pazebs etc.
Miscellaneous Rules of Conduct
16. The students are expected to act with dignity and self-respect and are expected to
be honest, considerate, well-behaved, smartly groomed and courteous.
17. The students are required to refrain from:
indulging in acts or behaviour that threatens other students, Faculty or
staff members, including disruption of normal instruction and training in
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the University, cheating in the examinations / tests and disruption of
normal operation of other essential functions of the University;
indulging in undesirable acts of gambling, use of intoxicants, alcoholic
liquor and narcotics;
participating in any unauthorized assembly or function;
keeping fire arms or other weapons, even if licensed;
involving in fighting or using abusive language;
damaging or breaking any University property; or
performing any act contrary to law.
18. Smoking is not allowed on the University campus or inside the University
vehicles. Smoking is permitted only in the authorized area.
19. Drinks and eatables can be consumed only inside the cafeteria and the University
lawns. Eating or drinking at all other places is prohibited. Only the President, the
Rector, and the Registrar who have spacious offices and who have to entertain
guests quite often are exempt from this rule.
20. Disposable cups and other rubbish must be placed inside the bins placed for this
purpose.
21. Students are prohibited to bring any cooked food/bakery item either to the
University cafeteria or to other parts of the University premises.
22. Students are prohibited to consume drinks and eatables while moving from one
place to another.
23. Students must not take any crockery item outside the University cafeteria.
24. Students are allowed to celebrate their birthday parties in the cafeteria only after
prior approval from the Registrar.
25. Students are expected to attend every scheduled lecture, laboratory session or any
other academic exercise advised by the Faculty. They should be very careful
about punctuality and regularity in the classes as outlined in the student
attendance policy. Late comers will not be allowed to enter the classrooms /
laboratories / studios on any ground whatsoever.
26. Students are expected to pay their fee and other University dues in time failing
which they will be suspended from the rolls of the University and may be
reinstated after paying the due fee along with the fine applicable under the student
fee payment policy.
27. The entry of cars, motorcycles and bicycles etc. in the academic area during the
University hours is prohibited. Students should park their vehicles only at the
designated parking places.
28. Students are not allowed to organize or participate in any unauthorized political,
religious or sectarian activity / group. This will lead to instant expulsion from the
University.
Implementation
29. The President, the Rector, the Deans, the Heads of Department, and the
University Proctorial Board (consisting of the Registrar, Dr Tasneem Akhtar, Mr.
Nadeem Altaf, Mr. M. Awais, Mr. Ashar Hassan, Mr. Farooq Jalal, the Security
Supervisor Mr. Imtiaz, Mr. Majid Chathha, the Controller of Examinations, and
35
Mr. Waseem Dar) will monitor the implementation of this policy and take
appropriate action against any cases of violation of the policy in consultation with
or through the University Ethics Committee and/or the Disciplinary Council.
Other Faculty members and management staff shall report any violation to the top
management for action.
30. Penalties for violation of the policy will range from a fine of Rs 1000 (for the first
time offenders) to expulsion from the University for a semester or longer periods
(for persistent offenders). In cases of cheating in the examination, or plagiarism in
projects/assignments, the student may be failed in the examination, the relevant
project/assignment, the course, or even excluded from the program. Students may
appeal to the Rector against the penalty. The decision of the Rector shall be final
and binding.
31. Suspended, rusticated or expelled students shall no longer have the right to enter
the University premises, and may be handed over to the civil authorities if found
trespassing.
32. This policy comes into force with effect from Monday, 17 October 2011.