Key Feature Details:

Flexible Structure building capability of Earnings & Deductions

Flexibility to add or modify any number of Salary Components - Earnings & Deductions
User Defined Entry Field with unmatched flexibility for Formula, percentage or Customized Calculation
Taxable & Non Taxable Earnings for Income Tax Calculations
Payslip / Non Payslip Component
Calculation based on Attendance
Monthly or Yearly Payments
Frequency of Salary Head
Also compute various other components that do not appear in Payslip
Leave & Attendance Management
Leave Rules can be defined
Yearly Credit of Leave/ Pro rata basis
Monthly Increment of Leave on Pro-rata basis
Carry forward facility for balance leave
Encashment of Leave / Encashment In excess of Leave
Leave Utilizes & Balances can be checked
CL, PL, SL, Compensatory & Customizable Leaves
Automatic Leave payout on termination of Employees (in Full & Final Settlement)
Swipe card / Attendance machine if any can be linked to our software
Attendance Arrears
Monthly Attendance Register & Yearly Attendance Summary
Attendance / Leave Ledger
Submission of online Leave Application and supporting workflow.
Loan & Advance Management
User Definable Loans/Advances (Multiple)
Loan Disbursement option with EMI option
Automatic recovery of EMI & stops automatically once the Loan amount is totally recovered
Auto calculation of Interest on Loans based on Flat Interest, Reducing Balance
Lumsum recovery of Loan
Interest free Loan Perquisites as per Income Tax
Loan Recovered, Loan Balances & Loans History Employee wise
Loan Ledger.
Online submission of Loan Application and supporting workflow.
Payroll Processing
Input information for all newly joined employees and resign left employees
Create a new payroll month & Process Salary
Over-ride facility for any Salary components
Salary on Hold & Freezing of Salary in case of Termination of Employees
Process by Exception - you only need to enter Pay and/or deduction information when there are changes
Pro-rata calculations for employees based on Absenteeism
Process & Print Payslips for groups or for selected employees
Lock month facility to avoid changes in Processed Data
Salary Reports (Payslip & Salary Sheet)
Automatically calculates all the income, deductions & Company Contributions as per the requirement
Regular Payslips (with Logo) can be viewed or Emailed
Reimbursement Payslips can be viewed or Emailed
User defined Salary Sheets can be viewed
Generates Cash / Cheque / Bank Transfer List
Generate Bank Statement, Direct Electronic Bank transfer files & Covering Letter for Banks
YTD salary Sheet & Summary of each employee
Separate Payslips can be generated for Arrears, Medical, Reimbursement & LT
Bank Transfer
Bank Transfer Statement facility available for all the banks
Soft copy format also available in Excel or any format specified by different banks
Bank Transfer Statements can be generated for both Regular, Reimbursement Payments & Supplementary
Payments
Covering Letters
Cheque / Bank Transfer / Cash List
Reimbursement Management
Multiple Reimbursement Components like Medical , LTA & Customizable Reimbursement Components
Upper limits can be specified Employee wise or Grade wise
Annual Limits or Monthly Accruals
Opening Balance, Entitlement, Amount Reimbursed and Balance amount can be checked
Reimbursement Payslips, Bank transfer statement for Reimbursement Component
Arrears Calculation
Arrears calculation for any previous period / Retrospective effect
Separate Payslips can be generated for the Arrears Components
Bank transfer statement for Arrears Component
Other Payments
Overtime Calculation
Gratuity, Bonus & Exgratia Calculation
Reimbursement - Medical, LTA or any other user definable reimbursement
Supplementary Payments
Monthly Reconciliation - allow us to compare the changes in the pay components from last month to this
month or for any number of months
PF Calculation & Reports
User defined PF Rate of Deduction for Employer & Employee
Employee & Employer Contribution
Automatic Bifurcation of EPF & EPS
PF applicability check at Employee Level
Options to Limit Maximum Salary for PF Deduction
Form 5, 10, 12A, 3A, 6A, Challan & Reconciliation Statement
ESIS Calculation & Reports
User defined ESIC Rate of Deduction for Employer & Employee
ESIC applicability check at Employee Level
ESIC Register, Form 5, 6 & Challan
Professional Tax
User definable State wise Slab
PT applicability check at Employee Level
Form III & Challan
Income Tax Management
Auto calculations of Exemptions & Deductions and compute income tax payable for the entire year & the tax
to be paid this month
Auto calculation of TDS based on Projections
Income Tax Projections with the options to deduct projected tds from Monthly Salary
Prints Form 16, 12BA & Online Challan 281
Quarterly e-TDS Return as per the NSDL format
Income Tax Projections can be emailed in PDF format
Full & Final Settlement
Employees Full & Final settlement can be prepared based on resignation of employees either in the current
month or in the previous month
Automatically calculates outstanding Loan balances, Notice pay and Leave Encashment , Gratuity and
recovers all Loan balances and Income Tax.
Generates Full & Final Settlement Calculation sheet for all the calculations done
User Defined Reports
User Defined Reports with the option to choose from the available field, user can define his own customized
columnar reports
Sorting, Grouping, Sub-total, Grand-total & Conditions can be defined
Reporting
Output reports to screen, printer, MS Word & Excel
Option to preview Payslips / Salary Sheets or any other reports on screen before final printing
Print Transaction & Master History for any period
Generating report is made easy with an advanced filter function to select the relevant employees or groups
for the report
Prints any of our report for the previous periods.
Data Import (Masters, Salary & Leave Record)
Employee & Payroll Data if available in Excel can Imported to our software
HR Functions
General Information
Personal Information
Address/ Contact details
Employee Qualification
Family Members/ Emergency contacts/ PF Nominee/ LIC Nominee/ Gratuity Nominee
Work Experience
Passport/Visa details
LIC details
Hobbies
Achievements
Vehicle/ Driving Licence details
Employee Trainings
Employee Appraisals/ Questions/ Question Groups/ Questionnaire Designer
Employees Documents/ Photos / Attachments
Employee Targets/ Commitments
Employee Skills
Complete Tracking of Employee Movement between Branches Departments/ Grades/ Designations
Various Reminder
Reimbursement & Claim Management
Creation of different reimbursement heads.
Employee can submit Reimbursement claim online.
Employee can attached soft copy of his reimbursement bills.
Reimbursement balance, entitlement, Summary, Ledger
Approval Workflow Accepted & Rejected with auto mail Intimation
Online TDS Declaration Management
Employee can submit Income Tax Declaration Online
Employee can attached soft copy of his declaration proof.
Income Tax projection report Projected & Actual Basis
Approval Workflow Accepted & Rejected with auto email Intimation
Tax Planner
Enter the Investment details and get the instant projections for TDS.
Tax planning can be done with this tool easily, by testing various combinations of testing and get the best
combination.
User Rights
Users can be created
User Level Rights can be created and managed
Role based Security Model/ Assign rights to Payroll Officers for Managing different groups of employees
Software Architecture
Completely Web based product
Designed using State of art technology. ASP.NET 3.5 + MS SQL
Software installation on clients machines are not required.
All authorized personnel can login to the system and do the required functionality as per their rights
Audit Trails
Workflow
News
Announcements
Company Documents
FAQ
Kiosk
Polls
Query
SurveysLeave Application
Reimbursement Request
TDS Declaration
Employee Self Service Module
Each employee is provided with an online account
Employees can login and view their
Payslips
Yearly Salary Register
Loan / Advances Recovery/ Balance
Reimbursement Payments / Balance / Status
Income Tax Projections
Submit their Income Tax Declarations
Submit Leave Application
Submit Reimbursement Bills.
ESS gives employees direct access to their month-end / year-end paperwork. They can download, print and
save these documents themselves
Delivers significant cost & time savings for Payroll/HR department.
Improves administrative responsiveness & efficiency.
Enables greater employee satisfaction, fuels productivity
Other Add on Modules
Integration of Payroll Software with Tally
Cheque Printing Module