Excel 2010 Shortcuts

Platform: Windows/English
Navigate Inside Worksheets
arrow keys Move one cell up, down, left, or right in a worksheet.
page down / page
up
Move one screen down / one screen up in a
worksheet.
alt+page down/ alt
+page up
Move one screen to the right / to the left in a
worksheet.
tab / shift+tab Move one cell to the right / to the left in a worksheet.
ctrl+arrow keys Move to the edge of next data region (cells that
contains data)
home Move to the beginning of a row in a worksheet.
ctrl+home Move to the beginning of a worksheet.
ctrl+end Move to the last cell with content on a worksheet.
ctrl+f Display the Find and Replace dialog box (with Find
selected).
ctrl+h Display the Find and Replace dialog box (with
Replace selected).
shift+f4 Repeat last find.
ctrl+g (or f5) Display the 'Go To' dialog box.
ctrl+arrow left /
ctrl+arrow right
Inside a cell: Move one word to the left / to the right.
home /end Inside a cell: Move to the beginning / to the end of a
cell entry.
alt+arrow down Display the AutoComplete list e.g. in cell with
dropdowns or autofilter.
end Turn 'End' mode on. In End mode, press arrow keys
to move to the next nonblank cell in the same
column or row as the active cell. From here use
arrow keys to move by blocks of data, home to move
to last cell, or enter to move to the last cell to the
right.
Work with Data Selections
Select Cells
shift+spacebar Select the entire row.
ctrl+spacebar Select the entire column.
ctrl+shift+*
(asterisk)
Select the current region around the active cell.
ctrl+a (or ctrl+shift
+spacebar)
Select the entire worksheet or the data-containing
area. Pressing ctrl+a a second time then selects entire
worksheet.
ctrl+shift+page up Select the current and previous sheet in a workbook.
ctrl+shift+o Select all cells with comments.
shift+arrow keys Extend the selection by one cell.
ctrl+shift+arrow
key
Extend the selection to the last cell with content in
row or column.
shift+page down /
shift+page up
Extend the selection down one screen /up one screen.
shift+home Extend the selection to the beginning of the row.
ctrl+shift+home Extend the selection to the beginning of the
worksheet.
ctrl+shift+end Extend the selection to the last used cell on the
worksheet (lower-right corner).
Manage Active Selections
f8 Turn on extension of selection with arrow keys
without having to keep pressing shift.
shift+f8 Add another (adjacent or non-adjacent) range of cells
to the selection. Use arrow keys and shift+arrow keys
to add to selection.
shift+backspace Select only the active cell when multiple cells are
selected.
ctrl+backspace Show active cell within selection.
ctrl+. (period) Move clockwise to the next corner of the selection.
enter / shift+enter Move active cell down / up in a selection.
tab / shift+tab Move active cell right / left in a selection.
ctrl+alt+arrow
right / ctrl+alt+arro
w left
Move to the right / to the left between non-adjacent
selections (with multiple ranges selected).
esc Cancel Selection.
Select inside cells
shift+arrow left /
shift+arrow right
Select or unselect one character to the left / to the
right.
ctrl+shift+arrow
left / ctrl+shift+arr
ow right
Select or unselect one word to the left / to the right.
shift+home / shift+
end
Select from the insertion point to the beginning / to
the end of the cell.
Insert and Edit Data
Undo / Redo Shortcuts
ctrl+z Undo last action (multiple levels).
ctrl+y Redo last action (multiple levels).
Work with Clipboard
ctrl+c Copy contents of selected cells.
ctrl+x Cut contents of selected cells.
ctrl+v Paste content from clipboard into selected cell.
ctrl+alt+v If data exists in clipboard: Display the Paste Special
dialog box.
ctrl+shift++ If data exists in clipboard: Display the Insert dialog
box to insert blank cells.
Edit Inside Cells
f2 Edit the active cell with cursor at end of the line.
alt+enter Start a new line in the same cell.
enter Complete a cell entry and move down in the
selection. With multiple cells selected: fill cell range
with current cell.
shift+enter Complete a cell entry and move up in the selection.
tab / shift+tab Complete a cell entry and move to the right / to the
left in the selection.
esc Cancel a cell entry.
backspace Delete the character to the left of the insertion point,
or delete the selection.
delete Delete the character to the right of the insertion
point, or delete the selection.
ctrl+delete Delete text to the end of the line.
ctrl+; (semicolon) Insert current date.
ctrl+shift+: (colon) Insert current time.
Edit Active or Selected Cells
ctrl+d Fill complete cell down (Copy above cell).
ctrl+r Fill complete cell to the right (Copy cell from the left).
ctrl+" Fill cell values down and edit (Copy above cell
values).
ctrl+' (apostrophe) Fill cell formulas down and edit (Copy above cell
formulas).
ctrl+l Insert a table (display Create Table dialog box).
ctrl+- Delete Cell/Row/Column Menu
ctrl+- with row or
column selected
Delete row / delete column.
ctrl+shift++ Insert Cell/Row/Column Menu
ctrl+shift++ with
row or column
selected
Insert row/ insert column.
http://www.shortcutworld.com/en/win/Excel_2010.pdf
Excel 2010 Shortcuts
Platform: Windows/English
shift+f2 Insert / Edit a cell comment.
shift+f10, then m Delete comment.
alt+f1 Create and insert chart with data in current range as
embedded Chart Object.
f11 Create and insert chart with data in current range in
a separate Chart sheet.
ctrl+k Insert a hyperlink.
enter (in a cell with
a hyperlink)
Activate a hyperlink.
Hide and Show Elements
ctrl+9 Hide the selected rows.
ctrl+shift+9 Unhide any hidden rows within the selection.
ctrl+0 Hide the selected columns.
ctrl+shift+0 Unhide any hidden columnswithin the selection.
ctrl+` (grave
accent)
Alternate between displaying cell values and
displaying cell formulas. Accent grave /not a
quotation mark.
alt+shift+arrow
right
Group rows or columns.
alt+shift+arrow left Ungroup rows or columns.
ctrl+6 Alternate between hiding and displaying objects.
ctrl+8 Display or hides the outline symbols.
ctrl+6 Alternate between hiding objects, displaying objects,
and displaying placeholders for objects.
Format Data
Format Cells
ctrl+1 Format cells dialog.
ctrl+b (or ctrl+2) Apply or remove bold formatting.
ctrl+i (or ctrl+3) Apply or remove italic formatting.
ctrl+u (or ctrl+4) Apply or remove an underline.
ctrl+5 Apply or remove strikethrough formatting.
ctrl+shift+& Apply the outline border.
ctrl+shift+_
(underscore)
Remove outline borders.
ctrl+shift+f Display the Format Cells with Fonts Tab active. Press
tab 3x to get to font-size. Used to be ctrl+shift+p, but
that seems just get to the Font Tab in 2010.
alt+' (apostrophe /
single quote)
Display the Style dialog box.
Number Formats
ctrl+shift+$ Apply the Currency format with two decimal places.
ctrl+shift+~ Apply the General number format.
ctrl+shift+% Apply the Percentage format with no decimal places.
ctrl+shift+# Apply the Date format with the day, month, and year.
ctrl+shift+@ Apply the Time format with the hour and minute,
and indicate A.M. or P.M.
ctrl+shift+! Apply the Number format with two decimal places,
thousands separator, and minus sign (-) for negative
values.
ctrl+shift+^ Apply the Scientific number format with two decimal
places.
Formulas and Names
Formulas
= Start a formula.
alt+= Insert the AutoSum formula.
shift+f3 Display the Insert Function dialog box.
ctrl+a Display Formula Window after typing formula name.
ctrl+shift+a Insert Arguments in formula after typing formula
name. .
shift+f3 Insert a function into a formula .
ctrl+shift+enter Enter a formula as an array formula.
f4 After typing cell reference (e.g. =E3) makes reference
absolute (=$E$4)
f9 Calculate all worksheets in all open workbooks.
shift+f9 Calculate the active worksheet.
ctrl+alt+f9 Calculate all worksheets in all open workbooks,
regardless of whether they have changed since the
last calculation.
ctrl+alt+shift+f9 Recheck dependent formulas, and then calculates all
cells in all open workbooks, including cells not
marked as needing to be calculated.
ctrl+shift+u Toggle expand or collapse formula bar.
ctrl+shift+enter Enter a formula as an array formula.
Names
ctrl + f3 Define a name or dialog.
ctrl+shift+f3 Create names from row and column labels.
f3 Paste a defined name into a formula.
Manage Multipe Worksheets
Shortcuts to delete, rename, or move worksheets are based on the old
Excel 2003 menus which still work in Excel 2010.
shift+f11 or alt+shif
t+f1
Insert a new worksheet in current workbook.
ctrl+page down /
ctrl+page up
Move to the next / previous worksheet in current
workbook.
shift+ctrl+page
down / shift+ctrl+p
age up
Select the current and next sheet(s) / select and
previous sheet(s).
alt+o then h r Rename current worksheet (format, sheet, rename)
alt+e then l Delete current worksheet (Edit, delete)
alt+e then m Move current worksheet (Edit, move)
Manage Multiple Workbooks
f6 / shift+f6 Move to the next pane / previous pane in a workbook
that has been split.
ctrl+f4 Close the selected workbook window.
ctrl+n Create a new blank workbook (Excel File)
ctrl+tab / ctrl+shift
+tab
Move to next / previous workbook window.
alt+spacebar Display the Control menu for Main Excel window.
ctrl+f9 Minimize current workbook window to an icon. Also
restores ('un-maximizes') all workbook windows.
ctrl+f10 Maximize or restores the selected workbook
window.
ctrl+f7 Move Workbook Windows which are not maximized.
ctrl+f8 Perform size command for workbook windows
which are not maximzed.
alt+f4 Close Excel.
http://www.shortcutworld.com/en/win/Excel_2010.pdf
Excel 2010 Shortcuts
Platform: Windows/English
Various Excel Features
ctrl+o Open File.
ctrl+s Save the active file with its current file name,
location, and file format.
f12 Display the Save As dialog box.
f10 (or alt) Turn key tips on or off.
ctrl + P Print File (Opens print menu).
f1 Display the Excel Help task pane.
f7 Display the Spelling dialog box.
shift+f7 Display the Thesaurus dialog box.
alt+f8 Display the Macro dialog box.
alt+f11 Open the Visual Basic Editor to create Macros.
Work with the Excel Ribbon
ctrl+f1 Minimize or restore the Ribbon.
alt or f10 Select the active tab of the Ribbon and activate the
access keys. Press either of these keys again to move
back to the document and cancel the access keys. and
then arrow left or arrow right
shift+f10 Display the shortcut menu for the selected
command.
spacebar or enter Activate the selected command or control in the
Ribbon, Open the selected menu or gallery in the
Ribbon..
enter Finish modifying a value in a control in the Ribbon,
and move focus back to the document.
f1 Get help on the selected command or control in the
Ribbon. (If no Help topic is associated with the
selected command, the Help table of contents for that
program is shown instead.)
Data Forms
tab / shift+tab Move to the next / previous field which can be edited.
enter / shift+enter Move to the first field in the next / previous record.
page down / page
up
Move to the same field 10 records forward / back.
ctrl+page down Move to a new record.
ctrl+page up Move to the first record.
home / end Move to the beginning / end of a field.
Pivot Tables
arrow keys Navigate inside Pivot tables.
home / end Select the first / last visible item in the list.
alt+c Move the selected field into the Column area.
alt+d Move the selected field into the Data area.
alt+l Display the PivotTable Field dialog box.
alt+p Move the selected field into the Page area.
alt+r Move the selected field into the Row area.
ctrl+shift+*
(asterisk)
Select the entire PivotTable report.
arrow keys to
select the cell that
contains the field,
and then alt+arrow
down
Display the list for the current field in a PivotTable
report.
arrow keys to
select the page
field in a
PivotChart report,
and then alt+arrow
down
Display the list for the current page field in a
PivotChart report.
enter Display the selected item.
spacebar Select or clear a check box in the list.
ctrl+tab ctrl+shift+
tab
select the PivotTable toolbar.
enter then arrow
down / arrow up
On a field button: select the area you want to move
the selected field to.
alt+shift+arrow
right
Group selected PivotTable items.
alt+shift+arrow left Ungroup selected PivotTable items.
The Rest
Dialog Boxes
arrow keys Move between options in the active drop-down list
box or between some options in a group of options.
ctrl+tab / ctrl+shift
+tab
Switch to the next/ previous tab in dialog box.
spacebar In a dialog box: perform the action for the selected
button, or select/clear a check box.
tab / shift+tab Move to the next / previous option.
a ... z Move to an option in a drop-down list box starting
with the letter
alt+a ... alt+z Select an option, or select or clear a check box.
alt+arrow down Open the selected drop-down list box.
enter Perform the action assigned to the default command
button in the dialog box.
esc Cancel the command and close the dialog box.
Auto Filter
alt+arrow down On the field with column head, display the AutoFilter
list for the current column .
arrow down /
arrow up
Select the next item / previous item in the AutoFilter
list.
alt+arrow up Close the AutoFilter list for the current column.
home / end Select the first item / last item in the AutoFilter list.
enter Filter the list by using the selected item in the
AutoFilter list.
Work with Smart Art Graphics
arrow keys Select elements.
escape Remove Focus from Selection.
f2 Edit Selection Text in if possible (in formula bar).
http://www.shortcutworld.com/en/win/Excel_2010.pdf