KEYBOARD SHORTCUTS (EXCEL 2007, EXCEL 2010)

www.launchexcel.com

Popular Excel Keyboard Shortcuts (Excel 2007, Excel 2010)

1. Files, Printing, Applications 2. Navigate Workbooks and Worksheets 3. Show / Hide Columns and Rows 4. Selecting Cells 5. Copy, Cut, Paste, Insert, Delete Cells 6. Undo, Restore, Repeat 7. Comments 8. Find, Replace and Go To 9. Entering Data 10. Editing Data 11. Formulas and Functions 12. Formula Auditing 13. Named Ranges 14. Formatting

www.launchexcel.com
CopyRight 2011 LaunchExcel Design By Victor Chan
Excel is a registered trademark of Microsoft Corporation in the United States and/or other countries.

Popular Excel Keyboard Shortcuts (Excel 2007, Excel 2010)

1. Files, Printing, Applications
Shortcut Action in Excel

3. Show / Hide Columns and Rows

Shortcut Action in Excel

Ctrl + N New workbook Ctrl + O Open existing workbook Alt + F + R File menu, open recent workbook Ctrl + F4 or Ctrl + W Close active workbook (keeps Excel open) Ctrl + S Save active workbook F12 Save As different name, location, file type F1 Open help menu Ctrl + P Open Print dialog box Ctrl + F2 Open Print Preview mode Alt + Tab Switch to next open application Shift + Alt + Tab Switch to previous open application Alt + F4 Close Excel

Ctrl + 0 (zero) Hide current column Ctrl + 9 Hide current row Ctrl + Shift + 9 Unhide current row Ctrl + Shift + ( Unhide rows within selection Ctrl + Shift + ) Unhide columns within selection Ctrl + 8 Toggle outline symbol display Alt + ; Select visible cells only
(use when copying collapsed outline levels)

Shift + Alt + " Open Group selection dialog box Shift + Alt + ! Open Ungroup selection dialog box

2. Navigate Workbooks and Worksheets

Shortcut Action in Excel

4. Selecting Cells
Shortcut Action in Excel

Ctrl + Tab Switch to next open workbook window (if available) Ctrl + Shift + Tab Switch to previous open workbook window (if available) Ctrl + Page Down Move to and activate next worksheet in workbook Ctrl + Page Up Move to and activate previous worksheet in workbook Shift + F11 Insert new worksheet to left of active worksheet Tab or ! Move one cell to right Shift + Tab or " Move one cell to left # or $ Move one cell up or down Ctrl + ! Move to last occupied cell in row of data block Ctrl + " Move to first occupied cell in row of data block Ctrl + # Move to first occupied cell in column of data block Ctrl + $ Move to last occupied cell in column of data block Ctrl + End Move to last (bottom) occupied cell of data block Ctrl + Home Move to cell A1 Ctrl + . (Period) Move clockwise to next corner of selected range COPYRIGHT 2011 LAUNCH EXCEL

Shift + Arrow Select the cell(s) in that direction (left, right, up, or down) Ctrl + Shift + Arrow Select to the last occupied cell in that direction Ctrl + Shift + End Ctrl + Shift + Home Select from active cell to last occupied cell that is down and to the right Select from active cell to first occupied cell that is up and to the left Select all of the occupied cells in current range; press again to select all cells in worksheet
(use when copying collapsed outline levels)

Shift + Backspace Collapse cell selection to just active cell Ctrl + A

Alt + ; Select visible cells only

Ctrl + Space Bar Select all cells in current column Shift + Space Bar Select all cells in current row Ctrl + Shift + (plus) Insert new row (note: select row first) Ctrl + (hyphen) Delete selected row (note: select row first) F8 Turn on extend-selection mode; use arrow keys; F8 or Esc to exit extend-selection mode www.launchexcel.com

Popular Excel Keyboard Shortcuts (Excel 2007, Excel 2010)

5. Copy, Cut, Paste, Insert, Delete Cells
Shortcut Action in Excel

9. Entering Data
Shortcut Action in Excel

Ctrl + C Copy selection to clipboard Ctrl + X Cut selection to clipboard Ctrl + V Paste last selection that was cut or copied to clipboard Delete Clear contents of current selection (leaves formatting intact) Ctrl + (plus) Open Insert Cells dialog box Ctrl + (minus) Open Delete Cells dialog box Ctrl + ' (apostrophe) Copy contents of cell above into active cell
(note: formulas are an exact copy)

Ctrl + ; (semi-colon) Enter current date Ctrl + Shift + : (colon) Enter current time Enter Accept entry and move active cell down one row Ctrl + Enter Accept entry and keep active cell in place Shift + Enter Accept entry and move active cell up one row Tab Accept entry and move active cell one column to right Shift + Tab Accept entry and move active cell one column to left Selection, Ctrl + Enter Alt + Enter Select cells, enter data, hit Ctrl + Enter to have data entered in every cell selected Create line break inside cell (aka. line wrap or carriage return)

Ctrl + D Copy contents of cell above into active cell Ctrl + R Copy contents of cell to the left into active cell Open context menu; navigate using up & down arrow keys Shift + F10 then hit enter to make selection

Esc Cancel cell entry

6. Undo, Restore, Repeat

Shortcut Action in Excel

10. Editing Data

Shortcut Action in Excel

Ctrl + Z Undo last action Ctrl + Y Restore undo action F4 Repeat last action

Begin editing active cell; insertion point is at end of cell F2 contents, then use following commands while in edit mode: Home End Ctrl + ! Ctrl + " Backspace Delete Ctrl + Delete Move insertion point to beginning of cell Move insertion point to end of cell Move insertion point one word to the right Move insertion point one word to the left Delete character to left of insertion point Delete character to right of insertion point Delete all characters from insertion point to end of cell contents

7. Comments
Shortcut Action in Excel

Shift + F2 Add new comment; edit cell comment Ctrl + Shift + O Select all cells with comments

8. Find, Replace and Go To

Shortcut Action in Excel

(apostrophe) As 1st character in cell, format entry as "text" F7 Begin Spell Check

Ctrl + F Open Find dialog box Ctrl + H Open Replace dialog box Ctrl + G or F5 Open Go To dialog box COPYRIGHT 2011 LAUNCH EXCEL www.launchexcel.com

Popular Excel Keyboard Shortcuts (Excel 2007, Excel 2010)

11. Formulas and Functions
Shortcut Action in Excel

13. Named Ranges

Shortcut Action in Excel

Shift + F3 Open Insert Function dialog box Open Function Argument dialog box - when insertion Ctrl + A point is to right of function name and ( Ctrl + Shift + A F2 Insert parentheses () and function argument names when insertion point is to right of function name Edit formula in cell; insertion point is at end of cell contents

Ctrl + Shift + F3 Open Create Names from Selection dialog box

(note: select cells and labels first)

F3 Open Paste Name dialog box Ctrl + F3 Define name; open Name Manager dialog box

14. Formatting
Shortcut Action in Excel

F3 Open Paste Name dialog box Alt + = Insert AutoSum formula Highlight Portion of Cycle between absolute, mixed and relative references for Formula + F4 highlighted cells

Ctrl + 1

Open Format Cells dialog box; use the 1 key on the keyboard, not on keypad

Alt + ' (apostrophe) Open Style dialog box Ctrl + B Toggle bold formatting Ctrl + I Toggle italic formatting Ctrl + U Toggle underline formatting Ctrl + Shift + & Apply outline border to selected cells (ampersand) Ctrl + Shift + _ Remove outline border from selected cells (underscore) Ctrl + Shift + ~ (tilde) Apply general number format Ctrl + Shift + $ Apply currency format with two decimal places Ctrl + Shift + % Apply percentage format with zero decimal places Ctrl + Shift + # (pound Apply day, month, year date format or hash symbol) Ctrl + Shift + @ Apply hour, minute AM/PM time format Ctrl + Shift + ! Apply number format with thousands separator & two (exclamation) decimal places Ctrl + K Insert a hyperlink to selected text

12. Formula Auditing

Shortcut Action in Excel

Highlight Portion of Evaluates selected portion of formula; press Esc to return Formula + F9 to editing Ctrl + ` (single left Toggle between showing formula and formula result quotation mark) Ctrl + [ (open bracket) Select direct precedent cells Shift + Ctrl + [ (open Select all precedent cells bracket) Ctrl + ] (close bracket) Select direct dependent cells Shift + Ctrl + ] (close Select all dependent cells bracket) Shift + Ctrl + { (open Select all cells directly or indirectly referenced by brace) formulas in selection Shift + Ctrl + } close Select cells with formulas that directly or indirectly brace) reference active cell

COPYRIGHT 2011 LAUNCH EXCEL

www.launchexcel.com