Operational Review Guide For Ontario District School Boards, 4th Edition (September 2010)

Ministry of Education
Ministre de l'ducation
Minister
Ministre
Mowat Block
Queens Park
Toronto ON M7A 1L2
difice Mowat
Queens Park
Toronto ON M7A 1L2
January 15, 2015

Dear Trustee,
Having considered the material deficiencies identified in Ms. Wilson report, I am making the
following directions the Toronto District School Board pursuant to my authority in section 14 of
O. Reg. 43/10 (Provincial Interest in Education):
1) Direct the TDSB to develop and implement a policy clearly delineating the governance role
of the Trustees, the responsibilities of the Chair and committees, and the day to day
operational role of the staff.
2) Direct the TDSB to revise the mandates or terms of reference of all committees, including
advisory committees, to be consistent with the Boards revised governance policy. The
mandates or Terms of Reference should ensure that the roles and limits of committees are
clear and any staff supporting them are assigned by, and report to, appropriate Board staff.
3) Direct the TDSB to revise its promotion procedures and Policies for all levels of staff (with
the exception of the Director of Education), to remove individual Trustees from decision
making and selection processes. The revised Policies should be consistent with the Ministry
Operational Review guide for Ontario District School boards, 4th Edition (September 2010).
4) Direct the TDSB to develop and approve an appropriate policy for the Performance
Appraisal of the Director of Education, reflective of best practices.
5) Direct the TDSB to take whatever measures are necessary to ensure that the compensation of
the Director, and all Board staff to which the Broader Public Sector Accountability Act, 2010
applies, is compliant with that legislation, and provide information sufficient and satisfactory
to the Minister clearly establishing such compliance.
6) Direct the TDSB to close the trustees offices at 5050 Yonge (with the exception of the
chairs office and shared workspace) and at other Board buildings.
/2
-27) Direct the TDSB to implement a shared services model with trustee services staff reporting
through the Director and to discontinue the practice where trustees contract with constituency
assistants. The change should take effect at the earliest opportunity given the notice period in
existing constituency assistant contracts.
8) Direct the TDSB to reduce the budget for trustees discretionary office expenses to reflect the
move to a shared services model for trustee services.
9) Direct the TDSB to provide a three-year capital plan that should reflect a comprehensive,
system-wide assessment of the pupil accommodation needs of the board. The plan must
clearly state how the TDSB can manage its capital assets within its current school operations
and renewal envelopes. The plan should include separate sections that address the following
issues:
a) Board-wide priorities for the effective use and management of school space to provide
effective programming.
b) A clear indication of how the board intends to reduce underutilized (<65% utilization
based on SFIS) spaces across its schools in each year, including the number of proposed
accommodation reviews and a list of affected schools.
c) A comparative analysis of TDSB enrolment projections for all schools against capacity.
d) A list of all closed and underutilized schools that will remain as core holdings for the
future, with justification for not declaring each property as surplus.
e) A prioritization of school renewal needs to be addressed in each year to support the
findings of the Ministrys Condition Assessment Program.
f) An analysis of operating costs of all schools that shows the relative cost per pupil for
each open and operating school.
10) Direct the TDSB to develop and implement policies and/or procedures which ensure better
Audit Committee oversight of international and non-core projects and partnerships with
outside organizations.
11) Direct the Audit Committee to take the steps necessary, including requesting relevant
documents, to review outstanding issues relating to the Confucius Institute; the Canada
International School in Vietnam; the Neo City Caf contract litigation and related legal
costs; and the Central Tech litigation and related legal costs.
/3
-312) Direct the TDSB to provide a plan to increase continuity on the Audit Committee by
providing longer terms for trustee members and staggered terms for external members.
13) Direct the TDSB to approve a policy or procedure to limit Trustee participation in the Audit
Committee to members of the Committee and those Trustees invited to the Committee for
specific agenda items
I direct the Board to comply with the above directions by February 13, 2015 and to provide me
with evidence of compliance by that date.
Sincerely,
Liz Sandals
Minister

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Ministry of Education

January 15, 2015

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