GUIDELINES IN HIRING

TEACHERS
BY:
MS. MARIAN G. VINLUAN

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 Applicable DepEd Hiring Guidelines
for Teaching Positions in SY 2022-
2023

• Attached is Memorandum (DM-HROD-2022-1571) with the

subject: Interim Strategies and Protocols on Teacher Hiring for 
School Year (SY) 2022-2023 in view of the State of Public Health
Emergency and Issuance of DepEd Merit Selection Plan.
• Table of Contents
– Interim Strategies and Protocols on Teacher Hiring for School Year (SY)
2022-2023 in view of the State of Public Health Emergency and Issuanc
e of DepEd Merit Selection Plan
– Applicable Hiring Guidelines for Teaching Positions in SY 2022-2023
– Publication and Posting of Vacant Items and Transmittal of Action on A
ppointment
– Submission and Receipt of Applications
– Selection Committee Panel Interview, Demonstration Teaching, and Deli
berations
– Conduct of English Proficiency Test (EPT)
– Establishment of the RQA for SY 2022-2023
– Reappointment (Renewal) of SHS Teachers with Provisional Appointme
nts

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 Applicable Hiring Guidelines for
Teaching Positions in SY 2022-2023
• In reference to DM No. 41, s. 2022 on the adoption of Transitory
Measures on the Implementation of DepEd Merit Selection Plan
(MSP), the existing hiring guidelines for teaching positions in
Kindergarten to Senior High School (SHS), as stipulated in the
issuances enumerated below, shall remain effective and in full force
until officially amended, revoked, rescinded, or modified through the
issuance of a DepEd Order:
• DO No. 7, s. 2015, Hiring Guidelines for Teacher I Positions Effective
School Year (SY) 2015-2016
• DO No. 22, s. 2015, Hiring Guidelines for the Remaining Teaching
Positions Effective School Year (SY) 2015-2016
• DO No. 3, s. 2016, Hiring Guidelines for Senior High School (SHS)
Teaching Positions Effective School Year (SY) 2016-2017
• DO No. 9, s. 2016, Reinforcement of DepEd Order Nos. 7 and 22, s.
2015 as the Hiring Guidelines for Kindergarten to Grade 10
Teaching Positions
• DO No. 32, s. 2016, Addendum to DepEd Order No. 3, s. 2016
(Hiring Guidelines for Senior High School [SHS] Teaching Positions
Effective SY [SY] 2016-2017)
• DO No. 49, s. 2016, Guidelines on the Hiring of Contractual (Full-
Time and Part-Time) Teachers in Senior High School

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 • DO No. 50, s. 2017, Hiring Guidelines for Teacher 1 Positions in Schools
Implementing Indigenous Peoples Education Effective School Year 2016-
2017
• DO No. 51, s. 2017, Amended Qualification Standards for Senior High
School Teaching Positions in the Technical-Vocational-Livelihood Track
and Other Clarifications on the Hiring Guidelines
• An omnibus policy issuance on the revised implementing guidelines for
hiring and promotion in all DepEd positions, including teaching positions in
the Kindergarten to Senior High School (SHS), anchored on the new
DepEd MSP, shall be issued through a DepEd Order. Meantime, teacher

hiring shall be governed by the above-enumerated issuances .

• With the recent promulgation of Executive Order (EO) No. 174 on
Establishing the Expanded Career Progression System for Public School
Teachers, the Department, in collaboration with the Department of Budget
and Management (DBM), Civil Service Commission (CSC), and Philippine
Regulation Commission (PRC), shall issue the implementing rules and
regulations (IRR) operationalizing the expanded system of career
progression of teachers in DepEd, which shall feature the competency-
and merit-based teacher promotion through reclassification, covering all
teaching positions including SHS. Subsequent policies on for this purpose
shall be released. Pending the release of these issuances, existing
reclassification processes and guidelines shall remain effective.

Publication and Posting of Vacant Items

and Transmittal of Action on
Appointment

• The Schools Division Offices (SDOs) shall coordinate with their CSC Field
Office (CSC-FO) counterparts with regards to the submission of their
publication requests and transmittal of action on appointments in
accordance with CSC Memorandum Circular (MC) No. 14, s. 2020 or the
Interim Guidelines on Appointments and Other Human Resource Actions for
the Period of State of Calamity due to COV1D-19 Pandemic.

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 Submission and Receipt of Applications

• a. The SDOs shall provide clear instructions to teacher applicants

regarding the submission of their application documents. It is necessary to
implement strict social distancing in receiving and validating hard copies
of applications. The SDOs are highly encouraged to designate a separate
area and provide disinfecting supplies (e.g. alcohol, sand sanitizer, etc.)
where teacher applicants may be accommodated.
• b. Insofar as practicable, the SDOs may organize online submission of
documents of the applicants to minimize gathering of crowds in the
physical offices.

• c. Pursuant to the RA No. 8792 or the Electronic Commerce Act of 2000

which provides that “(electronic documents shall have the legal effect,
validity or enforceability as any other document or legal writing and a)
(w)here the law requires a document to be in writing, that requirement is
met by an electronic document if the said electronic document maintains
its integrity and reliability and can be authenticated so as to be usable for
subsequent reference/’ online submission of electronic copies of the
application documents may be allowed subject to the submission of the
hard copies upon request for purposes of verification.

Selection Committee Panel Interview,

Demonstration Teaching, and Deliberations
• a. The SDOs with localities under Granular Lockdown and Alert Levels 4
and 5 shall implement remote modalities in the conduct of applicants7
interview and demonstration teaching, and selection committee
deliberations, such as online video conferencing and/or phone interviews.
Further, to maintain security and confidentiality in the said evaluative
activities, it is highly encouraged to use secured platforms such as
Microsoft Teams, Workplace by Facebook or Google Meet as
recommended in the OUA Memorandum 00-0420-0042 dated 17 April
2020.
• b. The SDOs with localities under Alert Level 1, 2, and 3 areas may
proceed with the usual face-to-face process of interview, demonstration
teaching, and deliberations; provided that stringent health and safety
protocols are strictly observed. However, SDOs are not precluded from
adopting the recommended action in Item 4.a or a combination of face-
to-face and alternative platforms, as may be appropriate and necessary.

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Conduct of English Proficiency Test (EPT)
• a. In reference to DM No. 106, s. 2019 (Administration of the
English Proficiency Test for Teacher Applicants Nationwide)
and DM-CI-2020-060 dated 08 May 2020 (Advisory on the
Administration of English Proficiency Test (EPT) for Teacher-
Applicants and Request for List of Testing Centers for Online
Administration) signed by Undersecretary Diosdado M. San
Antonio, requests on the administration of the EPT shall be
coordinated with the Bureau of Education Assessment (BEA).
• b. The EPT is administered through a computer-based (CB)
modality, using an online or internet-dependent platform. The
transmittal and generation of test results are faster for the CB-
EPT than the usual paper-based (PB) test. For SDOs that will
have difficulty meeting the operational and system requirements
of the CB-EPT, a request on the conduct of a PB-EPT must be
submitted to BEA through its email address
(eptbea@deped.gov.ph). The request must include the
requested modality, target date of administration, and the
number of teacher-applicants. The SDO must wait for the
approval of the request and confirmation of the target date of
administration.
• c. EPT-related concerns and queries must be emailed to the
same email address (ept.bea@deped.gov.ph).
• d. Per DM 106, s. 2019, EPT results shall be valid for two years
from the time of the test administration. Each examinee shall be
allowed to take the test only once, regardless of the number of
plantilia positions and schools division the applicant is applying
to. BEA will retrieve from its database the same EPT results of
the concerned applicant as long as these are valid.
• e. To heighten the test security in conducting the EPT either in
CB or PB modality7, there will be corresponding sanctions and
legal liabilities for teacher-applicants and testing personnel who
will be caught divulging any EPT information, test materials, test
responses/contents, scoring processes, results, including its
online platform, or any other documents or information to any
person or organization.
• f. The teacher-applicants and testing personnel must sign an
oath of confidentiality before the examination. They must fully
understand and agree that any violations/infractions of security
made or committed before, during, and after the test will be
investigated for possible injunctions and/or invalidation of the
application.

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g. Such test violations/infractions may include, but are not limited, to the
following:

• Supplication/distortion of responses
• Cheating
• Plagiarizing
• Copying and distribution of EPT materials; contents/documents
• Replication and replacement of EPT materials/contents/ documents
• Capturing test content, responses, and other project-related through any
electronic gadgets
• Distribution and posting of photos of the test content, responses, and
other EPT-related materials/documents in any form of media
• Using EPT-related materials and documents for other purposes
• Selling of EPT-related test materials/contents/documents
• Infringement of copyright
• Taking the EPT more than once in multiple SDOs while the test results of
h. The the first examination
commitment of anyareviolations/infractions
still valid depicted in item 5.g. shall
result in appropriate legal action, whereby the degree of violation and
means by which the act was conducted shall be determined by the
Schools Division Superintendent as per the incident report of BEA and
SDO personnel.

i. In the event of a breach of security and confidentiality, legal

action/remedy/sanction based on DepEd and national laws and policies
on data privacy and intellectual property rights shall be determined by the
authorized DepEd personnel after a thorough investigation.

j. The corresponding sanctions for teacher-applicants could be the

invalidation of their application while for the testing personnel, it could be
salary and work suspension.

k. It should be noted, however, that the applicant’s inability to take EPT

shall not be considered grounds for disqualification. No EPT result shall
only mean no score under the EPT criterion set in DO Nos. 07 and 22, s.
2015, and DO No. 03, s. 2016. Henceforth, applicants who have met the
cut-off score in spite of the absence of an EPT score shall still be
included in the Registry of Qualified Applicants (RQA).

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 Establishment of the RQA
for SY 2022-2023
• a. In view of the one (1) year validity of the RQA, SDOs shall establish a
new RQA for SY 2022-2023. Based on the usual teaching hiring
process, SDOs are allowed to commence the call for applications and
undertake the recruitment and selection process in advance to establish
the RQA for SY 2022-2023 in anticipation of the timely appointment and
deployment of teachers to newly-created items this year.
• b. To expedite the recruitment and selection process as well as to
augment the number of applicants in light of the COVID-19 situation,
SDOs that have yet to exhaust the SY 2021-2022 RQA may consider
the remaining qualified applicants to be included in the SY 2022-2023
RQA; provided that said applicants should have expressed their intent
to apply in SY 2022-2023 by submitting the following:
– i. Letter of Intent in accordance with the SDO7s Call for
Applications; and
– ii. Updated credentials and application documents, if any.
– The points earned by the teacher applicants in the previous year’s
RQA may be honored, unless they have presented new documents
to update their points.
• c. To guarantee the continued search for qualified and licensed teachers,
the HRMO is required to publish the teaching items held by provisional
appointees every six (6) months reckoned from the date of issuance of the
provisional appointment. This to ensure that the continued employment of
the provisional teachers is corollary of the lack of qualified and LEPT-
eligible applicants in the SDO, as certified by the SDS.
• d. Should a provisional appointee pass the LEPT anytime within the
current school year, the HRMO in the SDO shall immediately facilitate the
change in status of appointment from provisional to permanent. The
provisional appointee shall no longer be required to undergo the hiring
and selection process.
• e. Pursuant to Part V(E) Item 7(c) of DO No. 51, s. 2017, provisional
teachers shall be entitled to the same compensation and allowances
received by permanent personnel, to include the Cash Allowance to
Teachers1. Provisional teachers who are still employed during summer
break shall be entitled to applicable compensation and allowances
received by teachers during this period.

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• f. In view of the inquiries and appeals for the extension of the five (5)-year
allowance period granted to non-LEPT passers hired in SHS positions under
provisional status, the Department is in constant coordination with CSC and
will issue and disseminate a separate communication to field offices as soon
as we secure updates from CSC. Any action related to this purpose shall be
contingent to the final decision of the Commission.
• This advisory of instructions is made in response to the concerns of the
DepEd field offices that have been brought to the attention of this Office,
particularly on the ways forward of hiring and selection of teachers for the
coming SY 2022-2023 in light of the COVID-19 situation and the recent
issuance of Agency MSP.
• Appointing authorities/officers, members of the Human Resource Merit
Promotion Selection Board (HRMPSB), and other RSP Implementors are
hereby directed to implement the abovementioned action steps, but subject
to the applicable hiring guidelines for teaching positions as enumerated
herein.
• Furthermore, while the Department seeks to continue work operations in
these challenging times, the health and safety of both teacher applicants and
RSP implementors must be given utmost priority and consideration.

B. SHS teachers with provisional appointments may be

reappointed (or renewed) based on the following
parameters:

• Provisional appointments of SHS teachers who were first hired in SY

2016-2017 ending April 7, 2017 shall be effective only until June 24,2022.
Sec. 14 of DO No. 34, s. 2021, as the implementing guidelines of the
CSC Resolution No. 2100451, provides that the validity of the extension
of their provisional appointments shall be effective only until the last day
of SY 2021-2022, unless otherwise authorized by subsequent issuances.
• The Department is committed to persistent coordination with PRC to
ensure that SHS teachers are given opportunities to take the licensure
examination on a priority basis in order to allow them to qualify for a
permanent position in the future.
• SHS provisional appointees who were first hired in SY 2017-2018 and
whose appointments are about to expire by the end of SY 2021-2022
shall be covered by Sec. 8(a) of the Republic Act (RA) No. 10533
(Enhanced Basic Education Act of 2013). Their provisional appointments
shall likewise be effective only until the last day of SY 2021-2022 or the
last day of service reckoned to their first date of hiring, unless otherwise
authorized by subsequent issuances.

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• SHS provisional appointees who were first hired in SY 2017-2018 and
whose appointments are about to expire by the end of SY 2021-2022
shall be covered by Sec. 8(a) of the Republic Act (RA) No. 10533
(Enhanced Basic Education Act of 2013). Their provisional
appointments shall likewise be effective only until the last day of SY
2021-2022 or the last day of service reckoned to their first date of
hiring, unless otherwise authorized by subsequent issuances.

• SHS provisional appointees who were first hired in SY 2018-2019

onwards, including those hired within SY 2017-2018 but have yet to
exhaust their five (5) year allowance period, may be reappointed,
subject to the requirements stipulated in Part V(B) of DO No. 34, s.
2021:
– There are no qualified LEPT eligible applicants who are available
and willing to teach in relevant specialized subjects in the SHS,
as certified by the SDS;
– The provisional appointee is yet to exhaust their five (5)-year
allowance period to pass the LEPT pursuant to Sec. 8(a) of the
RA No. 10533 and relevant provisions of CSC MC No. 14, s.
2018 (CSC ORAOHRA); and
– The performance rating of the provisional teacher is at least
Satisfactory pursuant to Sec 10(e)(2) of the CSC ORAOHRA.

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 Reappointment (Renewal) of SHS Teachers
with Provisional Appointments

• a. In compliance with Sec. 17 of DO No. 34, s. 2021 or the Guidelines

on the Implementation of CSC Resolution No. 2100451 on the
Reappointment (Renewal) of Provisional Appointment of Senior High
School Teachers First Hired in School Year 2016-2017 and
Amendment to DepEd Order No. 51, s, 2017, provisional
appointments issued in SY 2021-2022 shall beeffective until June
24,2022, or the last day of the current school year per DO No. 29, s.
2021 (School Calendar and Activities for School Year 2021-2022).

• iv. SHS provisional teachers who were appointed as Special Science Teacher I
(SST I) by virtue of RA No. 10612 or the East-Tracked Science and Technology
Scholarship Act of 2013 shall be automatically renewed a day after the last day of
SY 2021-2022; provided that they still meet the following conditions stipulated in
RA No. 10612 and RA No. 10533, to wit:

• Award recipients must teach full-time high school subject(s) in Mathematics,

Biology, Chemistry, or Physics; or Information Technology or Agricultural,
Aquaculture or Fisheries Technology, both in the university and technical-
vocational tracks in the secondary education curriculum, for a minimum of two (2)
years, in a public or private high school (Chapter ill Sec. 10 of RA No. 10612) and;

• Notwithstanding the provisions of Sections 26, 27 and 28 of Republic

Act No. 7836, otherwise known as the “Philippine Teachers
Professionalization Act of 1994”, the DepED and private education
institutions shall hire, as may be relevant to the particular subject:
– (a) Graduates of science, mathematics, statistics, engineering, music and other
degree courses with shortages in qualified Licensure Examination for Teachers
(LET) applicants to teach in their specialized subjects in the elementary and
secondary education. Qualified LET applicants shall also include graduates
admitted by foundations duly recognized for their expertise in the education
sector and who satisfactorily complete the requirements set by these
organizations: Provided, That they pass the LET within five (5) years after their
date of hiring: Provided, further, That if such graduates are willing to teach on
part-time basis, the provisions of LET shall no longer be required (Sec. 8a ofRA
10533).
• The SST I under provisional status is likewise required to pass the
LEPT within five (5) years reckoned from the date of first hiring,
should they opt to continue teaching in DepEd after fulfilling their
service obligation as stipulated in Sec. 11(e) of RA10612.

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