Introduction To Microsoft Powerpoint: School of Medicine Library University of South Carolina

Introduction to Microsoft PowerPoint
School of Medicine Library

University of South Carolina
WHAT IS POWERPOINT?
PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software
program which allows you to create professional-looking electronic slide
shows. PPT is used to present information in an organized manner to an
individual or group. Using clip art, sound clips, movie clips, graphs,
organization charts, imported Web screens, and many other features, you can
easily create a presentation that will impress your audience and convey your
message clearly and professionally.
USING HELP
PowerPoint Help menu offers you numerous ways to find help for a
particular task. Type a subject in the search window to see help topics.
EXERCISE: Creating a Presentation (Please follow along with instructor)
(Slide 1) Select a design template
1.
In the PPT Start-up Window, click From Design Template
located on the right-hand side of the screen under the heading
New.
2.
Scroll down to see the various templates and click on one of them.
(Slide 1, cont.) Add title and subtitle
1.
Click once on Click to add title (this is the title placeholder) and
type How to Use PowerPoint.
2.
Click once on click to add subtitle and type Building an
Effective Presentation.
(Slide 2) Add a Bulleted List slide
1.
Click on the New Slide button at the toolbar located at the top of
the screen.
2.
3.
Click once on the title placeholder and type What you can do
with PowerPoint.
Click once on Click to add text (this is the text placeholder) and
type the following text (hit <Enter> at the end of each line):
Create electronic presentations
Use special features to enhance your slides
Practice and time your slide show
(NOTE: To format bullets, click on the Format menu and then click on
Bullets and Numbering.)
(Slide 3) Add a Text & Content Layout Slide
1.
Click on the New Slide button.
2.
On the right side, scroll down until you see the Text and Content
Layout options.
3.
Click once on the option of your choice.
4.
Type Content Options in the title placeholder.
5.
In the text placeholder, add the following text (hit <Enter> after
each line):
Clip Art
Photographs
Charts
Graphs
Tables
Diagrams
Media Clips
6.
Click on the Clip Art icon in the add content area.
7.
Enter medicine in the search window.
8.
Scroll through the results and double-click on the Clip Art of your
choice.
(Hint: Type photograph in the Clip Art search window to see the clip art
photo options)
(Slide 4) Add another Text & Content slide
1.
2.
Type Advantages to Using a Variety of Content in the title
placeholder.
3.
4.
In the text placeholder, type the following text (hit <Enter> at the
end of each line):
Graphics keep a presentation lively
Graphics are effective teaching tools
Graphics keep the audience awake!
Add the Clip Art of your choice to the slide
(Slide 5) Add a Chart

1.
2.
Scroll down to Other Layouts and click on the Title and Chart
option (the last option).
3.
Type Simple Charts in the title placeholder.
4.
Double-click on the chart placeholder.
5.
A datasheet will appear. Make changes if you like.
6.
Click once in your slide (outside the datasheet) to add the chart to
your slide.
Congratulations! You have completed a basic slide show. In the next
lesson, we will enhance the presentation to make it more interesting.
EXERCISE: Enhancing Your Slide Show
Adding Transitions
Click on the Slide Sorter View button on the bottom, left-hand
corner of your screen.
Click the Slide Show menu and then click on Slide Transition.
Click the Edit menu and click Select All
To the right, click a transition of your choice. This will apply to all
the selected slides. (Note: Select Random Transition the last
option to have a variety of transitions in your slide show)
Animating Text
All slides should still be selected (if they arent, click the Edit menu
and then Select All).
Click the Slide Show menu.
Click on Animation Schemes.
At the right, choose an Animation Scheme. You will see a preview

within your slide sorter view.
(Note: to apply a different Animation Scheme to each slide, you will have to
select each slide individually and then choose a scheme for each one.)
Please Note: For more advanced Animation options, you will need to utilize
the Custom Animation options. These are covered in the Advanced PPT
class.
Running the Slide Show
Click once on the first slide to select it.
Click on the Slide Show button on the bottom left-hand corner of
the screen.
To advance to the next slide, click the mouse once.
To draw on the slide, right-click, select pointer options, and pen.
Hold down the mouse and write. Any marks you make are NOT
permanent. Hit <Esc> to return to the pointer.
To go back one slide use the left arrow key.
To Exit the slide show quickly, hit <Esc>.
ADDITIONAL EXERCISES
Importing Web Screens
Start with a blank slide in Normal View.
Minimize the PPT program by clicking on the minus sign in the
upper right corner.
Go into the Web and locate the screen youd like to use in your
presentation.
When the screen you want is displayed, hit the <Print Screen> key
on your keyboard. This automatically saves the screen to the
computers clipboard.
Minimize the web program (the minus button at the top right) and
then maximize the PPT program (click on the Microsoft PowerPoint
button at the bottom of your screen).
Click on the Paste icon on the toolbar (looks like a clipboard). The
screen you saved will now appear on your blank slide.
Click once on the image and then drag the corners to fill the screen.
Note: You may want your slide to have a white background to better
display the Web screen shot. To do this, click the Format menu, click
Background, and select white from the pull-down menu of colors. You
might also want to click Omit background graphics. Be sure to click
Apply and NOT Apply to All!
Inserting Pictures into Your Slides
You can easily add pictures to your PPT slides. To do so, you must first
save the picture to the hard drive of your computer. Then insert it into your
presentation:
In Normal View, display the slide on which youd like the picture to
appear.
From the Insert menu, choose the Picture from File command.
Locate the file of the picture you have previously saved and doubleclick the file name.
The picture will now appear on your slide.
You may move and resize the picture as you like.
Contact information for help:

Laura Kane
Assistant Director for Information Services
School of Medicine Library
803-733-3352
laura@med.sc.edu

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Introduction to Microsoft PowerPoint

School of Medicine Library

(Slide 5) Add a Chart

At the right, choose an Animation Scheme. You will see a preview

Contact information for help:

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