Budget 2016-2017 Parks (23 - 05 - 2015)

GABORONE CITY COUNCIL
SUMMARY OF INCOME AND EXPENDITURE
CODE
INCOME ITEM
00-00-RR-02
00-00-RR-07
00-00-RR-09
00-00-RR-13
00-00-RR-14
00-00-RR-15
00-00-RR-18
00-00RR-19
00-00-RR-20
00-00-RR-21
00-00-RR-23
00-00-RR-24
00-00-RR-30
00-00-RR-31
00-00-RR-33
00-00-RR-34
00-00-RR-40
00-00-RR-41
00-00-RR-43
00-00-RR-45
00-00-RR-48
00-00-RR-49
00-00-RR-51
00-00-RR-54
00-00-RR-58
00-00-RR-59
Sub Total
Advertising signs
Cemetry fees
Comm Center fees
Day Care centre fees
Dog licences
Bye Law fines
Hiring of class rooms
Home economics sales
Insurance commission
Interest on investment
Lease Rental
Market rentals
Miscellaneous income
Plan perusal fees
Pound fees
Rates clearence certifcate
Roads reinstatement
Sae/Hire of shrubs
Sale of sundry items
Sanitation services
Seewerage fees
Service levy fees
Staff rentals
Trade licences
Parking levy
School fees
00-00-RR-22
00-00-RR-36
00-00-RR-39
Interest on rates arreas

Rates
Revenuue support grant
Surplus
GRAND TOTAL
INCOME 2012/13 APP.BUDGET 2013/14 ESTIMATES 2014/15

CODE
DEPARTMENT
ACTUAL EXP. 2012/13 APP.BUDGET 2013/14 ESTIMATES 2014/15
P
P
P
P
P
P
4127057
4,290,000.00
5,000,000.00
1 Council Management
23,880,026.99
11,241,800.00
18437380
50565
100,000.00
100,000.00
2 Human Resource & Ad
10,324,476.87
36,365,230.00
51808860
365816
240,000.00
240,000.00
3 Finanace & Develeopm
23,502,812.28
30,401,480.00
28240900
23380
31,680.00
31,860.00
4 Education
25,035,037.75
24,262,510.00
24080810
78
700.00
700.00
5 Legal Services
4,728,957.45
4,572,150.00
6539200
181011
130,000.00
130,000.00
6 Public Health
31,029,230.20
32,522,360.00
30386650
57700
50,000.00
50,000.00
7 Civic & Machanical Se
50,256,386.76
56,169,730.00
75933670
0
500.00
500.00
8 Architecture & Buildin
12,492,721.35
19,604,370.00
42296100
770059
600,000.00
600,000.00
9 Social & Community
15,954,356.36
18,921,500.00
19330080
2368658
3,700,000.00
2,700,000.00
12 Physical Plan,Housing
6,870,703.35
7,671,830.00
8694050
192467
1,200,000.00
1,246,810.00
13 Fire
9,253,581.21
12,196,100.00
14255360
2869236
2,062,970.00
3,320,610.00
16 water/sewarage depart
2,929,026.51
8969
10,000.00
10,000.00
1348305
1,930,000.00
1,927,900.00
120657
31,650.00
31,650.00
105333
200,000.00
200,000.00
360
66,000.00
66,000.00
38405
90,720.00
90,720.00
429748
200,000.00
200,000.00
375199
400,000.00
400,000.00
277244
1505212
1,688,400.00
1,688,400.00
3350791
3,518,350.00
3,518,350.00
3454712
5,854,500.00
4,142,150.00
1209850
447,920.00
1,300,000.00
282560
242,400.00
250,000.00
23513371
27,085,790.00
27,245,650.00
8360736
36737869
163653960
6,000,000.00
70,000,000.00
150,843,090.00
6,000,000.00
70,000,000.00
200,488,780.00
232265936
253928880
303734430
216257317.08
253929060
320003060
home!A1
CODE

RECURRENT BUDGET - 2014/2016
COUNCIL MANAGEMENT
DESCRIPTION
ACT. EXP.
2012/13
A.PERSONNEL EMOLUMENTS
Salaries
Wages
Gratitues
Transfer Allowance
Members salaries & Allowance
Members Termination Allowance
Employer's Pension Contribution
Sub Total
B.RUNNING EXPENSES
01-101-BE-0 Mtce. Of Gronds & Buildings
01-101-BE-0 Lightining Gas & Water
01-101-BE-0 Domestic Requisites
01-101-BE-0 Mtce & Repair of Off.furniture & Equipment
01-101-BE-2 Uniform and Protective Clothing
01-101-BE-2 Maintenance of computers
Sub Total
C. ESTABLISHMENT EXPENSES
01-101-CE-0 Staff Travelling & Sub. Within Bots.
01-101-CE-0
Staff Travelling&Sub outside Botswana
01-101-CE-0
Leave Travel Concession
01-101-CE-0
Printing Sationery & Advertising
01-101-CE-0
Postal & Telephone Charges
01-101-CE-0
Rent Subsidy
01-101-CE-0
Library Books & Periodicals
01-101-CE-1
Insurance
01-101-CE-1
Members Travel.&Sub Within Botswana
01-101-CE-1 Members Travel.&Sub Outside Botswana
01-101-CE-1
Civic Entertainment
01-101-CE-1
Staff Training
01-101-CE-1
Members Telephone Charges
01-101-CE-2 PMS Training
Sub Total
D. SPECIAL
01-101-DE-0 Celebrations
01-101-DE-0 Office Furniture & Equipment
01-101-DE-0 Furniture for staff Housing
01-101-DE-2 Security Services
01-101-DE-3 Souvenirs & Contributions
01-101-DE-3 Computers and Accessories
Sub Total
01-101-AE-0
01-101-AE-0
01-101-AE-0
01-101-AE-0
01-101-AE-0
01-101-AE-0
01-101-AE-0
GRAND TOTAL
Page 14
APP BUDGET ESTIMATE

2013/14
2014/15
5,082,747.95
1,160,470.08
1149710
1080190
4,148,823.16
4935030
100000
6184740
5089070
6,169,220.00
0.00
12338480
14000
8,000.00
14000
12,000.00
20000
3,966,255.30
14,358,296.49
195.85
1,086,440.36
0.00
30,727.66
-367.60
0.00
1,116,996.27
20,640.60
233,178.16
40,911.40
0.00
574,024.21
71,995.61
16,839.62
0.00
583,226.79
137,367.38
237,592.40
0.00
0.00
0.00
1,915,776.17
22500
122000
3090
66950
25,500.00
125,000.00
3,090.00
12,080.00
66,950.00
9220
1110160
198350
85000
9,310.00
952,570.00
200,000.00
99,000.00
151,430.00
92400
92,400.00
1709670
1737330
0.00
29,327.96
0.00
4,766,660.91
20,779.50
126.00
4,816,894.37
26250
30,000.00
180000
14800
221050
100,000.00
7,800.00
137800
22,207,963.30
8129460
14233610
GENERAL ADMINISTRATION
PERSONNEL EMOLUMENTS
02-501-AE-01 SALARIES
Provision is made to cover salaries for permanent and pensionable officers
Designation
Scale
Town Clerk
E1
Deputy Town ClerkE2
TOTAL
1,080,190.00
FILLED
AMOUNT
1
2
3
393,520
686,674
1,080,194.00
01-101-AE-05 Members Salaries & Allowances

Provision is for payment of the salaries and allowances :
5,089,070.00
A. salary
Ward All
housing
Hospitality
Total
Mayor
113,605.00
37,311.96
25,000.00
1,284.00
177,200.96
Deputy Mayor
103,113.00
37,311.96
20,000.00
1,284.00
161,708.96
Councilors 33*(78 2,603,799.00
1,231,296.00
42,372.00
3,877,467.00
Full Council 35(6*
300,720.00
300,720
Commitees(30*3*3
515,520.00
515,520.00
515,520
Other Commitees (
56,448.00
56,448
TOTAL
560,460.00
5,089,064.92
01-101-AE-06 Members Terminal Benefits

Provision is made to cater for terminal benefits for Moyar, Deputy, 29 Members and 4 special nominated memers
The total annual slaries and allowences are calculated at 30% multiply by 5 years
Memers Annual BA/Basic30%*5 A/All*30%*5
Total
Mayor Basic (113
170,407.50
55,968.00
226,375.50
D/Mayor (103,113
154,669.50
55,968
210,637.50
29 O/ Mem (78,90
3,432,280.50
1,623,072
5,055,352.50
4 S/Nom((78,903+
473,418.00
203,436
676,854.00
6,169,219.50
01-101-AE-08- Employers Pension's Contribution

Provision is made to cover Employer's Pension Contribution at 15% per employee.
Designation
Scale
Town Clerk
E1
Deputy Town ClerkE2
FILLED
TOTAL
RATE
1
2
349,836.00
613,776.00
963,612.00
6,169,220.00
AMOUNT
0.15
0.15
52475
92066.4
144,541.40
RUNNING COSTS
01-101- BE-04- Maitenance of Office equipments & Furnitures
Service will be done as follows;
8,000.00
ITEM
QUANTITY
UNIT PRICE
AMOUNT
Repairing chamber&
1
5000
5,000.00
Cell phone repairs
0
250
Servicing & repair
2
1500
3,000.00
TOTAL
8,000.00
01-101- BE- 21 Maitenance of Computers& Accessories
12,000.00
Provision is made to cater for 4 officers & their secretaries respectively

DESCRIPTION QUANTITY
RATE
Computers
8
Total
AMOUNT
1500
12000
12,000.00
01-101-CE- 01 Staff Travelling inside Botswana

BOTSWANA
The vote will cater for the Town Clerk and Two Depurties when travelling within the country
DESCRIPTION NO. OF PEOPL NO. OF DAYS
RATE
Hotel Allow - Town
3
7
1,214.29
TOTAL
Page 15
25,500.00
AMOUNT
25500.09
25500.09
01-101-CE-02 Staff Travelling outside Botswana

Provision is for CEO and two deputies for twinning visit to China
DESCRIPTION NO. OF PEOPL NO. OF DAYS
Air-Ticket - Town
3
Per-dium-Town Cle
3
TOTAL
7
7
125,000.00
RATE
6,000.00
5,095.24
AMOUNT
18000
107,000.04
125,000.04
01-101-CE: 03 Leave Travel Concesion

Provision is made for Chief Executive & 2 deputies
Officer's Name
B A Seragi
L. Israel
S.J Rutherford
TOTAL
Scale
E1
E2
E2
3,090.00
SPOUSE
DEPENDENT
1
1
RATE
AMOUNT
561.2
561.2
561.2
2.00
01-101-CE: 05 Printing & Stationery

Provision is for purchase of stationery for accounts section staff.
561.20
1,403.00
1,122.40
3,086.60
12,080.00
Description
QUANTITY
UNIT PRICE
AMOUNT
A4 Photocopying pa
10
204.77
2,047.70
A3 Photocopying pa
5
523.11
2,615.55
Page 16
Lined papers doubl

Writing pens blue/
A4 minute books
A4 Diaries
Executive Managem
Business Cards P50
Envelop 176x332m
Envelop 406x305m
Envelopes 229 x 16
Envelop 110x220 w
Envelopes 324 x 2
Fax machine cartri
Printer Cartridges
Christmas Cards
Bottles Riso ink
Memory sticks
Hard cover note b
Highlighters assort
TOTAL
4
80
6
10
4
6
1
1
1
1
1
1
1
5
1
1
10
20
148.89
5.96
136.28
100
150
50
217.52
369.11
225.79
168
249.5
1065.34
604.8
25
230
188.16
8.42
4.92
595.56
476.80
817.68
1,000.00
600.00
300.00
217.52
369.11
225.79
168.00
249.50
1,065.34
604.80
125.00
230.00
188.16
84.20
98.40
12,079.11
01-101-CE:06 POSTAL&TELEPHONE CHARGES

This vote is for payment of Post Boxes, Postage of letters and telephone bills including official mobile telephones as follows;
Description
Duration
Town Clerk's mobi
Deputytown Clerk'
5 Direct ines
Residential telepho
TOTAL
QUANTITY
12
12
12
12
1
2
5
3
RATE
1,518.96
480.00
500.00
200.00
Amount
18227.52
11520
30000
7200
66947.52
01-101-CE:09 LIBRARY BOOKS& PERIODICALS

Provision is made for news paper subscription for Town Clek & Mayor's offices
Description
no. of weeks
Botswana Guardian
Mmegi
Mmegi Monitor
Mmegi (Fridays)
The Voice
Midweek Sun
Gazette
Reference book
Sunday Standard
Weekend post
The Echo
Public Service Act
Trade Dispute Act
Employment Act
TOTAL
Quantity
48
48
48
48
48
48
48
1
48
48
48
1
1
1
9,310.00
Rate
2
2
2
2
2
2
2
6
2
2
2
10
10
10
Amount
5.00
6.00
6.00
6
6.00
6.00
8.00
300.00
10.00
10.00
9.00
20
20
20
480
576
576
576
576
576
768
1800
960
960
864
200
200
200
9312
01-101-CE: 10 Insurance
Provision is for insurance payments as provided for payment
Description
Duration
Provision is for in
Quantity
1
952,570.00
Rate
952,570.00
Amount
952,570.00
TOTAL
952,570.00
01-101- CE- 11: Members travelling within Botswana

Provision caters for Councillors study tours within the country
Description
Breakfast
Lunch
Supper
Accommodation
TOTAL
66,950.00
No. of days
Quantity
3
3
3
3
200,000.00
Rate
35
35
35
35
Amount
80.00
150.00
120.00
1,500.00
8400
15750
12600
157500
194,250.00
01-101-CE- 12 Members Travelling outside Botswana

A twinning visit to China
99,000.00
Page 17
Description
No. of days
Mayor's Airticket
Mayor's Per Dium
Councillors - Per
Councillors - Airtic
TOTAL
Quantity
2
7
7
2
Rate
2
2
1
1
Amount
6,000.00
3,000.00
3,000.00
6,000.00
24000
42000
21000
12000
99,000.00
01-101-CE-14 Civic Entertainment
151,430.00
Provision is made to enable the mayor have annual mayors ball.

Description
No. of months Quantity
Annual Mayors Bal
1
TOTAL
Rate
100 100,00
Amount
151,430.00
151,430.00
01-101-CE-18 Members Telephone charges

Provision is for mobile phones as follows;
Description
No. of months Quantity
Mayor & Deputy mo
12
33 Councillors
12
Mayor's res. Tele.
12
TOTAL
92,400.00
Rate
2
33
1
Amount
300.00
200.00
500.00
7200
79200
6000
92,400.00
D. SPECIAL
01-101-DE-02
Provision is made to purchase office furniture and equipment
Description
QUANTITY
Executive chair fo
Executive visitors
Typist chair for De
Town Clerk's office
Botswana Flag 2 x
G.C.C. Flags 2 x
Replacement of old
Mini fridge for To
Micro Wave for 4 of
TOTAL
Unit price
1
2
1
1
2
2
3
1
4
2900
300
3500
3500
1200
1400
1933.33
2500
1500
30,000.00
Amount
2,900.00
600.00
3,500.00
3,500.00
2,400.00
2,800.00
5,799.99
2,500.00
6,000.00
29,999.99
01-101-DE-36- Sovenenirs & Gifts

The vote will cater for presents for performing employees
Description
Quantity
Gifts
Awards all departm
TOTAL
Unit Price
1
10
100,000.00
TOTAL
0
10000
100,000.00
100,000.00
01-101-DE-38 Computers & Accessries

Provision is made to purchase of computers to replace worn out ones as follows;
Description
Computers
Printers
Laptops
TOTAL
Quantity
Unit Price
1
1
1
4800
1000
2000
7,800.00
Amount
4,800.00
1,000.00
2,000.00
7800
GRAND TOTAL
14233610
Page 18
Public Relations Objectives

*
To lead in the implementation of promotional activities in support of

a comprehensive communications program to publicize and promote the Local Authority
To lead on the development and maintenance of internal and external communications

strategy and mechanism for dissemination of information on council / Ministry of Local
Government policies, programs and projects.
To improve information, education and communication through workshops and seminars
To provide good quality and timely service in accordance with set standards.
Oversees development and promotion of a planned and sustained effort to establish and
maintain goodwill and mutual understanding between counil/ Ministry of Local Government
and its public.
Collaborates with relevant stakeholders both internally and externally on matters of media
relations.
Page 22
CODE

INTERNAL AUDIT
DESCRIPTION
ACT. EXP.
2012/13
A. PERSONNEL EMOLUMENTS
01-201-AE-0 Salaries
1,327,769.55
01-201-AE-0 Wages
0.00
01-201-AE-0 Gratuities
0.00
01-201-AE-0 Employer's Pension
0
Sub Total
1,327,769.55
B. RUNNING EXPENSES
0.00
01-201-BE-0 Mtce of Office furniture & Equi
0.00
0.00
01-201-BE-2 Mtce of Computers
0
Sub Total
0.00
01-201-CE-0 Staff Travelling & Sub. Within B
8,237.70
01-201-CE-0 Staff Travelling & Subs outside
0.00
01-201-CE-0 Leave Travel Concession
0.00
01-201-CE-0 Printing, Stationery & Advertisin
0.00
01-201-CE-0 Postal & Telephone Charges
0.00
01-201-CE-1 Staff Training
0
Sub Total
8,237.70
D. SPECIAL
01-201-DE-0Purchase of office Furn. & Equip.
5,389.20
01-201-DE-3Purchase computers & Accessories
0
Sub Total
5,389.20
GRAND TOTAL
1,341,396.45
Page 44
APP BUDGET
2013/14
1550350
ESTIMATE
2014/15
1550350
1596160
0
0
0
1596160
1000
1000
860
0
3710
1000
5,570.00
44550
0
1120
0
8250
0
53920
27000
0
3150
14500
8250
24000
76,900.00
10500
8800
19300
16800
9500
26,300.00
1624570
1,704,930.00
INTERNAL AUDIT JUSTIFICATION FOR 2014/2015 BUDGET

Provision is made to cover salaries for 8 permanent and pensionable officers
Designation
Scale
Salary
Scarce skill
Over time
AMOUNT
Chief Internal Auditor
D1
266,844.00
80,053.20
26,684.40
373,581.60
Principal internal auditor II
D3
190,152.00
190,152.00
Senior Internal Auditor
D4
172,044.00
43,011.00
17,204.40
232,259.40
Internal Auditor l
C1
123,216.00
36,964.80
12,321.60
172,502.40
Internal Auditor II
C2
118,428.00
11,842.80
130,270.80
Assstant Internal Auditor
C3
118,428.00
35,528.40
11,842.80
165,799.20
C3
118,428.00
35,528.40
11,842.80
165,799.20
C3
118,428.00
35,528.40
11,842.80
165,799.20
TOTAL
1,596,163.80
01-201-AE-08 Employer's Pension Contribution

Designation
Chief Internal Auditor
Principal Internal Auditor ll
Senior Internal Auditor
Internal Auditor I
Internal Auditor II
TOTAL
1,596,160.00
Amount
40,026.60
28,522.80
25,806.60
18,482.40
17,764.20
17,764.20
17,764.20
17,764.20
183,895.20
239,424.57
RUNNING EXPENSES
01-201-BE-03 DOMESTIC REQUISITES
Provision is made to purchase toiletries in the office.
Description
Toilet Paper Bale (48)
QUANTITY
860.00
UNIT PRICE
6
143
Total
TOTAL
858.00
858.00
01-201-BE-20 PROTECTIVE CLOTHING

Provision is made to purchase protective Clothing for use in audits involving physical verification of supplies items. Eg chemicals, animals
Description
dust coat acid resistant khakhi
Safety leather boots steel toe
cap with laces black/brown
QUANTITY
7
7
UNIT PRICE
TOTAL
170.00
1,190.00
260.00
1,820.00
Page 45
3,710.00
Floopy hats khakhi
100.00
700.00
3,710.00
01-201-BE-21 MAINTENANCE OF COMPUTERS

Provision is made to purchase computer accessories for P1000
1,000.00
C ESTABLISHMENT EXPENSES
01-201-CE-01 STAFF TRAVELLING & SUBSISTENCE ALLOWANCE WITHIN
BOTSWANA
Provision is made to enable auditors to conduct their duties and to attend workshops outside Gaborone.
Description
Hotel accomodation plus meal
Officer
No. Of Days
Chief Internal Audit
Principal Auditor
Senior Auditor
5 Auditor II
Driver
2
2
2
2
2
27,000.00
UNIT COST TOTAL

1,500.00
3,000.00
1,500.00
3,000.00
1,500.00
3,000.00
1,500.00
15,000.00
1,500.00
3,000.00
27,000.00
01-201-CE-03 LEAVE TRAVEL CONCESSION

Provision is made to cater for concession for the Audit staff.
Officer's Name
Maswaneng Maswaneng
Chipo Gachala
Pinkie Bontsibokae
Molefane
Goratamang Nganda
Scale
D4
C3
C3
D3
C2
3,150.00
Adults
no. of Children RATE

1
1
1
1
2
TOTAL
561.20
449.65
449.65
561.20
449.65
TOTAL
01-201-CE-05 PRINTING STATIONERY AND ADVERTISING
Provision is for purchase of stationery for Audit staff.
Description
QUANTITY
Laserjet HP CB540A ink (black)
Laserjet HP CB541A ink (blue)
Laserjet HP CB542A ink (yellow )
Laserjet HP CB543A ink (black)
Laserjet Q7553A ink (Black)
Diaries A5
Red pens (Box)
Black pen (Box)
Photocopying Papers (Boxes)
Paper line single A4(box)
Rexel Staples No. 56
Total
4
4
4
4
4
14,500.00
UNIT PRICE
TOTAL
650.00
2,600.00
650.00
2,600.00
650.00
2,600.00
650.00
2,600.00
700.00
2,800.00
7
1
1
4
1
2
36.85
110.00
110.00
166.26
132.94
10.00
257.95
110.00
110.00
665.04
132.94
20.00
14,495.93
01-201-CE-06 POSTAL AND TELEPHONE CHARGES

Provision is made to a direct line for Chief Internal Auditor
Description
Monthly rental for 1 line
Official telephone charges
No. Of mnths
8,250.00
QUANTITY
12
12
1
1
UNIT PRICE Total

137.50
550.00
TOTAL
1,650.00
6,600.00
8,250.00
01-201-CE-14 CIVIC ENTERTAINMENT

Provision is made for Civic Entertainment
DISCREPTION
Assorted items for civic
entertainment
561.20
449.65
449.65
561.20
1,124.13
3,145.83
AMOUNT
Page 46
01-201-CE-17 STAFF TRAINING

Provision is made to equip Internal Auditors with skills to perform effective investigations.
Description
Fraud Investigation & Report Writi
Value for Money
Procurement Audit and Monitoring
Risk Based Internal Auditing
TOTAL
24,000.00
Officer
Cost Price
4 Internal Auditors
6,000.00
4 Internal Auditors
6,000.00
4 Internal Auditors
6,000.00
4 Internal Auditors
6,000.00
24,000.00
D. SPECIAL
01-201-DE-02 PURCHASE OF OFFICE FURNITURE & EQUIPMENT
Provision is made to purchase office furniture and equipment for 3 officers .
Description
QUANTITY
Office tables
UNIT PRICE
6
TOTAL
2,800.00
TOTAL
16,800.00
16,800.00
16,800.00
03-08-DE-38 PURCHASE OF COMPUTERS AND ACCESSORIES

Provision is made to purchase computers for 1 officer.
9,500.00
Description
Computer set
QUANTITY
1
UNIT PRICE
TOTAL
9,500.00
TOTAL
###
9,500.00
GRAND TOTAL
Page 47
1,704,930.00

DEPARTMENT OF HUMAN RESOURCES AND ADMINISTRATION
HUMAN RESOURCES DIVISION
AIM
If this budget is approved the human resources division will have capacity to advise line managers effectively and efficiently on issues
pertaining to staff training, recruitment and selection, employees benefits administration,organisational effectiveness and industrial
relations.
OBJECTIVES
Major objective of this budget is to provide the human resources division with necessary capacity that will help
its stream line people management issues into Gaborone City Council business strategy
The department is undergoing a great change in records management with a view to achieve consistent application of human
resources policies and standards and as such we will need stationery, photocopying machine,computers and printers.
The value of infornation systems in people management cannot be emphasised, especially in a complex and ever
expanding work force such as ours, hence the need for computers
The current status of HR management and staff records in Gaborone City Council necessitates a complete transformation
and such a transformation can only be achieved through a budget of this kind.
ACTIVITIES TO BE COVERED DURING THE PLANNING YEAR
In order to achieve objectives above, HR will embark on the following activities for which financial resources will be sought
1.
2.
3.
4.
5.
6.
Human resources climate survey

Job and competency profiling
Maintenance of staff records
Training in HR staff in areas mentioned in the budget
Personal Files census
Development of staff database
Page 55
home!A1
CODE
02-201-AE-01
02-201-AE-02
02-201-AE-04
02-201-AE-03
02-201-AE-07
02-201-AE-08
02-201-BE-19
02-201-BE-20
02-201-BE-21
02-201-CE-01
02-201-CE-02
02-201-CE-03
02-201-CE-05
02-201-CE-04
02-201-CE-06
02-201-CE-09
02-201-CE-11
02-201-CE-14
02-201-CE-17
02-201-CE-20
02-201-DE-02
02-201-DE-03
02-201-DE-38

HUMAN RESOURCE
DESCRIPTION
ACT. EXP.
2012/13
Salaries
Wages
Transfer Allowance
Gratuities
Overtime
Pension Fund
Sub Total
B.RUNNING EXPENSES
Camping Equipment
Uniform & Protective Clothing
Mtce: of Computer Hardware
Sub Total
C.ESTABLISHMENT EXPENSES
Staff Travel Within Botswana
Staff Travel Outside Botswana
Printing Stationery & Advertisement
Medical Expenses
Members travelling/subsistance within Botswana
Civic Entertainment
Staff Training
PMS Training
Sub Total
D.SPECIAL
Office Furniture Equipment
Workmen's Compensation
Computer Accessories
Sub Total
GRAND TOTAL
Page 56
1,718,881.89
0.00
268,630.37
0.00
6,418,506.84
8,406,019.10
0.00
0.00
APP BUDGET
2013/14
1,774,590.00
0.00
286,780.00
0.00
ESTIMATE
2014/15
1,792,550.00
244,080.00
15,946,210.00
18,007,580.00
8,100,000.00
18,449,190.00
28,585,820.00
0.00
0.00
5,600.00
5,600.00
1,600.00
27,000.00
28,600.00
67,500.00
0.00
1,630.00
0.00
21,000.00
0.00
8,390.00
56,660.00
11,078.90
0.00
8,982.65
0.00
0.00
40,633.58
0.00
0.00
0.00
80,863.76
2,004.80
143,563.69
12,000.00
0.00
12,000.00
0.00
0.00
131,000.00
60,000.00
272,130.00
1,430.00
29,000.00
60,000.00
188,480.00
0.00
31,547.05
0.00
31,547.05
7,750.00
20,000.00
15,000.00
42,750.00
22,050.00
40,000.00
16,600.00
78,650.00
8,581,129.84
18,328,060.00
28,881,550.00

DEPARTMENT OF HUMAN RESOURCES AND ADMINISTRATION
RECORDS MANAGEMENT OBJCTIVES
AIM
Approval of this budget will enable the Records Management division to have the chance to advise management on proper record keeping
systems that can bring about good governannce and better accountability for all the business operations that Gaborone City Council has
been involved in from the past up to the current period
OBJECTIVES
1Major objective of this budget is to provide Records Management division with necessary capacity that will allow
the division to re-visit the current records management practices , identify problems encountered and address the problems
by implementing recommended procedures as per the National Archives & Records services Act (2007), records management standards and
other legislative instruments pertaining to Records Management.
2. Records Management is a new discipline in Councils though the process of records creation and use never stoped therefore the division
reqiuires the training of Records staff to speed up their knowledge and equip them with current records management trends, increasing
the records personnel in order to cater for the management of records in other departments such as SHHA,Commercial,
Buildings as these departments generate records and use them on a daily basis hence requires a qualified records personnel
to apply recommended records procedures
3.The current status of Records Management and in Gaborone City Council necessitates a complete transformation
and such a transformation can only be achieved through a budget of this kind.
ACTIVITIES TO BE COVERED DURING THE PLANNING YEAR
In order to achieve objectives above, Records Division will embark on the following activities for which financial resources will be sought
1.
2.
3.
4.
5.
Records Survey
Records Appraisal
Development of a Records Disposal & Retention Schedule for Gaborone City Council
Training Records Management staff in areas mentioned in the budget
Restructuring Record keeping process in other departments
Page 33
Page 34

INFORMATION TECHNOLOGY DIVISION
OBJECTIVES
*TO PROVIDE EFFICIENT HARDWARE AND APPLICATION
SOFTWARE SUPPORT TO PERSONAL COMPUTERS OF THE LOCAL AUTHORITY
*TO MAINTAIN ALL COMPUTERS AND ACESSOCERIES TO AN UP TO
STANDARD LEVEL TO MEET BUSINESS PROCESSES OF THE LOCAL AUTHORITY.
*TO PROVIDE NETWORK SUPPORT SERVICES IN ORDER TO
ALLOW COMPUTER SYSTEMS INFORMATION FOLLOW WITH MINIMUM OR NO DISRUPTIONS.
*TO PROVIDE SUPPORT SERVICES TO ALL THE COMPUTER SYSTEMS OF THE LOCAL AUTHORITY.
Page 38

INFORMATION TECHNOLOGY DEPARTM
COMPUTER DESCRIPTIO ACT. EXP.
APP BUDGET ESTIMATE
CODE
2012/13
2013/14
2014/15
02-402-AE-01
02-402-AE-08
Salaries
461140.54
Employer's Pension Contribut
Sub Total
707,140.00
-
791,230.00
-
707,140.00
791,230.00
446,290.00
1,390.00
1,400.00
107,400.00
446,290.00
110,190.00
20,000.00
560.00
1,900.00
88,550.00
16,500.00
1,120.00
17,200.00
5,100.00
75,800.00
111,010.00
115,720.00
68,980.00
11,250.00
128,950.00
6652
68,980.00
140,200.00
960235.79
1,333,420.00
1,157,340.00
461140.54
B. RUNNING EXPENSES
02-402-BE-03
02-402-BE-20
02-402-BE-21
Domestic Requisites
Uniform and Protective Cloth
Mtce of Com
479673.6
Sub Total
479673.6
02-402-CE-01
02-402-CE-03
02-402-CE-05
02-402-CE-06
02-402-CE-17
Staff Travelling & Sub. Withi

Leave Travel
449.65
Printing, Stationery & Adverti
Library Books and Periodicals
Staff training
12320
Sub Total
12769.65
D. SPECIAL
02-402-DE-02 Purchase of office Furn. & Equip O
02-402-DE-38 Purchase comput
6,652.00
Sub Total
GRAND TOTA
Page 74
INFORMATION TECHNOLOGY DIVISION 2014/2015

including the 35% scarce skill allowance for Principal Systems Analyst I, 2 x Systems Analyst I
and 25% Scarce skill allowance for Principal Computer Officer
Designation
Principal Systems Analyst I
Systems Analyst I
Principal Computer Officer
Systems Analyst I
TOTAL
791,230.00
Scale
D2
C1
C1
C1
FILLED
VACANT
AMOUNT
283,743.00
187,304.00
157,110.00
163,069.00
1
791,226.00
1
1
1
1
3

Designation
Systems Analyst I
Systems Analyst I
TOTAL
Basic salary
210,180.00
138,744.00
125,688.00
120,792.00
595,404.00
Pension rate
Amount
0.15
31,527.00
0.15
20,811.60
0.15
18,853.20
0.15
18,118.80
89,310.60
RUNNING EXPENSES
Provision is made for purchasing cleaning materials and other requisites.
Description
Toilet paper rolls (1x48 Rolls)
TOTAL
1,390.00
QUANTITY
5
UNIT PRICE
TOTAL
277.94
1,389.70
1,389.70
02-402-BE-20 UNIFORM AND PROTECTIVE CLOTHING

Provision is made for the IT staff's Protective Clothing Dust Coats & Floppy hats.
Description
2 x Systems Analyst I
2 x Interns Students
TOTAL
1,400.00
QUANTITY
1
1
2
2
Page 75
UNIT PRICE
350.00
350.00
350.00
350.00
TOTAL
350.00
350.00
700.00
700.00
1,400.00
02-402-BE-21 MTCE OF COMPUTERS & ACCESSORIES

Provision is made for maitenance of computers and accessories as follows;
Description
Computers
Printers
Servers
15 KVA ups
107,400.00
FREQUENCY
2
2
2
2
NO. OF UNITS
5
1
3
1
UNIT PRICE
1,600.00
700.00
10,000.00
15,000.00
TOTAL
TOTAL
16,000.00
1,400.00
60,000.00
30,000.00
107,400.00
BOTSWANA
Provision is made for Travelling and Subsistence Allowance for IT Division staff
within and outside Gaborone District on payment of MLG workshop and IT Officers workshop
NO. of days
16,500.00
Description
NO. OF PEOPLE
ACC/MEALS
TOTAL
3 Hotel accomodation for MLG w/shops
1,250.00
7,500.00
3 Workshops and seminars
1,500.00
9,000.00
16,500.00

Provision is made to cater for concession for the IT staff as follows;
Officer's Name
Seomaneng Ntloyathuto (C1)
PIdio Betsho (C1)
TOTAL
1,120.00
SPOUSE
0
no. of Children
0
RATE
561.20
561.00

Provision is for purchase of stationery for IT section staff.
Description
A4 Printing paper
A4 Size Brown Envelop Box
Box of 10 800 MB CDRW
Box of Black Pens
Toner cartridge for Hp Laserjet 600 M601 PRINTER
Toner cartridge for Hp Laserjet 5500 color printer
Box Rexel Staples
Incoming & Ougoing mail Trays
Arch lever files
First aid kit tool box
Potrait (President)
A4 Size notebooks
Message pads
TOTAL
561.20
561.00
1,122.20
17,200.00
QUANTITY
10
1
4
20
6
3
8
6
15
1
3
2
4
Page 76
UNIT PRICE
204.77
504.00
121.00
5.96
825.00
1,200.00
80.00
110.00
13.93
650.00
650.00
15.00
25.00
TOTAL
2,047.70
504.00
484.00
119.20
4,950.00
3,600.00
640.00
660.00
208.95
650.00
1,950.00
30.00
100.00
Sticky note pads

Diaries
Minute Book
5
6
6
15.00
60.00
136.28
TOTAL
75.00
360.00
817.68
17,196.53
02-402-CE-06 LIBRARY BOOKS AND PERIODICALS

Provision is for purchase of the folowing books to used by IT Division.
Description
Security+
SQL Server 2010
5,100.00
QUANTITY
2
1
UNIT PRICE
1,300.00
2,500.00
TOTAL
TOTAL
2,600.00
2,500.00
5,100.00

Provision is made to cater for IT staff training as follows.
Description
Installing & Configuring Windows 8 OS
Server 2008 modules
Networking (CISCO Certification Courses)
Security +
TOTAL
75,800.00
QUANTITY
2
2
2
2
UNIT PRICE
10,000.00
15,000.00
10,000.00
2,900.00
TOTAL
20,000.00
30,000.00
20,000.00
5,800.00
75,800.00
D. SPECIAL
Description
Medium Size Desks
Visiting chairs
Office Dustbin
Swivel Chairs
11,250.00
QUANTITY
2
3
1
2
UNIT PRICE
3,300.00
330.00
55.00
1,800.00
TOTAL

Provision is made to purchase computers and replace Computer accessories.
Description
Personal Computers
2TB External Hard Drives
Box of DDS3 400/800GB Backup Tapes
Box of DDS3 Cleaning Tapes
Networking Tool Kit
24 Port 10/100/1000 Network Switch
500 KVA UPS
memory (8GB)
Backup tapes cabinets
USB printer cables
Operating System Windows 8
Ms Office 2012
Antivirus software with license
Laptop
Extension cords
TOTAL
QUANTITY
1
2
15
1
1
5
5
3
1
10
1
2
1
1
20
GRAND TOTAL
UNIT PRICE
9,500.00
4,000.00
880.00
700.00
5,000.00
4,000.00
3,000.00
2,500.00
3,000.00
85.00
5,000.00
6,600.00
10,000.00
15,000.00
150.00
TOTAL
6,600.00
990.00
55.00
3,600.00
11,245.00
128,950.00
TOTAL
9,500.00
8,000.00
13,200.00
700.00
5,000.00
20,000.00
15,000.00
7,500.00
3,000.00
850.00
5,000.00
13,200.00
10,000.00
15,000.00
3,000.00
128,950.00
1,157,340.00
Page 77

FINANCE AND DEVELOPMENT PLANNING MANAGEMENT BUDGET 2014/16
FINANCE ADMIN
CODE
DESCRIPTION
ACT. EXP. APP. BUDGET ESTIMATE

2012/13
2013/14
2014/15
03-101-AE-01
Salaries
03-101-AE-08
Pension Contribution
Sub total
03-101-CE-01
03-101-CE-02
03-101-CE-03
Staff trev. & Sub. In Botswana
Staff trev. & Sub. outside Botswana
Leave travelling concession
03-101-CE-06
03-101-CE-09
Postal & Telephone charges

Library books & periodicals
03-101-CE-14
Civic entertainment
Sub total
295,035.04
323,840.00
333,560
0.00
0.00
295,035.04
323,840.00
333,560
1,239.80
0.00
0.00
16,000.00
15,000.00
0.00
19,940
17,500
0
232.90
0.00
14,040.00
0.00
14,640
0
0.00
0.00
1,430
1,472.70
45,040.00
53,510
D. SPECIAL
03-101-DE-02
03-101-DE-12
Purchase of furn & equipment

Workshops and seminars
0.00
0.00
0.00
28,480.00
0.00
39,150
03-101-DE-38
Computer & Accessories
0.00
0.00
0.00
Sub total
0.00
28,480.00
39,150
GRAND TOTAL
296,507.74
397,360.00
426,220
home!A1
Page 85
home!A1
CODE
03-201-AE-01
03-201-AE-02
03-201-AE-03
03-201-AE-04
03-201-AE-08
ACCOUNTS
DESCRIPTION
ACT. EXP.
2012/13
A.PERSONEL EMOLUMENTS
Salaries
2746360.38
Wages
03-201-CE-01
03-201-CE-02
03-201-CE-03
03-201-CE-05
03-201-CE-06
03-201-CE-07
03-201-CE-09
03-201-CE-13
03-201-CE-17
2,618,800.00
-
3,592,200
0
Gratuties
Transfer Allowance
Employees Pension Allowance

Sub Total
03-201-BE-01
03-201-BE-03
03-201-BE-04
03-201-BE-20
03-201-BE-21
ESTIMATE
2014/15
APP BUDGET
2013/14
2746360.38
0
0
2618800
3,592,200
B.RUNNING EXPENSES
Mtce. OF GROUNDS
Domestic Requisites
Mtce. & repair of Off. Furniture
Uniform and Protective Clothin
Mtce of Computers
91770.02
94000
796,940
Sub Total
91986.02
118010
874,530
4,490
216
24,010.00
0 o
Staff Travel Outside Botswana
Printing Staionery & Advertising
Legal & Technical Affairs
Bank Charges
Staff Training
Sub Total
71,300
1,800
50550.7
59,470.00
24,590
7941.66
25,000.00
50,000
7332.8
1,120.00
3,930
-1299.2
43469.66
27,180
400.00
500
1,548,600.00
1,548,600
0
767331
335,710
26,460.00
4464.24
44950
105,000
879790.86
1706000
2,095,510
D.SPECIAL
03-201-DE-02
03-201-DE-13
03-201-DE-22
03-201-DE-37
03-201-DE-38
Puurchase of Off. Furn. & Equip

Loan Charges
Security Services
Bad Debts Write Off
20985.36
16,250.00
17,750
6854564.49
0
6,566,900.00
7,182,900
34279.91
100,000.00
Purchase of Computers &Acc.

Sub Total
GRAND TOTALS
0
100,000
18000
27,300
6909829.76
6701150
7,327,950
10627967.02
11143960
13890190
Page 89

TREASURY DEPARTMENT -----REVENUE SECTION
AIM
To collect all council revenue and account for the same as well as to ensure safe
custody at all times .

REVENUE
OBJECTIVES
1.To ensure that written receipts are issued for all renvenue at all collection points on
daily basis .
2. To bank all cash collections on daily basis and ensure safe custody of cash in hand
24hours a day each day
3. To balance all collections daily with record / reports and build deposit daily before
preparing the bank deposit slip.
4. To deposit all collections daily .
Page 94
REVENUE
CODE
03-204-AE-01
03-204-AE-02
03-204-AE-03
03-204-AE-08
03-204-BE-03
03-204-BE-04
03-204-BE-20
03-204-BE-21
03-204-CE-01
03-204-CE-03
03-204-CE-05
03-204-CE-09
03-204-CE-17
03-204-DE-02
03-204-DE-22
03-204-DE-38
DESCRIPTION
ACTUAL EXPENDITURE
APP BUDGET ESTIMATE
2012/13
2013/14
2014/15
A.PERSONEL EMOLUMENTS
Salaries
3,226,421.99 3,843,810.00
3,246,840
Wages
0.00
0
Gratuties
0.00
Employers Pension cont.
0.00
0
Sub total
3,226,421.99 3,843,810.00
3,246,840
BRUNNING EXPENSES
domestic requisits
17,000
Mtce. Of Furn.
0
Unoiform & Protective Clothing
3,010
Mtce of Hardware & Sftware
0
Sub total
0.00
0.00
20,010
STAFF TRAVEL & SUBS.IN
BOTSWANA
0.00
0
15,842.30
10,330.00
12,570
Printing & Stationery, Advertsing
0.00
210,720
Library Books &Periodicals
0.00
0
Staff Training
0.00
0
Sub Total
15,842.30
10,330.00
223,290
D.SPECIAL
Purchase of Off. Furn.
20,000.00
34,500
Security Services
38,046.57
42,700.00
86,700
Purchase of Computers &Acc.
20,000.00
32,750
Sub Total
38,046.57
82,700.00
153,950
GRAND TOTAL
Page 94
3,280,310.86
3,936,840.00
3,644,090
home!A1

RATES
CODE
03-205-AE-01
03-205-AE-02
03-205-AE-03
03-205-AE-04
03-205-AE-08
03-205-BE-03
03-205-BE-04
03-205-BE-20
03-205-BE-21
03-205-CE-01
03-205-CE-02
03-205-CE-03
03-205-CE-05
03-205-CE-06
03-205-CE-07
03-205-CE-09
03-205-CE-13
03-205-CE-14
03-205-CE-17
03-205-DE-02
03-205-DE-12
03-205-DE-13
03-205-DE-22
03-205-DE-37
03-205-DE-38
DESCRIPTION
ACT. EXP. APP BUDGET

2012/13
2013/14
Salaries
Wages
Gratuities
Transfer allowance
Sub Total
B. RUNNING EXPENSES
Domestic Requisites
Mtce of Off. Furn. & Equipment
Uniform and Protective Clothing
Mtce of Computers
Sub Total
Staff Travelling & Sub. Within Bots.
Staff Travelling & Sub. outside Bots.
Printing, Stationery & Advertising
Legal and technical advice
Bank Charges
Civic Entertainment
Staff Trainning
Sub Total
D. SPECIAL
Purchase of office Furn. & Equip.
Workshop/Seminars
Loan Charges
Security Services
Provision for Bad Dedts
Purchase computers & Accessories
Sub Total
GRAND TOTAL
Page 99
722,510.81
722,510.81
1,373,370.00
0.00
0.00
0.00
1,373,370.00
ESTIMATE
2014/15
1,392,800.00
1,392,800.00
10,420.00
0.00
3,580.00
14,000.00
10,000.00
3,140.00
18,000.00
100.00
400.00
24,000.00
2,860.00
111,590.00
139,200.00
100.00
500.00
30,000.00
61,640.00
50,000.00
328,250.00
3,000.00
18,000.00
0.00
18,600.00
21,600.00
37,000.00
55,000.00
733,473.06
1,456,610.00
1,790,050.00
2,314.25
2,314.25
8,648.00
8,648.00
home!A1

RECURRENT BUDGET 2014/15
Procurement Division
COMPUTER
CODE
DESCRIPTION
2012/2013
P
03-301-AE-01
03-301-AE-02
03-301-AE-08
03-301-AE-08
03-301-BE-01
03-301-BE-03
03-301-BE-04
03-301-BE-06
03-301-BE-07
03-301-BE-20
03-301-BE-21
03-301-CE-01
03-301-CE-03
03-301-CE-05
03-301-CE-06
03-301-CE-17
03-301-DE-02
03-301-DE-38
ESTIMATE
2013/2014
ACT. EXP.
Salaries
Wages
Pension Contribution for former ind
Sub Total
B. RUNNING EXPENSES
Maintanance of grounds & buildings
Domestic Requisites
Mtce of Office furniture & Equipment
Stores materials and drugs
Small tools and plants
Uniform & Protective clothing
Maintanance of computer & software
Sub Total
Staff Training
Sub Total
D. SPECIAL
Sub Total
GRAND TOTAL
1,905,681.32
869,008.09
2,914,600.00
-
0.00
0.00
0.00
-
2,774,689.41
2,914,600.00
3,287,040.00
1,055,280.00
7,000.00
438,320.00
9,000.00
5,826.26
1,219,689.10
450.00
336.90
715,059.77
3,287,040.00
-
0
1,930.00
8,900.00
2,917,510.00
47,550.00
80,300.00
1941362.03
3,981,720.00
584,070.00
24599.71
23276.56
30,000.00
20,390.00
23,280.00
13,940.00
885131.78
8695.14
2,164,000.00
16,800.00
90,830.00
18,820.00
13975.71
13,700.00
31,680.00
955678.9
2,244,890.00
178,550.00
5,671,730.34
Page 105
ESTIMATE
2014/2015
0.00
1,800.00
12,000.00
116,000.00
12,000.00
117,800.00
9,153,210.00
4,167,460.00
PROCUREMENT DIVISION
and 3 vacant posts
Designation
Supplies Manager
Chief Supplies Officer I
Chief Supplies Officer II
Principal Supplies Officer
Senior Supplies Officer
Supplies Officer
Assistant Supplies Officers
Assistant Supplies Officers
Senior Supplies Clerks
Store keepers
Store keepers
Fuel Attendant
TOTAL
Scale
D2
D3
D4
C1
C2/C1
C4/C/3
B1
B1
B2
B2
B3/4/5
A1
B3/4/5
3,287,040.00
FILLED
Vacant
1
1
1
1
3
2
4
3
13
1
15
1
4

Designation
Supplies Manager
Chief Su[plies Officer I
Chief Supplies OfficerII
Principal Supplies OfficerII
Senior Supplies Officer
Supplies Officers
Assitant Supplies Officers
Storekeeper
Fuel Attendant
TOTAL
Scale
D2
D3
D4
C1
C2/C1
C4
B1
B2
B3/A1
B3/B5
Amount
33,456.60
27,417.60
23,841.00
17,764.20
44,130.60
19,978.20
58,314.60
100,056.60
82,744.20
19,542.60
427,246.20
Page 106
AMOUNT
256,500.60
210,201.60
182,781.00
136,192.20
349,816.20
153,166.20
274,150.80
172,927.80
719,159.40
47,941.20
611,133.00
23,239.20
149,826.60
3,287,035.80
RUNNING EXPENSES
Description
Toilet paper rolls (1x48 Rolls)
200ml Air Freshner
320ml insecticide sprays
25L Floor Stripper
Brooms
Mops
masks
25L Floor Glaze
25L Gel detergent cleaner
25L Multi Purpose Cleaner
2Kg Powder laundry detergent
Feather Dusters Short
750ml Handy Andy
hand washing saop 25l
400ml Furniture Polish spray
Yellow Dusters
25L Toilet disinfectant
TOTAL
QUANTITY
500
100
100
100
200
200
500
100
100
100
100
100
100
100
100
100
100
438,320.00
UNIT PRICE
TOTAL
277.94
28.85
22.57
224.78
60.00
60.00
150.00
446.37
353.70
268.80
53.39
31.40
18.33
235.82
36.04
35.12
248.37
138,970.00
2,885.00
2,257.00
22,478.00
12,000.00
12,000.00
75,000.00
44,637.00
35,370.00
26,880.00
5,339.00
3,140.00
1,833.00
23,582.00
3,604.00
3,512.00
24,837.00
438,324.00
03-301-BE-04 MTCE & REPAIR OF OFFICE FURNITURE AND EQUIPMENT

Provision is made to cater for servicesof a fax and and photocopying machine
Description
Photocoping machine service
Fax machine service
TOTAL
FREQUENCY
1
1
NO OF UNIT
03-301-BE-07 SMALL STOOLS AND PLANTS

Provision is made to cater for additional tools as follows
Description
Quantity
Unit Price
Power Hack Saw
1
machine
Total
9,000.00
UNIT PRICE
6,000.00
3,000.00
TOTAL
6,000.00
3,000.00
9,000.00
8,900.00
Est Price
8,900
8,900.00
8,900.00

Provision is made for Uniform and Protective Clothing for Procurement Employees
DESIGNATIONS
DESCRIPTION OF ITEMSQUANTITY
UNIT PRICE
TOTAL
Labourers
Two Piece Overalls (2)
20
301.05
Cleaners
Overalls Ladies Pink
1
246.40
Staff
Floppy hats
57
100.80
Storekeepers
Two Piece Overalls (1)
16
301.05
Storekeepers
Dust coats
16
193.17
P&P
Two piece Overall
30
301.05
P&P
Safety Shoes
30
275.97
Storekeepers
Safety Shoes
16
275.97
Labourers
Safety Shoes
10
275.97
Cleaners
shoes
1
334.92
staff
gloves leather elbow lengt
57
49.28
TOTAL
Page 107
47,550.00
6,021.00
246.40
5,745.60
4,816.80
3,090.72
9,031.50
8,279.10
4,415.52
2,759.70
334.92
2,808.96
47,550.22

Provision is made for maitenance of computers and accessories
Description
Hp P2055d printer
Printer
computer
TOTAL
FREQUENCY
80,300.00
NO OF UNIT
1
19
UNIT PRICE
2,800
3,700
3,000
TOTAL
19,600.00
3,700.00
57,000.00
80,300.00
BOTSWANA
Provision is made for Travelling and Subsistence Allowance for Supplies personnel
who wil be meetings outside Gaborone and meals during auction sales
NO. of days
3
3
2
3
Description
NO. OF PEOPLE
Hotel accomodation
Hotel meal
CIPS conference
Meals during auction sale
TOTAL
23,280.00
ACC/MEALS
2
2
2
10

Provision is made to cater for concession for the Supplies staff.
Officer's Name
SPOUSE
CHILDREN
Kopano Diepo
0
Tshotlego mogotsi
1
Kenaleope Ramonaka
0
Nyaladzi Mpinda
0
Rinah Manthe
1
Onnalenna Rankgatle
0
Tshupetso Taukobong
1
Boitumelo Moalafi
0
M Ramatsitla
0
Wamw Gaolaolwe
0
Neo Kasoka
1
Mokalake Kgotlakee
1
Tlhabologo Gontse
0
Tumediso Sedietso
0
Boitumelo Mokowe
0
Rammitlwa Raditlhong
1
Ballard Ntwayapelo
1
TOTAL
1500
230
1500
230
TOTAL
9,000.00
1,380.00
6,000.00
6,900.00
23,280.00
13,940.00
RATE
1
2
0
0
1
0
0
3
0
2
2
1
0
0
0
0
2

Provision is for purchase of stationery and advertising for procurement division.
Description
QUANTITY
UNIT PRICE
TOTAL
Computer LPO's (1000)
8 boxes
1,568.00
Photocopying Papers A4(Rea
50 boxes
204.77
Requisition books
100
168.00
Arc lever files
100
13.93
Flat files LG 25
200
5.32
Buff tape
50
5.41
Inventory cards
1500
4.48
Cartridges Epson fx890
2
1,176.00
Cartridges hp 1280
4
1,065.00
Toner sharp AR-016ft
4
950.00
Toner CC364A
2
1,540.00
Toner hp CE505A
20
765.18
Toner DR-8000 fax
4
672.00
Toner CB436A
4
804.07
Tender advert
10
80.00
Permanent marker
12
11.92
minutebook ref168/63
30
136.28
Page 108
TOTAL
450
450
450
450
450
450
450
450
450
450
450
450
450
450
450
450
450
675.00
1,350.00
449.65
449.65
1,124.30
449.65
899.30
1,124.65
449.65
899.65
1,349.30
1,124.30
449.65
449.65
449.65
899.30
1,349.30
13943
90,830.00
12,544.00
10,238.50
16,800.00
1,393.00
1,064.00
270.50
6,720.00
2,352.00
2,130.00
3,800.00
3,080.00
15,303.60
2,688.00
3,216.28
800.00
143.04
4,088.40
Pens ball point

Box files pvc
Spray paints 325ml
TOTAL
150
10
50
5.96
47.50
56.50
Page 109
894.00
475.00
2,825.00
90,825.32

Provision is made for the direct line in the CSO's office and the fax .
machine
no. of mths
Description
QUANTITY
12
Monthly rental for 2 lines
2
12
Official telephone charges
1
12
Official ) Fax Charges
1
TOTAL
18,820.00
UNIT PRICE
336
448
448
TOTAL
8,064.00
5,376.00
5,376.00
18,816.00

Provision is made to cater for Procurement staff to attend courses/workshops
NO OF PEOPLE
6
Description
Days
Inventory Module
31,680.00
UNIT PRICE
1,056.00
TOTAL
TOTAL
31,680.00
31,680.00
D. SPECIAL
Description
Chairs swivel
QUANTITY
1
1,800.00
UNIT PRICE
1,800.00
TOTAL
1,800.00
TOTAL
1,800.00

Provision is made purchase computers and reconciller
DESCRIPTION
Reconciller
Computers
TOTAL
QUANTITY
116,000.00
UNIT PRICE
1
3
TOTAL
80,000.00
12.000.00
GRAND TOTAL
80,000.00
36,000.00
116,000.00
4,167,460.00
Page 110

ECONOMIC PLANNING AIMS & OBJECTIVES
AIMS
1.To coordinate, monitor the preparation of Council Annual Plan
2. To provide local economic planning and development programmes and services, in conformance
with established legislation, regulations and policies governing the conduct of council businesses.
OBJECTIVES
1. To coordinate and prepare council annual development plan in consultation with managers.
2. To prepare project memoranda seeking funding for development projects.
3. To request for the release of funds for the awarded development projects.
4. To prepare monthly financial and physical progress reports on development projects.
Monthly matrix
Monthly ECC report
5. Preparation of UDP3 which is to be aligned with Millenium Development Goals.
Page 111
conformance
Page 112
home!A1
ECONOMIC PLANNING
DESCRIPTION
CODE
ACTUAL
EXEPENDIT
URE
APP BUDGETESTIMATE
2012/13
2013/14
2014/15
03-401-AE-01
Salaries
718730
855,550.00
03-401-AE-02
Wages
03-401-AE-08
Employees Pension
0.00
718730
855,550.00
Sub Total
559688.71
559688.71
B. RUNNING EXPENSES
03-401-BE-20
03-401-BE-21
Mtce of Computers
Sub Total
1760
10,900
12,660.00
03-401-CE-01
Staff Trav. & Subsit Allowanin Bots
8428.3
03-401-CE-03
1460.5
03-401-CE-05
Printing Stationery and Advertising
03-401-CE-06
Postal and Telephone Charges
03-401-CE-09
03-401-CE-17
Staff Training
Sub Total
10538.57
20427.37
30,000.00
570.00
3,600.00
34170
22,500
1,120
54,300
3,600
0
27,200
108,720
D. SPECIAL
03-401-DE-02
Office Furniture and Equipment
03-401-DE-38
Purchase of Computers and Acc.
Sub Total
GRAND TOTAL
0
0
###
###
###
Page 112
ECONOMIC PLANNING
AE. PERSONAL EMOLUMENTS

Provision is made to cater for the payment of salaries of the unit's P&P employees as
per Form 1 for four posts.
DESIGNATION
Principal Economic Planner I
Principal Economic Planner II
Economic Planner I
Economic Planner I
Scale
D2
D3
C1
C1
4 Officers
FILLED 2013/14 Budget Proposal

1
216,540.00 220,884.00
1
184,597.00 188,304.00
1
122,016.00 124,464.00
1
122,016.00 124,464.00
645,169.00 658,116.00
SCARCE SKILLS' ALLOWANCE.

Provision is made to cater for payment of Scrace skills' allowance to 4 Economic
planners at 30% of their basic salary as follows;.
DESIGNATION
Economic Planner I
Economic Planner I
Total
03-401-AE-08
Scale
D2
D3
C1
C1
FILLED 2013/14 Budget

1
64,962.00
1
55,379.10
1
36,604.80
1
36,604.80
193,550.70
###
Proposal
66,265.20
56,491.20
37,339.20
37,339.20
###
PENSION CONTRIBUTION
Provision for defined pension at 15% of basic salary of 4 officers
DESIGNATION
Economic Planner I
Economic Planner I
855,550.00
SCALE
D2
D3
C1
C1
SUB TOTAL
FILLED 2009/10 budget

1
32,481.00
1
27,689.55
1
18,302.40
1
18,302.40
96,775.35
0.00
Proposal
33,132.60
28,245.60
18,669.60
18,669.60
98,717.40
BE. RUNNING EXPENSES

03-401-BE-20 UNIFORM & PROTECTIVE CLOTHING
1,760.00
Provision is made to purchase bush hats and boots for 4 officers at P150.00 and P200.00
Items
Bush hat
Boots
Total
Qty
4
4
Unit Cost Total Cost

165.00
660.00
275.00
1100.00
1760.00
03-401-BE-21 MAINTANANCE OF COMPUTER SOFTWARE AND HARDWARE

This provision is for maintenance of 3 sets of 1 computer system and 3 printers.
Page 113
10,900.00
Item
Maintenance (Computer)
Maintenance (Printers)
Total
Qty
3
3
Unit Cost Total cost

2420.00
7260.00
1212.00
3636.00
10896
CE ESTABLISHMENT EXPENSES
03-401-CE-01 STAFF TRAVELLING & SUBSISTENCE ALLOWANCE WITHIN BOTSWANA
The vote caters for official trips i.e attending the Annual Planners National Seminar.
Four officers and a driver 6 nights @ P2000.00 x 6
Description
Drivers
Officers
NO. OF DAYS
3
3
TOTAL
03-401-CE-03
NO OF
COST PEOPLE
1,500.00
1
1,500.00
4
5
22,500.00
TOTAL
4,500.00
18,000.00
22,500.00
LEAVE TRAVEL CONCESSION
Provision is made to cater for 2 officers at C1 each.

OFFICERS NAME
SCALE
RATE (P)
Economic Planner I
C1
561.65
Economic Planner II
C1
561.65
Total
1,120.00
TOTAL
561.65
561.65
1123.30
03-401-CE-05 PRINTING, STATIONERY & ADVERTISING
54,300.00
Provision is made to cater for the purchasing of the division's stationary as follows:
DESCRIPTION
Photo Copying paper A4
Papermate Pens
Rexel no. 56 staples
Computer Cartrridge CE505A
Computer Cartridge CE436A
Computer Cartridge CE312A
Colour Laserjet
BIC pens
Arch lever file
03-401-CE-06
QTY
15 boxes
10
4
15
10
10
2 Boxes
10
TOTAL
UNIT
PRICE
220.00
5.00
25.00
880.00
770.00
1520.00
180.00
20.00
TOTAL
3,300.00
75.00
375.00
13,200.00
11,550.00
22,800.00
2,700.00
300.00
54,300.00
POSTAL & TELEPHONE CHARGES
Provision is made to pay telephone bills. 1 x Direct Telephone Line @ P300.00 monthly
12 x P300.00 = P3,600.00
03-401-CE-17
STAFF TRAINING
Provision is made to cater for short courses on Local Economic Development and
Budgeting in Local Authorities done in South Africa(LED) and Botswana.
DESCRIPTION
Officer
Perdium
QTY
4 Days
4 Days
TOTAL
UNIT
PRICE
6500.00
300.00
27,200.00
TOTAL
26,000.00
1,200.00
27,200.00
GRAND TOTAL
Page 114
3,600.00
###
Page 115
COMMERCIAL AFFAIRS
AIMS OF THE DIVISION
To ensure that members of the business community comply with Trade Act 2003 and Liquor
Act 2003 and related Regulations as well as Hawkers and Vending Byelaws.
To ensure cleaniness of the market places thereby making the place conduce for trading.
OBJECTIVES
1. To receive applications for Trading Licences and process them.
2. To conduct businesses inspection monthly to ensure complience of Traders
with the Trade Act 2003 and Liqour Act 2003 and related regulations.
3. To check and report any illegal trading at the Market stalls on daily basis.
4. To ensure timely re-newal of licences
5. To educate stall tenants to adhere to Market Requirements
6. To distribute monthly statement to markets tenants and keep payment register.
Page 115
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MARKETS AND COMMERCIAL AFFAIRS
CODE
Description
Actual Exp
App budget
2012/13
2013/14
AE
03-501-AE-01
Salaries
930,860.23
03-501-AE-02
Wages
108,235.78
03-501-AE-03
Gratuites
03-501-AE-08
B. RUNNING EXPENSES
03-501-BE-01
Mtce of grounds and buildings
03-501-BE-02
Lighting Gas and water
03-501-BE-03
Domestic Requisites
03-501-BE-04
Mtce of Furniture
03-501-BE-06
First Aids Kids
03-501-BE-07
Replacement of Garden Tools
03-501-BE-20

Sub total
CE
03-501-CE-01
Statt Travel & Sub within Bots
03-501-CE-02
Staff trave outside Botswna
03-501-CE-03
Leave Travel concession
03-501-CE-05
Printing & stationery
03-501-CE-06
03-501-CE-11
Sitting allowance for board members
03-501-CE-17
Staff Training
134
1,822,460.00
Sub Total
1,250,220
Sub Total
BE
Estimate
1,039,096.01
1,822,460.00
1,250,220.00
0.00
300,000.00
400,000
299,101.78
165,000.00
300,000
0.00
0.00
3,770
4,957.67
10,000.00
24,000
0.00
1,000.00
1,000
0.00
1,600.00
0.00
0.00
8,880
304,059.45
477,600.00
737,650.00
0.00
21,000.00
21,000
0.00
8,820.55
6,850.00
7,980
0.00
0.00
293,180
7,320.60
6,000.00
6,000
125,670.50
155,530.00
155,530
0.00
12,000.00
18,000.00
141,811.65
201,380.00
501,690.00
142,530.61
10,000.00
38,000
DE
D. - SPECIAL
03-501-DE-02
Purchase of Office furniture
03-501-DE-08
Sports & Equipment
0.00
0.00
03-501-DE-12
Workshops and Seminars
0.00
20,000.00
20,000
03-501-DE-38
Computers & Accessories
0.00
25,600.00
29,000
142,530.61
55,600.00
87,000.00
1,627,497.72
2,557,040.00
2,576,560.00
Sub Total
Grand Total
Page 116

FINANCE & DEVELOPMENT PLANNING- POUNDS 2014/15 BUDGET
AIM
To ensure that the city is kept free from stary of animal to enforce Pound Act.
OBJECTIVES
1.To keep livestock away from the city by impouding them estimated number 800 cattle 2000 donkeys annualy
2.To release unclaimed livestock to rigtful owner after payment of pouds tariffs
3. To sell unclaimed livestock whick have been impouded for more than 21 days by public
4. To advice the public in matter relating to control of animal within the city by addressing Kgotla meeting three times a year
5. To carry out maintenance work at pound kraal once a year
6. To ensure that pounded livestock are grazed and watered on daily basis
Page 121
home!A1
POUNDS
2014/2015
CODE
EXPENDITURE ESTIMATE
2012/13
2013/14
ITEM
ESTIMATE
2014/15
03-601-AE-01
03-601-AE-02
03-601-AE-03
03-601-AE-08
172,479.71
499,322.26
Salaries
Wages
Gratuities
Pension
Sub Total
B. RUNNING EXPENSES
03-601-BE-01 Mtce OF Grounds & Buildings
03-601-BE-02 Lighting ,Gas & Water
03-601-BE-03 domestic requisits
03-601-BE-06 Stores,Materials & Drugs
Sub Total
03-601-CE-01 Staff Travelling & Sub. Within Bots.
03-601-CE-05 Printing, Stationery & Advertising
03-601-CE-17 Staff training
Sub Total
D. SPECIAL
03-601-DE-02Purchase of office Furn. & Equip.
03-601-DE-38Purchase of computer & Accessories
Sub Total
GRAND TOTAL
403,680.00
281,520.00
671,801.97
953,550.00
0.00
0.00
0.00
953,550.00
177.27
5,150.00
13,500.00
177.27
1,600.00
0.00
20,250.00
5,150.00
13,500.00
1,950.00
1,600.00
12,900.00
35,100.00
0.00
685,200.00
3,591.10
18,000.00
3,760.00
0.00
6,000.00
9,661.40
27,760.00
18,000.00
7,190.00
2,910.00
6,000.00
0.00
34,100.00
0.00
0.00
2,000.00
0.00
2,000.00
15,000.00
0.00
15,000.00
681,640.64
1,003,560.00
769,400.00
6,070.30
Page 122
403,680.00
Provision is made to cater for salaries of P&P Staff
DESIGNATION
Senior Pound Master
Pound Master
Assistant Pound Master
SCALE
C2C1
C4/3
B2/1
FILLED
1
VACANT
1
SUB TOTALS
AMOUNT
118,428.00
77,028.00
50,124.00
245,580.00
158,100.00
P& P Staff.
DESIGNATION
Charge Hand
Leading Hand
Headman
03-601-AE-02 WAGES
20 Casual laboures
SCALE
A1
A2
A3
FILLED
1
A3
20
VACANT
1
SUB TOTALS
03-601-AE-08
BE
03-601-BE-01
EMPLOYEE'S PENSION CONTRIBUTION

Provision is made to cover employer's pension contribution at 15% per employee
DESIGNATION
Senior Pound Officer
Pound Officer
Asst. Pound Officer
Herdsmen
TOTAL
RUNNING EXPENSES
03-601-BE-02
03-601-BE-06
LIGHTINING GAS &WATER

Provision is made to pay Bill impounded
livestock and office
Lightning approximately at P1125 x 12
months =
03-601-BE-20
5,150.00
13,500.00
13,500
1,600.00
1600
12,900.00

Provision is made to purchsee protective
clothing for 2 officers,
8 herdmen
ITEM
Two Pairs overalls Royal Blue
One pair safety shoes Black
One pair Rain Suits
Gumboots
One Pair Reflective vests
Dust coat
Bush Hat Khakhi
281,520.00
QUANTITY UNIT PRICE AMOUNT

100
40.00
4,000.00
5
40.00
200.00
5
190.00
950.00
TOTAL
5,150.00
Stores, Materials and Drugs

Provision is made to purchase medicine
for impounded livestock, material and
Drugs at P71.50 x 20 different bottles
281,520.00
TOTAL
77,764
11,554
7,518
23,715.00
60,591
MTCE. OF GROUNDS &

BUILDINGS
Provision is made for maintanance of Pound Kraal
ITEM
treated gumpoles
50Kg cement
8 Guage wire
AMOUNT
24,144.00
16,860.00
117,096.00
158,100.00

20
256.25
5,125.00
10
275.97
2,759.70
8
163.07
1,304.56
8
125.44
1,003.52
11
137.98
1,517.78
2
193.17
386.34
8
100.80
806.40
TOTAL
12,903.30
Page 123
Page 124
ESTABLISHMENT EXPENSES
03-601-CE-01
03-601-CE-03
STAFF TRAVELLING AND SUBSISTANCE IN BOTSWANA

Provision is made for official trip Subsistance and Hotel Expenses for
two officers.
No of Days
Description No. of People COST
6 Hotel accomod2
TOTAL
1,500.00
18,000.00
LEAVE TRAVEL CONCESION

Provision is made for leave travilling concession
7,190.00
Discription No 0f People Cost

7
3
No of officers
7
03-601-BE-04
18,000.00
TOTAL.
449.65
1348.95
DOMESTIC REQUISITIES.
Provision is made for cleaning materials
ITEM
TOTAL.
Antibacterial bar soap 100g
96
4.92
472.32
Toliet paper rolls
4
277.94
1111.76
Disposable glove box of (100)
3
81.20
243.60
mop heavy duty large cotton
2
37.63
75.26
soft broom
1
42.63
42.65
03-601-CE-05
3147
4044
2,910.00
Printing, Stationery and Advertising

ITEMS
Boxes of Photocoying
Boxes of pens
Boxes of lined papers
Cartidge
memory stick 4GB
Stapler medium
Staples no 56 (box)
1,950.00
QUANTITY
3.00
20.00
1.00
2.00
2.00
2.00
2.00
UNIT PRICE AMOUNT

204.77
614.31
5.96
119.20
148.89
148.89
752.64
1,505.28
226.50
453.00
26.34
52.68
7.63
15.26
2,908.62
03-601-CE-06

Provision is made to pay for postal and
telephone charges
Approximately P500.00 per month x 12 m
DE
03-601-DE-02
12
500
6000
6,000.00
SPECIAL
15,000.00
Purchase of computer and Accessories

provision is made to purchased computer
ITEM
Computer
printer

1.00
10,000.00
10,000,00
1.00
5,000.00
5,000.00
TOTAL
15,000.00
645,980.00
Page 125
Page 126
home!A1

EDUCATION DEPARTMENT
CODE
ITEM
EXPENDITURE APP BUDGET

2012/13
2013/14
ESTIMATE
2014/15
Salaries
Wages
Gratuity
Employers Pension contribution
Sub-Total
B.RUNNING EXPENSES
Mtc of Grounds and Buildings
Lighting, Gas and Water
Domestic Requisites
Mtc of Office Furn & Equip
Small Tools & Plant
Transport Hire
Purchase of plants & seeds
667032.87
5536109.89
163972.1

Maintenance of Computers
Sub-Total
04.101.CE.01 Staff Travel & Sub Allow. in Bots
04-101-CE-02 Staff Travel & Sub Outside Bots
04.101.CE.03 Leave Travel Concession
04-101-CE04 Medical exams
04.101.CE.05 Printing, Stationery and advertising
04.101.CE.06 Postal Telephone charges
04.101.CE.14 civic entertainment
04.101.CE.17 Staff Training
Sub-Total
D.SPECIAL
04-101-DE-01 celebration
04.101.DE.02 Office Furniture & Equip
04-101-DE-04 School stationery & Equip
04.101.DE.05 School stationery & Equip
04.101.DE.06 Teaching materials
04.101.DE.07 Food & accommodation
04.101.DE.09 Sports Equipment
04.101.DE.12 Workshop/Seminars
04.101.DE.38 Computer & Printers
04-101-DE46 Replacement of school furniture
Sub-Total
04.101.AE.01
04.101.AE.02
04.101.AE.03
04.101.AE.08
04.101.BE.01
04.101.BE.02
04.101.BE.03
04.101.BE.04
04.101.BE.07
04.101.BE.13
04-101-BE-18
04.101.BE.20
04.101.BE.21
GRAND TOTAL
5,254,480.00
5,254,480.00
5,484,590.00
44,780.00
5,529,370.00
900.5
8503423.86
15973.8
0
0
2,200,000.00
4,390,600.00
200,000.00
70,000.00
18,850.00
2,645,000.00
3,672,180.00
1,163,810.00
376,200.00
40,000.00
40,600.00
0
0
8520298.16
1,400.00
6,880,850.00
177,880.00
11,200.00
8,126,870.00
66519.05
23,400.00
0
251076.9
51,000.00
30,000.00
67,220.00
66,600.00
131,120.00
0
422139.85
345,940.00
444,460.00
887.25
24596.9
6548424.12
1130678.99
0
2583.8
10480
22365.8
0
1985468.02
9,725,484.88
800,000.00
5,818,970.00
2,520,000.00
24,000.00
122,900.00
88,500.00
38,870.00
168,000.00
2,200,000.00
11,781,240.00
302,100.00
5,355,000.00
2,835,000.00
5,500.00
109,080.00
179,960.00
38,870.00
20,600.00
1,134,000.00
9,980,110.00
25,035,037.75
24,262,510.00
24,080,810.00
6367114.86
104543.9
Page 126
74,420.00
66,600.00
147,490.00
131,120.00
1,430.00
EDUCATION
PERSONAL EMOLUMENTS
04-101-AE-01
SALARIES
Provision is made to cover salaries for permanent and pensionable staff
DESCRIPTION
Chief Education Administrator
Principal Education Administrator
Senior Education Administrator
SCALE
D1
D4
C1
5,484,590.00
FILLED POST
VACANT POST
1
1
AMOUNT
241,752.00
1
165,396.00
125 688.00
TOTAL
407,148.00
04-101-AE-02
WAGES
Provision is made to cater for Industrial staff wages
DESIGNATION
Messengers,GDA,Kitchen Hand
Cooks
Teacher Aide
TOTALS
SCALE
A2
A1
B4
04-101-AE-03
GRATUITY
0.00
FILLED
VACANT
283
24
3
250
3
5
1
9
AMOUNT
4,267,671.00
680,486.00
129,288.00
5,077,445.00
44,780.00
DESIGNATION
No. of employee
Messengers, GDA, Kitchen Hand, Cooks, Teacher A
5.00
rate
8956.25
Total
44781.25
04-101-AE-08
EMPLOYER'S PENSION CONTRIBUTION
Provision is made to cover Employers' Pension contribution at 15% per employee
0.00
DESIGNATION
AMOUNT
Chief Edu Administrator
36,262.80
Principal Education Administrator
24,809.40
Senior Education Administrator
18,853.20
Messengers, GDA, Kitchen Hand, Cooks, Teacher A
761,616.75
TOTAL
841,542.15
BE
RUNNING EXPENSES
04.101.BE.01
MAINTENANCE OF GROUNDS & BUILDINGS
2,645,000.00
Provision is made for maintenance of schools, cleaning school play grounds, replacement of gas stoves, purchase of thermal oil, minor maintenance of teachers' quarters
DESCRIPTION
Maintenance of schools
Grading of play grounds
Fitting blinds
Minor maintenance ( handyman)
TOTAL
FREQUENCY
SCHOOLS
UNIT PRICE
1
1
1
1
4
10
4
29
TOTAL
575000
4,500.00
2,500.00
10,000.00
2300000
45,000.00
10,000.00
290,000.00
2,645,000.00
04-101-BE-02
LIGHTING, GAS AND WATER
This provision is made to cater for water and electricity bills
DESCRIPTION
Water Bills
Fire wood
Gas Cylinders
Electricity
TOTAL
MONTHS
FREQUENCY
3,672,180.00
SCHOOLS
12
1
27
12
29
29
29
29
UNIT PRICE
TOTAL
2,108.25
733,671.00
2,500.00
58,000.00
1200
1,670,400.00
3,850.00
1,339,800.00
3,801,871.00
04-101-BE-03
DOMESTIC REQUISITES
Provision is made to cater for Cleaning materials fro Primary Schools
DESCRIPTION
Floor polish
Liquid sunlight
Handy andy
Multi purpose cleaner
Urinal Cleaner 25l
Powdered sunlight
QUANTITY
1,163,810.00
FREQUENCY
290
290
116
290
290
6
UNIT PRICE
2
2
1
1
1
3
Page 127
TOTAL
450.00
350.00
400.00
350.00
350.00
50.00
261,000.00
203,000.00
46,400.00
46,400.00
101,500.00
900.00
Steelwool
Mops
Hygiene gloves
Nose musk
Air freshner
Mutton cloths
Pot scrappers
Scrubbing Brush with handle
Yellow duster Packet of ten
Deo Bock 5kg
Window leen
6x500g Vim
Furniture polish
Brooms
Toilet paper
Disposable Hand glooves
TOTAL
58
435
232
100
100
87
290
145
58
58
72
72
145
1450
900
300
3
1
1
1
1
1
1
1
1
1
1
3
1
1
1
1
30.00
90.00
40.00
95.00
40.00
60.00
60.00
50.00
60.00
250.00
70.00
70.00
60.00
75.00
250.00
90.00
5,220.00
39,150.00
9,280.00
9,500.00
4,000.00
5,220.00
17,400.00
7,250.00
3,480.00
14,500.00
5,040.00
15,120.00
8,700.00
108,750.00
225,000.00
27,000.00
1,163,810.00
04-101-BE-04
MAINTENANCE AND REPAIR OF OFFICE FURN AND EQUIP
This vote is made to cater for maintenance of Office Furn, school furn and service of photocopiers
DESCRIPTION
Photocopier
Maintenance of Pots
Office desk
Pupils desks
Total
QUANTITY
FREQUENCY
25
10
4
1000
1
1
1
1
376,200.00
UNIT PRICE
TOTAL
3,000.00
75,000.00
15,000.00
150,000.00
300.00
1,200.00
150.00
150,000.00
376,200.00
04-101-BE-18
PURCHASE OF PLANTS AND SEEDS
This vote is meant to cater for the purchase of vegetables and flowers for 29 Primary schools
DESCRIPTION
Fruits and flowering Plants
Spinach seeds
Tomatoes seeds
Carrots seeds
Beetroots seeds
Rape seeds
Onions seeds
assorted flowers
Total
QUANTITY
FREQUENCY
290
290
290
290
290
290
290
290
40,600.00
UNIT PRICE
1
1
1
1
1
1
1
1
TOTAL
20
20
20
20
20
20
20
20
5,800.00
5,800.00
5,800.00
5,800.00
5,800.00
5,800.00
5,800.00
5,800.00
40,600.00
04-101-BE-13
TRANSPORT HIRE
Provision is made to cover hire of transport to convey Pupils during sports and music competitions and Educational tours
to various destination when Council does not have the capacity to do so:
DESCRIPTION
QUANTITY
Sports national Level and Educational Tours

Total
FREQUENCY
1
UNIT PRICE
1
40,000.00
TOTAL
40000
40,000.00
40,000.00
04-101-BE 20
UNIFORM AND PROTECTIVE CLOTHING
Provision is made to purchase uniform for Industrial class:
DESCRIPTION
GDA Gloves rubber (elbow)
GDA Gum boats
GDA Ladies overall pink
Cooks Ladies overall white
Cooks Head scurf
Cooks, GDA, Messangers Jordan shoes
GDA Cooks Ladies shoes
Cooks Two piece rain coat
Check trousers (stripe, blue)
Cooks chef long sleeve shirt (white)
Messengers two piece grey
Messangers blouse white
QUANTITY
FREQUENCY
130
130
254
212
106
20
226
222
10
10
24
24
177,880.00
UNIT PRICE
1
1
1
1
1
1
1
1
1
1
1
1
Page 128
TOTAL
75
112
95
224
30
320
180
95
110
130
201.6
75
9,750.00
14,560.00
24,130.00
47,488.00
3,180.00
6,400.00
40,680.00
21,090.00
1,100.00
1,300.00
4,838.40
1,800.00
Messengers khakhi trousers

Messenger khakhi shirts
TOTAL
6
6
1
1
150
110
900.00
660.00
177,876.40
04-101-BE-21
MAINTENANCE OF COMPUTERS
Provision is made to cater for service of Education Office Department and 29 Primary schools
DESCRIPTION
Office Computers
Printers
TOTAL
QUANTITY
FREQUENCY
CE
4
4
11,200.00
UNIT PRICE
2
2
TOTAL
700.00
700.00
5,600.00
5,600.00
11,200.00
04-101-CE-01
STAFF TRAVEL & SUBSIS ALLOWANCE WITHIN BOTSWANA
Provision is made for payment of subsistance allowance for officers spending nights outside their duty station
during meeting Regional, National and Educationa Tours
DAYS
DESCRIPTION
QUANTITY
FREQUENCY(days) UNIT PRICE
TOTAL
Drivers
2
2
1,300.00
5,200.00
Cooks and kitchen hands
3
2
1,300.00
7,800.00
Chief, Principal Education Admin & Senior Edu Ad
2
2
1,300.00
5,200.00
Teacher aides
2
2
1,300.00
5,200.00
TOTAL
23,400.00
04-101-CE-02
Provision is made to cater for officers on external trips
EXTERNAL TRIPS
04-101-CE-03
LEAVE TRAVELLING CONCESSION
Provision is made to cater for payment of leave travel concession:
DESCRIPTION
Nnyana Mereyotlhe
Babedinyana Ntseane
Kelesaletse Ntsatsi
Alakanani Lekhuwe
Priscilla Disheitane
Gofaone Moloi
Mosaliki Mokoto
Theresa Matoma
Kedibonye Chikopo
Lucky Sesupo
Sedibana thapelo
Matlhogonolo Mokgethi
Boitumelo Maree
Maungo Montsho
Semakaleng Thubalobaka
Ineeleng Busang
Marea Phemelo
Marea Tshimologo
Tshiamo Kealotswe
Annah Kgalaeng
Sekopo Babusi
23,400.00
# of children
1
3
4
3
2
4
3
3
3
1
0
2
2
3
4
2
0
0
0
4
2
Rate per child

Total
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
Page 129
74420
# of Adults
224.82
674.46
899.28
674.46
449.64
899.28
674.46
674.46
674.46
224.82
0
449.64
449.64
674.46
899.28
449.64
0
0
0
899.28
449.64
1
2
1
1
2
1
2.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
1.00
2.00
1.00
2.00
2.00
Rtae per Adult total

449.65 449.65
449.65
899.3
449.65 449.65
449.65 449.65
449.65
899.3
449.65 449.65
449.65
899.3
449.65 449.65
449.65 449.65
449.65 449.65
449.65 449.65
449.65 449.65
449.65 449.65
449.65 449.65
449.65 449.65
449.65
899.3
449.65 449.65
449.65
899.3
449.65 449.65
449.65
899.3
449.65
899.3
Grand
Total
674.47
1573.76
1348.93
1124.11
1348.94
1348.93
1573.76
1124.11
1124.11
674.47
449.65
899.29
899.29
1124.11
1348.93
1348.94
449.65
899.3
449.65
1798.58
1348.94
Sebongile Salang
Badiredi Busang
Thatayamodimo Rasesigo
Sefatlhogo Gosenyang
Masa Ngwako
Lesotho Tikologo
Setoki Mmualefe
Dorcus Pitse
Galaletsang Moele
Keamogetse Metsimabe
Monica Ntswe
Bontleeng Radiposo
Catherine Modise
Naso Modibedi
Magdeline Kebadirang
Mmamontsho Ntesang
Gladys Shwai
Kebaabetswe Itumeleng
Lesego Phatshimo
Alfred Motshome
Keiphe Molefe
Sekai Modise
Patricia Moji
Sheilah Phirinyana
Gasenna Ranku
Mmamadi Ralefala
Baatweng Lentswe
Janet Pule
Kgolagano Lekentse
Keitumetse Serame
Kearatwa Sakarea
Gabotlhapiwe Pheto
Kelebogile Moroka
Mmaoroba Kerebotswe
Tikologo Lesotlho
Marea Ramompudu
Fapogang Sefatlho
Khumoyame Sanoto
Betty Koloi
Mmadipho Ditau
Tirafalo Jona
Neo Molefe
Bontle Thomas
Kedisaletse Sekake
Mmajara Molobane
Bongani Mokgethi
Montlenyane Sebalo
Moetswa Mannana
Dineo Sethibe
Keromang Mbenyane
Gadibotsile Homa
Keleagetse Hloma
TOTAL
4
3
0
0
4
3
3
1
3
3
2
2
2
2
2
0
0
0
2
2
1
3
3
2
0
1
2
2
4
3
4
2
3
1
3
2
2
3
0
3
2
3
4
2
2
2
2
2
2
2
2
0
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
224.82
899.28
674.46
0
0
899.28
674.46
674.46
224.82
674.46
674.46
449.64
449.64
449.64
449.64
449.64
0
0
0
449.64
449.64
224.82
674.46
674.46
449.64
0
224.82
449.64
449.64
899.28
674.46
899.28
449.64
674.46
224.82
674.46
449.64
449.64
674.46
0
674.46
449.64
674.46
899.28
449.64
449.64
449.64
449.64
449.64
449.64
449.64
449.64
0
2.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
1.00
1.00
2.00
1.00
2.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
04-101-CE-04
MEDICAL EXAMINATIONS
Provision is made to cater for medical exams for employees
DESCRIPTION
QUANTITY
FREQUENCY(days) UNIT PRICE
TOTAL
Cooks
29
1
600.00
17,400.00
Kitchen hands
82
1
600.00
49,200.00
TOTAL
66,600.00
66,600.00
GRAND TOTAL
04-101-CE-05
PRINTING STATIONERY AND ADVERTISING
Provision is made to cater for Tender Advertising, Purchasing, Office stationery and Printing Materials for Education Department
DESCRIPTION
A4 Minute books
Pens
A4 Photocopying
Stapples
A3 Photocopying papers
Reams lined papers
QUANTITY
FREQUENCY
65
50
100
5
1
3
UNIT PRICE
1
1
5
1
2
1
Page 130
TOTAL
150
3
45
20
89.57
132.94
9750
150
22500
100
179.14
398.82
147,490.00
899.3
899.3
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
899.3
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
899.3
449.65
449.65
449.65
449.65
449.65
899.3
449.65
899.3
449.65
449.65
449.65
899.3
449.65
449.65
449.65
899.3
449.65
449.65
449.65
449.65
449.65
899.3
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
1798.58
1573.76
449.65
449.65
1348.93
1124.11
1124.11
674.47
1124.11
1124.11
1348.94
899.29
899.29
899.29
899.29
449.65
449.65
449.65
899.29
1348.94
674.47
1124.11
1124.11
899.29
449.65
1124.12
899.29
1348.94
1348.93
1124.11
1348.93
1348.94
1124.11
674.47
1124.11
1348.94
899.29
1124.11
449.65
1124.11
899.29
1573.76
1348.93
899.29
899.29
899.29
899.29
899.29
899.29
899.29
899.29
449.65
74416
74416
Catridge Hp lazer Jet 2055

Catridge Hp Lazer Jet 1320
Advertising
Photocopier Toner DP1515
Message pads
Envelops Large
Envelops Medium
Envelops Small
Hp clour lazer Jet print cartridges 319 K (black)
Hp clour lazer Jet print cartridges 319 M- Majenta
Hp clour lazer Jet print cartridges Y- Yellow
TK8305M pink
TK8305C Blue
TK 8305Y/yellow
Hp clour lazer Jet print cartridges 319- C(Cyan)
Total
15
10
10
15
4
2
1
1
3
3
1
3
3
3
3
2
1
1
2
1
1
1
1
3
3
2
3
3
3
3
700
900
80
900
10
329.56
222.77
194.21
1000
1000
750
1000
1000
1000
1000
21000
9000
800
27000
40
659.12
222.77
194.21
9000
9000
1500
9000
9000
9000
9000
147494.06
04-101-CE-06
POSTAL AND TELEPHONE CHARGES
This vote caters for payment of telephone bills for 30 Primary Schools and Postal boxes or private bags
DESCRIPTION
Telephone charges(MONTHS)
Direct line
Postal boxes Schools
Private bags
Total
QUANTITY
FREQUENCY
29
1
24
5
131,120.00
UNIT PRICE
TOTAL
12
12
1
1
220
550
1540
2200
76,560.00
6,600.00
36,960.00
11,000.00
131,120.00
01-101-CE-14
ENTERTAINMENT ALLOWANCE
This vote caters for school heads meetings and staff
DESCRIPTION
QUANTITY
Tea,sugar,rooibos,five roses,ricofee,milo,milk,biscui
Lunch
Drinks
refreshment
Total
1,430.00
FREQUENCY
0
0
0
UNIT PRICE
TOTAL
2
2
2
150
35
7
0.00
0.00
0.00
1,430.00
1,430.00
DE
SPECIAL
04.101.DE.02
OFFICE FURNITURE & EQUIPMENT
Provision is made to purchase additional furniture for both pupils and teachers
DESCRIPTION
Leather Swivel chairs
Visitors chairs
Drawer tables
Conference Tables
Office chairs
Total
QUANTITY
FREQUENCY
15
58
100
4
0
302,100.00
UNIT PRICE
1
1
1
1
1
TOTAL
2100
700
1500
20000
800
31,500.00
40,600.00
150,000.00
80,000.00
0.00
302,100.00
04-101-DE-04
TEXT BOOKS
Provision is made to cater for school text books which is to be provided to 21000 pupils at P277 per child
DESCRIPTION
Text books
Total
QUANTITY
FREQUENCY
21000
04-101-DE 05
SCHOOL STATIONERY AND EQUIPMENT
5,355,000.00
UNIT PRICE
1
255
TOTAL
5,355,000.00
5,355,000.00
2,835,000.00
Provision is made to cater for school stationery and equipment at P300 per child intead of the recommended p450
DESCRIPTION
Stationery (consumables)
Total
QUANTITY
FREQUENCY
21000
UNIT PRICE
1
Page 131
135
TOTAL
2,835,000.00
2,835,000.00
04-101-DE 06
TEACHING MATERIAL
Provision is made to cater for teaching material such as DVD, CD Rom for disabled
DESCRIPTION
TV set
DVD player
DVD cassetes
Total
QUANTITY
5,500.00
FREQUENCY
1
1
5
UNIT PRICE
1
1
3
TOTAL
4000
1500
60
4,000.00
1,500.00
900.00
5,500.00
04-101-DE 07
FOOD AND ACCOMODATION
Provision is meant to cater for pupils during Branches, Regional and National activities for pupils with
disabilities for Ledumang and Bontleng Special Units
DESCRIPTION
Bathing Soap
12 pads
Disposable Nappies
Vaseline
Powdered soap 2kg
Face cloths
Tooth Brush
QUANTITY
FREQUENCY
109,080.00
UNIT PRICE
TOTAL
20
20
5
10
6
120
120
3
3
3
1
3
1
1
10.00
20.00
200.00
20.00
50.00
10.00
8.00
600.00
1,200.00
3,000.00
200.00
900.00
1,200.00
960.00
12
10
20
12
12
12
20
20
5
12
8
50
12
12
12
16
8
3
12
50
12
12
12
12
6
3
1
1
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
2
2
1
120.00
50.00
10.00
100.00
60.00
100.00
250.00
250.00
80.00
200.00
60.00
50.00
80.00
60.00
45.00
45.00
80.00
13.00
200.00
60.00
90.00
90.00
110.00
100.00
120.00
4,320.00
500.00
200.00
3,600.00
2,160.00
3,600.00
15,000.00
15,000.00
1,200.00
7,200.00
1,440.00
7,500.00
2,880.00
2,160.00
1,620.00
2,160.00
1,920.00
117.00
7,200.00
9,000.00
3,240.00
3,240.00
2,640.00
2,400.00
720.00
109,077.00
FOOD
10 Kg Rice
Course salt
Table salt ( 1kg)
12.5 Kg Sugar
10 Kg Potatoes
20L Cooking oil
24 X 300G Corned beef
24 X 425g Tinned fish
1.5 Kg coffee
Milk 1 x 20ml
12.5kg mealie meal
Dozens eggs
10kg Mabele
10 kg tomatoes
10Kg Onions
10kg Carrots
3kg mayonnaise
6 X 750ml Tomatoe sauce
30kg meat
Chickens 2kg
Bananas (Box)
Apples (Box)
Peanut-butter
Jam
12.5Kg Flour
TOTAL
04-101-DE 09
SPORTS AND EQUIPMENT
Provision is made for the purchase of sport equipement for 29 Primary Schools
DESCRIPTION
Prices for Sports competition (Zonal level)
Affiliation fee
Football kit
Netball kit
Netball balls
Volleyball balls
volleyball kit girls
Football balls
Lime 25kg
TOTAL
QUANTITY
FREQUENCY
04-101-DE 12
WORKSHOPS/SEMINARS
29
29
5
8
145
116
10
145
116
179,960.00
UNIT PRICE
1
1
1
1
1
1
1
1
1
TOTAL
465.69
300.00
3,450.00
2,000.00
250.00
200.00
1,400.00
199.00
191.42
13,505.01
8,700.00
17,250.00
16,000.00
36,250.00
23,200.00
14,000.00
28,855.00
22,204.72
179,964.73
38,870.00
Provision is made for meetings with school head appraisal of tenders with teachers and workshops
DESCRIPTION
School Head
Education Staff
WITS Workshop
Total
04-101-DE 38
QUANTITY
FREQUENCY
29
120
20
UNIT PRICE
1
1
1
TOTAL
230
230
230
6670
27600
4600
38,870.00
PURCHASE OFFICE COMPUTERS
20,600.00
Provision is made to cater or computer in primary schools

DESCRIPTION
Computers
Printers
Total
QUANTITY
FREQUENCY
4
3
UNIT PRICE
1
1
Page 132
TOTAL
4400
1000
17,600.00
3,000.00
20,600.00
04-101-DE-46
Provision is made to cater for pupils furniture
DESCRIPTION
Pupils single desks
whole plastic chairs (small)
Whole plastic chair (Large
Pupils trapezoidal tables (small)
Pupils trapezoidal tables (Large)
Labstools
TOTAL
SCHOOL FURNITURE
QUANTITY
1,134,000.00
FREQUENCY
1000
1400
2000
1000
1000
0
1
1
1
1
1
1
UNIT PRICE
250.00
60.00
100.00
300.00
300.00
250.00
TOTAL
250000.00
84000.00
200000.00
300000.00
300000.00
0.00
1134000.00
24,080,810.00
Page 133

LEGAL AFFAIRS DIVISION
AIMS
To provide professional legal services embracing advice and counselling on all legal matters pertaining
to council activities.
OBJECTIVES
1. To attend all matters requiring lega research and to determine contravention and appropriate Acts or
Regulations to be applied, within one day of referral.
2.To institute legal action on behalf of council within three days of refrral of each case.
3. To defend the interests of Council in court action within twenty-one days of receipt of processin each case
unless court procedure dictates otherwise.
4. To attend within one day to matters wherein advise or opinion is sought on the formulation, review,
interpretation and enforcement of Council bye-law.
5. To advice the Chief Executive on legal issues anticipated to arise or arising at Chief Officers Management
Team meetings, Council committees and Full Council meetings.
6. To ensure that offenders are brought before court within one week of apprehension where possible.
Page 134
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LEGAL AFFAIRS DIVISION
ITEM
05-203-AE-01
05-203-AE-02
05-203-AE-08
05-203-BE-03
05-203-BE-21
DESCRIPTION
EXPENDITURE
2012/13
Salaries
Wages
Sub Total
B. RUNNING EXPENSES
Domestic Requisites
Mtce Of Computers Hardware/Software
329,122.36
ESTIMATES
2014/15
APP BUDGET
2013/14
592660
0
0.00
329,122.36
592,660.00
0
0.00
610,440.00
0.00
0.00
610,440.00
0.00
1,000.00
1000
05-203-CE-01
05-203-CE-02
05-203-CE-05
05-203-CE-07
05-203-CE-14
05-203-CE-09
05-203-DE-02
05-203-DE-38
Sub Total
Staff travelling & sub within Bots
Staff travelling & sub Outside Bots
Legal and Technical Advice
Civil entertainment
Sub Total
D. SPECIAL
Purchase of office Equipment
Purchase of Computer and Accessories
0.00
1,000.00
1,000.00
7500
1,500.00
10,900.00
3,225,000.00
1,430.00
9,050.00
3,247,880.00
10900
1,448,410.28
1225000
1,448,410.28
1,278,860.00
1,103.42
0.00
1500
1,500.00
0.00
Sub Total
1,103.42
1,500.00
1,500.00
GRANT TOTAL
1,778,636.06
1,874,020.00
3,860,820.00
Page 135
35460

RECURRENT BUDGET FOR 2014/15
BYE-LAW ENFORCEMENT DIVISION
AIM
To enforce all applicable council bye-laws and central government legislation delegated to Local
authorities for enforcement and administration.
OBJECTIVES
1. Noise and Nuisance shall be monitored to maintain peace and tranquility in Gaborone every
weekend for ninety-six days annually.
2. Business inspection shall be carried out to ensure proper conduct of business and validity of
licences for four days every month.
3. Kgotla meetings will be held at five wards during the month of March for five days
4. Follow-ups for reports and corrective operations shall be done to apprehend persistent defaulters
whenever the need arise for twenty days during the financial year.
5. Regular patrols shall be carried out day and night to check security guards, apprehend bye-law
defaulters/illegal traders and monitor liquor outlets operation for eight days every month
6. Staff meetings shall be held quartely to address work related matters during the months of April
July, November and January for one day.
7. Workshops will be organised to address business community on issues that affect their style of
operation for four days during the months of May and October.
8. Special short courses will be organised to empower officer with IT knowledge and legal procedure for
ten days during the financial year.
9. Educational tour to Namibi -Windhoek will be undertaken by two officers to find out how they deal with
problems encountered by informal sector.
10.Investigations shall be made quarterly during the month of April, June, September and December for
twenty days to serve sommons and collect debts even outside Gaborone.
11. Eviction operations shall be carried out in Gaborone for four days every month to restore order in the city.
Page 139
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BYE-LAW ENFORCEMENT DIVISION
RECURRENT BUDGET SUMMARY FOR 2014/15
CODE
DESCRIPTION
ESTIMATE APP BUDGET ESTIMATE

2012/13
2013/14
2014/15
05-302-AE-01
05-302-AE-02
05-302-AE-03
05-302-AE-08
Salaries
1,584,462.77
2,546,010.00
Wages
1,194,641.22
30,510.50
0.00
0.00
0.00
2,550,290.00
0.00
0.00
0.00
2,809,614.49
2,546,010.00
2,550,290.00
Gratuities
Sub Total
B. RUNNING EXPENSES
05-302-BE-02
05-302-BE-03
05-302-BE-04
05-302-BE-06
05-302-BE-07
05-302-BE-20
05-302-BE-21
05-302-BE-23
Lighting/gas/water
Domestic Requisites
0.00
0.00
6,750.00
0.00
3,680.00
960.00
800.00
0.00
6,800.00
6,750.00
357.70
18,990.00
18,990.00
125,681.60
15,000.00
0.00
8,530.00
0.00
24,000.00
0.00
0.00
0.00
0.00
8,000.00
0.00
8,530.00
20,170.00
12,000.00
0.00
0.00
0.00
0.00
131,751.85
47,530.00
48,700.00
9,237.35
15,700.00
15,200.00
120.00
19,500.00
35,200.00
15,700.00
7,600.00
0.00
19,500.00
17,600.00
9,357.35
85,600.00
60,400.00
2,951,081.39
2,698,130.00
2,678,380.00
0.00
3,680.00
Stores Materials and Drugs
960.00
Small tools & plants
357.70
800.00
0.00
0.00

Mtce of Computer hard/software
6,800.00
Mtce of Radio Communication

Sub Total
05-302-CE-01
05-302-CE-02
staff Travelling & Sub. outside Bots.
05-302-CE-03
05-302-CE-05
05-302-CE-06
05-302-CE-07 Legal & Tech Advice
05-302-CE-09
Library books & periodics
05-302-CE-14 Civic Entertainment
05-302-CE-17
Staff training
Sub Total
6,070.25
D. SPECIAL
05-302-DE-02
05-302-DE-12
05-302-DE-22
05-302-DE-26
05-302-DE-38

Workshop/Seminars
Provision Security Services
0.00
Radio Communication
Sub Total
GRAND TOTAL
Page 140
BYE-LAW ENFORCEMENT
2,550,290.00
Provision is made to cover salaries for permanent and pensionable officers
Designation
Scale
Chief Bye Law Enf. Officer
D4
Bye-Law/Snr/ Prin Bye Law Enf. Off.
C4.C3/C2/C1
Princ. Bye Law Enf Ass

Ass. Bye Law Enf. Officer
Bye Law Enf. Assistant
FILLED
VACANT
AMOUNT
2
176,701.00
11
1,365,552.86
C3/2
198,026.40
B1
348,923.40
B3/2
95,139.42
22
TOTAL
Provision is meant to cater industrial employees wages and overtime.
Designation
Scale
Field Assistant
B5
FILLED
TOTAL
VACANT
10
291665
10
2,550,288.32

Designation
Amount
Chief Bye Law Enf. Tech
48189.6
Princ. Bye Law Enf. Tech
35535.6
Snr Bye Law Enf. Tech
50225.4
Bye Law Enforcement Tech
100450.8
Prin. Bye Law Enf. Ass
27003.6
Snr. Bye Law Enf. Ass
51042.6
Bye Law Enf. Assistant
31627.8
Field Assistant
39772.8
TOTAL
RUNNING EXPENSES
0.00
Description
QUANTITY
UNIT PRICE
TOTAL
Insecticide 300ml
22.57
Floor Glaze 25 lt
398.72
Furniture Polish Spray 400ml
36.04
400ml Air Fresher
25.75
Duster Yellow
35.12
Mutton Cloth Rolls
16.31
DEO blocks
224.00
Page 141
Refuse Bag Black
17.92
Polish Striper
200.70
Floor polish 20 kg
279.73
Hard Brooms
58.00
Soft Brooms
48.00
Light duty liquid detergent
210.55
Long Feather Duster
24.00
Short Feather Duster
15.00
Srubing Brush with handle
48.00
Scrubing Pads
98.00
750ml Windolene
14.00
Scouring Powder
16.69
Toilet Paper Rolls
123.18
Mmobbing and Cleaning Trolly
2,670.45
Scribing and Polishing machine
3,500.45
Polishing Pads
1,289.00
TOTAL
05-302-BE-04 MAINTENANCE AND REPAIR OF OFFICE FURNIITURE AND EQUIPMENT
3,680.00
Provision is requested for mtce of office equipment.

Description
FREQUENCY
UNIT PRICE
TOTAL
Office Desks
350.00
350.00
Steel Cabinets
180.00
720.00
Office Chairs
18
45.00
810.00
Photocopier service
200.00
400.00
Printer
700.00
1,400.00
TOTAL
3,680.00
05-302-BE-06 STORES MATERIALS AND DRUGS
960
Provision is made to cater for purchase of food for impounded dogs and cates at P40.00x24bags=P960.00
05-302-BE-07 SMALL TOOLS AND PLANTS
800
Provision is requested for purchase of tools used in eviction operations

Description
QUANTITY
Chain Cutters
UNIT PRICE
2
TOTAL
400
800
TOTAL
800

Provision is made to cater for officers, drivers, field assistants, cleaners and switchboard operator's protective clothing
Description
QUANTITY
UNIT PRICE
TOTAL
Bye-law officers
Khakhi Dust Coats
156.8
Safety Shoes
246.4
Khakhi Hat
90
Rubber Gloves set
44
Two Piece Overall
268.8
Field Assitants
2piece Overall
268.8
Safety boots
246.4
Page 142
Khakhi Hat
90
TOTAL
6,800.00
Provision is made for maitenance of computers and accessories and for the great plains
software support for 12 months .
Description
QUANTITY
NO. OF SERVICES
UNIT PRICE
TOTAL
Computers
1600
3200
Laser jet Printers 1300/1320/12
700
2800
400
Fax Machine
800
TOTAL
6800
05-302-BE-23 MAINTENANCE OF RADIO COMMUNICATION
6,750.00
Provision is made to cater for maintenance of radio communication and renewal of redio licence
Description
QUANTITY
Radio licence
NO. OF UNITS
1
Radio units
UNIT PRICE
7
12 unlimited
Radio service
TOTAL
150
1050
300
3600
300
2100
TOTAL
6750
05-302-CE-01 STAFF TRAVELLING AND SUBSISTANCE ALLOWANCE (WTHIN BOTSWANA)
8,000.00
Provision is made for Travelling and Subsiavelling and Subsistance Allowance/ Hotel Allowance for officers attending meetings or workshops
and investigating cases outside Gaborone. side Gaborone .
OFFICERS
Description
Chief Bye-Law Enf. Tech.
Hotel Allowance and meals
DAYS
4
COST
1500
TOTAL
6000
Snr Bye Law Enf Officer
Hotel Allowance and meals
1000
2000
TOTAL
8000
8,530.00
Provision is made to cater for trvelling expenses for officers and their dependents.
Officer's Name
Scale
M.J.Ntlole
C1
Kgalalelo Moala
SPOUSE
no. of Children
RATE
2
TOTAL
449.65
889.3
C3
449.65
449.65
Tshepo Sekwale
B1
449.65
449.65
crossby Mmualefe
B1
449.65
449.65
Bafana Gaoatswe
B1
449.65
449.65
G. P. Gaogane
C4/3
449.65
1124.13
M. L. Ositang
C4/3
449.65
674.7
O. Kejekgabo
B5
449.65
449.65
B. Lesetedi
B5
449.65
449.65
K. Ramolefhe
B5
P. Rabola
B5
Merly Sherwen
B3
Bontle Lubinda
B3
449.65
449.65
449.65
1348.95
449.65
449.65
449.65
449.65
Bikie Ramontsho
449.65
TOTAL
449.65
8533.58
05-302-CE-05 PRINTING, STATIONERY AND ADVERTISING

Provision is made to cater for stationery , printing and advertising for bye-law officers.
DESCRIPTION
A4 photocopying paper reams
20,170.00
QUANTITY
UNIT PRICE
TOTAL
25
166.26
4156.5
A3 Photocopying papers
89.57
447.85
Rubber bands
3.5
21
Permanent Markers
10
10.64
106.4
Highlighters
10
4.39
43.9
Stick 'n' Notes message pads
20
10
200
Page 143
Giant Stappler
Flat files (LGS 25)
229X162 envelopes box
495
495
250
4.75
1187.5
201.6
201.6
15
10.1
151.5
168
336
Boxes pens (50/boxes)
100
5.32
532
Boxes stapples rexel 56
10
6.81
68.1
Boxes paper clips
10
1.75
17.5
Stapplers
10
23.52
235.2
Bottles stamp pad ink
Archlever files
Envelope box ((250)
10
5.6
56
Boxes envelopes (324mm x 229mm)
222.77
222.77
A4 lined paper single
Photocopier Toner
414.4
828.8
Fax machine toner
616
1848
Catrdge black and white
229.6
1148
Laser Jet 1300 toner
672
2688
Catrdge coloured
616
3080
Medium Stapler
10
23.52
235.2
File tags boxes
18.44
73.76
A4 lined paper double
132.94
1063.52
Glue stick
13
52
Paper clips
3.16
18.96
Letter trays
22
176
Clip boards
10
14
140
45
90
10
5.26
52.6
Carbon paper blue

Sello Tape
Puncher
25.09
200.72
TOTAL
20174.38
12,000.00
Provision is made to cater for official telephones, switchboard, CBLEO's direct line and fax charges.
NO. OF MONTHS
DESCRIPTION
QUANTITY
12 Official switchboard telephone 3922780
UNIT PRICE
TOTAL
12
12 Official telephone charges 3928024
500
6000
12 Official fax line 3930234
500
6000
TOTAL
12000
D. SPECIAL
05-302-DE-02 PURCHASE OF OFFICE FURNITURE AND EQUIPMENT
15,700.00

DESCRIPTION
for new officer.
QUANTITY
UNIT PRICE
TOTAL
Wooden desks
900.00
2,700.00
Office chair
800.00
4,800.00
Visitors chairs
300.00
2,700.00
Filing cabinets
1,250.00
3,750.00
Hand cuffs
14
70.00
980.00
Batons
14
50.00
700.00
Whistles
14
5.00
70.00
TOTAL
15,700.00
05-302-DE-12 WORKSHOPS AND SEMINARS
7,600.00
Provision is made to cater for business community and informal sector workshops for four days.
DESCRIPTION
STATIONERY
VENUE
Page 144
CATERING
TOTAL
Business Community
1200
3000
4600
TOTAL
7600
7600
05-302-DE-26 RADIO COMMUNICATION
19,500.00
Provision is made to cater for purchase of radio communication equipment.
DESCRIPTION
QUANTITY
Mobile radio
UNIT PRICE
3
TOTAL
6500
19500
TOTAL
19500
17,600.00
Provision is made to cater for purchase of computers for senior officers.

Description
QUANTITY
UNIT PRICE
TOTAL
Desktop computer set
8800
17600
Printer
3000
12000
TOTAL
17600
GRAND TOTAL
Page 145
2,678,380.00

ENVIRONMENTAL HEALTH DEPARTMENT
ESTIMATES BUDGET 2014/15
ADMINISTRATION
AIM
To provide administrative support and duties to serve various
sections in the Environmental Health Department.
OBJECTIVES
1.
To provide cleaning materials for offices and ordering of
equipment, furniture, waste bags for collection of refuse and waste.
2.
Provision of protective clothing by ordering for the
Industrial Class employees and officers.
3.
For servicing photocopier, computers and other machinery
for the department.
4.
Request for provision of brick wall, security lights and
security gate for safe keeping of council property in the premises.
5.
To make provision for purchase of cleaning materials, tools
and cleaning surroundings, grounds, offices of the department.
6.
Provision of stationery for official use.
7.
To provide for payment of electricity consumption, water
usage and official telephone use plus maintenance of switchboard
and its extension lines.
Page 146
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PUBLIC HEALTH DEPARTMENT

DEPARTMENTAL MANAGEMENT
CODE
DESCRIPTION
ACT. EXP.
2012/13
ESTIMATE
2014/15
APP BUDGET
2013/14
06-101-AE-01
06-101-AE-08
Salaries
1,040,713.56
373,580.00
0.00
0.00
1,040,713.56
373,580.00
384,780.00

Sub Total
384,780.00
B. RUNNING EXPENSES
06-101-BE-03
Domestic Requisites
0.00
0.00
06-101-BE-20
0.00
0.00
0.00
0.00
0.00
3,039.20
15,000.00
15,000.00
1,432.38
0.00
0.00
3,989.35
1,680.00
1,680.00
0.00
0.00
12,000.00
8,000.00
0.00
1,430.00
3,500.00
6,000.00
0.00
23,960.93
34,680.00
26,110.00
2,435.00
10,000.00
10,000.00
1,500.00
1,500.00
2,435.00
11,500.00
11,500.00
1,067,109.49
419,760.00
422,390.00
Sub Total
06-101-CE-01
06-101-CE-02
Staff Travelling & Sub. in Bots.

Staff Travl. &sub. Outside Bots.
06-101-CE-03
06-101-CE-05
06-101-CE-06
06-101-CE-14
Civic Entertainment
06-101-CE-17
Staff Training
Sub Total
12,000.00
D. SPECIAL
06-101-DE-02
06-101-DE-38

Sub Total
GRAND TOTAL
Page 147

ABATTOIR
AIM
To ensure that the Gaborone community is supplied with an inspected and acceptable
good quality meat.
OBJECTIVES
1.
2.
3.
4.
To provide for the maintenance and servicing of the abattoir equipment and machinery.
To purchase meat hygiene manuals to be used for reference purposes by July 2009.
To provide for the maintenance of toilets and showers by December 2009.
To provide for the purchasing of two desks for a Meat Inspector and Switchboard
5.
6.
7.
8.
Operator and six visitors chairs for the same by September 2009.
To provide for the maintenance and repair of cattle and small stock lairages by August 2009.
To provide for the purchasing of cleaning materials and disinfectants by May 2009.
To provide for the purchasing of gum poles by December 2009.
To provide for the training of four (4) staff members on Basic First Aid
procedures by December 2009.
To provide for service contracts for abattoir equipment to reduce and ultimately
9.
do away with compensation charges made to Council.
Page 151
August 2009.
Page 152
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ENVIRONMENTAL HEALTH DIVISION
ABATTOIR
CODE
DESCRIPTION
ACT. EXP.
2012/13
ESTIMATE
2013/14
ESTIMATE
2014/15
06-301-AE-02 Wages
397,880.72
1,448,950.00
1,492,420.00
2,756,613.69
0.00
0.00
11,581.70
0.00
0.00
0.00
0.00
1,448,950.00
1,492,420.00
0.00
0.00
06-301-AE-08 Pension
Sub Total
3,166,076.11
B.RUNNING EXPENSES
06-301-BE-01 Mtce of Grounds and Buildings
06-301-BE-02 Lighting, Gas & Water
79,486.46
234,000.00
195,460.00
15,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
99,307.46
234,000.00
195,460.00
53,281.80
13,710.00
13,710.00
06-301-BE-04 Mtce and Repair of Off. Furniture & Equipment

06-301-BE-06 Stores, Materials and Drugs
06-301-BE-07 Small Tools and Plants
4,821.00
06-301-BE-20 Uniform & Protective Clothing

Sub Total
06-301-CE-05 Printing Stationery and Adertisement
6,070.68
06-301-CE-07 Library Books & Periodicals
0.00
33,600.00
23,600.00
0.00
0.00
57,714.00
0.00
0.00
117,066.48
47,310.00
37,310.00
0.00
0.00
12,500.00
0.00
0.00
0.00

Sub Total
0.00
D.SPECIAL
06-301-DE-02 Purchase of Office Furniture
06-301-DE-03 Compensation
06-301-DE-38 Purchase of Computers & Accessories
06-301-DE-39 Service Contracts:
0.00
0.00
0.00
12,500.00
0.00
3,382,450.05
1,742,760.00
1,725,190.00
Sub Total
GRAND TOTAL
Page 151
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WASTE MANAGEMENT
CODE
DESCRIPTION
ACT. EXP.
2012/13
ESTIMATE
2013/14
ESTIMATE
2014/15
06-302-AE-01
Salaries
1,379,990.21
8,201,940.00
7,858,220.00
06-302-AE-02
Wages
17,943,511.81
0.00
343,720.00
06-302-AE-03
Gratuities
418,807.64
0.00
0.00
06-302-AE-08
Pension
0.00
0.00
19,742,309.66
8,201,940.00
8,201,940.00
31,543.57
7,000.00
0.00
0.00
322.80
800.00
800.00
Sub Total
B.RUNNING EXPENSES
06-302-BE-01
Maintenance of grounds & buildings
06-302-BE-02
Lighting Gas & Water
06-302-BE-03
Domestic Requisites
06-302-BE-04
Mtce of office furn & Equipments
06-302-BE-06
Stores Materials & Drugs
06-302-BE-07
Small Tools and Plants
06-302-BE-09
Repairs to vehicles
06-302-BE-13
Hiring of Transport
06-302-BE-20
06-302-BE-23
Mtce of Radio Communication Equipment

Sub Total
1,028,870.00
34,100.00
4,120.26
147,140.00
20,000.00
95,609.86
121,730.00
121,730.00
288,176.86
464,000.00
300,000.00
0.00
0.00
1,298.00
19,500.00
7,500.00
421,071.35
760,170.00
1,513,000.00
39,744.37
21,000.00
21,000.00
06-302-CE-01
Staff Travelling & Subs. Allce within Botswa
06-302-CE-02
Staff Travelling & Subs. Allce Out. Botswan
06-302-CE-03
06-302-CE-05
Printing Stationary and advertising
06-302-CE-06
06-302-CE-09
Library books and periodicals

Sub Total
-258.65
3,200.00
3,200.00
108,025.70
113,760.00
113,760.00
0.00
0.00
13,163.37
18,000.00
18,000.00
6,900.00
0.00
160,674.79
162,860.00
155,960.00
85,815.37
100,000.00
100,000.00
3,534.45
10,400.00
0.00
D.SPECIAL
06-302-DE-01
CELEBRATIONS
06-302-DE-02
Office Furniture Equipment
06-302-DE-09
Sports Equipment and pri
17,960.00
42,000.00
20,000.00
06-302-DE-12
70,510.30
55,000.00
30,000.00
06-302-DE-14
RCCO
0.00
0.00
06-302-DE-24
Refuse Bins
06-302-DE-26
Radio Communications
06-302-DE-38
Computer & Accessories
06-302-DE-39
Refuse Contract
Sub Total
GRAND TOTAL
0.00
0.00
-240.00
90,000.00
20,000.00
11,300.00
0.00
845,349.08
16,000,000.00
14,003,000.00
1,022,929.20
16,308,700.00
14,173,000.00
21,346,985.00
25,433,670.00
24,043,900.00
Page 158
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CODE

INSPECTORATE
DESCRIPTION
ACT. EXP.
2012/13
ESTIMATE
2013/14
ESTIMATE
2014/15
06-303-AE-01
Salaries
06-303-AE-02
Wages
1,006,816.79
741,200.00
763,430.00
635,245.01
0.00
06-303-AE-08
Pension
0.00
0.00
0.00
06-303-AE-03
Gratuities
20,077.00
0.00
Sub Total
1,662,138.80
741,200.00
763,430.00
B. RUNNING EXPENSES
06-303-BE-01
Mtce of Grounds & Buildings
06-303-BE-02
Lighting Gas & Water
27,400.00
0.00
79,200.00
67,510.00
06-303-BE-03
Domestic Requisites
11,600.00
0.00
06-303-BE-04
06-303-BE-06
Mtce of Off. Furniture & Equipment
0.00
0.00
Stores material and drugs
0.00
06-303-BE-07
Small Tools & Plants
06-303-BE-20
06-303-BE-21
Mtce of Computer Hardware & Software
107,900.77
Sub Total
15,800.00
5,000.00
6,950.00
2,000.00
11,500.00
5,000.00
107,900.77
152,450.00
79,510.00
06-303-CE-01
Staff Travelling & Subs. Allce. Within Botswan
1,850.95
30,000.00
18,000.00
06-303-CE-02
Staff Travelling & Subs. Allce. Outside Botswa
17,734.25
13,500.00
13,500.00
06-303-CE-03
1,573.75
2,240.00
2,240.00
06-303-CE-04
Medical Examination
06-303-CE-05
Printing Stationery & Advertising
06-303-CE-06
06-303-CE-17
Staff Training
Sub Total
90,000.00
30,000.00
68,678.90
82,200.00
42,200.00
7,500.00
15,200.00
5,000.00
97,337.85
233,140.00
110,940.00
6,000.00
6,000.00
D.SPECIAL
06-303-DE-02
Office Furniture & Equipment
06-303-DE-38
Purchase of Computers & Accessories
12,500.00
0.00
Sub Total
18,500.00
6,000.00
1,145,290.00
959,880.00
GRAND TOTAL
0.00
1,867,377.42
Page 167

PEST CONTROL
AIM
To prevent and control communicable diseases.
OBJECTIVES
1. To ensure timely response to reported cases of vector infestation
from the Gaborone community.
2. To ensure that spray-men are always protected from possible
effects by purchasing adequate and relevant protective clothing.
3.To safeguard against overcrowding in low income residential areas of
Gaborone by conducting periodic raids and inspections on
suspected households.
4. To service two spray pumps by November 2010.

5. To conduct workshop targeting community leaders on pest management,
prevention and control (40 participants).
6.To arrange for training of 4 spray-men at one of the Malaria prone area
during malaria training period in mid September 2009.
Page 172
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PEST/VECTOR CONTROL
CODE
DESCRIPTION
ACT. EXP. APP BUDGET ESTIMATE

2012/13
2013/14
2014/15
06-304-AE-01
Salaries
0.00
411,450.00
302,710.00
06-304-AE-02
Wages
0.00
0.00
0.00
06-304-AE-03
Gratuities
0.00
0.00
0.00
06-304-AE-08
Pension
0.00
0.00
0.00
Sub Total
0.00
411,450.00
302,710.00
B.RUNNING EXPENSES
06-304-BE-03
Domestic Requisites
0.00
3,250.00
0.00
06-304-BE-04
Maintenance and repair of office furn. &equiment
0.00
4,000.00
0.00
06-304-BE-06
Stores, Material and Drugs
2,471.64
111,840.00
50,000.00
06-304-BE-07
Small Tools and Plant
14,000.00
0.00
06-304-BE-20

Sub Total
0.00
7,690.00
5,000.00
2,471.64
140,780.00
55,000.00
0.00
3,000.00
0.00
1,798.60
2,810.00
2,810.00
B.ESTABLISHMENT EXPENSES
0.00
06-304-CE-01
Staff Travelling within Botswana
06-304-CE-03
06-304-CE-09
2,000.00
0.00
304-CE-17
Staff Training
5,800.00
0.00
1,798.60 13,610.00
2,810.00
Sub Total
D.SPECIAL
06-304-DE-12
0.00
6,600.00
0.00
06-304-DE-38
Purchase of Computer & Accessories
0.00
0.00
5,000.00
0.00
6,600.00
5,000.00
4,270.24
572,440.00
453,500.00
Sub Total
GRAND TOTAL
Page 173

ENVIRONMENTAL HEALTH DEPARTRMENT
FOOD AND WATER QUALITY CONTROL
ESTIMATES 2014/15
AIM:
To ensure that all food establishment and water source and drinking points meet health
requirement and BOBS standards.
OBJECTIVES
1.
To conduct food quality checks on food availed to members of the public for sale.
2.
To collect water samples from domestic watering point for quality control purposes.
3.
4.
To carry out intense monitoring of cooking oil used in the preparation of

fresh chips, fried chicken and meat in food outlets.
To conduct and facilitate in-house training of food handlers in proper food hygiene
and personal hygiene in the food industry.
Page 177
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FOOD & WATER
CODE
DESCRIPTION
ACT. EXP.
APP BUDGET
ESTIMATE
2012/13
2013/14
2014/
06-305-AE-01
06-305-AE-02
06-305-AE-08
Salaries
Wages
Pension
294,214.65
Sub Total
294,214.65
322,030.00
331,690.00
0.00
0.00
0.00
322,030.00
331,690.00
7,500.00
0.00
124,050.00
30,000.00
4,400.00
4,000.00
43,738.60
135,950.00
34,000.00
0.00
8,500.00
0.00
B.RUNNING EXPENSES
06-305-BE-02 Lighting, gas and water

06-305-BE-07
Uniforms and Protective Clothing
06-305-BE-20
43,738.60
Sub Total
06-305-CE-01
06-305-CE-03
06-305-CE-05
06-305-CE-09
06-305-CE-17
Staff Travel & Subs. Allce. in Bots

Printing, Stationery and Advertising
Staff Training
Sub Total
2,248.25
1,120.00
1,120.00
0.00
20,000.00
10,000.00
0.00
20,000.00
3,300.00
11,000.00
5,000.00
60,620.00
19,420.00
0.00
0.00
14,800.00
0.00
2,248.25
D.SPECIAL
06-305-DE-02
06-305-DE-12
06-305-DE-38
Purchase of Office Furn. & Equip.

Workshops & Seminars
Computer and Accessories:
3,174.40
0.00
0.00
0.00
Sub Total
3,174.40
14,800.00
0.00
343,375.90
533,400.00
385,110.00
GRAND TOTAL
Page 178
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OCCUPATIONAL HEALTH AND SAFETY
CODE
DESCRIPTION
ACT. EXP. APP BUDGET ESTIMATE

2012/2013
2013/14
2014/15
06-306-AE-01
Salaries
06-306-AE-02
Wages
06-306-AE-08
Pension
Sub Total
150,525.42
1,198,970.00
1,234,940.00
1,315,583.94
0.00
0.00
52,886.25
0.00
0.00
1,518,995.61
1,198,970.00
1,234,940.00
0.00
70,000.00
0.00
B.RUNNING EXPENSES
06-306-BE-01
Mtce of Grounds & Buildings
06-306-BE-02
Lighting,gas & water
16,929.86
06-306-BE-03
Domestic Requisites
0.00
0.00
5,000.00
06-306-BE-06
Stores, Materials and Drugs
23,200.04
76,000.00
30,000.00
06-306-BE-07
Small tools
06-306-BE-20
Uniforms & Protective Clothing
0.00
0.00
10,000.00
40,129.90
146,000.00
45,000.00
0.00
21,000.00
10,000.00
5,620.65
5,050.00
5,050.00
0.00
Sub Total
06-306-CE-01
Staff Travelling & Subs. Allce. within Botswana
06-306-CE-03
06-306-CE-06
0.00
06-306-CE-09
Library Books & Periodicals:
0.00
1,020.00
0.00
5,620.65
27,070.00
15,050.00
18,480.00
0.00
0.00
0.00
0.00
0.00
18,480.00
0.00
0.00
1,583,226.16
1,372,040.00
1,294,990.00
Sub Total
D.SPECIAL
06-306-DE-12
06-306-DE-24
Refuse Bins & Plastics

Sub Total
GRAND TOTAL
Page 182

ENVIRONMENTAL HEALTH DEPARTRMENT
COMMUNITY MOBILIZATION OBJECTIVES
ESTIMATES 2014/15
OBJECTIVES
1. To conduct Community diagnosis i.e. Conducting needs assessment, identifying health educational needs
2. To participate in, evaluate and monitor all community health promotion activities and programmes
3. To compile community profiles i.e. knowing people, identifying the influential ones
and understanding who plays what role in the community, non governmental organizations and businesses
4. To carry out large and small investigations of health issues or concerns in the community
5. To participate in community based originations activities to give necessary information and guidance
6. To conduct community mobilization and advocacy for good health attainment
Page 186
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COMMUNITY MOBILISATION & ADVOCACY
CODE
AE
06-401-AE-01
06-401-AE-02
06-401-AE-03
06-401-AE-08
DESCRIPTION
Salaries
2014/15
0.00
0.00
Gratuities
0.00
411,450.00
423,790.00
0.00
0.00
0.00
0.00
411,450.00
423,790.00
Domestic Requisites
0.00
1,250.00
0.00
Mtce of Off. furniture & Equipment
0.00
0.00
16,990.00
0.00
B. RUNNING EXPENSES
Small plants and tools

0.00
0.00
16,990.00
1,250.00
0.00
0.00
30,000.00
0.00
0.00
0.00
0.00
16,201.92
41,780.00
0.00
501.57
6,000.00
2,000.00
9,992.20
15,000.00
0.00
26,695.69
92,780.00
2,000.00

Staff training
Sub Total
DE
06-401-DE-01
06-401-DE-02
06-401-DE-06
06-401-DE-12
06-401-DE38
ESTIMATE
2013/14
Wages
Sub Total
CE
06-401-CE-01
06-401-CE-03
06-401-CE-05
06-401-CE-06
06-401-CE-17
APP BUDGET
2012/13
Sub Total
BE
06-401-BE-03
06-401-BE-04
06-401-BE-07
06-401-BE-20
ACT. EXP.
D. SPECIAL
Celebration
0.00
0.00
Teaching Materials
0.00
0.00
0.00
0.00
19,000.00
27,880.00
2,000.00
0.00
14,740.00
4,000.00
Sub Total
19,000.00
42,620.00
6,000.00
GRAND TOTAL
62,685.69
548,100.00
431,790.00
Workshop/Seminars
Page 187
SCHOOL HEALTH OBJECTIVE

B. SCHOOL HEALTH AND YOUTH INTERVENTION
OBJECTIVES
1. To conduct school health activities throughout the district in at least all the schools
2. To conduct youth intervention strategies in the District
3. To engage in health promotion process which includes education, training in personal behaviour
change of youth, persuasive communication and empowerment of youth to exercise control
over their health i.e. delay in sexual activity, abstinence and reduction in alcohol and drug abuse
4. To act as a resource person to primary and Junior Secondary schools on family health education issues in the District
Page 190
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SCHOOL HEALTH & YOU INTERVENTION
ITEM
DESCRIPTION
EXPENDITURE ESTIMATES
2012/13
2013/14
06-402-AE-02 Wages
Sub Total
B. RUNNING EXPENSES
06-402-BE-07 Small plants
06-402-BE-20 Uniform
06-402-BE-21 Mtce of Computer hardware & soft
Sub Total
06-402-CE-01 Staff Trav & Subs. Allce. within Bot
06-402-CE-05 Printing, Stationery & Advertising
06-402-CE-17 staff training
Sub Total
D. SPECIAL
06-402-DE-02 Purchase of office Equipment
06-402-DE-12 Workshops & Seminars
06-402-DE-38 Purchase of Computer and Acc.
Sub Total
GRANT TOTAL
118,420.00
0.00
0.00
0.00
118,420.00
0.00
0.00
0.00
2,140.00
0.00
5,482.90
2,140.00
3,400.00
1,723.00
2,900.00
5,482.90
8,023.00
ESTIMATES
2014/15
121,970.00
0.00
0.00
121,970.00
0.00
0.00
690.00
0.00
690.00
0.00
1,720.00
0.00
1,720.00
2,100.00
106,790.00
0.00
50,000.00
0.00
50,000.00
7,582.90
235,373.00
174,380.00
2,100.00
6,790.00
100,000.00
0.00
Page 191
SCHOOL HEALTH JUSTIFICATION
121,970.00
Provision is made to cater for salaries of the following permanent & pensionable
Designation
Scale
Environmental health officer II
C1
Total
118,421.16
Overtime
TOTAL
121,973.79
06-403-AE-02

Provision is made to cater for Contribution Pension Fund at 15% of salaries
Designation
Scale
Environmental Health officer II
C1
Total
17763.174
TOTAL
B. RUNNING EXPENSES
Description
0
Unit Price
Total
TOTAL
PROVISION IS MADE TO PROVIDE PROTECTIVE CLOTHING FOR SCHOOL HEALTH STAFF

Description
690
Quantity
Unit Price
Total
Environmental Health Officer I

Steeltoe boots
246.4
246.4
Dust coat (white Acid proff)
172.48
172.48
piece overall
268.8
268.8
Total
687.68
06-403-BE-21 Maintenance of Computer hardware and software

Provision is made to cater for maintenance of computers and Printers
Description
Proactive preventative maintenance- computers
Frequency
Cost
2
Total
0
0
Proactive preventative maintenance- Printers
Total
0
0
Page 192
C. ESTABLISHMENT EXPENSES:
BOTSWANA
Provision is made for Travelling and Subsistence Allowance for school health section staff
and drivers within and outside Gaborone District attending School Health Workshop.
Description
NO. OF PEOPLE
Hotel accomodation
COST
2
TOTAL
0
Total
1720
Provision is for purchase of stationery for school health section staff.
QUANTITY
Description
UNIT PRICE
TOTAL
A4 photocopying paper reams
182.83
Pencil erasers
1.6
10.95
54.75
4.95
24.75
Memory stick 8GB
5
5
5
2
2
A4 Manilla sheets
Clutch pencils
Stick 'n' Notes message pads
Pins
914.15
1.55
3.1
358.4
716.8
0.75
2.25
TOTAL
1723.8
Provision is made for training 1 officer on Occupational Health & Safety

DISCRIPTION
UNIT PRICE
Occupational Health & Safety Course
TOTAL
0
Sub Total
D. SPECIAL
06-403-DE-02 Purchase of Office Furniture and Equipment
Provision is made to purchase office furniture and equipment for school health office.
QUANTITY
Description
Unit price
2
5
2
Shelving Unit (complete)

Rexel Standard 200
Sharp Calculator EL- 2128v
Total
0
Total
06-403-DE-12
0
WORKSHOPS & SERMINARS
Provision is made to cater for school health workshops

Description
primary school cooks
50000
QUANTITY
Unit price
50
Food Safety for Sec. School Cooks
Total
1,000.00
50,000.00
200
Conference facility
2500
Total
50000
Grand total
Page 193
174380
WELNESS OBJECTIVE
C. WELLNESS AND FITNESS
OBJECTIVES
1. To identify principal health problems of people in the District, develop and implement a health education programme
2. To coordinate and support the formation of Ward Health Committees in the District
3. To establish Wellness and Fitness centres in the District
4. To assist in planning and conducting of workshops and seminars related to Wellness and Fitness in the District
Page 194
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WELLNESS AND FITNESS

ITEM
DESCRIPTION
EXPENDITURE
APP BUDGET
ESTIMATES
2012/13
2013/14
2014/15
AE
06-403-AE-01
Salaries
0.00
331,570.00
341,520.00
06-403-AE-02
Wages
0.00
0.00
0.00
06-403-AE-08
0.00
0.00
0.00
Sub Total
0.00
331,570.00
341,520.00
BE
B. RUNNING EXPENSES
06-403-BE-03
Domestic Requisites
0.00
9,810.00
0.00
06-403-BE-04
Mtce of office furniture
0.00
8,450.00
0.00
06-403-BE-06
Stores Material & Drugs
06-403-BE-07
06-403-BE-20
Uniform & Potec. Clothing
06-403-BE-21
Mtce of Computers
Sub Total
0.00
7,510.00
4,000.00
86,929.47
91,900.00
50,000.00
0.00
28,400.00
10,000.00
0.00
0.00
0.00
86,929.47
146,070.00
64,000.00
CE
06-403-CE-01
0.00
10,500.00
10,000.00
06-403-CE-03
0.00
0.00
0.00
06-403-CE-04
Medical exams
150,000.00
50,000.00
06-403-CE-05
0.00
17,000.00
0.00
06-403-CE-06
0.00
7,920.00
2,000.00
06-403-CE-17
Staff Training
6,210.00
6,000.00
6,000.00
Sub Total
6,210.00
191,420.00
68,000.00
50,000.00
0.00
DE
D. SPECIAL
06-403-DE-01
Celebrations
06-403-DE-06
Teaching material
06-403-DE-09
Sports equipment and prices
06-403-DE-38

Sub Total
GRAND TOTAL
2,200.00
2,000.00
61,100.00
20,000.00
0.00
8,900.00
0.00
0.00
122,200.00
22,000.00
93,139.47
791,260.00
495,520.00
Page 195

CIVIC OR MECHANICAL ENGINEERING DEPARTMENT
AIMS AND OBJECTIVES
AIMS The aim of the deaprtment is to:
Coordinate among the three divisions Roads,Electrical, Machanical/Transport.
Ensure utilisation of the resources properly
Ensure monthly reports from all the three divisions to COMT.
To provide quality service to all stakeholders
To improve information, education and communication to internal/external stakeholders.
OBJECTIVES:
Ensure compliiance to respective objectives of the three divisions.
Attend to all staff matters in relation to welfare, discipline and training.
Ensure service delivery standards compliance.
Page 199

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RECURRENT BUDGET -2014/15
DEPARTMENTAL MANAGEMENT CIVIC & MECHANICAL SERVICES

ITEM
DESCRIPTION
EXPENDITURE APP BUDGET ESTIMATES

2012/13
2013/14
2014/15
07-101-AE-01
07-101-AE-02
07-101-AE-03
07-101-AE-08
Salaries
Wages
Gratuities
Sub Total
0.00
0.00
0.00
0.00
385,970.00
0.00
0.00
0.00
366,310.00
-
0.00
385,970.00
366,310.00
B. RUNNING EXPENSES
-
###
###
1,030.00
###
0.00
1,030.00
4,111.60
0.00
0.00
0.00
0.00
0.00
15,000.00
0.00
15,000.00
-
10,700.00
6,000.00
0.00
0.00
4,111.60
0.00
31,700.00
5,000.00
3,000.00
1,430.00
24,430.00
07-101-DE-02 Purchase of office Furn. & Equip.

07-101-DE-38 Purchase computers & Accessories
Sub Total
0.00
0.00
0.00
0.00
0.00
0.00
GRAND TOTAL
4,111.60
418,700.00
07-101-BE-03
07-101-BE-04
07-101-BE-20
07-101-BE-21
Domestic Requisites
Mtce of Off. furniture & Equipment
Mtce of Computers
Sub Total
07-101-CE-01
07-101-CE-02
07-101-CE-03
07-101-CE-05
07-101-CE-06
07-101-CE-09
07-101-CE-14
07-101-CE-17

Staff Travelling & Sub.Outside Bots.
Library books & periodicals
Civic entertainment
Staff Traning
Sub Total
D. SPECIAL
Page 200
390,740.00
CIVIL & MECH ADMINISTRATION

A. PERSONAL EMOLUMENTS
Provision is made to cater for the salaries and increament for 1 permanent and pensionable officer
DESCRIPTION
SCALE
SCALE
FILLED
Chief Civil & Mechnical Officer
D1
Scares skill
366,310.00
VACANT
1
1
2
PROPOSED
AMOUNT
261,650.00
104,660.00
0
366,310.00
07-101-AE-08 PENSION CONTRIBUTION

Provision for defined pension at 15% of basic salary of 1 officer
DESIGNATION
Chief Civil and Mechanical Engineering Officer
SUB TOTAL
0.00
SCALE
D1
FILLED
VACANT
AMOUNT
39247.50
39,247.50
07-101-BE-20 UNIFORM AND PROTECT UNIFORM AND PROTECTIVE CLOTHING:
0.00
Provision is made to cater for uniform and protective clothing for supplies employees.
DESCRIPTION
2 Piece Overalls Acid-Proof
Safety-Boots Black
Bush Hat
Dust-Coats Khakhi
Helment
Rain Suits
QUANTITY
0
UNITPRICE
TOTAL
240
310
110
170
55
140
0
0
0
0
0
0
0.00
15,000.00
07-101-CE-01 STAFF TRAVELLING AND SUBSISTENCE ALLOWANCE WIITHIN BOTSWANA
Provision is made to cater for travelling and subsistance allowance inside the country .Provision covers
Chief Civil Mechnical Offcer plus drivers on official duties outside their duty station.
DESCRIPTION
Engineers Meetings & Roads Related Workshop
NO OF DAYS
COSTS
5
OFFICERS
1500
TOTAL
2
15000
15,000.00
0.00
07-101-CE-02 STAFF TRAVELLING AND SUBSISTENCE ALLOWANCE OUTSDE BOTSWANA
Provision is made to cater for travelling and subsistance allowance outside the country on benchmarking mission. Provision
covers Chief Civil Mechnical plus drivers on official duties outside Botswana.
DESCRIPTION
NO OF DAYS
COSTS
OFFICERS
Perduim Allowance to RSA
TOTAL
1
0
0.00
07-101-CE-05 PRINTING OF STATIONERY AND ADVERTISEMENT
5,000.00
Provision is made to cater for purchasing of stationery, and advitising services
DESCRIPTION
A4 Photocopying Papers
A3 Photocopying Papers
Arch Lever File
Pens Blue, Black, Red
HP Lase Jet Print Cartridge CE 505A
HP Laser Jet Print Cartridge Q7553A
Manila covers
Tender Notice Advertiser
Correction Pens
Staples
Toner Fax Machine
Packaging Tape
Staplers NO56
Books Ex-Hard Cover A4
QUANTITY COST
20
2
20
15
3
3
10
10
4
30
1
3
5
10
TOTAL
200
250
20
115
200
250
5
80
14.89
11.5
600
7
130
20
4000
500
400
1725
600
750
50
800
59.56
345
600
21
650
200
5,000.00
3,000.00
Provision is made for telephone and fax charges and rentals for 12 months,for the Chief Civil Mechnical Officer.
Page 201
DESCRIPTION
NO. OF OFFICERS MONTHS
Official Telephone
COST
12
TOTAL
500
3000
3,000.00
0.00
1,430.00
Provision is made to cater for vistors on official mission

Description
Quantity
refreshments
Unit cost
1
Total
1430
1,430.00
07-101-DE-02 PURCHASE OF OFFICE FURNITURE AND EQUIPMENT

Provision is made to cater for furniture for the chief civil & mechanical officer and administration officer' s office
DESCRIPTION
table
QUANTITY
CIVIC AND INTERTAINMENT

Provision is made for convining Meeatings, workshops
DESCRIPTION
Provision for snags for guest during meetings and workshops
UNIT PRICE
TOTAL
2500
UNIT PRICE
TOTAL
3500
QUANTITY
0.00
0
0.00
0.00
0.00
07-302-DE-12 Workshops and Seminars

Provision is to cater for workshops and BIE seminares for roads Engineer(s).
0.00
DESCRIPTION
BIE seminar and workshops
QUANTITY
0
07-302-DE-38 Purchase of Computers and Soft ware

Provision is made to purchase software
DESCRIPTION
UNIT PRICE
TOTAL
4000
0.00
390,740.00
QUANTITY
Page 202
UNIT PRICE
TOTAL

RECURRENT BUDGET ESTIMATES 2014/15
ROADS DIVISION
AIM
The aim of the Roads Department is to:
To develop and maintain the associated infrastructure so that there is smooth traffic flow.
To plan, develop and maintain the entire storm water drainage system in the city.
To maintain urban transport ranking facilities.
To develop bus stops, cycle path and walkways.
To promote the use of public transport as an attractive and convenience mode of mass transportation.
To undertake traffic survey.
OBJECTIVES
To rehabilitate 0.5 km of damaged road surface, patch an area of 7000m2 of roads.
To undertake cleaning of 30 Km storm water drains and its associated culverts.
To construct 6km length of lined drains.
To undertake gravelling of 20 Km roads in SHHA areas.
To undertake gravelling of 200 Km of gravel and earth roads in the city.
To undertake sweeping of the city roads to keep then clean.
To develop bus lay byes along public transport routes.
To maintain public transport infrastructure such as bus ranks and bus shelters located in the city.
To undertake surveys and investigations on urban public transport operations in the city,
and to determine amongst others, availability, adequacy, and safety and popularity of the public transport
system in the city with the view to further upgrading of the urbaan transport operators and commuters
In liaison with the Department of Road transport routes allocated to operators.
To undertake in house road marking of 500 Km of tarred roads.
Purchase all necessary tools and materials required for the smooth operation of the division.
To attend to staff matters in relation to welfare, discipline and training.
Page 203
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DEPARTMENTAL MANAGEMENT CIVIC & MECHANICAL SERVICES
ROADS DIVISION
CODE
07-202-AE-01
07-202-AE-02
07-202-AE-03
07-202-AE-08
07-202-BE-01
07-202-BE-02
07-202-BE-03
07-202-BE-04
07-202-BE-06
07-202-BE-07
07-202-BE-13
07-202-BE-14
07-202-BE-16
07-202-BE-19
07-202-BE-20
07-202-BE-21
07-202-BE-23
07-202-CE-01
07-202-CE-02
07-202-CE-03
07-202-CE-05
07-202-CE-06
07-202-CE-09
07-202-CE-17
07-202-DE-01
07-202-DE-02
07-202-DE-03
07-202-DE-07
07-202-DE-17
07-202-DE-22
07-202-DE-26
07-202-DE-38
07-202-DE-41
ITEM
Salaries
Wages
Gratuities
Employer's pension contribution
Sub total
B.RUNNING EXPENSES
Mtce of Grounds and Buildings
Lighting Gas And Water
Domestic Requisites
Mtce of Off. Furn. and Equipment
Stores Materials and Drugs
Hire of Transport
Maintenance of Roads
Street Names & Road Signs
Camping Equipment
Mtce of Comp. Hardware and S/ware
Maintenance of Radio Com. Equip.
Sub total
Staff Travel Allow in Botswana
Staff Travel Allow outside Botswana
Printing Stationary & Advertising
Postal And Telephone Charges
Staff Training
Sub total
D. SPECIAL EXPENSES
Celebrations
Office Furniture and Equipment
Compensation
Food/Accommodation
Miscellaneous
Security Services
Radio Communication
Computers and Accessories
Passenger Shelters
Sub total
GRAND TOTAL
ESTIMATE
2012/13
APP BUDGET
2013/14
ESTIMATE
2014/15
2,687,753.06
8,749,120.00
7,724,750.00
7,271,568.22
0.00
0.00
388,158.40
0.00
0.00
0.00
0.00
0.00
10,347,479.68
8,749,120.00
7,724,750.00
0.00
131,250.00
100,000.00
60,663.10
70,430.00
70,430.00
0.00
23,570.00
10,000.00
0.00
2,000.00
2,000.00
0.00
2,400.00
2,400.00
67,180.62
255,030.00
150,000.00
0.00
234,800.00
109,040.00
7,351,798.22
6,234,570.00
12,551,140.00
240,968.00
247,750.00
2,350,230.00
0.00
0.00
0.00
6,650.00
283,040.00
293,300.00
0.00
0.00
0.00
0.00
0.00 -
7,727,259.94
7,484,840.00
15,638,540.00
7,919.09
25,500.00
23,630.00
0.00
0.00
0.00
98,293.45
48,980.00
86,840.00
0.00
85,120.00
50,000.00
121,208.88
0.00
62,140.00
0.00
0.00
0.00
0.00
0.00
0.00
227,421.42
159,600.00
222,610.00
0.00
15,700.00
10,000.00
0.00
0.00
0.00
0.00
508.72
0.00
0.00
0.00
-51,029.92
0.00
0.00
0.00
0.00
17,600.00
5,000.00
0.00
0.00
0.00
-50,521.20
33,300.00
15,000.00
18,251,639.84
16,426,860.00
23,600,900.00
Page 204
ROADS DIVISION
Provision is made for payment of the sections salaries as per attached
7,724,750.00
a) 18 filled and 6 Vacant posts permanent and pensionable officers
b) 4 filled Industrial Class permanent and pensionable staff

Designation
Principal Roads Engineer I
Principal Water Engineer I
Principal Roads Engineer II
Senior Traffic Engineer
Senior Roads Engineer I
Civil Engineer I
Chief Technical Officer
Principal Technical Officer
Principal Technical Assistant
Senior Technical Assistant I
Technical Assistants
Sub Total
Painters
Craft Improvers
Sub Total
GRAND TOTAL
FILLED
FILLED
VACANT
AMOUNT
348,084.00
348,084.00
274,176.00
246,357.00
456,065.60
219,337.50
902,597.40
68,349.60
81,655.20
326,855.80
3,271,562.10
3,271,562.10
1
1
1
1
2
1
6
1
1
1
1
1
5
1
192
07-202-AE-02 Wages
Provision is made for payments of wages as follows:
a) Industrial employees 205 filled posts and 26 vacant posts
plus Overtime @ 15% of total wages ( required as most works such as grading , patching , drainage works are perfomed better
Designation
Craftman 1 (Bricklayer)
Craftman 1 (Painting)
Craftsman 2(Painting)
Craftsman 1(Capenters)
Craftsman 2 (Bricklayer)
Senior roads foreman
CRAFT IMPROVERS
Total
FILLED
VACANT
4
3
5
1
3
5
17
AMOUNT
179,104.80
152,282.40
195,079.20
38,301.60
1.00
114,904.80
170,850.00
3,602,667.60
26.00
4,453,190.40
1.00
Provision is made to cater for gratutes and increament for 21 Industrial class employees
DESCRIPTION
P. Moori
K. Thabatshe
B. Taolo
B. Keetile
L. Tselangwee
M. Mothudi
R. Mashabane
T. Kgositladi
M. Bagateng
E. Tshekiso
M. Kkotlaetsile
F. Monnagathipa
G. Mayila
N. Makubuya
SCALE
Page 205
RATE AMOUNT
O. Tshabile
D. Mashapa
S. kesireletswe
TOTAL

Designation
Principal Roads Engineer I
Principal Water Engineer I
Principal Roads Engineer II
Senior traffic Engineer
Senior Roads Engineer I
Civil Engineer
Principal Technical Officer
Senior Technical Assistant
Former Idustrial Class Employees
TOTAL
AMOUNT
52,212.60
52,212.60
41,126.40
36,953.55
68,409.84
32,900.63
135,389.61
10,252.44
12,248.28
49,028.37
667,978.56
-
RUNNING EXPENSES
07-2002-BE-01 MAINTENANCE OF GROUNDS AND BUILDINGS
Provision is made to cater for maintenance of two (2) no. Roads offices /depot
the provision is as follows:
DESCRIPTION
100,000.00
QUANTITY
5
20
(b) Replacement and repair of 10m 2 office Blinds @ P275.00 per square metre
(d) Repair of bus terminal and shelters at main rank

Total
UNIT PRICE
AMOUNT
250.00
1,250.00
6,500.00
130,000.00
100,000.00
07-2002-BE-02 LIGHTING, GASES AND WATER

Provision is made to cater for the payment of utilities as follows
Description
a) Water Charge @ P2073.06 x 2depots x 12 months
b) Electricity @ P1272.90 x2deports x 12 months
c ) 12 x 48 kg Gas Refill per annum @ P1320.00 each
the gas is used for heating bitumen during pothole patching.
Total
70,430.00
DEPOT
QUANTITY
2
2
2
12
12
3
100,000.00
70,430.00
UNIT PRICE
AMOUNT
1,584.60
38,030.40
1,100.00
26,400.00
1,000.00
6,000.00
70,430.40

10,000.00
Description
25L Floor Stripper
1 X 48 toilet paper rolls
4 x 25L Floor Glaze
4 x 25L Multi cleaner
30 x Air freshner 450ml
20 x Mutton cloth rolls
8 x Mop (H/duty )
8 x Soft Brooms
6 x 20l liquid soap
6 x 2kg washing powder
6 x 750kg Blue death
20 x 500ml Furniture Polish
5 kg Deo Block
Total
QUANTITY
5
100
5
6
40
20
8
12
6
6
6
14
4
UNIT PRICE
AMOUNT
300.00
1,500.00
120.00
12,000.00
415.00
2,075.00
245.00
1,470.00
31.00
1,240.00
20.00
400.00
60.00
480.00
66.00
792.00
244.00
1,464.00
62.00
372.00
38.50
231.00
43.50
609.00
235.00
940.00
10,000.00

2,000.00
Description
QUANTITY
Page 206
10,000.00
UNIT PRICE
AMOUNT
2,000.00
Photocoping machine service @ P5500
2,000.00
07-2002-BE-06 STORES, MATERIALSAND DRUGS

Provision is made to cater for the re-filling of the First Aid Kits to be used by our 12 maintenance sites and our office.
Description
6 x Medium First Aid kits @ P440
2,000.00
2,400.00
QUANTITY
6
UNIT PRICE
AMOUNT
400.00
2,400.00

Provision is made to cater for small tools and plant and the provision is as follows :
150,000.00
Description
20 x Shovel round nose
10 x Spades
20 x Panga/Bush knife
150 x Brooms (H/D)
14 x Paint Brushes
50 x Grass Slashers
20 x Steel Rakes ( 16 teeth)
25 x Pick Handles
12 x Pick heads
2 x Wood Saw
12 x pick eye axe
1 x Pedestrian roller
12 x mattocks pick head
1 x Chain Saw
Adjustment of automatic level
20 x Felling axe
Petrol Brush Cutter
1 x Water Pump petrol Engine - 5 HP
QUANTITY
Petrol Brush Cutter Assocceries( chain, cutter bar etc)

TOTAL
2,400.00
10
5
10
50
10
25
10
20
6
2
6
1
6
4
1
10
10
1
UNIT PRICE
100.00
100.00
150.00
65.00
550.00
37.00
60.00
35.00
115.00
85.00
90.00
100,000.00
120.00
5,100.00
1,500.00
85.00
4,980.00
3,960.00
AMOUNT
1,000.00
500.00
1,500.00
3,250.00
5,500.00
925.00
600.00
700.00
690.00
170.00
540.00
100,000.00
720.00
20,400.00
1,500.00
850.00
49,800.00
3,960.00
31,211.28
62,422.56
150,000.00
07-2002-BE-13 HIRE OF TRANSPORT
109,038.00
150,000.00
109,040.00
Provision is made to cater for the hire of a lowbed truck to be used to transport Roads
Description
Lowbed Truck for 6 trips @ P3080.00/trip
Compressor @ P550.00/day for 15 days
Excavator inclusive trasportation @ P1650.00/day
QUANTITY
4
10
10
10
UNIT PRICE
AMOUNT
2,500.00
10,000.00
550.00
5,500.00
7,200.00
72,000.00
2,153.80
21,538.00
109,038.00
07-2002-BE-14 MAINTENANCE OF ROADS

caters for maintenance of roads including its components such as drains,markings,patching & pedestrian furniture.
intend to address the back log of drainage maintenance,pedestrian furniture & road surface treatment as indicated
12,551,140.00
Description
Concrete Pipes dia.0.450m @P4565 each
Concrete Pipes dia.0.600m @ P6050 each
1200mm x 600mm portal culverts @ P2970.00/m
Bricks 6`` @ P12.60 each
Readymix concrete @ P885.50/m3
QUANTITY
m3
65
65
70
20000
300
UNIT PRICE
AMOUNT
4,150.00
269,750.00
5,500.00
357,500.00
2,700.00
189,000.00
11.45
229,000.00
805.00
241,500.00
River & Pit Sand @ P200.20/m3

1,2m x 250mm Bollards @P604.29
1.2m x 150mm Bollards @P517.00
Kerb stones Figure 10 @ P148.50
Interlocking bricks 80mm @ P3.36
Stock bricks @ P2.84
Paving slab 500mm x 500mm x 50mm @ P65.12
32m/ ms Guardrails @ P1897.50
36m/ ms Guardrails @ P2277.00
m3
770m3
100
100
900
900
400
10000
10000
2000
50
50
182.00
549.35
470.00
135.00
155.00
145.00
3.05
2.58
59.20
1,725.00
2,070.00
140,140.00
54,940.00
47,000.00
121,500.00
139,500.00
58,000.00
30,500.00
25,800.00
118,400.00
86,250.00
103,500.00
Gravel P269.50/m3
Cement bags @ P93.50/bag
m3
2000
3000
245.00
85.00
490,000.00
255,000.00
Page 207
12,551,140.00
19 mm concrete aggregate @ 258.50/ton

Crusher dust @ 121/m3
20kg Cold mix bags @ P103.00/bag
Gravelling of roads (Out sourcing)
Rehabilitation of storm water
km
km
100
100
2000
2
0
235.00
110.00
75.00
320,000.00
Sub-total
23,500.00
11,000.00
150,000.00
640,000.00
1,796,290.00
5,578,070.00
Provision for Road marking paints

500 x 20L White paint @ P1336.50
350 x 20L Yellow paint @ P1336.50
150 x 20L Thinners @ P495.00
200
200
100
100
Glass Beads @ 385/25 kg bag
1,215.00
1,215.00
450.00
350.00
Sub-total
90,500.00
243,000.00
243,000.00
45,000.00
35,000.00
656,500.00
Total
12,551,140.00
07-2002-BE-16 STREET NAMES AND ROAD SIGNS

Provision is made to cater for purchasing of street names and road signs
2,350,225.00
2,350,230.00
QUANTITY
UNIT PRICE
AMOUNT
3729
1,957,725.00
525.00
200
100,000.00
500.00
500
210,000.00
420.00
10
82,500.00
8,250.00
Description
Road Signs (stop, yield, speed limit etc) @ P525.00

Street Names @ P467.50
Sign post 3.5m @ P420.00
Direction and Information Signs @ P8250.00
Total
2,350,225.00

Provision is made to cater for protective clothing and uniforms as follows :
293298.79
a) Permenant Staff
b) Industrial Staff
24.00
208.00
Operators
Description
Two Piece Overall Royal
Safety boots
Helmets
Safety goggles
Leather gloves
Safety Vest
QUANTITY
Description
Safety boots
Helmets
Vest
Leather gloves
Safety goggles
QUANTITY
24,301.95
268,996.84
293,298.79
Rate Amount
301.06
275.97
44.80
49.28
49.28
137.98
10
10
10
10
10
10
Subtotal
Plant assistant
14
14
14
14
14
14
Rate
301.06
275.97
44.80
137.98
49.28
49.28
Description
Two piece overall royal
Safety boots
QUANTITY
22
22
Page 208
492.80
1,379.80
8,583.70
Amount
Subtotal
Heavy duty Drivers
3,010.60
2,759.70
448.00
492.80
Rate
Amount
301.06
275.97
4,214.84
3,863.58
627.20
1,931.72
689.92
689.92
12,017.18
6,623.32
6,071.34
293,300.00
Helmets
Safety Vest
22
22
44.80
137.98
985.60
3,035.56
16,715.82
Subtotal
Light duty drivers
Description
QUANTITY
Rate
Amount
301.06
6
6
6
Flat shoes (Jordan)

Khakhi hats
407.68
100.80
Subtotal
B/Layers
Description
Gum boots
Safety Boots
Leather Gloves Elbow size
Bush Hat Khakhi
Rain suits navy blue
Respirators
Vests
QUANTITY
4,857.24
Rate
301.06
125.44
275.97
49.28
8
8
8
8
8
8
8
8
Amount
2,408.48
1,003.52
2,207.76
394.24
806.40
1,213.20
1,299.20
1,103.84
10,436.64
100.80
151.65
162.40
137.98
Subtotal
Painters
Description
Two- Piece Overall Royal
Safety Boots toe cap black
Respirators
Bush hat Khakhi
Rain suits navy blue
Safety Vests
QUANTITY
Rate
301.06
275.52
49.28
162.40
10
10
10
10
10
10
10
Amount
3,010.60
2,755.20
492.80
1,624.00
1,008.00
1,516.50
1,379.80
11,786.90
100.80
151.65
137.98
Subtotal
Labourers Male
Description
Safety Boots toe cap black
QUANTITY
Rate
301.06
275.52
49.28
162.40
125.44
151.65
118
118
118
118
118
118
118
118
Respirators
Gumboots Black
Rain suites navy blue

Bush Hat
Safety Vest
Amount
35,525.08
32,511.36
5,815.04
19,163.20
14,801.92
17,894.70
11,894.40
16,281.64
153,887.34
100.80
137.98
Subtotal
Labourers Female
Description
ladies Shoes
Respirators
Rain suites Navy
Bush Hat
Safety goggles
Traffic Vest
QUANTITY
Description
QUANTITY
Rate
301.06
334.92
49.28
162.40
151.65
100.80
31
31
31
31
31
31
31
31
Amount
9,332.86
10,382.52
1,527.68
5,034.40
4,701.15
3,124.80
1,527.68
4,277.38
39,908.47
49.28
137.98
Subtotal
Lady Messenger
Two piece grey

Jersey
White Blouse
Ladies Shoes Black
Rate
1
1
1
1
Page 209
1,806.36
2,446.08
604.80
Amount
225.79
238.34
280.00
334.92
225.79
238.34
280.00
334.92
Subtotal
Switchboard
Operator
Description
QUANTITY
Two-Piece grey
Jersey
White Blouse
Ladies Shoes Black
1,079.05
Rate
2
225.79
2
2
2
238.34
280.00
334.92
Subtotal
Cleaners
Description
Overall button down
Jersey
Rubber elbow size gloves
Ladies Shoes black
QUANTITY
Description
QUANTITY
4
4
4
4
Rate
246.40
238.34
54.22
334.92

Gumboots
Leather Gloves
Respirators
Rain suites navy
Bush Hat
2
2
2
2
2
2
Rate
301.06
125.44
49.28
162.40
151.65
100.80
Subtotal
Storekeeper
Description
Dust Coat Khaki
1x male shoes Jordan
1 x female Shoes Court Brown
2 x Bush hat khakhi
Rain suites
QUANTITY
2
2
2
2
2
Rate
193.18
407.68
291.50
100.80
151.65
Subtotal
Engineers
Description
Dust Coat Khaki
Safety Shoes Cap Court Brown
Two Piece Overall
Safety vests
White helmet
Bush Hat
QUANTITY
Description
Dust Coat Khaki
Two Piece Overall
White helemt
Bush Hat
QUANTITY
4
4
4
4
4
4
Rate
193.18
291.50
301.06
137.98
44.80
100.80
Subtotal
PTO
1
1
1
1
1
Rate
193.18
291.50
301.06
44.80
100.80
Subtotal
STO
Description
Dust Coat Khaki
Two Piece Overall
Safety vests
White helmet
Bush hat
QUANTITY
3
3
3
3
3
3
Rate
193.18
291.50
301.06
137.98
44.80
100.80
Subtotal
PTA
Description
Dust Coat Khaki
Two Piece Overall
Safety vests
White helmet
Bush Hat
QUANTITY
3
3
3
3
3
3
Rate
193.18
291.50
301.06
137.98
44.80
100.80
Subtotal
STA
Description
Dust Coat Khaki
Two Piece Overall
Safety vests
White helmet
Bush Hat
QUANTITY
5
5
5
5
5
5
Page 210
451.58
476.68
560.00
669.84
2,158.10
Amount
985.60
953.36
216.88
1,339.68
3,495.52
Subtotal
Gardener
Amount
Rate
193.18
291.50
301.06
137.98
44.80
100.80
Amount
602.12
250.88
98.56
324.80
303.30
201.60
1,781.26
Amount
386.36
815.36
583.00
201.60
303.30
2,289.62
Amount
772.72
1,166.00
1,204.24
551.92
179.20
403.20
4,277.28
Amount
193.18
291.50
301.06
44.80
100.80
931.34
Amount
579.54
874.50
903.18
413.94
134.40
302.40
2,628.42
Amount
579.54
874.50
903.18
413.94
134.40
302.40
3,207.96
Amount
965.90
1,457.50
1,505.30
689.90
224.00
504.00
Subtotal
TA
Description
Dust Coat Khaki
Two Piece Overall
Safety vests
White helmet
Bush Hat
QUANTITY
6
6
6
6
6
6
5,346.60
Rate
193.18
291.50
301.06
137.98
44.80
100.80
Amount
1,159.08
1,749.00
1,806.36
827.88
268.80
604.80
6,415.92
Subtotal
ASO
Description
Dust Coat Khaki
Rain Suite
Court Shoes Brown
QUANTITY
1
1
1
Rate
193.18
151.56
291.50
Amount
193.18
151.56
291.50
636.24
Subtotal
S/Clerk
Description
Dust Coat Khaki
Jordan shoes
Bush hat khakhi
Rain Suite
1
1
1
1
Rate
193.18
407.56
100.80
156.65
Amount
193.18
407.56
100.80
156.65
858.19
Subtotal
07-202-BE-21 MAINTENANCE OF COMPUTER HARDWARE AND SOFTWARE
This provision is made to cater for the maintenance of computers.

QUANTITY
Description
Out of our 12 computers we anticipate 5 to require maintenance @ P825.00
UNIT PRICE
5
AMOUNT
750.00
23,634.00
07-202-CE-01 STAFF TRAVELLING AND SUBSISTANCE WITHIN BOTSWANA
23,630.00
Provision is made to cater for the imprest for officers

attending workshops, campaigns, subsistance and meal
allowances; transfer allowance
Description
2 No. of Employees attending Plant Operators Course for
3months @ P1650.00
5 No. of Officers attending workshops outside Gaborone for
5 days ( Hotel) @ P1650.00
2 No. of Officers attending Road Safety Campaigns
@P1650 x 4 trips
QUANTITY
1 No. of driver's subsistance and meal allowance

trasporting officers to w/shops and campaigns @P1650 x 5
days
RATE
AMOUNT
1,818.00
3,636.00
1,818.00
7,272.00
1,818.00
5,454.00
1,818.00
7,272.00
23,634.00

Provision is made to cater for Leave Travelling Concession for both 7 P & P and 63 Industrial
staff and 124 dependants
OFFICERS NAME
Tshegofatso Sealobe
Atamelang Mpinang
Ontebetse Koloti
Tapologo Rantsimela
Galeoage Setena
Mhudi Pbale
Dipuo Leshage
Obusetswe Ltshabile
Barobetse Nyaka
Dimatso Mokoto
Leungo Makwa
Molebi Keabonye
Dipuo Sebego
Hilder Kaijela
Joel Rabothako
Kabelo Rathejwane
Setlhopha Gaerupi
Inafo Gaokaelwe
Onneetse Mokgatle
Ntesang Mothoemang
SCALE
C2 & Below
C1 & Above
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C1 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
86,840.00
SPOUSE
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
0
1
0
0
Page 211
NO OF CHILDREN COST
TOTAL
0
449.65
1
674.47
0
449.65
0
449.65
0
449.65
1
674.47
1
674.47
0
449.65
2
899.30
0
449.65
1
673.93
0
449.65
2
898.21
0
449.65
0
899.30
0
899.30
1
673.93
3
1,572.14
0
449.65
2
898.21
449.65
674.47
449.65
449.65
449.65
674.47
674.47
449.65
899.30
449.65
673.93
449.65
898.21
449.65
899.30
899.30
673.93
1,572.14
449.65
898.21
86,840.00
Tshegetsang Ntime
Sekana Katse
Dumedisang Didibeng
Gabofiwe Mokenti
Tirelo Mantutu
Sabanyana Ramotshwana
Kaelo Mothibi
Montsho Modise
Okitlanye Mareka
Keorapetse Mosimanewatlala
Mantsena Molefe
Fana Kolobotwane
Goitsemang Mautle
Puli Rantuana
Masego Molefe
Odirile Modige
Merelo Olebile
Lekgoa Keatlaretse
Gabobofane gaogopolwe
Poko Katlholo
Agnes Chapete
Sinnoh Kesireletswe
Kwenayabeng Rex Nkutlwang
Joseph Mazunga
Mojwadi Joba
John Moele
Mogorosi Gontse
David Dibeela
Dikeleko Kgopolo
Obakeng Koranta
Mokganedi Gaolekwe
Sefitiso Keogotsitse
Kotlhao Thabatshe
Dinte Motana
Tapologo Mabote
Motlhotlhi Gaanakgomo
Phines Pono Makhuri
Sekhala Pule
Eva Mmaki
Modiwakgotla Bagateng
Kabelo Molapisi
Angelinah Ntutu
Manno Ramakhala
Molebi Setlhoka
Baikanne Ranku
Magaret Ramore
Patric Seemise
Ramosesane Siamisang
Goitsemodimo Kuate
David Ramokate
Joseph Itshekeng
Getti Maila
Mosamo Sekgethe
Israel Israel
Richard Setlhare
Theodorah Sanki
Kabelano Kaisara
Florah Monngathipa
Kenaope Mkgatlhe
Elizabeth Itumeleng
Iren Pelaelo
Mothusi Mothusi
Ntlogelang Makhubuya
Nkagisang Phakela
Gosego Dithobolo
Khumoetsile Gadiinewe
Koodirile Tau
Sewa Motsewabeng
Goitseone Lebese
Kelebonye Radipela
Kedibonye Mokenti
Gaboitsewe Thaselo
Sebakeng Ramokwakwa
Setilo Nkwe
James O Botauma
Kgosana Soli Momphitlhi
Olebogeng Modise
Johana Kgantlepe
Maitumelo Tshabang
Obuile Kgwathe
Mosekiemang Kgotaetsile
Rodgers Kotewa
Tuelo Mosaunyane
Morongwana Ramodisa
Florence Matabi
Mpho Lesonya
Mmolutsi Phofedi
C1 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
C2 & Below
0
0
0
1
1
0
1
1
0
0
0
1
1
1
0
0
0
1
0
0
0
0
1
0
0
1
0
0
0
0
0
0
1
0
0
1
0
0
1
1
1
1
0
1
1
0
1
0
0
0
0
1
1
1
0
0
0
1
0
0
0
1
1
1
0
0
1
1
0
0
0
0
1
0
1
0
0
0
1
0
1
0
0
1
0
0
1
0
0
0
1
4
0
1
1
0
0
1
1
2
1
0
0
1
4
0
0
1
3
3
0
0
2
0
1
2
0
0
1
1
2
2
1
0
2
0
2
2
4
2
0
1
0
2
0
3
0
0
2
1
1
0
0
0
0
1
3
1
0
2
3
1
1
0
3
0
0
0
0
2
0
2
0
0
1
0
0
4
0
0
1
0
0
1
TOTAL

Provision is made to cater for the purchase of stationary for the Roads Office
449.65
449.65
449.65
1,123.58
1,796.42
449.65
1,123.58
1,123.58
561.20
449.65
673.93
1,123.58
1,347.86
1,123.58
449.65
449.65
673.93
1,796.42
449.65
449.65
673.93
1,122.49
1,572.14
449.65
449.65
1,347.86
449.65
673.93
898.21
449.65
449.65
673.93
1,123.58
898.21
898.21
1,123.58
449.65
898.21
899.30
1,347.86
1,347.86
1,796.42
898.21
899.30
1,123.58
449.65
1,347.86
449.65
1,122.49
449.65
449.65
1,347.86
1,123.58
1,123.58
449.65
449.65
449.65
899.30
673.93
1,122.49
673.93
899.30
1,347.86
1,572.14
673.93
673.93
899.30
1,572.14
449.65
449.65
449.65
449.65
1,347.86
449.65
1,347.86
449.65
449.65
673.93
899.30
449.65
1,796.42
449.65
449.65
1,123.58
449.65
449.65
1,123.58
449.65
449.65
449.65
1,123.58
1,796.42
449.65
1,123.58
1,123.58
561.20
449.65
673.93
1,123.58
1,347.86
1,123.58
449.65
449.65
673.93
1,796.42
449.65
449.65
673.93
1,122.49
1,572.14
449.65
449.65
1,347.86
449.65
673.93
898.21
449.65
449.65
673.93
1,123.58
898.21
898.21
1,123.58
449.65
898.21
899.30
1,347.86
1,347.86
1,796.42
898.21
899.30
1,123.58
449.65
1,347.86
449.65
1,122.49
449.65
449.65
1,347.86
1,123.58
1,123.58
449.65
449.65
449.65
899.30
673.93
1,122.49
673.93
899.30
1,347.86
1,572.14
673.93
673.93
899.30
1,572.14
449.65
449.65
449.65
449.65
1,347.86
449.65
1,347.86
449.65
449.65
673.93
899.30
449.65
1,796.42
449.65
449.65
1,123.58
449.65
449.65
1,123.58
86,843.30
86,843.30
50,000.00
Description
50 x Lever Arch File
5 x Correction pen
50 boxes x A4 Printing Paper (80g) white Ream
30 boxes x A4 Printing Paper (80g) Blue Reams
QUANTITY
50
5
30
30
Page 212
UNIT PRICE
AMOUNT
11.44
572.00
14.89
74.45
184.00
5,520.00
184.00
5,520.00
50,000.00
30 boxes x A4 Printing Paper (80g) Pink Reams

2 boxes x A3 printing Paper (80g) White Reams
20 x Carbon Paper A4 (packets)
20 x Pentel Techni Click 0.5 Clutch Pencil
16 x Pentel 0.5mm pencil Leads
3 x Rotating Hi- Tech set for drawing
8 x 10mm slide binders ( packets )
8 x 7mm Slide binder ( packets)
400 x A4 Manila Covers
100 x A4 Plastic Covers B3200
30 x 24mm x 50 mm Musking tape
35 x 40g Prit Glue Stick
15 x Time book
20 x A4 Shorthand Note Book
10 x bostik @ P12.65 each
30 x 152mm files tags
20 x A4 Hard Cover 192 Pg
15 x File Dividers A-2
10 ream x A4 Lined Paper ( Single)
20 x Executive Desk Pad
10x Highliters
30
2
20
20
16
3
8
8
400
100
30
35
15
20
10
30
20
15
10
20
10
Page 213
184.00
138.00
59.55
51.75
7.94
492.20
40.25
40.25
3.74
70.15
7.07
15.47
15.70
5.75
11.50
23.00
15.70
18.06
34.50
8.15
72.91
5,520.00
276.00
1,191.00
1,035.00
127.04
1,476.60
322.00
322.00
1,496.00
7,015.00
212.10
541.45
235.50
115.00
115.00
690.00
314.00
270.90
345.00
163.00
729.10
15 x Bic Crystal Pens ( Black) boxes

10 x Bic Crystal Pens ( Blue) boxes
30 x Pencil eraser @ P3.80 each
10 pkts Permanent marker @ P126.50/ pkts
1 x Bic Crystal Pens (Red ) boxes
10 x A3 Graph Paper
10 x A4 Graph Paper
50 LG 25 Flat Files
15 x Map books
15 x Normal Paper Clips
50 x Consumable store Register
30 boxes x Staples packets
2 x Giant stappers
15 x Medium stappers
20boxes 196 x 250 GCC logo
20boxes 458 x324 GCC logo
20boxes 229 x 162 GCC logo
15
10
30
10
1
10
10
30
15
15
50
30
2
15
5
5
5
5
5
1
4
4
3
9
Advertising with Government gazatte

Fax machine toner
4 x Sharp photo copier
8 x Canon iR 1600 photo copier ink pad
9 x HP Deskjet 1220c 45 ink pad (Blck)

9 x HP Deskjet 1220c 75 ink pad (Colour)
115.00
115.00
3.45
115.00
115.00
16.85
18.00
103.50
50.00
5.75
67.79
11.50
184.00
130.00
425.50
598.00
460.00
460.00
437.00
7,000.00
895.00
1,200.00
431.25
517.50
316.25
1,725.00
1,150.00
103.50
1,150.00
115.00
168.50
180.00
3,105.00
750.00
86.25
3,389.50
345.00
368.00
1,950.00
2,127.50
2,990.00
2,300.00
2,300.00
2,185.00
7,000.00
3,580.00
4,800.00
1,293.75
4,657.50
1,897.50
50,000.00
TOTAL
b)Advertising
Provision is made to cater for the advertising tenders on the government gazette
The provision is as follows:
QUANTITY
Decription
15 x Advertising of tenders @ P88.00

Total
Grand Total
UNIT PRICE
15
80.00
AMOUNT
1,200.00
1,200.00
51,200.00

Provision is made to cater for Telephone bills
62,140.32
DESCRIPTION
1x Telephone bill for Switchboard Roads for 12 months
(Telephone No.3914127)
1x Telephone bill for Tel/Fax for 12 months (Telephone
No.3910604)
1x Switchboard JVC (Tel. No. 3880) for 12months
1xTelephone bill for Tel/Fax for 12 months -3906953
1 x Telephone bill for Faxline - CTO ( 393 1540) for 12
months
Internet setup at JVC depot
QUANTITY
UNIT PRICE
AMOUNT
12
863.06
10,356.72
12
12
12
863.06
863.06
863.06
10,356.72
10,356.72
10,356.72
12
12
863.06
863.06
10,356.72
10,356.72
62,140.32
Total
07-2002-DE-01 CELEBRATIONS
Provision is made to cater for Banners, Buntings & Botswana Flags
10,000.00
Description
QUANTITY
Banners @ P220.00
Buntings @ P88.00
Botswana Flags @ P495.00
TOTAL
40
40
10
62,140.00
10,000.00
UNIT PRICE AMOUNT

200.00
8,000.00
80.00
3,200.00
450.00
4,500.00
10,000.00
07-202-DE-02 OFFICE FURNITURE AND EQUIPMENT

This provision is made for purchase of 11 conference room chairs @ Roads 1 Depot:
Description
Quantity
Conference room chairs
Unit price
0
Page 214
Amount
-
10,000.00
10,000.00
07-202-DE-03 COMPENSATION
07-202-DE-26 RADIO COMMUNICATION
10,000.00
This provision is made to cater for communication on site as follows:

DESCRIPTION
BTA licenses
TOTAL
MONTH
0
QUANTITY
0
RATE AMOUNT
-
5,000.00
07-202-DE-38 COMPUTERS AND ACCESSORIES
5,000.00
Provision is made to cater for the following;

Description
QUANTITY
Replacement of old & not working Computers, Keyboard,

Mouse &pad and HP Laser Printer for 7 Officers
TOTAL
UNITPRICE
AMOUNT
5,000.00
5,000.00
5,000.00
07-202-DE-41 PASSENGER SHELTERS

Provision is made to cater for 5 shelters in SHAA
Description
Shelters in SHHA areas @ P7700.00
TOTAL
QUANTITY
UNITPRICE
0
AMOUNT
-
23,610,900.00
GRAND TOTAL
Page 215
ELECTRICAL ENGINEERING
OBJECTIVES
The aim of electrical engineering division is to plan, desighn,instal operate and maintain all elctrical and
accessories within GaboroneCity Council infrustructure. The division also supervises the design and instalation
of the same by private developers and eventually takes over these facilities on completion.
OBJECTIVES
Continue with the periodic preventative, corrective and emergency maintenance of street lighting
traffic lights and other electrical installations in premises, schools, clinics and community centers
through the city during financial year,2009/2010
Continue with monitoring of traffic light signalised junctions to match the change in trafic density patternand
perform periodic sycronisation of the same as soon as the controller gets off adjustment.
Improvement of trafic light monitoring through periodic inspection and remote in-station monitoring
system network.
Ensuring adherence to service delivery standards through stocking of all neccesary operational components
and spares.
Restores trafic lights and streetlights to acceptable safe working standard.
Page 216
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ELECTRICAL DIVISION
CODE
ITEM
EXPENDITURE
2012/13
07-302-AE-01
07-302-AE-02
07-302-AE-03
07-302-AE-08
APP BUDGET
2013/14
ESTIMATE
2014/15
Salaries
2,058,264.02
3,355,330.00
4,219,360.00
Wages
1,782,092.98
0.00
102,168.41
0.00
Gratuities
0.00
0.00
0.00
0.00
0.00
3,942,525.41
3,355,330.00
4,219,360.00
Employees Pension Contribution

Sub Total
B.RUNNING EXPENSES
07-302-BE-01
07-302-BE-02
07-302-BE-03
07-302-BE-04
07-302-BE-07
07-302-BE-17
07-302-BE-20
07-302-BE-21
07-302-BE-23
0.00
29,250.00
200,000.00
3,853,200.00
10,000.00
5,000.00
63,600.00
10,500,000.00
119,030.00
2,500.00
4,650.00
6,534,833.55
11,472,530.00
14,757,980.00
822.40
15,000.00
0.00
0.00
18,995.07
24,840.00
0.00
39,800.00
Postal and telephone charges
343,363.31
54,000.00
0.00
5,900.00
Training
0.00
19,500.00
15,000.00
0.00
18,880.00
30,000.00
54,000.00
5,900.00
10,000.00
363,180.78
159,040.00
133,780.00
25,448.64
35,250.00
0.00
24,000.00
Purchase of radio communication Equi
0.00
20,000.00
Purchase of Computersand Soft ware
0.00
31,400.00
26,000.00
15,000.00
10,000.00
31,400.00
25,448.64
110,650.00
82,400.00
10,865,988.38
15,097,550.00
19,193,520.00
Maintenance of Grounds and Build

193,326.44
408,500.00
6,217,420.96
4,815,000.00
0.00
16,010.00
Domestic Requisites
Repair of Office Furniture and Equip
0.00
5,000.00
77,487.26
63,600.00
Mainten of Street & Traffic Lights
46,598.89
6,000,000.00
0.00
132,670.00
Maintenance of computers
0.00
2,500.00
Mainten of radio communication

Sub Total
07-302-CE-01
07-302-CE-02
07-302-CE-03
07-302-CE-05
07-302-CE-06
07-302-CE-09
07-302-CE-17

Staff Travel outside Botswana
Leave travelling concession
Print Stationery and advertisement
Sub Total
D.SPECIAL
07-302-DE-02
07-302-DE-12
07-302-DE-26
07-302-DE-38
Purchase of office Furniture and Equip
Sub Total
TOTAL
Page 217
TRANSPORT MANAGEMENT DIVISION
AIMS:
The aim of the Mechanical Workshop and Transport Division is to provide, and maintain council
owned fleet of vehicles, plant and equipment. Provide technical advice to council through
designated committees on council fleet and ensure the smooth running of council properties.
OBJECTIVES:
To service vehicles, plant and equipment in accordance with manufactures service schedule.
Normal servicing shall be done the same day the vehicle reports and major services within two (2)
days. A service schedule to this effect will be prepared to assist mechanics. Maintain adequate
stock of spare parts and accessories at all level is reached. Send major repair works to private
garages as per Council tender.
Purchase new tools and workshop equipments to enhance effective attendance on maintenance
and repair works. Procurement of a replacement vehicle, plant and boarding of all
unserviceable items of vehicles, plant and equipment and ensuring that they are disposed.
To provide training to about twenty (20) drivers with a view of upgrading their driving skills, with
particular emphasis on defensive driving. To provide training to about five (5) mechanics in
suppliers/manufacturers premises with special skills associated with plant and equipment supplied
by the respective supplier and manufacturers.
Page 225
home!A1
TRANSPORT MANAGEMENT
ITEM
DESCRIPTION
ESTIMATES
APP BUDGET
ESTIMATES
2012/13
2013/14
2014/15
A.PERSONNEL EMOLUMENT
07-401-AE-01
Salaries
1,935,418.65
9,448,410.00
07-401-AE-02
Wages
1,962,406.91
0.00
07-401-AE-03
Gratuties
138,558.00
0.00
11,377,770.00
0.00
0.00
07-401-AE-08
Employer's Pension Contrib.
0.00
0.00
0.00
4,036,383.56
9,448,410.00
11,377,770.00
0.00
0.00
188,450.41
72,840.00
0.00
77,230.00
32,140.00
15,800.00
32,460.00
209,600.00
6,469,070.00
6,931,350.00
269,850.00
30,500.00
Sub Total
B.RUNNING EXPENSES
07-401-BE-01
Mtc of Grounds & Bildgs
07-401-BE-02
Lighting, Gas & Water
07-401-BE-03
Domestic Requisites
07-401-BE-04
Mts & Rep of Off Furn & Equip
07-401-BE-06
Stores Mat & Drugs
0.00
4,860.00
07-401-BE-07
Small Tools & Plant
86,011.89
147,000.00
07-401-BE-09
Repairs to vehicles
4,615,006.44
4,957,650.00
07-401-BE-10
Petrol & Lubricants
5,518,829.77
5,623,450.00
07-401-BE-11
Vehicle Licensing
152,450.00
248,630.00
07-401-BE-13
Transport Hire
0.00
27,000.00
07-401-BE-20
Uniform & Prot Clothing

Sub Total
51,326.44
0.00
0.00
15,800.00
1,515,013.20
0.00
135,380.00
12,127,088.15
11,097,230.00
14,203,380.00
0.00
3,000.00
12,000.00
36,000.00
45,690.00
61,170.00
12,000.00
3,000.00
198.05
36,000.00
42,000.00
80,843.99
139,420.00
211,860.00
20,000.00
1,000.00
07-401-CE-01
Staff Travel & Sub Allow within Botswana
6,808.95
12,000.00
07-401-CE-02
Staff Travel Allow outside Botswana
48,435.34
36,000.00
07-401-CE-03
25,401.65
46,420.00
07-401-CE-05
0.00
0.00
07-401-CE-06
Postal &Telephone charges
0.00
6,000.00
07-401-CE-09
Library Books & Per.
07-401-CE-17
Staff Training
Sub total
D. SPECIAL
07-401-DE-01
Celebrations
0.00
39,000.00
07-401-DE-02
Purchase of Off. Furn
0.00
6,000.00
07-401-DE-09
Sports Equipment and Pri
07-401-DE-10
Relief of Destitutes
07-401-DE-14
RCCO
07-401-DE-26
Radio Communication
0.00
0.00
07-401-DE-38
Computer Accessories
0.00
17,000.00
29,500.00
3,107,816.88
4,062,000.00
6,955,500.00
19,352,132.58
24,747,060.00
32,748,510.00
17,774.00
0.00
3,090,042.88
Sub Total
Grand Total
Page 226
4,000,000.00
6,905,000.00
0.00
Page 227
TRANSPORT MANAGEMENT
11,377,770
Provision is made to cater for 26 permanent and pensionable Officers
Designation
Principal Mechanical Eng.
Senior Mechanical Engineer H/A
Vacant
Vacant
Chief Technical Assistants
Senior Transport Inspector
Transport officer
Technical Officer
Senior Technical Assistants
Scale
D2
D3
D4
C1
C1
C2
C2
C4/3/2/1
C4/3/2
C4/C3/C2
C4 & B1
B2/3
Filled
Vacant
Amount
1
1
1
1
1
3
1
1
1
1
3
5
2
TOTAL
321,591.20
243,162.00
186,424.20
148,035.00
212,274.00
575,036.00
105,060.00
130,270.00
179,860.00
601,290.00
457,700.00
63,950.00
3,224,652.40
0
07-401-AE-02 WAGES
Provision is made to cater for Wages for 211 Industrial Class employees
Designation
Plant Operator I
Plant Operator II
Driver I
Auto machanics
Craftman II(Auto mechanic)
Driver II
Tractor Driver
Craftman II Welding
Driver III
Plant Assistant
Craft Improver III
Craft Improver (auto)
Lorry Attendant
Total
Scale
B2
B3
B3
B3
B3
B4
B4
B4
B5
B5/4
A2
B5
A3
Filled
Vacant
6
5
18
5
3
65
1
1
59
12
2
3
2
182
Amount
3
5
5
2
5
20
609,008.00
234,890.00
1,863,258.00
236,500.00
126,056.00
2,299,644.00
112,466.00
40,286.00
1,999,156.80
434,514.00
54,140.00
102,084.00
41,116.00
8153118.80

0.00
Designation
Principal Mechanical Eng.
Mechanical Superintendent
Mechanical Engineer I
Principal Transport Officer
Chief Technical Assistants
Transport officer
Technical Officer
Senior Technical Assistants
AMOUNT
31,527.00
23,841.00
23,841.00
21,227.40
17,764.20
77,765.40
17,764.20
24,044.40
70,743.60
61,471.80
Page 227
Industrial Workers
TOTAL
8,983.80
1,019,271.60
1,398,245.40
Lighting Gas and Water

This amount will be used to cater for water bills for transport(Mechanical; and fleet
operation) as well as lighting. It also caters for refilling oxygen and acetylene gas cylinders
and their rentals.
ITEM
rental welding cylinder
rental welding cylinder
refil oxygen cylinder
refil acetylene cylinder
refil oxygen cylinder
refil acetylene cylinder
refil fire extinguisher
electricity bill
water bill
SIZE
14kg
8.6kg
14kg
8.6kg
1.7kg
1.3kg
9kg
77,230
QUANTITY
RATE
UNIT PRICE
2
2
2
2
2
2
6
1
1
12
12
6
6
6
6
1
12
12
TOTAL
230
220
450
1000
450
150
200
2500
885.83
Total
32,140
Provision is made to cater for workshop cleaning materials for ten offices for both
mechanical workshop and fleet operation, cleaning materials for vehicle and detergents
for three(3) workshops - main workshop and one in Gaborone West.
ITEM
Mutton Cloth
Liquid soap
Vim
Handy Andy
Toilet Disinfectant
Deo Block
Pine Gel
Washing Powder Soap
Air Freshner
Mop
Toilet Paper Bale
Car Shampoo
Engine Cleaner
Floor Glaze
Furniture Polish
Wax Polish
Floor Stripper
Feather Duster
Feather Duster
Yellow Duster pkt
Household gloves pair
Dust mask
Disposable mask
Dispoable gloves
Multi purpose cleaner
Penetrating Spray (Rust)
Jumbo Rolls 165*1500*1ply
SIZE
500gms
750mls
750mls
750mls
25L
5kg
25L
2kg
450mls
Large
QUANTITY
48
25L
25L
25L
400ml
25L
25L
Short
Long
10
pair
pkt of 100
pkt of 100
pkt of 100
25L
750mg
Medium
5,520.00
5,280.00
5,400.00
12,000.00
5,400.00
1,800.00
1,200.00
30,000.00
10,629.96
77,229.96
UNIT PRICE
100
12
6
12
3
4
5
3
20
5
20
20
15
1
24
2
5
4
2
1
6
6
12
12
3
20
4
TOTAL
32.61
19
15
18
350
206.98
395
53.39
28.85
75
277.95
210
350
446.57
40.36
390
224.78
17
19
39.33
12
65
70
55
350
55.5
196.69
Page 228
3,261.00
228.00
90.00
216.00
1,050.00
827.92
1,975.00
160.17
577.00
375.00
5,559.00
4,200.00
5,250.00
446.57
968.64
780.00
1,123.90
68.00
38.00
39.33
72.00
390.00
840.00
660.00
1,050.00
1,110.00
786.76
Total
32,142.29
07-403-BE-04 MTCE & REPAIR OF OFFICE FURN & EQUIPMENT
15,800
Provision is made to cater for maintenance or repairs of Office Furnitures &

Equipments.
DESCRIPTION
Photocopying machine
Fax machine
QUANTITY
No. of service
TOTAL
1
1
TOTAL
3
1
5000
800
15,000.00
800.00
15,800.00
Total
32,460
This provision is made to cater for refilling of the main depot w/shop and buying a First aid box for the G-West W/shop.
ITEM
former gasket (paste)
Gasket paper
Gasket paper
penetrating oil
Exhaust sealant
electric cable
electric cable
electric cable
plastic air pipe
plastic air pipe
Welding rods mild steel 2.5mm
Welding rods mild steel 3mm
Welding rods stainless steel 4.2mm
brazing rods
Gas welding rods
Brazing flux
Cutting disc 350*3*25'4mm
plastic air pipe
SIZE
500ml
thick
thin
750ml
500ml
10m
10m
10m
10m
10m
1kg
1kg
1kg
1kg
1kg
500ml
10m
QUANTITY
UNIT PRICE
20
1
1
4
4
2
1
1
1
1
50
50
50
25
25
1
20
1
Total
TOTAL
30
300
300
160
250
80
600.00
300.00
300.00
640.00
1,000.00
160.00
150
68
280
80
80
60
25
7,500.00
3,400.00
14,000.00
2,000.00
2,000.00
60.00
500.00
32,460.00
209,600
This provision is made to cater for tools which are urgently needed in the Workshop so that
Page 229
cost of repairing outside can be reduced. e.g workshop tools. These tools help the mechanic to meet service standards.
ITEM
SIZE
Air compressor
sliding beds
Gear Box Jack
Tyre changer
industrial
normal
5 Tonne
heavy duty
QUANTITY
UNIT PRICE
2
8
1
1
TOTAL
45000
1200
35,000
75000
90,000.00
9,600.00
35,000.00
75,000.00
209,600.00
Total
07-401-BE-09 REPAIRS OF VEHICLES, PLANT & EQUIPMENT
6,469,070
This provision is made to cater for repairs of vehicles, plant, equipment and for
purchasing tyres and batteries. These prices are based on the current market price plus 10% to cater for inflation.
A. TYRES AND TUBES
TYPE OF
VEHICLE
small cars
venture & condor
LDV
HDV
HDV
HDV
HDV
HDV
Earthmovers
MDV
Tractors
Trailors
JCB 3 CX
JCB 3 CX
NO. OF
VEHICLES
30
30
114
5
93
20
12
10
19
17
7
12
5
5
TYRE
SIZE
175/65R14
185R14
195R14
12R 22.5
900x20
315/80R22.5
8.25x20
12x22.5
20.5R25
700x16
18.4x34
900x16
16.9x28
900x16
NO. OF TYRES
PER YEAR
UNIT PRICE
60
10
70
30
120
65
20
40
20
6
23
4
6
5
TOTAL
650
650
750
3700
2800
6500
2200
2800
6500
850
14000
2800
12000
6000
Total
B. BATTERIES
TYPE OF
VEHICLES
Saloon
LDV
HDV
MDV
Earthmovers
Tractor
NUMBER
BATTERY
SIZE
30
144
120
17
19
7
NO. OF
BATTERY
619
622
682
674
688
650
UNIT PRICE
10
35
40
5
6
2
39,000.00
6,500.00
52,500.00
111,000.00
336,000.00
422,500.00
44,000.00
112,000.00
130,000.00
5,100.00
322,000.00
11,200.00
72,000.00
30,000.00
1,693,800.00
TOTAL
850
900
1300
950
2500
800
8,500.00
31,500.00
52,000.00
4,750.00
15,000.00
1,600.00
113,350.00
Total
C. SPARE PARTS FOR SERVICE (SUMMARY TABLE FOR SERVICE KIT)
VEHICLES/
PLANT
Saloon
LDV
MDV
HDV
Earthmovers
Tractors
NUMBER
NO. OF
SERVICE
UNIT
PRICE
30
144
17
120
19
7
3
3
3
3
3
3
TOTAL
300
550
800
600
8000
600
Total
27,000.00
237,600.00
40,800.00
216,000.00
456,000.00
12,600.00
990,000.00
JUSTIFICATION OF SERVICE KIT FOR VARIOUS MODELS

Make
Saloon
Parts
Quantity Required
Oil filter
Fuel filter
Spark plugs
Air filter element
Quantity Req.
1
1
4
1
Unit price
1
1
4
1
Total Amount
150
175
75
200
150
175
300
200
825
200
220
75
250
200
220
300
250
Total
Parts
Quantity Required
Unit price
Light duty Vehicle

Oil filter
Fuel filter
Spark plugs
Air filter element
1
1
4
1
1
1
4
1
Total
Parts
Quantity Required
970
Unit price
Medium Duty Vehicle

Oil filter
Fuel filter
Air filter element
1
1
1
1
1
1
Page 230
275
275
900
275
275
900
Total
Heavy Duty Vehicles
Parts
Quantity Required
Oil filter
Fuel filter
Air filter element (inner)
Air filter element (outer)
Water separater
1450
Unit price
1
2
1
1
1
1
2
1
1
1
350
400
500
600
400
350
1600
500
600
400
3450
Total
Parts
Quantity Required
Quantity Req.
Unit price
Total Amount
Earthmoving machines
Oil filter
Fuel filter
Water separater
Hydraulic Filter
Transmision filter
Coolant filter
1
2
1
1
1
1
1
1
1
2
1
1
1
1
1
1
650
250
700
1300
1500
1500
1500
1200
650
1000
700
1300
1500
1500
1500
1200
9350
250
300
750
500
250
1200
750
500
2700
Total
Parts
Quantity Required
Unit price
Tractors
Oil filter
Fuel filter
1
2
1
1
1
2
1
1
Total
Earthmoving machines serviced by private garages

No. of machines
No. of services
8
Amount/ service
25000
Total
600000
Replacement Spare parts

Item
Quantity
Unit price
Total
Light duty
Brake shoes set
Brake pads
Clutch plate
Wheel cylinder kits
Shock absorbers set
Silncers
High tension leads set
Break master cyl kits set
Crank shaft oil seal
Universal joints
Centre bearing
Pionon oil seal
Hooter pins
Window winding handle
Starter Motor
Brake drum
Brake disc
Fan Belts
Alternator
50
50
20
60
100
50
10
10
25
15
15
50
100
25
10
50
50
100
10
600
425
3500
250
2500
2000
250
650
250
600
1425
150
200
100
3500
650
700
110
2800
30,000.00
21,250.00
70,000.00
15,000.00
250,000.00
100,000.00
2,500.00
6,500.00
6,250.00
9,000.00
21,375.00
7,500.00
20,000.00
2,500.00
35,000.00
32,500.00
35,000.00
11,000.00
28,000.00
703,375.00
Total
Heavy Duty
Item
Quantity
Unit price
Brake shoe linings (rear)

Brake shoe Linings (front)
Shift Cable
Selector cable
Clutch kit
Wheel cylinder kits (rear)
Wheel cylinder kits (front)
Clutch master cylinder kits
Brake master cylinder kits
Wheel studs (rear)
Wheel studs (front)
Speedometer cable
Fan Belts
Side view mirror (RH)
Side view mirroe (LH)
Wheel bearing (front)
Wheel bearing (rear)
30
30
5
5
5
20
20
5
5
10
10
5
20
10
10
10
10
Page 231
Total
1400
1400
2500
2000
6200
500
520
500
2000
350
250
200
500
550
550
850
850
42,000.00
42,000.00
12,500.00
10,000.00
31,000.00
10,000.00
10,400.00
2,500.00
10,000.00
3,500.00
2,500.00
1,000.00
10,000.00
5,500.00
5,500.00
8,500.00
8,500.00
Universal joints
Silencers
Down pipe
5
5
5
1100
1800
1100
5,500.00
9,000.00
5,500.00
235,400.00
Total
Earthmoving machines
Item
Quantity
Unit price
Spikes
Cutting edges
End bit
Tooth point (front bucket)
Toth point (rear bucket)
Cutting edges (dozer)
Edges (dozer)
End bit (dozer)
60
90
60
60
16
22
2
4
Total
2000
2500
800
500
500
1800
2300
2800
Total
120,000.00
225,000.00
48,000.00
30,000.00
8,000.00
39,600.00
4,600.00
11,200.00
486,400.00
D. MAJOR REPAIRS TO BE UNDERTAKEN BY PRIVATE GARAGES

DESCRIPTION
QTY
small cars engine reconditioning
LDV engine reconditioning
MDV engine reconditioning
HDV engine reconditioning
Earthmovers engine/transmission overh
Transmission Overhaul (Earthmovers)
PRICE
2
2
2
6
3
2
TOTAL
26000
26000
37000
150000
16666.67
250000
52,000.00
52,000.00
74,000.00
900,000.00
50,000.01
500,000.00
1,628,000.01
6,469,070.01
Total
GRAND TOTAL
07-401-BE-10 FUEL AND LUBRICANTS
6,931,350
This provision is made to cater for purchasing of Petrol, Diesel and Lubricants like Grease
Engine Oil, Brake Fluid, Transmission Fluid and Hydraulic Oil for servicing council Council Vehicles and
plants.
A. PETROL/DIESEL
TYPE OF
VEHICLE
Saloon
LDV
MDV
HDV
Earth movers
TYPE OF
FUEL
petrol
petrol
diesel
diesel
diesel
NUMBER OF
VEHICLES
No. of vehicles
No. srvce/year
LITRES/
MONTH
NO. OF
MONTHS
15
144
120
35
26
200
100
90
451.59
200
UNIT
PRICE/LT
12
12
12
12
12
TOTAL
10
10
12
12
12
B. LUBRICANTS
Light Duty
LUBRICANT
engine oil SAE 40

diff oil EP90
brake fluid
grease
174
174
174
174
Consump/
srve (LTRS)
3
2
1
1
Price/Litre
6
5
0.25
0.25
Total Price
17
20
17
22
Sub total
Total
53,244.00
34,800.00
739.50
957.00
89,740.50
89,740.50
Heavy Duty
LUBRICANT
engine oil SAE 40
diff oil EP90
brake fluid
grease
Transmision oil
hydraulic oil
No. of vehicles
No. of
Service/Year
167
167
167
167
167
167
Consump/ srvce
(LITRES)
3
2
1
1
2
2
Price/Litre
35
15
0.5
0.5
15
15
17
20
17
22
17
17
Sub total
Total
Grand Total
Page 232
Total Price
298,095.00
100,200.00
1,419.50
1,837.00
85,170.00
85,170.00
173,596.50
173,596.50
6,931,350.60
360,000
1,728,000
1,555,200
2,276,014
748,800
6,668,014
07-401-BE-11 VEHICLE LICENCE
269,850
Provision is made to cater for Lisencing and road worthiness of Council fleet, Plants.
TYPE OF
NUMBER OF
LICENSE FEE
VEHICLE
VEHICLES
Saloon
30
205
LDV
224
200
HDV
120
1000
Extra HDV
17
2300
Earth movers
26
2300
TOTAL
6,150.00
44,800.00
120,000.00
39,100.00
59,800.00
269,850.00
07-401-BE-13 TRANSPORT HIRE

30,500
This provision is made to cater for transporting of heavy equipment which are not
driven on the road by nature of their duties of being very heavy and rough wheels that can
damage the road.
DESCRIPTION
Hire of Loader
Hire of recovery truck
lowbed hire
Hours
Rate per Hour

20
10
20
TOTAL
600
750
550
12,000.00
7,500.00
11,000.00
30,500.00

This provision is made to purchase uniform and protective clothing for Mechanical Workshop staff and Fleet Operation
MECHANICAL WORKSHOP STAFF
DESIGNATION
DESCRIPTION
QTY
Principal Mech. Eng.
half boots steel toe
1
Principal Mech. Eng.
dust coat, acid proof
1
Chief Tech. Officer
1
Chief Tech. Officer
1
Chief Tech. Officer
raincoat, navy blue
1
Principal Tech. Officer
1
1
raincoat, navy blue
1
Senior Tech. Officer
4
raincoat, navy blue
4
2 piece acid proof overall
8
4
Technical Officer
3
Technical Officer
6
Technical Officer
raincoat, navy blue
3
Senior Tech. Assistant 1
3
6
raincoat, navy blue
3
raincoat, navy blue
3
3
6
Technical Assistant
6
Technical Assistant
3
Technical Assistant
raincoat, navy blue
3
Mechanics
7
Mechanics
14
Mechanics
7
Auto Electricians
raincoat, navy blue
2
Auto Electricians
4
Auto Electricians
2
Welders
raincoat, navy blue
3
Welders
6
Welders
3
Storekeeper
0
Storekeeper
0
Storekeeper
raincoat, navy blue
0
Workshop attendant
7
Page 233
135,380
UNIT PRICE
Total Amount
276
193
276
193
152
276
193
152
276
152
301
193
276
301
152
276
301
152
152
276
301
301
276
152
276
301
276
152
301
276
152
301
276
276
301
152
276
276
193
276
193
152
276
193
152
1,104
607
2,408
773
828
1,806
455
827
1,806
455
455
828
1,806
1,806
828
455
1,932
4,215
1,932
303
1,204
552
455
1,806
828
0
0
0
1,932
Workshop attendant
Workshop attendant
Apprentice
Apprentice
Apprentice
raincoat, navy blue

raincoat, navy blue
FLEET OPERATION
DESIGNATION
DESCRIPTION
Principal Trans. Officer

Senior transport officer
Senior transport inspector
Senior transport inspector
Transport officer
driver (Man)
driver (Man)
driver (Ladies)
driver (Ladies)
driver (Man)
driver (Man)
driver (Ladies)
driver (Ladies)
VIP Drivers x 3
JCB Operators x 7
7
14
4
4
4
152
301
276
152
301
QTY
Dust Coat Khaki

Dust Coat Khaki
Dust Coat White
Shoes
Dust Coat Khaki
Royal blue 2 piece Overal
Jordan Shoes
Ladies Overall
Shoes
Royal blue 2 piece Overal
Jordan Shoes
Ladies Overall
Shoes
Tie
Suitblack
Safari Suit
Shirts white
Pairs of boots
Pairs overalls
Rain Coats
Bush hat
UNIT PRICE
1
1
1
1
1
10
10
1
1
155
25
10
25
2
2
2
2
7
7
7
7
1,062
4,215
1,104
607
1,204
42,308
Total Amount
193
193
193
408
193
301
408
301
408
301
408
301
408
150
2,000
1,500
150
408
301
110
101
193.17
193.17
193.17
407.68
193.17
3010.5
4076.8
301.05
407.68
46662.75
10192
3010.5
10192
300
4000
3000
300
2853.76
2107.35
770
705.6
93,070
07-403-CE-01 STAFF TRAVELLING AND SUBSISTENCE ALLOWANCE

This provision is made to cater for subsistance allowance for drivers and officers
of Transport Department outside Gaborone attending breakdowns
Chief Technical Assist

Mechanical Engineer
Driver
NO. OF DAYS
1
2
5
12,000
DESCRIPTION
Hotel accomodation
Hotel accomodation
Hotel accomodation
NO. OF OFFICERS
1
1
1
COST
1500
1500
1500
Total
TOTAL
1500
3000
7500
12000
07-403-CE-02 - STAFF TRAVELLING AND SUBSISTANCE ALLOWANCE OUTSIDE BOTSWANA

OUTSIDE BOTSWANA
This provision is made to cater for travelling allowance for officers and mechanics
attending courses outside Botswana on new models of vehicles introduced to Council.
DESCRIPTION
vehicle dealer training in South Africa
specialised training in SouthAfrica
QTY
36,000
NO. DAYS
PER DIEM
2
2
3
3
TOTAL
3,000
3,000
18,000.00
18,000.00
36,000.00
Total
45,690
The vote caters for Officers and Industrial class employees who will be entitled for
leave travelling concession during financial year, 2012/2013
Officer's Name
Morris Setlhaolo
Moseki Moseki
Johannes Molefhi
Masinki Monare
Gofaone Basupi
Patricia Mhutsiwa
Lame Gabanamotse
Thatayaone Obolokile
Nicolas Isaacs
Toko Setswe
Kabelo Gosalamang
James Tshenyego
Timothy Molefhe
Edmund Kiki
Mogolegi Mokgethi
Patrick Marokolo
Gaotewe Moitoi
Babedi Ditlhobolo
Joseph Babusi
Gasentsima Monnanyana
Leageletse Lore
Cordelia Tshielo
Reuben Kgosiemang
Tumelo Maroba
Ikaneng Seabelo
Namane Moruakgomo
Ineeleng Monamodi
Eric Mogorosi
Kelebogile Bampei
Lenayang Busang
Mogametsi Moatlhaping
Scale
D2
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C1
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
Adults
2
2
1
2
1
1
2
1
1
1
2
2
1
2
2
1
1
2
2
2
1
1
1
1
1
1
2
1
1
1
2
No. of children
1
3
2
1
2
2
1
1
1
1
2
1
Page 234
Rate
Total
561.2
449.65
449.65
449.65
449.65
449.65
449.65
561.2
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
561
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
1,403.00
1,573.78
449.65
1,348.95
449.65
674.48
1,348.95
561.20
449.65
449.65
1,348.95
1,124.13
449.65
1,124.13
899.30
449.65
449.65
1,124.13
1,124.13
1,348.95
561.00
674.48
449.65
449.65
449.65
449.65
1,124.13
449.65
449.65
449.65
1,348.95
Masego Mangwane
Modiri Baitsile
Lucas Paul
Alfred Amise
Ompatile Kgasa
Donald Khibanyana
Lazarus Rasesia
Joseph Tsele
Nelson Leshope
Balekanye Mokgeetsi
Ntesang Masie
Oteng Matlho
Moratwa Batsimako
Tlhaga Pule
James Botauma
Faniso Thobane
Kwapa Molebatsi
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
C2 and Below
2
2
2
2
1
2
2
2
2
2
2
2
2
2
2
2
2
2
2
1
1
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
2
2
2
1
2
2
2
2
1
2
1
1
1,348.95
1,348.95
1,124.13
1,124.13
449.65
1,348.95
1,348.95
1,348.95
1,124.13
1,348.95
1,348.95
1,348.95
1,348.95
1,124.13
1,348.95
1,124.13
1,124.13
45,692
07-401-CE-05-PRINTING, STATIONERY & ADVERTISING

This provision is requested to purchase office stationery as well as printing and
advertising of tenders.
DESCRIPTION
QUANTITY
logbooks
black cartridges deskjet printer
coloured cartridges for deskjet
HP Laserjet Printer 1018 toner
HO 4250 Dtn printer Q5942 A
Toner Hp - CE 505A
Konika Minolta toner TN 311
Fax machine toner black H239D4/RC
Cartridge Hp laserjet Q7553A
Cartridge Hp laserjet Q5942A
archlever files
Flat files LG 25
photocopying paper A4 (Box)
photocopying paper A3 (Box)
musking tape 48x50mm
Exercise Hard Cover A4
crystal pens (box)
message Pad
clear tape 48x50mm
clear tape 24x50mm
staples No.56 (box)
tender advert
UNIT
TOTAL
265
10
10
3
3
10
3
2
2
5
20
50
30
1
10
10
5
5
5
5
5
15
61,170
65
350
350
850
1600
765.18
500
1400
752.64
1282.4
15
5.35
204.77
523.11
10
8.42
135
25
9.9
15.9
35
80
17,225
3,500
3,500
2,550
4,800
7,652
1,500
2,800
1,505
6,412
300
268
6,143
523
100
84
675
125
50
80
175
1,200
61,166
Total
07-401-CE-06 POSTAL & TELEPHONE CHARGES
12,000
This vote is to cater for postal and telephone charges. It is anticipated

that the bill be P800.00 per month during the financial year. The bill include P300 of rentals of direct line and switch board.
No. of months
12 Direct line x 2
Description
Quantity
1
Per/Month
12
Unit Price
1000
TOTAL PRICE
12,000
12,000
07-403-CE-09 - LIBRARY BOOKS AND PERIODICALS

3,000
This provision is made to cater for purchasing of Auto Data for newly introduced vehicles
in the Council and dictionaries for reference purposes.
DESCRIPTION
commercial auto data- light duty
auto data heavy duty
QUANTITY
QTY
UNIT
1
1
1
0
TOTAL
1000
1000
1000
0
2,000
3000
Sub total
Total

42,000
This provision is made to cater for Officers who will be attending computer courses
at different institutions.
NO. OF
OFFICERS
Alfred Amise
Toko setswe
COURSE
DESCRIPTION
3 New vehicle models refresher courses
NCC automotive
Trade test B
3 Transport Management and Logisticks
DURATION
UNIT
2 weeks
6 months
6 months
1 week
TOTAL
5,000.00
1,000.00
1,000.00
5,000.00
15,000.00
6,000.00
6,000.00
15,000.00
42,000.00
Total
D. SPECIAL
Provision is made to cater for Good conduct Award to Driver
motivation and future reference.
DESCRIPTION
AWARDS (DRIVERS)
1st Year group
20,000
NO
UNIT
8
Page 235
TOTAL
800
6400
2nd year group

3rd year and above group
certificates for drivers
5
9
8
800
800
300
4000
7200
2400
20000
Total
07-401-DE-02 - PURCHASE OF OFFICE FURNITURE & EQUIPMENT

This provision is made to cater for purchase of office furniture
DESCRIPTION
shrudding machine
QUATITY
1,000
UNIT PRICE
1
TOTAL
1000
1000
Total
07-403-DE-14 REPLACEMENT OF VEHICLES
Vehicles listed below need to be boarded or replaced as it is uneconomical to keep them within
the council fleet. The anticipated repairs on the vehicles, as weighed against their market values
prove that it is not cost effective to keep them hence the proposal for them to be boarded and
replaced. Besides,high mileages there is wear and tear on components which results in regular breakdowns
V.I.N.
B625AEH
B142AFG
B734AGK
B744ADP
B656AHH
B739ADP
B740ADP
B871AFE
B964AEO
B620ABL
B560AFE
B486AES
B709AFO
B567AFE
B558AEO
B905ADD
B563AFE
B859ADF
B225AAD
B767AFL
Total
MODEL
Toyota DA
Toyota DA
Nissan UG780
Nissan UG780
Nissan UG780
Nissan UG780
Nissan UG780
Toyota Hiace
Trailer
Toyota Venture
Nissan
Toyota Hilux
Toyota Venture
Nissan
Toyota Hilux
Nissan
Nissan
Toyota Hilux
Ford Courier
Mazda
DEPT.
1000
6905000
YEAR OF MAN
REPLACEMENTAMOUNT
1996
1999
2000
1997
2001
1997
1997
1999
1998
1996
1999
1998
1999
1999
1998
1997
1997
1997
1995
1998
Roads
Roads
Roads
Roads
Education
Education
EHD
EHD
Parks
Roads
Roads
Roads
S&CD
S&CD
SHHA
Trans
Trans
575,000.00
575,000.00
575,000.00
575,000.00
575,000.00
575,000.00
575,000.00
300,000.00
65,000.00
250,000.00
178,750.00
178,750.00
250,000.00
178,750.00
178,750.00
260,000.00
260,000.00
260,000.00
260,000.00
260,000.00
6,905,000.00
07-401-DE-38 COMPUTER ACCESSORIES

The provision will be used to buy a computer for Mechanical Engineering dIvision
workshop. This will enable mechanical staff to keep up to date records on repairs carried out.
DESCRIPTION
Printer
external drive
computer
QUANTITY
UNIT PRICE
4
2
3
29,500
TOTAL
3500
2500
3500
14000
5000
10500
29500
Total
Total
Page 236
32,748,510

ARCHITECTURE AND BUILDINGS DIVISION- ADMINISTRATION SECTION
OBJECTIVES
1. To prepare annual plans for building development and maintenance projects.
2. To manage and co-ordinate activities of the three section in the department.
3. To liase with personnel oh staff matters.
Page 237
2014/15 DRAFT RECURRENT BUDGET

ARCHITECTURE AND BUILDINGS - ADMINISTRATION SECTION.
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SUMMARY
COMPUTER
CODE
DESCRIPTION
ACT. EXP.
APP BUDGET ESTIMATE
2012/13
2013/14
2014/15
08-101-AE-01
Salaries
08-101-AE-02
Wages
Gratitues
08-101-AE-03
08-101-AE-08
Sub Total
0.00
363,720.00
374,630.00
205,755.86
0.00
0.00
0.00
0.00
205,755.86
363,720.00
374,630.00
60.00
0.00
5,000.00
0.00
14,000.00
10,000.00
0.00
0.00
2,000.00
B. RUNNING EXPENSES
08-101-BE-03
08-101-BE-04
02-101-BE-20
02-101-BE-21
Domestic Requisites
Mtce & Repair of Off.furn. & Equip.
Mtce of Computers Hard/software
Sub Total
13600
5,000.00
60.00
27,600.00
22,000.00
16,968.72
32,500.00
8,000.00
1,572.05
2,590.00
2590
800.00
0.00
50,000.00
0.00
10,000.00
5,000.00
08-101-CE-01
08-101-CE-03
08-101-CE-05
08-101-CE-06
08-101-CE-14 Civic entertainment
08-101-CE-17
Staff Training
Sub Total
1,430.00
0
3600
0.00
19,340.77
48,690.00
67,020.00
0.00
15,000.00
5,000.00
50
2500
2,500.00
50.00
17,500.00
7,500.00
225,206.63
457,510.00
471,150.00
D. SPECIAL

Sub Total
GRAND TOTAL
Page 238
ARCH & BUILDINGS - ADMIN -JUSTIFICATIONS

Amount includes 15% overtime allowance.
DESIGNATION
SCALE
FILLED
Chief-Architecture and Buildings
D1
Asst. Personal Secretary
C3
Typist II
B1
TOTAL
08-101-AE-03 GRATUITIES
Provision is made for 3 Industrial Class Employee who will qualify.
DESIGNATION
GRADE, RATE
FILLED
Mesenger
A2 P71.85
Genera Duty Assistant x 2
A2 P67.40
TOTAL
374630
VACANT
1
1
1
3
AMOUNT
363723
374634.69
0
VACANT
AMOUNT
1
1
4
08-101-AE-08 EMPLOYERS PENSION CONTRIBUTION

DESIGNATION
AMOUNT
35199
11831.4
Typist II
8550
#REF!
#VALUE!
#REF!
#VALUE!
#REF!
#VALUE!
#REF!
#VALUE!
#REF!
#VALUE!
TOTAL
0
RUNNING EXPENSES
Provision is made for purchase of cleaning materials and other requisites for Admin, Development & Building Control Sections.
DESCRIPTION
QUANTITY
UNIT PRICE
TOTAL
25L Floor stripper
10
345
3450
25L Floor glaze
15
460
6900
120 disposable gloves
5
46
230
25L Handy Andy
6
287.5
1725
100/packet dust musk
5
92
460
25L Pine-gel
5
402.5
2012.5
48 Carton Toilet paper
10
149.5
1495
2kg powdered washing soap
4
62.1
248.4
25L Liquid Soap
2
207
414
25 L Dispenser Soap
2
230
460
25 L Toilet disinfectant
2
345
690
Pairs Household gloves
6
46
276
Page 239
5000
10 packet scrapper
450ml Air freshner
Soft brooms
750ml doom
Mops
500ml furniture oil polish
25 Lt dashboard cleaner
25 Lt urinal cleaner
25 Lt dashboard cleaner
25 Lt urinal cleaner
TOTAL
2
16
6
10
12
12
3
2
0
0
41.4
19.55
69
40.25
57.5
34.5
345
207
390
234
82.8
312.8
414
402.5
690
414
1035
414
0
0
5000

DESCRIPTION
Fax machine service
TOTAL
FREQUENCY
10000
UNIT PRICE
TOTAL
2000

Provision is made for protective clothing 5 Industrial Class Employees 3 P&P Staff.
Description
QUANTITY
UNIT PRICE
Cleaners
Ladies overall pink
0
Pairs ladies flat shoes
0
Messenger
2 piece grey suit
1
white blouse
1
ladies jeyser navy blue
1
Pairs ladies shoes
1
Bush hat khakhi
1
1piece rainsuits navy blue
1
Dust Coat Khakhi
1
P & P Staff
2 piece Men's overall
1
Pair safety shoes toe cap
1
dust coat khaki
0
Dust coats khakhi
0
Bush hat khakhi
0
TOTAL
10000
10000
2000
TOTAL
0
234
234
0
325
195
260
234
104
234
279.5
0
340.6
275
278.2
278.2
104
0
0
325
195
260
234
104
234
279.5
340.6
275
0
0
0
2000

Provision is made for maitenance of computersa and accessories.
software support for 12 months .
DESCRIPTION
Computers
LaserJet Printers 1100
LaserJet 4200 printer
LaserJet 1010
TOTAL
FREQUENCY
5000
NO. OF UNITS
2
2
2
2
UNIT PRICE
4
4
4
4
TOTAL
500
400
400
400
4000
3200
3200
3200
5000
Provision is made for Travelling and Subsistence Allowance for officers atending workshops and short courses outside Gaborone.
NO. OF DAYS
DESCRIPTION
2 Hotel accomodation
2 Hotel Meal Allowance
NO. OF PEOPLE
COST
2
2
8000
TOTAL
1500
500
6000
2000
8000
TOTAL
Provision is made to cater for concession for Sections staff:
OFFICER'S NAME
Typist II
TOTAL
SCALE
D1
C3
B1
2590
SPOUSE

Provision is for purchase of stationery and materials as follows:
DESCRIPTION
QUANTITY
UNIT PRICE
Boxes A4 p/copying paper.
80
Boxes A3 p/copying paper
30
Pkt LG25 file folders printed
40
Packets flat file tags
100
BoxesA4 printed envelope
20
BoxesA5 printed envelope
20
Boxes no --56 staples rex.
12
Boxes no --66 staples rex.
12
Highlighters
12
Arch Lever files
50
Message Pads
20
Box Ball pens Bic black
30
Box Ball pens Bic red.
10
Reams ruled paper
10
Shorthand notebook
12
Pack 100Busines Cards
1
Fax cartridge
6
LaserJet1100 Cartridge
1
NO. OF CHILDREN
1
RATE
2
1
TOTAL
560
450
450
560
1350
675
2585
50000
TOTAL
211
550
200
90
400
470
10
100
15
15
6
110
110
50
7
60
1100
700
Page 240
16880
16500
8000
9000
8000
9400
120
1200
180
750
120
3300
1100
500
84
60
6600
700
LaserJet 4200 Cartridge
LaserJet 1010Cartridge
Fax cartridge
2
1
1
0
0
0
0
0
0
700
700
700
66
1210
770
770
770
770
1400
700
700
0
0
0
0
0
0
200
0
50000
Provision is for advertisements in Daily News as follows:

Quarterly Newsletters
TOTAL

Provision is made for payment of bills for one direct line Tel/Fax for Head Of Dept.
MONTHS
DESCRIPTION
12 Direct Lines
TOTAL
5000
QUANTITY
UNIT PRICE
1
TOTAL
5000
5000
5000

Description
Quantity
Unit cost
refreshments
1

Provision is made for short courses as follows.
DESCRIPTION
QUANTITY
Messengers
Cleaners
TOTAL
1,430.00
Total
1430
1,430.00
0
DURATION
2
1
RATE
2
2
TOTAL
0
0
0
0
0
D. SPECIAL
Provision is made for purchase of furniture for head of Dept and sectional heads floor scrapping and polishine machine.
DESCRIPTION
QUANTITY
UNIT PRICE
TOTAL
Executive table for HoD
1
5000
Executive chair for HoD
3
0
Heavy duty photocopying machine
0
0
TOTAL
Provision is made for purchase computers and replace Computer accessories.
DESCRIPTION
2 Gig Computer for HOD
Keyboards
Mouse and Pad
HP450 Laserjet Printer
TOTAL
QUANTITY
5000
0
0
5000
2500
UNIT PRICE
0
0
0
1
5000
TOTAL
10000
300
200
2500
Page 241
0
0
0
2500
2500
ARCHITECTURE AND BUILDINGS DIVISION- DEVELOPMENT SECTION
OBJECTIVES
1. To Provide in house architectural and quantity surveying services for all projects.
2. To formulate project briefs and prepare project memoranda.
3. To consult with the ministry on proposed projects.
4. To provide overall project management guidance.
5. To regularly report on ongoing projects.
Page 242
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ARCHITECTURE AND BUILDINGS - DEVELOPMENT SECTION.
COMPUTER
CODE
DESCRIPTION
ACT. EXP.
APP BUDGET
2012/13
2013/14
ESTIMATE
2014/15
08-201-AE-01
08-201-AE-03
08-201-AE-08
08-201-BE-01
08-201-BE-04
08-201-BE-07
08-201-BE-20
08-201-BE-21
08-201-CE-01
08-201-CE-02
08-201-CE-03
08-201-CE-05
08-201-CE-06
08-201-CE-09
08-201-CE-17
08-201-DE-02
08-201-DE-14
08-201-DE-38
Salaries
Gratitues
Sub Total
B. RUNNING EXPENSES
Mtce of buildings and grounds
Mtce & Repair of Off.furn. & Equip
Small tools and plant
Sub Total
Postal and telephone charges
Staff Training
Sub Total
D. SPECIAL
Revenue contribution to capital
Sub Total
2,518,211.00
0.00
0
2,518,211.00
2,657,860.00
0.00
0
2,657,860.00
0.00
442.50
0.00
0.00
3524.64
3,967.14
0.00
25,000.00
10,000.00
25,000.00
15800
65,800.00
10,000.00
10,000.00
30000
0.00
0.00
4,546.70
0.00
0.00
-147.60
0
4,399.10
22,500.00
0.00
11,150.00
55,030.00
0.00
11,500.00
40000
140,180.00
21,000.00
11,150.00
10,000.00
0.00
0.00
0
0.00
10,000.00
0.00
17900
27,900.00
5,000.00
5,000.00
10000
GRAND TOTAL
2,526,577.24
2,891,740.00
2829240
Page 243
2,737,590.00
2737590
5,000.00
4,500.00
51650
ARCH & BUILDINGS DEVELOPMENT SECTION - JUSTIFICATIONS

2737590
Provision is made to cover salaries for permanent and pensionable officers and includes attraction and retention allowance and
DESIGNATION/SCALE
Principal Architect I-D2
Principal Architect II-D3
Princ Quant Surveyor I-D2
Princ Quant Surveyor II-D3
Architect I-C1
Architect I-C1
Architect II-C2
Senior Quantity Surveyor-D4
Quantity Surveyor-C1
Principal Tech Officer-C1
Senior Tech Officer-C1
Chief Tech Assist-C3
Seniorl Tech Assist-C3
TOTAL
Salary Notch 1 April 2011

FILLED
216540
181008
216,540
188,304
117,264
VACANT
1
1
1
1
1
1
1
163,740
117,264
126,948
122,016
119,616
119,616
1
1
1
1
1
1
1
1
96,492
1
1
1
96492
100368
1982208
1
5
14
08-201-AE-03 GRATUITIES
Provision is made at 30% for Principal Architect I whose contract ends July 2009
DESIGNATION
Salary notch 1 April 09
FILLED
AMOUNT
303156
253411.2
303156
263625.6
164169.6
0
0
229236
164169.6
158,685
152,520
149,520
149,520
0
0
120,615
120,615
125,460
0
2737594.77
0
VACANT
AMOUNT
TOTAL

Provision is made to cover Employer's Pension Contribution at 15% per employee on the basic salary.
DESIGNATION
SALARY NOTCH 1/4/2010 AMOUNT
Principal Architect I-D2
216540
32481
Principal Architect II-D3
181,008
27,151
Princ Quant Surveyor I-D2
216,540
32,481
Princ Quant Surveyor II-D3
188,304
28,246
Architect I-C1
117,264
17,590
Architect I-C1
0
0
Architect II-C2
0
0
Senior Quantity Surveyor-D4
163,740
24,561
Quantity Surveyor-C1
117,264
17,590
126,948
19,042
122,016
18,302
119,616
17,942
119,616
17,942
VACANT
0
0
VACANT
0
0
96,492
14,474
96,492
14,474
Chief Tech Assist-C3
100,368
15,055
Seniorl Tech Assist-C3
0
0
TOTAL
1982208
RUNNING EXPENSES
Provision is made for maintenance of buildings as follows.
DESCRIPTION
QUANTITY
UNIT PRICE
Maintenance Staff Houses
0
TOTAL
2000000
TOTAL
2000000
08-201-BE-04 MTCE OF OFFICE FURNITURE AND EQUIPMENT

DESCRIPTION
Drawings plotter service
Drawings Copier service
FREQUENCY
10000
UNIT PRICE
4
4
TOTAL
2000
2000
Page 244
8,000
8,000
P/coping machine service

TOTAL
Provision is made for protective clothing 15 P&P Staff.
Description
QUANTITY
Helmets pvc white
dust coat white
Dust coats khakhi
Bush hat khakhi
TOTAL
9,000
10000
1500
10000
UNIT PRICE
17
17
17
17
18
17
TOTAL
340.6
130
325
279.5
279.5
99.5
5790.2
2210
5525
4751.5
5031
1691.5
10000

Provision is made for maitenance of computers & accessories ;and Quantity Surveying software license
DESCRIPTION
FREQUENCY
NO. OF UNITS
UNIT PRICE
Computers
2
5
2
5
2
2
LaserJet 1100
2
1
WinQS Software license
10000
TOTAL
400
300
300
300
4000
3000
1200
600
0
7000
10000
7000
Provision is made for Travelling and Subsistence Allowance for officers atending workshops and short courses outside Gaborone
NO. OF DAYS
DESCRIPTION
NO. OF PEOPLE
COST
TOTAL
1400
3
21,000
0
300
0
TOTAL
21000
08-201-CE-02 STAFF TRAVEL OUTSIDE BOTSWANA-EXPARTRIATE
Provision is made for ticket and baggge allowance for Principal Architect I at end of contract
DESCRIPTION
QUANTITY
UNIT PRICE
COST
3
8
TOTAL
Provision is made to cater for concession for Sections staff:
OFFICER'S NAME
SCALE
Barati Sethebe
D4
Tshwaro Motshweneng
D2
Dithulaganyo Kontle
C2
Tlotlo Motshwakgakala
C2
Tebogo Moalosi
CI
Rosinah Bose
C4
George Mogome
D3
Jonathan Maphepa
D2
Godira Mmeso
D3
Merium Keloneilwe
C3
Jacob Mhurutshane
C1
Kedibonye Marumo
C1
21000
0
TOTAL
11150
SPOUSE
NO. OF CHILDREN
0
1
0
0
0
1
0
0
0
1
1
1
RATE
0
1
0
0
0
1
0
0
4
4
TOTAL
TOTAL
560
560
449
449
449
449
560
560
560
560
560
560
560
1400
449
449
449
1122.5
560
560
560
1680
2240
1120
11149.5

DESCRIPTION
QUANTITY
UNIT PRICE
Boxes A4 p/copying paper.
20
Boxes A3 p/copying paper
0
Pkts filefolders printed
0
Packets flat file tags
10
Highlighters
10
Memory stick MB 256
18
Arch Lever files
45
Size A4 Minute books
0
Executive Diaries
1
Desk Diaries
3
1
5
10000
TOTAL
274.3
208
143
143
26
312
26
260
235
156
91
1170
Page 245
5486
0
0
1430
260
1170
0
235
468
91
5850
#
###
#
#
#
###
#
###
###
###
#
###
6
LaserJet CP 1215 Cartridge
5
5
LaserJet P2055d Cartridge
5
Inkjet mx 860 catridge
5
Plan Printer paper rolls
10
Plan Printer cartidge
5
Plan copier rools
20
Provision is for Tender advertisements in Botswana Gazette as follows:
Botswana Gazette
5
TOTAL
910
1170
390
650
1300
325
715
260
5460
5850
1950
3250
6500
3250
3575
5200
1000
5000
10000
###
###
###
###
###
###
###
###

Provision is made for payment of bills for one direct line Tel/Fax for Quantity Surveying Section.
MONTHS
DESCRIPTION
12 Direct Line
TOTAL
QUANTITY
UNIT PRICE
1

Provision is made for purchase and subscription fo publications as follows.
PERIODICALS
FREQUENCY
QUANTITY
Construction Review
1
Codes of Practice
1
Design Manuals
1
FIDIC Contract Forms
1
HIV/AIDS Materials Assrt.
1
TOTAL
Provision is made for training in AutoCad Drafting and short courses as follows.
DESCRIPTION
QUANTITY
DURATION/dys
Tech Officers A/Cad drafting in
2
Project Management
1
Hotel Accomm for short courses
1
TOTAL
TOTAL
1000
0
0
5000
UNIT PRICE
1
1
1
1
1
TOTAL
500
1000
1000
8000
1000
500
1000
1000
8000
1000
5,000
4500
RATE
5
1
5
TOTAL
0
4500
0
0
4500
0
4500
D. SPECIAL
Provision is made for purchase of electronic data safe
DESCRIPTION
QUANTITY
UNIT PRICE
Data safe and cabinets for storage
1
5,000.00
TOTAL
5000
5000
TOTAL
5000
08-201-DE-14 REVENUE CONTRIBUTION TO CAPITAL

Provision is made for renovation to Civic Centre offices
DESCRIPTION
QUANTITY sq m
Workshop shed and change rooms
TOTAL
0
UNIT PRICE
0
TOTAL
3000

Provision is made for purchase of computer for 3 Section. (QS, architecture and B/control)
DESCRIPTION
2 Gig Computer for HOD
Keyboards
Mouse and Pad
A3 Scanner for drwaings
Digital Camera for site visits
SpecFile License
WinQS Dongle
TOTAL
QUANTITY
UNIT PRICE
1
5
5
1
0
0
0
0
5,000.00
TOTAL
5000
0
0
0
0
0
0
0
Page 246
0
0
5000
0
0
0
0
0
0
0
5000
home!A1

ARCHITECTURE AND BUILDINGS - MAINTENANCE SECTION.
CODE
08-203-AE-01
08-203-AE-02
08-203-AE-03
08-203-AE-08
08-203-BE-01
08-203-BE-02
08-203-BE-03
08-203-BE-07
08-203-BE-20
08-203-BE-21
08-203-BE-23
08-203-CE-01
08-203-CE-03
08-203-CE-05
08-203-CE-17
08-203-DE-02
08-203-DE-14
08-203-DE-38
08-203-DE-43
DESCRIPTION
Salaries
Wages
Gratitues
Sub Total
B. RUNNING EXPENSES
Maintenance of buildings and grounds
Domestic Requisites
Small tools and plant
Radio Equip installation & license
Sub Total
Staff Training
Sub Total
D. SPECIAL
RCCO
Peplacement of gas stoves
Sub Total
ACT. EXP.
APP BUDGET ESTIMATE
2012/13
2013/14
1,733,704.89
2,027,763.74
206,421.85
0
3,967,890.48
5,112,280.00
0.00
0.00
0
5,112,280.00
5213520
0
0
0
5,213,520.00
-114,943.77
0.00
0.00
84,179.71
0.00
0.00
0
-30,764.06
2,000,000.00
33,600.00
0.00
68,310.00
0.00
0.00
0
2,101,910.00
5500000
23600
63880
76,650
118,610
0
0
5,782,740.00
689.50
28,664.35
0.00
0
29,353.85
22,500.00
18,760.00
0.00
7200
48,460.00
21000
22590
143410
5400
192,400.00
0.00
0
0
5000
-4,023.00
0.00 O
70,392.00
5000
71,369.00
GRAND TOTAL
4,037,849.27
Page 250
2014/15
10,000.00
0
10,000.00
5,000.00
7,272,650.00 11,193,660.00

ARCH & BUILDINGS - MAINTENANCE SECTION - JUSTIFICATIONS
###
Provision is made to cover salaries for permanent and pensionable officers and includes attraction and retenti
DESIGNATION/SCALE
Salary Notch 1
FILLED
VACANT
AMOUNT
BUILDING SUPERITENDENT D3
Chief Technical Officer D4
Principal Technical Officer C1
Principal Technical Officer-C1
Chief Technical Assistant-C2
Chief Tech. Assistant I- C2
Principal Tech. Assistant I- C3
PrincipalTech. Assistant I- C3
193,956
158940
125688
125688
114180
114180
114180
97428
97428
97428
97428
97428
78576
78576
78576
78576
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
PrincipalTechnical Assistants- C3
78576
90362.4
TOTAL
78576
53172
53172
53172
53172
53172
2171268
1
1
1
1
1
1
90362.4
61147.8
61147.8
61147.8
61147.8
61147.8
2,683,923.00
24
1
1
3
252,142.80
206622
163394.4
163394.4
131307
131307
131307
131307
131307
131307
131307
131307
90362.4
90362.4
90362.4
90362.4
Provision is made for wages for Industrial Class Emlployees in the section per Form 4.Assume 22 days a month
Amount includes 15% overtime allowance and pension.
DESIGNATION
GRADE/RATE FILLED
VACANT
AMOUNT
Bricklayers
Windors Makgothi
Seleke Pheko
David Lesele
Lesejane Pheto
Julius Duncan
Kealeboga Tau
Bathusi Sechuate
Mpho Sekwale
Carpenters
Justice Munyadzwe
Rabaloni Phemelo
Batisani Poloko
Olebile Moshokgo
Tono Dihutso
vacant
Vacant
Vacant
1
1
1
1
1
1
1
1
Plumbers
157.23
157.23
157.23
131.27
131.27
137.64
137.64
137.64
0
157.23
157.23
157.23
157.23
131.27
131.27
131.27
131.27
0
95.36
103.18
76.27
103.18
95.36
95.36
0
Edwin Theledi
Pontsho King
Biki Bathoeng
Frank Moleele
James Kanakatse
R. Ramogotswana
Mfele Molebatsi
Tlhophego Kgosietsile
Gabalebole Lesedi
Onkemetse Mosimanegape
Vacant
157.23
131.27
131.27
131.27
131.27
131.27
131.27
131.27
119.41
131.27
131.27
1
1
1
1
1
1
1
1
1
1
1
Craft Improver Carpentry

Archie Oletile
K. Mosikarakoma
Kgosinkwe Malope
Moatlhodi Bashie
Kilego Isaac
Mmoloki Selelo
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Page 251
41509
41509
41509
34655
34655
36337
36337
36337
0
41509
41509
41509
41509
34655
34655
34655
34655
0
25175
27240
20135
27240
25175
25175
0
43509
36655
36655
36655
36655
36655
36655
36655
33524
36655
36655
Vacant
Vacant
Vacant
Vacant
Vacant
Molefe Moloi
131.27
131.27
131.27
131.27
131.27
103.18
Craft Improver Plumbing
0
Vacant post
103.18
Vacant post
103.18
Vacant post
103.18
Vacant post
103.18
Teseletso Ofetotse
76.27
Mokgethise Wathepe
103.18
Monamodi Sikho
103.18
Ramangwaelo Radiphuti
103.18
Painters
0
Rasoma Basimanebotlhe
157.23
Bodigelo Tshegofatso
131.27
Jonas Matlou
131.27
Rammenane Moeng
131.27
Goratwamang Segopa
131.27
Radifish Mosutlhane
131.27
Sonny Davids
131.27
Asah Phinius
109.73
Vacant post
107.136363636
Vacant post
111.409090909
Vacant post
111.409090909
Vacant post
111.409090909
Vacant post
111.409090909
Drivers
0
Lucas Masawbi
131.27
Letsweletse Moloigaaswe
131.27
Kelebogile Bampei
103.18
Mogolegi Mokgethi
109.73
Victor Mmolotsi
131.27
Vacant post
97.9545454545
Vacant post
97.9545454545
Fence Erectors
0
Lobopo Koontse
91.45
Rammoni Motlhalamme
91.45
Vacant
89.4090909091
Vacant post
97.9545454545
Vacant post
97.9545454545
Vacant post
97.9545454545
Vacant post
97.9545454545
Labourers
0
Monametsi Keopaletswe
67.77
Mpho Setlhabetsi
67.77
Motswaiso Motemedi
91.45
Phantlane Morolong
91.45
Bushi Kgosimore
80.45
Tshenyo Lekhutlanye
65.77
Ranno Pitlagano
76.27
Radiphuti Ramangwaelo
67.77
Vacant post
76.27
Vacant post
76.27
Vacant post
76.27
Vacant post
76.27
Messengers
76.27
Gaboineewe Setswe
80.45
Cleaners
0
Ogaisitse Ramaeba
57.35
Vacant post
59.65
P & P Industrial
0
Bricklayers
0
Vacant post
157.23
Vacant
157.23
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
36655
36655
36655
36655
36655
35411
0
29240
29240
29240
29240
22135
29240
29240
29240
0
41509
34655
34655
34655
34655
34655
34655
28969
28,284.00
0
34655
34655
27240
28969
34655
0
24143
24143
23604
0
17891
17891
24143
24143
21239
17363
20135
17891
20135
20135
20135
20135
20135
21239
0
15140
0
0
1
1
Page 252
Vacant
Carpenters
Samson Gosalamang
Jefrry Molefe
Painter
Vacant
Driver
Vacant post
TOTAL
157.23
0
157.23
157.23
0
115.18
0
112.45
1
0
41509
41509
0
1
1
1
0
1
91
2,529,597.00

DESIGNATION
Salary Notch 1 AMOUNT
Building Superitendent- D3
193,956
29093.4
Chief Technical Officer D4
158,940
23,841
Principal Technical Officer C1
125,688
18,853
Principal Technical Officer-C1
125,688
18,853
Chief Technical Assistant-C2
114,180
17,127
114,180
17,127
114,180
17,127
97,428
14,614
97,428
14,614
97,428
14,614
97,428
14,614
97,428
14,614
78,576
11,786
PrincipalTech. Assistant I- C3
78,576
11,786
78,576
11,786
78,576
11,786
78,576
11,786
78,576
11,786
53,172
7,976
53,172
7,976
53,172
7,976
53,172
7,976
53,172
7975.8
0
TOTAL
0
325690.2
RUNNING EXPENSES
Provision is made for routine maintenance of buildings as follows.
DESCRIPTION
QUANTITY
UNIT PRICE
TOTAL
Routine Maintenance
1
2500000
2500000
Maintenance of Schools( Reroofin
1
1000000
1000000
LA3 Executive houses
1
1000000
1000000
LA3 houses
1
1000000
1000000
Maintenance of Offices and Commu
0
450000
0
5500000
0
TOTAL
08-203-BE-02 LIGHTING AND WATER.
DESCRIPTION
FREQUENCY UNIT PRICE
Lighting, Water
12
TOTAL
###
8500000
23,600.00
TOTAL
1,967
23,600
23600.04

Provision is made for purchase of cleaning materials and other requisites for offices at the depot.
DESCRIPTION
QUANTITY
UNIT PRICE
TOTAL
500 ml fresh of milk
5,000
8.00
40,000.00
25 litres Floor Glaze
10
400.00
4,000.00
25 Lt Liquid Soap
5
300.00
1,500.00
Cans Doom
10
25.00
250.00
Disposable gloves
20
100.00
2,000.00
10 pc packet toilet paper
50
100.00
5,000.00
soap (BLUE SOAPBAR)
100
30.00
3,000.00
500ml Furniture Polish
10
35
350
Feather duster- long
5
126.5
632.5
750ml Air freshner
10
25
250
Hard broom
3
130
390
Soft broom
3
70.4
211.2
Mops
3
165
495
Scrabbing machine
1
3000
3000
Page 253
63,880.00
-
Floor stripper
Pine jelly
TOTALS
4
3
0
400
400
08-203-BE-07 SMALL TOOLS AND PLANT

Provision is requested for replacement of worn out tools.
DESCRIPTION
QUANTITY
UNIT PRICE
1600
1200
63878.7
76,650.00
TOTAL
Painters tools
Scrapper paint 50mm
Brush paint 19mm
Brush paint 25mm
Brush paint 38mm
Brush paint 50mm
Brush paint 100mm
Roller handle 9" H/pipe
Roller handle 9" Mohair
Glass cutter
1.8m Step ladder
Chalkline
Rubber Mallet
Club hammer
Sheep skin cloth
Putty knife 19mm
Measuring tape 5m
Step ladder
Claw hammer
Tile nipper
Chalk line
10
20
20
20
17
20
8
8
8
2
8
8
8
20
10
5
5
10
10
5
Bricklayers and Fencers tools

Raco Heavy Duty F/Plier
Will 49/205 cutter 200mm
Autochain wire stretcher
137/250 plier vice 250mm
Lasher p/punch10x12x160
Lasher l/handle machete
Builders Block Brush
Wooden Float
Builders line
Bow Saw 750mm
Bow Saw blades
4
4
2
2
3
2
8
6
8
8
12
Plumber's tools
Ribore gun
Pipe range
Shifting spanner
Hammer
Water pump pliers
Rimmer
Pipe cutter
Drain rod
Hand plunger
Tin nip
Curve tin tip
Basi spanner
Tool box empty (plumbers)
2
3
3
3
6
4
4
2
3
4
4
4
5
Carpenter's tools
Drill machine
Jack plane
Claw Hammer
Brace Ratcher 2 jaws
Rip saw
Cross cut saw
Tenon saw
Tape measure
Hacksaw frames
Hacksaw blades sets
Combination Square 5
Chalk Line red
Mortice Gauge
1
2
8
10
8
8
8
6
4
10
8
12
6
40.00
10.00
50.00
35.00
20.00
36.00
50.00
80.00
77.00
350.00
35.00
30.00
100.00
25.00
35.00
75.00
1,000.00
86.00
120.00
93.5
0
0
0
180
90
810
152
140
80
35
10
80
90
35
400
200
1,000
700
340
720
400
640
616
700
280
240
800
500
350
375
5,000
860
1,200
467.5
0
0
0
720
360
1,620
304
420
160
280
60
640
720
420
0
140
150
150
230
100
185
1,100
4,000
120
150
180
40
495
0
1,640.00
800.00
130.00
285.00
100.00
115.00
93.00
150.00
93.00
220.00
156.00
30.00
60.00
0
280
450
450
690
600
740
4,400
8,000
360
600
720
160
2475
0
1,640.00
1,600.00
1,040.00
2,850.00
800.00
920.00
744.00
900.00
372.00
2,200.00
1,248.00
360.00
360.00
Page 254
Planner
Jig Saw
Screw driver set
Sets Screw driver Yankee
Oil Stone
Shifting Spanner
Wrecking Bar
Auger bit 12
Auger bit 16
Trimming knife
Auger bit 19
2
2
8
8
20
7
10
8
8
5
8
1,840.00
2,750.00
190.00
590.00
12.00
128.00
60.00
100.00
112.00
70.00
124.00
3,680.00
5,500.00
1,520.00
4,720.00
240.00
896.00
600.00
800.00
896.00
350.00
992.00
76,646
Total

Provision is made for protective clothing
DESCRIPTION
QUANTITY
UNIT PRICE
Male Drivers (5)
Men's two piece overall
10
Safety shoes toe cap
5
Gloves leather elbow size
0
Respirators
0
Safety shoes toe cap brown
0
Respirators
0
Safety goggles
0
Bush hats
0
Raincoat 2pc blue
5
Brick Layers and
Fencers15,Carpenters15,P
ainters10
Rainsuits 2pc.
40
Men's overall 2pc a/proof
40
40
Gumboots black
40
Gloves leather elbow size
80
Respirators
80
Safety goggles
80
Bush hats
40
Plumbers (15)
Men's overall 2pc acid proof
15
Safety boots toe cap
15
Gumboots black
15
Bush hats
15
Rainsuit navy blue 2pc
15
Gloves rubber
30
P & P Staff 15No
12 x Men's overall two piece fo
15
1Dust coat khakhi
15
15
Gumboots black
15
Rainsuits navy blue 2 pc
15
Bush hats
15
Helmets plastic
15
###
TOTAL
250
300
0
0
0
0
0
0
240
2,500
1,500
0
0
0
0
0
0
1,200
240
250
300
200
50
50
50
150
9,600
10,000
12,000
8,000
4,000
4,000
4,000
6,000
250
300
200
150
240
50
3,750
4,500
3,000
2,250
3,600
1,500
250
150
300
200
240
150
75
3,750
2,250
4,500
3,000
3,600
2,250
1,125
TOTAL
Provision is made for maitenance of computers & accessories.
DESCRIPTION
FREQUENCY NO. OF UNITS
Computers
0
0
LaserJet 1100 Printers
0
0
Photocopier service
0
Biometric time machine
0
TOTAL
118,605
UNIT PRICE
0
0
TOTAL
0
0
0
0
0
0
0
0
0
08-203-BE-23 INSTALLATION AND LICENSES FOR RADIOD EQUIPMENT

Provision is made for purchase, installation and license for radio equipment in 8 vehicles
DESCRIPTION
FREQUENCY NO. OF UNITS
UNIT PRICE
TOTAL
Annual license
0
0
120
Annual license
1
4
350
Mobile radios 4 vehicles
0
4500
Installation cost/vehicle
5
4900
0
0
0
TOTAL
Page 255
Provision is made for staff night out allowances outside Gaborone eg funerals, etc.
NO. OF DAYS
DESCRIPTION NO. OF PEOPLE
COST
5 Hotel accomod
3
1,400
0 Hotel accomodati
8
1500
TOTAL
Provision is made to cater for concession for those who will qualify.
Name
Scale
SPOUSE
Mogopol Gabonamong
C3
Bikie Bathoen
B5
0
Tirafalo France
B3
1
Bashi Moathodi
B5
0
Lesele David Bhai
B3
0
Ramogotswana Ramogotswana B4
1
Radifish Musutlhane
B4
0
Molebetse Mfele
B4
0
Dimpho Ketshogile
C4
0
Makgothi Windors
B3
1
Pheko Seleke
B3
0
Rabalone Phemelo
B3
1
Jonas Matlou
B4
0
Moeng Ramenane
B4
0
Ramngwaelo Radiphuti
A2
0
Rammoni Mothalamme
A2
0
Basemanebotlhe Rasomma
B3
Kanakatse James
B4
1
Thuphego Kgosiitsile
B4
Isaac Kilego
B4
Ofetotse Teseletso
B4
Edwin Theledi
B3
Mokgethise Wathepe
B3
Duncan Julius
B4
Tono Dihutso
B4
Victor Mulotsi
B4
Justice Munyadwze
B4
Kelebogile Bampei
B4
Asah Phinnius
B5
Letsweletse Moligaaswi
B4
Molefe Moloi
B5
Tshenyo Lekutlane
A2
Monametse Keopaletse
A2
Mpho Sethabetse
A2
Keletso Mogorosi
C3
Kebawetse Basiame
C3
Yvon Dioka
C4
21,000.00
TOTAL
21,000
0
21000
22,590.00
no. of Children
0
RATE
0
0
5
0
0
1
0
0
0
1
0
1
0
0
0
0
0
4
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
1
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
TOTAL
449.65
449.65
449.65
449.65
449.65
1,348.96
449.65
449.65
449.65
1,124.13
449.65
1,124.13
449.65
449.65
449.65
449.65
449.65
1,798.60
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
1,573.79
1,573.79
1,573.79
22,590.00

Description
QUANTITY
UNIT PRICE
BoxesA4 P/copy papers
50
Message pads
20
Correction pens
20
PCartridges black 5164A
20
H/Cover book92 pages
20
Boxes b/point pens black
60
Boxes b/point pens blue
60
Box 350x250 Envelopes
100
Box 114x162 Envelopes
100
Arch Lever Files
20
Boxes of paper clips
20
Felt pens
20
Boxes A3 p/copy paper
20
Flashdrive Memory stick 4Gig
40
Scientific Calculators
20
Staples
10
Staplers
8
Time book
10
Diary
15
Toner TK-8305 kit cyan
2
Toner TK-8305 kit magenta
2
Toner TK-8305 kit yellow
2
Rubber Band
10
TOTAL
181.5
35
20
20
15
126.5
126.5
250
225
35
4.4
16.5
150
175
200
15
165
215
150
2265
2265
2265
27.5
Page 256
9075
700
400
400
300
7590
7590
25000
22500
700
88
330
3000
7000
4000
150
1320
2150
2250
4530
4530
4530
275
Hp 45- Black
10
Hp 78-Toner
Laser jet CE-505A
40
High lighters
40
TOTAL
Provision is made for short time courses in computers as follows.
Description
QUANTITY
DURATION/dys
Property maintenance
3
term
Maintenance of Gas Stoves
0 term
Basic Administration
0 term
Property maintenance
0 term
Geyser installation
0 term
TOTAL
300
3000
10
32000
400
143410
800
10
RATE
TOTAL
1,800
3000
2000
1800
3000
5,400
0
0
0
0
5400
D. SPECIAL
Provision is made for purchase of photocopying machine
Description
QUANTITY
UNIT PRICE
Office desk L shaped
0
4900
0
0
4500
Photocopy machine
0
0
TOTAL
Provision is made for purchase of computer for Chief Technical Officer.
Description
QUANTITY
UNIT PRICE
TOTAL
Computer
1
4,000
1
1,000
Mouse and Pad
0
200
0
3000
Biometric Clock & Installation
0
25000
TOTAL
Page 257
TOTAL
0
0
0
0
4,000
1,000
0
0
0
5000
home!A1

ARCHITECTURE AND BUILDINGS - BUILDING CONTROL SECTION.
CODE
DESCRIPTION
ACT. EXP.
2012/13
APP BUDGET ESTIMATE

2013/14
2014/15
Sub Total
999,618.69
0.00
999,618.69
2,941,430.00
0.00
2,941,430.00
3,029,670.00
0.00
3,029,670.00
0.00
0.00
0.00
0.00
0.00
0.00
2,200.00
0.00
10,000.00
2,000.00
0.00
2,200.00
12,000.00
0.00
5,111.75
0.00
-21,613.21
0.00
0.00
14,400.00
7,280.00
0.00
11,400.00
7,280.00
0.00
0.00
0.00
0.00
0.00
-16,501.46
21,680.00
18,680.00
18,582.37
0.00
24,000.00
11,300.00
10,000.00
0.00
Sub Total
18,582.37
35,300.00
10,000.00
GRAND TOTAL
1,001,699.60
3,000,610.00
3,070,350.00
B. RUNNING EXPENSES
08-204-BE-01
08-204-BE-04 Mtce & Repair of Off.furniture & Equip
02-204-BE-21 Mtce of Computers Hard/software
Sub Total
08-204-CE-01
08-204-CE-03
08-204-CE-05
08-204-CE-06
08-204-CE-09
08-204-CE-17

Staff Training
Sub Total
D. SPECIAL

Page 265

ARCH & BUILDINGS BUILDING CONTROL SECTION -JUSTIFICATIONS
Provision is made to cover salaries for 13 permanent and pensionable officers and includes attraction and retention allowances
Designation/Scale
Princ Structural Engineer I
Princ Structural Engineer II
Structural Engineer (C1)
Chief Tech Officer
Principal Tech Officer
Senior Tech Officer
Chief Tech Assistant
Principal Tech Assistant
Senior Tech Assistant
Tech Assistant
TOTAL
FILLED
VACANT
208140
184608
114972
154308
119616
119616
122016
122016
122016
119616
117264
96492
95880
96492
77808
76284
61512
98388
98388
98388
48528
2352348
AMOUNT
1
291396
258451.2
160960.8
192885
149520
149520
152520
152520
152520
149520
146580
120615
110262
110965.8
89479.2
87726.6
70738.8
113146.2
113146.2
113146.2
55807.2
3029668.986
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
14

Designation
Amount
Princ Structural Engineer I
208140
31,221
Princ Structural Engineer II
184608
27,691
Structural Engineer (C1)
114972
17,246
Chief Tech Officer
154308
23,146
119616
17,942
119616
17,942
122016
18,302
122016
18,302
122016
18,302
119616
17,942
117264
17,590
Senior Tech Officer
96492
14,474
95880
14,382
96492
14,474
77808
11,671
76284
11,443
61512
9,227
98388
14,758
98388
14,758
98388
14,758
Tech Assistant
48528
7,279
TOTAL
3,029,670.00
RUNNING EXPENSES
08-204-BE-04 MTCE OF OFFICE FURNITURE AND EQUIPMENT
Description
FREQUENCY
UNIT PRICE
TOTAL
office furniture
0
2500
0
TOTAL
Provision is made for protective clothing 16 P&P Staff.
Description
QUANTITY
Helmets pvc white
Dust coat white
Dust coats khakhi
Bush hat khakhi
TOTAL
Provision is made for maitenance of computers & accessories
Description
FREQUENCY
Computers
2
0
10000
UNIT PRICE
10
10
10
12
14
13
TOTAL
340.6
42.9
299
279.5
279.5
70
3406
429
2990
3354
3913
910
10000
2000
NO. OF UNITS
1
1
2
Page 266
UNIT PRICE
TOTAL
440
330
880
660

TOTAL
330
660
2000
Provision is made for Travelling and Subsistence Allowance for officers atending workshops and short courses outside Gaborone
NO. of days
Description
NO. OF PEOPLE COST
TOTAL
3
1666.67
10000.02
3
233.33
1399.98
TOTAL
11400
Provision is made to cater for concession for staff who will qualify.
Officer's Name
Scale
Kagiso Jan
C2
Ismael Bose
B1
Moagi Siele
C1
Abram Kealeboga
C1
Donald Seboko
C1
Tshepang Leshetla
C2
TOTAL
7280
SPOUSE
no. of Children
1
1
1
1

Provision is made for purchase boks/subscription fo publications as follows.
Periodical
Frequency
QUANTITY
Structural Design
SABS standards
Design Manuals
TOTAL
RATE
1
1
2
2

Description
QUANTITY
UNIT PRICE
TOTAL
Boxes p/copying paper
238.43
Boxes black pens
124.3
Boxes blue pens
124.3
20 Arch lever files
= P179.00
16.95
Writing pads
11.3
Printer cartridges
734.5
Maps
282.5
Label tags
282.5
Provision is for plan approval and policy advertisements in Botswana Gazette as follows:
Plan approvals
200
Newsletter-quarterly
400
TOTAL
2414.78

Provision is made for short courses as follows.
Description
QUANTITY
Scanner operator-GIPS
Masonry Desig-UB
Introduction-Computers
11400
TOTAL
560
560
560
560
560
560
1400
1400
1680
1680
560
560
7280
0
0
0
0
0
0
0
0
0
0
0
0
0.00
1
2
1
UNIT PRICE
TOTAL
2000
2000
2000
0
0
0
0
0
DURATION
term
term
term
Page 267
RATE
TOTAL
3000
3000
3000
0
0
0

BUDGET ESTIMATES 2014/15
PARKS & RECREATION -PLANNING AND DEVELOPMENT
AIMS
To co-odinate the burial activities at our cemeteries
and provide an efficient service to the general public.
To keep all the open spaces in acceptable
environmental standards and to develop them into parks
and other recreation areas as and when possible.
OBJECTIVES
1. To provide a weekly tractor mowing by 3 tractors
open spaces (10) ha per tractor ) around the city.
2. To prune all the trees and de-bush 3 open space
using casual labourers (5 ha) and primary road verges (10 km long weekly.
3. To use contractors and casual labourers to de-bush
open spaces and road verges twice
a year for a period of two months at a time.
4. To excavate 10 graves for adults and 5 graves for
. children at each of the two operational cemeteries
( total of 15 graves a week per cemetery.
5. To maintain the cemeteries to an acceptable standard
and improve the service provided by
hauling environmental waste weekly and providing
weekly tractor mowing.
Page 269
GABORONE CITY COUNCIL 2014/15 DRAFT RECURRENT BUDGET

PARKS
DIVISION
SUMMARYPLANNING
home!A1
AND
DEVELOPME
CODE
NT UNIT
DESCRIPTION
ACT. EXP.
2014/2015
APP BUDGET
2015/2016
ESTIMATE
2016/2017
08-301AE-01
08-301AE-02
08-301-AE-03
08-301-AE-07
08-301-AE-08
08-301-BE-01
08-301-BE-02
08-301-BE-03
08-301-BE-07
08-301-BE-20
08-301-CE-01
08-301-CE-03
08-301-CE-06
08-301-DE-02
08-301-DE-30
08-301-DE-38
Salaries
Wages
Gratuties
Overtime
Sub total
B.RUNNING EXPENSES
Mtce. of Grounds & Buildings
Domestic Requisites
Small Tools & Plant
Sub total
Staff travel in Botswana
Postal & telephone charges
Sub total
D.SPECIAL EXPENSES
Control of vegetation
Sub total
GRANDTOTAL
1,065,350.00
1,074,580.00
0.00
0.00
0.00
2,139,930.00
1,065,350.00
1,074,580.00
0.00
0.00
0.00
2,139,930.00
0.00
1,814,280.00
0.00
0.00
717,250.00
248,800.00
717,250.00
248,800.00
7,800,125.00
268,800.00
237,760.00
36,650.00
1,240,460.00
237,760.00
36,650.00
1,240,460.00
253,940.00
37,040.00
8,359,905.00
25,620.00
8,650.00
25,620.00
8,650.00
94,160.00
8,650.00
34,270.00
34,270.00
102,810.00
11,400.00
100,000.00
31,500.00
142,900.00
11,400.00
100,000.00
31,500.00
142,900.00
28,900.00
245,000.00
368,100.00
642,000.00
3,557,560.00
3,557,560.00
10,918,995.00
Page 270
1,814,280.00

PARKS DIVISION - PLANNING AND DEVELOPMENT UNIT - JUSTIFICATION
08-301-AE-02
WAGES
Provision is made to pay casual labourers
DESIGNATION
1,814,280.00
FILLED (No. of
Employees)
GRADE, RATE 1
April 2010
AMOUNT
CASUAL LABOURERS (Open Spaces)

Wages: P55.45 x 3months x No.of
employees
200
4,797.90
959,580.00
Severance Pay: P55.45 x 3months x No. of

employees
Reccession Allowance: P 230 x 3months x
No. of employees
Leave Days: P 55.45 x 5 days x 3months x
No. of employees
SUB-TOTAL
200
159.93
31,986.00
200
690.00
138,000.00
200
831.75
166,350.00
1,295,916.00
CASUAL LABOURERS (Schools )

Wages: P 55.45 x 2months x No.of
employees
Severance Pay: P 55.45 x 2months x No.of
employees
Reccession Allowance: P 230 x 2months x
No.of employees
Leave Days: P 55.45 x 5 days x 2months x
No.of employees
SUB-TOTAL
120
3,198.60
383,832.00
120
106.60
12,792.00
120
460.00
55,200.00
120
554.50
66,540.00
518,364.00
TOTAL
1,814,280.00
B. RUNNING EXPENSES
08-301-BE-01
MAINTENANCE OF GROUND AND BUILDINGS
7,800,125.00
Provision is made for the repair and replacement of play equipment and maintaining cemetery toilets.
DESCRIPTION
QUANTITY
UNIT PRICE
TOTAL
Maintenance of Children's
Playgrounds
Maintenance of Children's Playgrounds at
Block 8, Block 6, Block 3, Tsholofelo Park,
Tawana Park & Extension 26 Park
335,000.00
2,010,000.00
90,000.00
360,000.00
5,000,000.00
5,000,000.00
12
7,500.00
90,000.00
16
15
825
1,250.00
2,000.00
85.00
20,000.00
30,000.00
70,125.00
5,000.00
180,000.00
40,000.00
180,000.00
Construction Guard houses

Construction of a Guard house at Block 8
Park, Extension 26 Park, Old Naledi Park
and Parks Office.
Fencing of Children's Playgrounds
Fencing of Children's Playgrounds at
Tsholofelo Park & Extension 12 Park
Installation of Water Tank
Supply and installation of 10 000litres of
water tank
Cemetry (Construction of Grave identity
marker)
Pitsand
River Sand
Cement bags
Landscaping Airport Junction Open
space
Installation of seatings
Hard landscaping of open space
TOTAL
8
1
7,800,125.00
Page 271
08-301-BE-02
LIGHTINING GAS AND WATER
268,800.00
Provision is made to pay.
DESCRIPTION
Water charges at cemetery (Bk5 & Bhurst)
Water charges at cemetery (Ext 14)
Electricity charges (cemeteries)
QUANTITY
2
1
12
UNIT PRICE
5,200.00
6,000.00
6,000.00
268,800.00
TOTAL
08-301-BE-07
TOTAL
124,800.00
72,000.00
72,000.00
SMALL TOOLS AND PLANTS
253,940.00
The vote is meant for purchasing and replacement of tools.

DESCRIPTION
Secateurs
Pick heads
Pick Handles
QUANTITY
UNIT PRICE
TOTAL
20
49.50
990.00
20
95.70
1,914.00
40.00
1,200.00
Looping shears
100
30
390.50
39,050.00
Hedge shears
100
126.50
12,650.00
Digging forks
10
55.00
550.00
Lodding folks
12
66.00
792.00
Shovels
20
66.00
1,320.00
Steel rakes
20
66.00
1,320.00
Spades
20
66.00
1,320.00
Chain saw
10
7,500.00
75,000.00
900.00
7,200.00
Step ladders
Rubber rake
20
22.00
440.00
550mm bow saw blade
100
55.00
5,500.00
600mm bow saw blade
100
71.50
7,150.00
650mm bow saw blade
100
77.00
7,700.00
700mm bow saw blade
100
82.50
8,250.00
750mm bow saw blade
100
88.00
8,800.00
800mm bow saw blade
100
93.50
9,350.00
850mm bow saw blade
100
99.00
9,900.00
Fishlines
10
880.00
8,800.00
Lawn mower blades
20
50.00
1,000.00
Lawn mower motor repair kit
10
825.00
8,250.00
Big Hammer (4 puns)
220.00
440.00
Chisel
96.90
193.80
Brick hammer
205.00
410.00
Measuring tape (100m)
165.00
330.00
Measuring wheel
350.00
700.00
Page 272
Corner tool out
22.00
88.00
Compactor
18,932.00
18,932.00
Angle iron
20
100.00
2,000.00
600.00
2,400.00
20
500.00
10,000.00
Guage wire
Nusery trolleys
TOTAL
08-301-BE-20
253,939.80
UNIFORMS AND PROTECTIVE CLOTHING
37,040.00
Provision is made to cater for 33 industrial class and 5 officers.

DESCRIPTION
PLUMBERS x 2NO.
Pairs fram boots
Pairs gumboots
Pairs overalls
elbow gloves
Rubber gloves
Bush hats
QUANTITY
UNIT PRICE
2
2
4
4
8
2
271.00
150.00
350.00
45.00
35.00
100.00
CHARGE HANDS x 1NO.

pair of overalls
framboots
gumboots
traffic vests
elbow gloves
bush hat
googles
2
1
1
1
1
1
1
296.00
271.00
125.00
136.00
33.00
100.00
50.00
NURSERY LADY X 1NO.

Overrall
Ladies shoes
gumboots
Elbowgloves
Bushhats
Traffic vests
Googles
2
1
1
2
1
1
1
242.00
330.00
125.00
33.00
100.00
136.00
50.00
LABOURERS X 14 NO. (MEN)

pair of overalls
framboots
gumboots
traffic vests
elbow gloves
bush hat
googles
28
14
14
14
28
14
14
296.00
271.00
125.00
136.00
33.00
100.00
50.00
LABOURERS LADIES x 5NO.

Overrall
Ladies shoes
gumboots
Elbowgloves
Bushhats
Traffic vests
Googles
10
5
5
10
5
5
5
242.00
330.00
125.00
33.00
100.00
136.00
50.00
LABOURERS X 2NO.
pair of overalls
framboots
gumboots
traffic vests
elbow gloves
bush hat
googles
4
2
2
2
4
2
2
296.00
271.00
125.00
136.00
33.00
100.00
50.00
OFFICERS X 4NO.
dust coats
stc boots
khaki hat
rain coats
Overalls
4
4
4
4
4
175.00
271.00
100.00
146.00
220.00
TOTAL
542.00
300.00
1,400.00
180.00
280.00
200.00
592.00
271.00
125.00
136.00
33.00
100.00
50.00
484.00
330.00
125.00
66.00
100.00
136.00
50.00
8,288.00
3,794.00
1,750.00
1,904.00
924.00
1,400.00
700.00
2,420.00
1,650.00
625.00
330.00
500.00
680.00
250.00
1,184.00
542.00
250.00
272.00
132.00
200.00
100.00
700.00
1,084.00
400.00
584.00
880.00
37,043.00
TOTAL
08-301-CE-01
STAFF TRAVELLING & SUBSISTENCE ALLOWANCE WITHIN BOTSWANA
94,160.00
Provision is made to pay for travelling and subsistence Allowance .

DESCRIPTION
Hotel accomodation
Subsistance for all staff
NO. OF DAYS NO. OF PEOPLE

10
6
10
6
TOTAL
COST
1,500.00
69.35
TOTAL
90,000.00
4,161.00
94,161.00
Page 273

Provision is made to cater for concession for Parks staff.
OFFICER'S NAME
G Diphoko
M.Rabasimane
M.Mosokeng
O.Motswasele
K.Tshesebe
R. Monakwe
G. Lekgowe
R. Seleka
N.Phatsimo
T.Madimela
O. Tebogelo
B.situme
T. Maje
B. Sebati
P. Thaga
D. Modisane
TOTAL
8,650.00
DEPENDENT
Spouse & 1 child
RATE
467.65
467.65
467.65
467.65
467.65
467.65
467.65
467.65
467.65
467.65
467.65
467.65
467.65
467.65
467.65
467.65
467.65
3 Children Only
1 Child Only
2 Children Only
Spouse & 2 child
2 Children Only
Spouse & 1 child

2 Children Only
2 Children Only
Spouse Only
Spouse & 2 child
TOTAL
1,636.78
467.65
1,169.13
1,169.13
1,169.13
467.65
1,636.78
467.65
467.65
467.65
467.65
467.65
467.65
467.65
467.65
467.65
8,651.53
D. SPECIAL
08-301-DE-02 OFFICE EQUIPMENT AND FURNITURE
Provision is made to purchase and replace furniture
DESCRIPTION
Six drawer desk for new officers
High back swivel tilt chairs
6 drawer steel cabinet
QUANTITY
5
5
3
28,900.00
UNIT PRICE
TOTAL
17,500.00
3,500.00
7,500.00
1,500.00
3,900.00
1,300.00
28,900.00
TOTAL
08-301-DE-30
CONTROL OF VEGETATION
DESCRIPTION
Small contractors (per hectare)
08-301-DE-38
245,000.00
QUANTITY
50
RATE
4,900.00
TOTAL
245,000.00
COMPUTER HARDWARE AND SOFTWARE
DESCRIPTION
HP 450 Laserjet printer
4G Memory sticks
17 inch monitor
4 Gig computer, keyboard & mouse.
Photocopier
TOTAL
QUANTITY
4
6
4
4
1
368,100.00
UNIT PRICE
TOTAL
7,500.00
30,000.00
150.00
900.00
1,800.00
7,200.00
7,500.00
30,000.00
300,000.00
300,000.00
368,100.00
10,918,995.00
GRAND TOTAL
Page 274
BUDGET ESTIMATES 2014/15

PARKS & RECREATION DIVISION -MAINTENANCE
AIMS
1. To provide world standard and accessible recreation facilities, including parks, picnic areas,
traffic circles, road medians, road verges and other general green areas around the city.
2. To maintain recreation facilities to standard acceptable globally and to ensure proper allocation
of green space.
OBJECTIVES
1. To provide weekly maintenance of the lawn areas (3 Ha) of the city by mowing the lawns
at least once a week.
2. To provide a monthly pruning of all the trees in the parks and mall areas.
3. Monthly propagation of nursery stock to provide sufficient plants to maintain and develop 3 parks
and provide enough stok for sale and decoration through out the year.
4. To improve the facilities in 4 Parks (Boipuso, Extension 12, 11 and 5) already in existence by
adding more amenities and equipment every quarter.
Page 275

PARKS DIVISION -MAINTENANCE UNIT
home!A1
SUMMARY
CODE
08-302-AE-01
08-302-AE-02
08-302-AE-07
08-302-AE-08
08-302-BE-01
08-302-BE-02
08-302-BE-03
08-302-BE-06
08-302-BE-07
08-302-BE-13
08-302-BE-18
08-302-BE-20
08-301-BE-21
08-302-BE-23
08-302-CE-01
08-302-CE-03
08-302-CE-05
08-302-CE-06
08-302-CE-17
08-302-DE-01
08-302-DE-02
08-302-DE-26
DESCRIPTION
Salaries
Wages
Overtime
Sub total
B.RUNNING EXPENSES
Maintenance of buildings and grounds
Domestic Requisites
Store Materials and Drugs
Small tools and Plant
Transport Hire
Purchase of Plants and Seeds
ACT. EXP.
2014/15
1,932,000.00
0.00
0.00
APP BUDGET
ESTIMATE
2015/16
2016/17
862,290.00
1,376,660.00
203,865.00
0.00
2,442,815.00
862,290.00
1,376,660.00
203,865.00
153,390.00
2,596,205.00
180,000.00
68,500.00
785,000.00
864,000.00
11,680.00
237,460.00
186,320.00
582,000.00
474,500.00
127,460.00
5,395,000.00
570,000.00
11,680.00
280,110.00
212,920.00
3,096,000.00
626,000.00
113,640.00
Mtce of computer hard/software

Sub total
Staff Travel & subs in Bots
Printing & Advertising
Staff Training
Sub total
D.SPEACIAL EXPENSES
Celebrations
Sub-Total
9,980.00
0.00
1,023,940.00
0.00
22,050.00
3,290,470.00
0.00
14,250.00
10,319,600.00
18,890.00
7,640.00
0.00
52,140.00
30,000.00
108,670.00
20,440.00
18,890.00
155,710.00
78,000.00
37,000.00
310,040.00
20,440.00
18,890.00
194,080.00
52,140.00
161,000.00
446,550.00
155,910.00
8,750.00
34,320.00
198,980.00
185,430.00
7,930.00
0.00
193,360.00
437,550.00
12,800.00
0.00
450,350.00
GRAND-TOTAL
3,263,590.00
6,236,685.00
13,812,705.00
1,932,000.00
355,000.00
271,200.00
0.00
86,200.00
53,060.00
Page 276

PARKS DIVISION - MAINTENANCE SECTION - JUSTIFICATION
A SALARIES
Provision is made to pay salaries for 5 permanent and pensionable officers 10% overtime for staff su
industrial class workers from C2 and below
DESIGNATION
SCALE
Principal Parks Officer - D2

Parks Officer 1 - C3/2/1
Senior Technical Officer -C4/3/2
Technical Officer C4/3/2
Senior Technical Assistant -C4
TOTAL
234,246.70
131,992.40
126,863.00
102,316.10
66,570.00
FILLED
1
1
1
1
AMOUNT
VACANT
Scarce skills allowance
200,302.28
862,290.48
08-302-AE-02
WAGES
Provision is made to pay 68 industrial class
Designation
Charge Hand -B4
Charge Hand -B4
Leading Hand -B5
Leading Hand (vacant)-B5
Brick layers -B4
Nursery Men/Women -A1
Parks Attendant 11
Parks Attendant 11
Parks Attendant 11
Brushcutter Operator
Chainsaw Operator
1,376,660
RATE
FILLED
34,380
33,060
28,020
28,020
42,600
25,740
25,344
23,532
21,444.00
19,872.00
19,548.00
32,136
32,136
VACANT
2
1
7
5
18
1
16
2
2
34,380.00
33,060.00
28,020.00
28,020.00
85,200.00
25,740.00
177,408.00
117,660.00
385,992.00
19,872.00
312,768.00
64,272.00
64,272.00
###
08-302-AE-07 OVERTIME
Provision is made for overtime allowance for the staff at 10% of basic salary
Parks Officer 1 - C3/2/1

Senior Technical Officer -C4/3/2
Technical Officer C4/3/2
Senior Technical Assistant -C4
Brick layers -B4
Charge Hand -B4
Charge Hand -B4
Brushcutter Operator (2No.)
Chainsaw Operator (2No.)
Leading Hand -B5
Parks Attendant 11
Parks Attendant 11
Parks Attendant 11
TOTAL
AMOUNT
1
1
TOTAL
DESIGNATION
Principal Parks Officer I-D2
234,246.70
131,992.40
126,863.00
102,316.10
66,570.00
661,988.20
FILLED
1
1
1
1
1
2
1
1
2
2
1
1
1
7
5
18
1
16
203865
0.1
Salary
Overtime
AMOUNT
234246.7
23424.67
257671.37
131992.4
13199.24
145191.64
126863
12686.3
139549.3
102316.1
10231.61
112547.71
66570
6657
73227
8520
93720
85,200.00
3438
37818
34,380.00
3306
36366
33,060.00
6427.2
70699.2
64,272.00
6427.2
70699.2
64,272.00
2802
30822
28,020.00
2802
30822
28,020.00
25740
2574
28314
177408
17740.8
195148.8
117660
11766
129426
385992
38599.2
424591.2
19872
1987.2
21859.2
312768
31276.8
344044.8
203,865.22
###
Page 277
862,290
08-302-AE-08 PENSION CONTRIBUTION

Provision is made for 60 employer's contribution to pension at 15%
DESIGNATION
SCALE
Principal Parks Officer

Parks Officer 1
Senior Technical Officer
Technical Officer
Senior Technical Assistant
Charge-Hand
Charge-Hand
Leading Hand -B5
Craftman(Bricklayers)
Craftman(Mechanics)
Nurseryman
Nurseryman
Nurseryman
Parks Attendant 11
Parks Attendant 11
Parks Attendant 11
Parks Attendant 11( Vacant)
Total
B5
B4
B4
A1
A1
A1
A2
A2
A2
A2
D2
C1
C2
C3
C4
B4
B4
B5
153390
0.15
RATE
AMOUNT
234246.7
35137.005
131992.4
19798.86
126863
19029.45
102316.1
15347.415
66570
9985.5
34380
5157
34380
5157
28020
4203
30300
4545
33636
5045.4
64272
9640.8
21444
3216.6
19872
2980.8
19548
2932.2
21136
3170.4
19260
2889
17520
2628
16860
2529
153392.43
B. RUNNING EXPENSES
08-302-BE-01 MAINTENANCE OF GROUND AND BUILDINGS
###
Provision is made to cater for cleaning maintenance of grounds and buildings as follows:
QUANTITY UNIT PRICE TOTAL
DESCRIPTION
Landscaping Roads (Western bypass-BTV-BLOCK 8 CIRCLE)
20
2000
40000
5.5m3 x 300mm Balast
600 x 600 Paving Slabs
2000
800
1600000
Landscaping of Phillip Motsete Roads (Western bypass, BTV-MOLAPO CROSSING)
20
2000
40000
5.5m3 x 300 Balast
600 x 600 Paving Slabs
2000
800
1600000
Seating benches
50
2500
125000
Maintenance of Green House
1
320000
320000
50m x10m polythene plastic
Hang over nozzles
10
5000
50000
Maintenance of Parks
Maintenance of Tsholofelo Park Pond
1
150000
150000
Maintenance of Playground Equipment
4
250000
1000000
Maintenance of Tsholofelo irrigation syste
1
150000
150000
Maintenance of traditional shelters
4
80000
320000
5395000
TOTAL
08-302-BE-02 LIGHTINING GAS AND WATER
Provision is made to paywater and electricity bills for 12 months
DESCRIPTION
Water charges (5parks +1 nursery)
Electricity charges (5 parks)
QUANTITY UNIT PRICE

5
3,500.00
5
6,000.00
TOTAL
210000
360000
570000
TOTAL
08-302-BE-03
570,000.00
DOMESTIC REQUISITES
11,680.00
Provision is made purchase of cleaning materials and detergets.

QUANTITY UNIT PRICE
DESCRIPTION
20 L floor polish
2
310
airfreshener 400 ml
12
35
25 L floor stripper
2
300
25 L Liquid soap
1
235
Rolls of mutton cloth 500g
20
19
25 Ldetergent disinfectant Ammonia
1
265
25 L Carshampoo
3
221
25 Ldetergent disinfectant chlorine compo
5
276
25 L Dash board cleaner
1
330
25 L Urinal cleaner
5
208
Floor Glaze 25L
3
240
Deo block 5kg
4
190
packts yellow dusters
5
39
25L Pine jelly
1
330
Toilet disinfectant 25 L
1
245
Furniture polish spray 400ml
6
50
Heavy duty mops
7
150
Soft brooms
10
66
500ml Furniture polish
3
33
Bales of Toilet paper (48)
10
139
TOTAL
TOTAL
620
420
600
235
380
265
663
1380
330
1040
720
760
195
330
245
300
1050
660
99
1390
11682
Page 278

Provision is made to cater for chemicals (pesticides, herbicides, fertil
280,110.00
Page 279
DESCRIPTION
600g seradix A
600g seradix B
Chlorophyliphos 10L
5 litres round up
500 ml Oleum
25 litres malathion
340ml leaf shine
20kg potting soil
1 litre planting bags
2 litres planting bags
5 litres planting bags
50 kg LAN
50 kg urea
50kg superphosphate
50 kg 2:3:2
Organic manure
Crafts basket
Hanging Baskets
100L planting bags
1 litre two stroke engine oil
TOTAL
08-302-BE-07

20
230
4600
20
230
4600
4
1700
6800
5
260
1300
2
85
170
2
410
820
10
65
650
700
35
24500
5000
15
75000
2000
20
40000
1000
35
35000
6
180
1080
6
155
930
6
310
1860
10
210
2100
1000
20
20000
10
500
5000
50
70
3500
500
100
50000
55
2200
40
280110
SMALL TOOLS AND PLANTS
212920
The vote is meant for purchasing and replacement of tools

DESCRIPTION
Spades
Looping shear
Shovel
flower tray seedling
Prunning saws
Watering cans
hand folks
10 liters knapsack sprayer
Small lawn mower blade
set of piston & rings (mowers)
Industrial lawn mower blade
Axe
Pcs 30 m hose pipes with fittings.
Digging forks
Secateurs
Leaf rakes
Steel rakes
Rubber rakes
Trowels
80% black shades nets
60% grey shades nets
Wheel barrow
Nursery display benches
Hedge shears
50mm Suction Hose
110mm Suction Hose

20
810
25
390
20
180
350
40
20
290
10
80
20
60
3
230
20
45
10
800
15
510
15
65
20
400
30
130
15
70
50
50
50
65
50
45
10
70
20
1000
50
1200
20
400
20
250
30
130
10
1400
6
1800
16200
9750
3600
14000
5800
800
1200
690
900
8000
7650
975
8000
3900
1050
2500
3250
2250
700
20000
60000
8000
5000
3900
14000
10800
212915
TOTAL
08-302-BE-13 Transport Hire

Provision is made to hire water bowser for watering, JCB for excavation of graves.
DESCRIPTION
Water Bowser
JCB For graves
QUANTITY UNIT PRICE

120
1400
20
4,500.00
TOTAL
###
1080000
3096000
TOTAL
08-302-BE-18
3,096,000
Purchase of Plants and Seeds
626000
The vote is meant for purchasing plants locally and external for propagation and decoration hire.
DESCRIPTION
Indoor Plants
Jessica Red
Corn Plants
QUANTITY UNIT PRICE

350
300
80
60
TOTAL
0.00
28000
18000
Page 280
Photina Red
Palms
Washingtonia Robusta
Queen
Sabal
Phoenix
Annuals & Perennials
Pansy assorted
Petunia
Cut flowers
Shrubs
TOTAL
08-302-BE-20
325
100
32500
400
400
400
400
255
355
225
255
102000
142000
90000
102000
500
500
300
1000
30
30
55
65
15000
15000
16500
65000
626000
UNIFORMS AND PROTECTIVE CLOTHING
113640
Provision is made to cater for 68 industrial class and 5 P& P Officers.

DESCRIPTION
BRICKLAYERS X 2 NO.
Overalls
Fram boots
Gumboots
Elbow gloves
Bush hats
QUANTITY UNIT PRICE

4
2
2
4
2
242
298.1
135.52
36.30
110.00
CHARGE HAND- MEN X 2 NO.

Overalls
Fram boots
Gumboots
Elbow gloves
Bush hats
Traffic vests
Googles
4
2
2
4
2
2
2
242
298.1
135.52
36.30
110.00
135.52
48.40
LEADING HAND- WOMEN X 1 NO.

Overalls
Ladies shoes
Gumboots
Elbow gloves
Bush hats
Traffic vests
Googles
2
1
1
2
1
1
1
266.20
361.79
135.52
36.30
110.00
135.52
48.40
LEADING HAND- MEN X 1 NO. (Vacant)

Overalls
Fram boots
Gumboots
Elbow gloves
Bush hats
Traffic vests
Googles
2
1
1
2
1
1
1
242
298.1
135.52
36.30
110.00
135.52
48.40
NURSERY MEN X 7 NO.

Overalls
Framboots
Gumboots
Elbow gloves
Bush hats
Traffic vests
Googles
14
7
7
14
7
7
7
242
298.1
135.52
36.30
110.00
135.52
48.40
NURSERY LADIES X 5 NO.

Overalls
Ladies shoes
Gumboots
Elbow gloves
Bush hats
Traffic vests
Googles
10
5
5
10
5
5
5
266.20
361.79
135.52
36.30
110.00
135.52
48.40
LABOURERS MEN X 18 NO.

Overalls
Framboots
Gumboots
Elbow gloves
Bush hats
Traffic vests
Googles
36
18
18
36
18
18
18
242
298.1
135.52
36.30
110.00
135.52
48.40
LABOURERS LADIES X 8 NO.
TOTAL
968.00
596.20
271.04
145.20
220.00
968.00
596.20
271.04
145.20
220.00
271.04
96.80
532.40
361.79
135.52
72.60
110.00
135.52
48.40
484.00
298.10
135.52
72.60
110.00
135.52
48.40
3,388.00
2,086.70
948.64
508.20
770.00
948.64
338.80
2,662.00
1,808.95
677.60
363.00
550.00
677.60
242.00
8,712.00
5,365.80
2,439.36
1,306.80
1,980.00
2,439.36
871.20
-
Page 281
Overalls
Ladies shoes
Gumboots
Elbow gloves
Bush hats
Traffic vests
Googles
16
8
8
16
8
8
8
266.20
361.79
135.52
36.30
110.00
135.52
48.40
LABOURERS (VACANT) X 6
Overalls
Framboots
Gumboots
Elbow gloves
Bush hats
Traffic vests
Googles
12
6
6
12
6
6
6
242
298.1
135.52
36.30
110.00
135.52
48.40
PROPOSED POSTS (NURSEYMEN)

Overalls
Framboots
Gumboots
Elbow gloves
Bush hats
Traffic vests
Googles
20
10
10
20
10
10
10
242
298.1
135.52
36.30
110.00
135.52
48.40
MACHINE ATTENDANT X 4 NO.

Forestry work overalls
Cut Resistant Boots
Hat Protection ( Helmet)
Cut resistant gloves
Braces
10
5
5
5
5
OFFICER X 7 NO.
Dust coats
Boots
Bush hat
Rain coats
Overalls (green)
7
7
7
7
7
2,000.00
800.00
300.00
250.00
300.00
190
298.1
110.00
180
242
4,259.20
2,894.32
1,084.16
580.80
880.00
1,084.16
387.20
2,904.00
1,788.60
813.12
435.60
660.00
813.12
290.40
4,840.00
2,981.00
1,355.20
726.00
1,100.00
1,355.20
484.00
20,000.00
4,000.00
1,500.00
1,250.00
1,500.00
1,330.00
2,086.70
770.00
1,260.00
1,694.00
113640.52
TOTAL
08-302-BE-23
MTCE OF RADIO COMMUNICATIONS
Provision is made for purchase of new communication equipment.
14,250.00
Description
FREQUENCY UNIT PRICE
Portable digital radio
3
3000
Installation, commissioning and training
3
350.00
BTA Annual Licenses- Base station
1
400.00
BTA Annual Licenses- Portables & Mobiles
7
200.00
Annual repeater network
8
300.00
TOTAL
9000
1050
400
1400
2400
TOTAL
14250
Provision is made to pay for travelling and subsistence Allowance .
DESCRIPTION
Hotel accomodation
Subsistance for all staff
TOTAL
NO. OF DAYSNO. OF PEO COST

5
2
7
6
1500
129.5

Provision is made to cater for concession for the Accounts staff.
Officer's Name
Goitsemang Kebafitlhetse
Nelson Lesope
Dintwe Modisane
Ezekiel Motlhalamme
SPOUSE
1
1
1
20,440.00
TOTAL
15000
5439
20,439.00
18890
no. of Children RATE

2
2
449.65
449.65
449.65
449.65
Page 282
TOTAL
1,348.95
449.65
1,348.95
899.30
Anastacia Ntu
Gobotshabelo Diphoko
Kesegofetse Mapodise
Betty Situme
Tapologo Madimela
Tebo Dinaane
Kopelo Galempoloke
Tom Kerakanetswe
Ntlale Makati
Radiniko Monakwe
Gosemang Lekgowe
Galeboe Mere
Ruth Seleka
Babedi Thari
Boitumelo Sebati
Keemenao Molome
Radipampiri Kerakanetswe
Thaga Pule
Radinoko Monakwe
1
1
1
2
2
2
1
1
3
2
2
2
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
899.30
1,348.95
449.65
899.30
449.65
449.65
449.65
449.65
1,348.95
899.30
449.65
449.65
1,348.95
1,348.95
899.30
899.30
449.65
1,348.95
18,885.30
08-302-CE-05 PRINTING STATIONERY

Provision is made to purchase the following:
DESCRIPTION
Canon FX 10 Laser
0.5A HP Laser jet
8 boxes Black pen
10 message pad
1 Carbon paper Blue pkt
250 No. Envelopes size 324X229mm with
GCC logo
250 No. Envelopes size 406X350 mm
with GCC logo (Box)
250 No. Envelopes size176X332mm with
GCC logo (Box)
GCC logo (Box)
GCC logo (box)
5 Boxes Blue pen
Gaborone Street Road Map
Map book
Map
Irrigation and maintenance Books
Gardening in Southern Africa-landscaping
Design and Floriculture text books
Horticultural books
Pesticides & insecticides books
A4 Photocopying paper
5 A3 Photocopying paper
Boxes HB pensils
Flat files LG 25
Lever Arch files A4LG 25 Files
Suspection files A4
A4 Diaries with Gcc logo -2012
Pencil Erasers
Calculator
Staples assorted
Tippex Fluid
File Tag boxes
Stample Remover
Giant Stappler
Sarnia Analysis book ref SR 70141
Rulers 30mm
HP Toner CE505 black 1200
HP Toner 05A black
HP Toner 80A black
HP Toner 78A
HP Toner 305A
HP Toner CE410 A
HP Toner CE411 A
HP Toner CE413 A
HP Toner 10
HP Toner 12
HP Toner 15
194,080.00
QUANTITY UNIT PRICE

2
3000
6
710
4
6.5
20
37
2
250
TOTAL
6000
4260
26
740
500
270
540
380
760
230
690
220
880
2
3
1
5
20
2
10
2
2
2
200
50
2
200
200
50
10
5
3
25
12
5
1
1
8
5
7
3
3
3
3
3
3
3
3
3
3
230
60
550
400.00
100.00
400
500.00
490
300
350
190
110
250
6
15
70
7500
2.1
1900
8.5
18
22.5
400
690
400
4.1
800
800.00
800.00
800.00
800.00
800.00
800.00
800.00
800.00
800.00
800.00
460
180
550
2000
2000
800
5000
980
600
700
38000
5500
48
1200
3000
3500
75000
10.5
5700
212.5
216
112.5
400
690
3200
20.5
5600
2,400.00
2,400.00
2,400.00
2,400.00
2,400.00
2,400.00
2,400.00
2,400.00
2,400.00
2,400.00
194076
TOTAL
52,140.00

Provision is made for payment of PABX rental and monthly telephone
DESCRIPTION
PABX rental and monthly bills
TOTAL
QUANTITY UNIT PRICE

12
4345
TOTAL
52140
52140
Page 283
08-302-CE-17 STAFF TRAINNING/WORKSHOPS & SEMINARS

Provision is made for officers to attend workshops
DESCRIPTION
Floriculture & ornamental production
Flower Arrangement
Auto CAD & 3D Graphic design
QUANTITY UNIT PRICE

10
2500
10
2500
4
2500
161000
TOTAL
25000
25000
10000
Page 284
Irrigation Installation & maintenance

Chainsaw & brushcutter Operations
Project Management
4
10
3
4000
4000
15000
16000
40000
45000
161000
TOTAL
D. SPECIAL
437550
Provision is made to cater all for civic decorations, Boipuso, Christmas, President Day celebrations.
DESCRIPTION
Blimp
Decorative Ballons
Helium Ballons
Decorative lights (Rope lights, 20M)
Steel round Bars 8mmx 1m
Banners
Tall Air Dancers
Artificial Palms
QUANTITY UNIT PRICE

1
45000
500
30
500
8.5
10
280
20
25
10
7000
20
5000
20
10000
TOTAL
45000
15000
4250
2800
500
70000
100000
200000
437550
TOTAL
08-302-DE-02 OFFICE EQUIPMENT AND FURNITURE
Provision is made to purchase and replace old furniture
Description
six drawer desk for new officer
high back swivel tilt chairs for new
drawer steel cabinet
TOTAL
12,800.00

2
3,500.00
3
1,500.00
1
1,300.00
7000
4500
1300
12800
GRAND TOTAL
###
Page 285
home!A1
SOCIAL AND COMMUNITY DEVELOPMENT

CODE
DESCRIPTION
ACT. EXP.
2012/13
APP BUDGET
2013/14
ESTIMATE
2014/15
09-101-AE-01
09-101-AE-02
09-101-AE-03
09-101-AE-08
Salaries
Wages
Gratuities
Sub Total
611,458.39
1,385,100.00
1,868,150.00
608,095.59
0.00
0.00
0.00
0.00
0.00
69,194.00
0.00
0.00
1,288,747.98
1,385,100.00
1,868,150.00
B. RUNNING EXPENSES
09-101-BE-01
09-101-BE-02
09-101-BE-03
09-101-BE-04
09-101-BE-07
09-101-BE-20
09-101-BE-21
Mtce of Grounds & Building

Domestic Requisites
Repair & Mtce of Off. Furn. & Equip
Mtce of Computer & Accessories
0.00
0.00
0.00
0.00
18,000.00
25,200.00
0.00
0.00
58,760.00
0.00
3,000.00
3,000.00
99.90
210.00
210.00
0.00
0.00
31,710.00
0.00
9,600.00
9,600.00
99.90
30,810.00
128,480.00
Staff Travelling & Sub. Allowance

Civic Entertainment
16,848.40
13,500.00
21,000.00
1,965.90
28,550.00
25,860.00
0.00
0.00
17,830.00
0.00
0.00
17,500.00
Sub Total
23,547.02
42,050.00
83,620.00
23,686.88
46,700.00
33,000.00
Sub Total
C.ESTABLISHMENT. EXPENSES
09-101-CE-01
09-101-CE-03
09-101-CE-05
09-101-CE-06
09-101-CE-14
4,732.72
1,430.00
D. SPECIAL
09-101-DE-02 Purchase of Off. Furn. & Equip.

09-101-DE-38 Purchase of Computers & Acc.
Sub Total
GRAND TOTAL
0.00
38,180.00
21,940.00
23,686.88
84,880.00
54,940.00
1,336,081.78
1,542,840.00
2,135,190.00
Page 285
JUSTIFICATIONS
1,868,150.00
Designation
Scale
CS & CD Officer
D1
333555
SAA
B2
62490
62490
SAA
B2
55410
166230
SAA
TOTAL
B2
54375
163125
725,400.00
09-101-AE-02
FILLED
VACANT
RATE
AMOUNT
333555
WAGES
DESIGNATION
SCALE
Messenger
Messenger
A2
A2
FILLED
VACANT
Messenger
A2
Gardener
CLEANER
CLEANER
GDA
GDA
DRIVER
DRIVER
DRIVER
DRIVER
DRIVER
DRIVER
CARETAKERS
CARETAKERS
DCC.ASS.
A2
A3
A3
A2
B5
B5
B4
B5
B5
B5
B4
B4
B5
B5
2
7
1
1
1
4
COOK
TOTAL
A1
RATE
AMOUNT
3
2
25170
21525
23205
23205
1
1
1
1
2
7
2
25170
14820
14604
25170
36210
35145
37080
32160
34050
32610
43320
43320
32610
36210
50,340.00
103740
14,604.00
25,170.00
36210
140,580.00
74,160.00
32,160.00
34,050.00
32,610.00
43,320.00
86,640.00
228,270.00
72,420.00
26715
26,715.00
1,142,754.00
75510
43050
09-101-AE-08 EMPLOYEES PENSION CONTRIBUTION
0.00
Provision is made to cater for employer's pension contribution at 15%.

Designation
SCALE
NO. OF OFF
RATE
TOTAL
AMOUNT
CS&CDO 1
SAA
SAA
SAA
MESSENGER
MESSENGER
CLEANER
CLEANER
GDA
GDA
GARDNER
DRIVERS
DRIVERS
DRIVERS
D1
B2
B2
B2
A2
A2
A3
A3
A2
B5
A2
B5
B5
B5
1
1
3
3
3
2
7
1
1
1
2
4
1
1
266844
49992
44328
43500
20136
17220
14820
14064
20136
28968
20136
28968
25728
27240
26684
49992
132984
130500
60408
34440
103740
14064
20136
28968
40272
115872
25728
27240
40,027.00
7,499.00
19,948.00
19575
9,061.20
5,166.00
15,561.00
2,110.00
3,020.40
4,345.20
6,040.80
17,380.80
3,859.20
4,086.00
DRIVERS
CARETAKERS
B5
B4
1
2
26088
43320
26088
86640
3913.2
12996
CARETAKERS
DCC.ASS.
COOK
TOTAL
B5
B5
A1
7
2
1
32610
32610
26715
228270
65220
26715
38099.4
9783
4007.25
226,478.45
RUNNING EXPENSES
25,200.00
09-101-BE-02 LIGHTING, GAS & WATER

Provision is made to cater for water bills and electricity charges for 4 community halls - Gaborone
West, Tsholofelo, Babusi, Old Naledi, Civic Centre, Lesedi, Bontleng
DESCRIPTION
QUANTITY
MONTHS
UNIT PRICE
Water bills
Electricity bills
6
6
12
12
Page 286
150
200
TOTAL
10800
14400
TOTAL
25200
09-101- BE-03 DOMESTIC REQ TES

This is to provide cleaning materials and utensils for the department
DESCRIPTION
QUANTITY
58,760.00
UNIT PRICE
TOTAL
Multipurpose Cleaner (25L)
10
280
2800
Urinal Cleaner (25L)
36
210.73
7586.28
9
7
280
313.31
2520
2193.17
2kg Powdered laudry soap
20
53.39
1067.8
Furniture Polish Spray 400ml
15
40.36
605.4
Steel Wool Rolls 50g(pkt of 50)
30
250.88
7526.4
Feather Duster (Long)

Feather Duster (Small)
6
14
25
20
150
280
Mutton Cloth Rolls 500g
14
32.61
456.54
Mops - heavy duty
14
37.63
526.82
brooms
22
42.65
938.3
Duo block (5kg)

Clinical Mouth Musk (boxes)
22
7
206.98
150
4553.56
1050
Gloves - Disposable
Gloves - elbow size (pairs)
Vacuum Cleaners
Yellow duster (packet of 10)
Pine Gel (25 l)
Polish Stripper (25 L)
Toilet disinfectant (25L)
Mask disposable boxes
Carpet Shampoo (25 L)
Sunlight Liquid (25 L)
Toilet Paper Rolls 9 bale of 48)
scrubing pads
TOTAL
7
40
6
4
7
36
7
10
10
5
11
20
81.2
25
550
39.33
365
224.78
248.37
60
225.79
235.82
277.94
100
568.4
1000
3300
157.32
2555
8092
1738
600
2257.9
1179.1
3057.34
2000
58759.33
Handy Andy
Floor Polish (Wax) 25L
09-101-BE-04 REPAIR & MAINTENANCE OF OFFICE FURNITURE AND EQUIPMENT

Provision is made to cater for Maintenance of Office Furniture & Equipment
DESCRIPTION
QUANTITY
UNIT PRICE
TOTAL
Repair photocopier
1
3000
TOTAL
09-101-BE-07
3000
3000
SMALL TOOLS & PLANT
DESCRIPTION
Setswana broom
210
QUANTITY
UNIT PRICE
14
TOTAL
15
210
TOTAL
09-101-BE-20
3,000.00
210
Provision is made to provide protective clothing for S & CD staff

DESCRIPTION
Pairs drivers shoes
2 piece overall drivers
QUANTITY
9
7
cleaners,messengers,Caretakers.Gardners.drivers,cook.
31,710.00
UNIT PRICE
TOTAL
407.68
256.25
3669.12
1793.75
Pairs gardeners shoes

Pairs messenger shoes-men
Pairs Messengers shoes Ladies
Messengers 2 piece grey ladies
GDA gumboots
GDA - Pink Overall
2
1
14
3
9
9
255
364
299
202
302.4
220
510
364
4186
606
2721.6
1980
GDA Shoes
Gardner rubber/leather gloves
Ladies driver overall sky blue
19
1
1
299
44
220
5681
44
220
GDA gloves rbber elbow

Dust coat khakhi (caretakers)
Jersey cardigan navy
Gardner gumboots
Jersey long sleeves grey
Rain suits yellow
Overall 2 piece gardner
9
10
10
1
5
1
1
48.41
193.17
212
340.69
163.07
145.6
269
435.7
1931.7
2120
340.69
815.35
146
269
Page 287
Bush hats gardner/messeger
10
60
Rain suits navy
135
600
540
White blouse female messenger
250
1500
Khakhi long sleeves shirt

Khakhi trouser
2
2
250
163.07
500
326.14
Overall white (cook)
250.88
250.88
Head scarf
25
25
Apron cotton white
137.98
137.98
TOTAL
09-101-BE-21
31713.91
MAINTENANCE OF COMPUTER & SOFTWARE
9,600.00
Provision is made for the maintenance of 5 old computers, 3 at headquarters, 1 at Old Naledi and 1 at Tsholofelo
DESCRIPTION
Repair of computers
QUANTITY
UNIT PRICE
8
TOTAL
1200
9600
& software
TOTAL
9600
09-101-CE-01 STAFF TRAVELLING &SBSISTANCE ALLWANCE WITHIN BOTSWANA
21,000.00
Provision is made to cater for travelling expenses, subsistence allowance and hotel accommodation for
officers while undertaking official duties.Head of Department attendinng national workshops,
attending meetings and workshops.
NO. of days
Description
NO. OF PEOPLE
3 Hotel accom
COST
TOTAL
1400
21000
21000
TOTAL
25,860
Provision is made to cater for permanent and pensionable officers due for leave concession.
DESIGNATION
Condry Bakae
Nageng Motsamai
Ishmael Monkutlwatsi
Scale
B2
B2
B2
Buti Sereto
Kutlwano Lopang
Dibupiwa Sefhedile
B2
B5
A2
Kenanao Modimoofile
Ikaneng Seabelo
A2
B5
Thomas Phirinyane
Tidimalo Tshielo
David Magapa
Lesedi Tsie
Sethamiso Gaorutwe
Faniso Thobane
Ontiretse Diphetogo
Babedi Ditlhobolo
Joyce Shabani
Segametsi Ratlou
Kefilwe Sunday
Boipelo Modise
Esther Seepolle
Masego Nkile
Tshiamo Office
Wonekani Matilamba
Noni Mhlauli
Neo Tsetsegwa
Agnes Makgetha
Victoria Segwabe
TOTAL
A2
B5
A2
A2
A2
A2
B5
B5
C2
B1
A1
B4
B4
B4
B4
B4
B4
B4
B4
B4
SPOUSE
No.of Chidren
449.65
449.65
449.65
449.65
449.65
674.49
449.65
674.49
449.65
224.83
449.65
449.65
449.65
449.65
449.64
449.65
449.65
449.65
449.65
449.65
449.65
6,295.10
Page 288
RATE
449.65
449.65
674.49
224.83
899.32
224.83
224.83
674.49
674.49
449.65
6,969.69
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
449.65
12590.2
09-101-CE-05 PRINTING, STATIONERY & ADVERTISING
17,830.00
Provision is made to cater for the following:

DESCRIPTION
QUANTITY
Pens
UNIT PRICE
TOTAL
100
5.96
596
Staples no56 box of 20
10
7.63
76.3
Stappler small
Giant Staples
10
20
26.34
25
263.4
500
Lined Paper(single) reams
10
148.89
1488.9
A4 Photocopying papers boxes
10
204.77
2047.7
300
5.32
1596
A4 Envelopes box of 250
249.5
499

2
2
217.52
369.11
435.04
738.22
1337.7
Flat files
File tags boxes
10
133.77
Bostick
15
30
Giant puncture
500
500
24
20
50
3
10
8.42
136.28
13.93
84.29
150
202.08
2725.6
696.5
252.87
1500
Permant marker
Highlighters
7
7
11.92
4.92
83.44
34.44
Giant stappler
500
500
5
2
2
10
10
1
250
0.62
15
15
20
100
1250
1.24
30
150
200
100
17834.43
Hard covers
Minute books A4
Lever Arch Files
Paper carborn blue pckt 50 shee
Puncture medium
Calculator EL 2128V
Pencils box
Cellotape
Correction pens
Staples giant
A4 hardpaper for certificate ream
TOTALS
17,500.00
Provision is made to pay for telephones rentals & bills

DESCRIPTION
QUANTITY
UNIT PRICE
TOTAL
Line rental
10
1250
12500
Services Center phones
10
500
5000
TOTAL
17500
Description
Quantity
Unit cost
Total
refreshments
1
1430
1,430.00
DE-SPECIAL
09-101-DE-02
1,430.00
PURCHASE OF OFFICE FURNITURE & EQUIPMENT
Provision is made to purchase office furniture & equipment for S & CD extension offices
DESCRIPTION
Urn - Electric Kettle
4 drawer table office
swivel chair office
TOTAL
QUANTITY
UNIT PRICE
1
5
5
33,000.00
TOTAL
1500
4800
1500
1500
24000
7500
33000
09-101-DE-38 PURCHSE OF COMPUTERS & ACCESSORIES
21,940.00
Provision is made to purchase toners and cartridges for S 7 CD computers and photocoying machine
DESCRIPTION
Cartridge Q7516(16A)
Cartridge Q2613A
Cartridge CE505A
QUANTITY
4
5
5
UNIT PRICE
TOTAL
1065.34
770.56
765.18
Page 289
4261.36
3852.8
3825.9
Cartridge P2055D
1200
3600
Cartridge CE410A
1066.24
3198.72
Toner Cartridges C7115A
1066.34
3199.02
TOTAL
21937.8
Page 290

WELFARE SUPPORT SERVICES
AIM
TO ACHIEVE POSITIVE SOCIAL FUNCTIONING OF INDIVIDUALS, GROUPS AND COMMUNITIES
OBJECTIVES
1. To respond to the needs of Destitute persons, needy students and children in need of care by
providing food rations, school necessities, burial expenses, repatriation and other services deemed
important in the above mentioned clientele during the financial year 2009/2010
2. To respond to desaster and crisis situation by providing temporary releave during the financial year
3. To provide for personnel emoluments of staff under this unit
4. To run one workshop for social support services staff in order to improve their service delivery and one
stakeholder workshop, each for two days
5. To commemorate the Day of the African Child
Page 296
home!A1
SOCIAL WELFARE
CODE
DESCRIPTION
ACT. EXP.
ESTIMATE
ESTIMATE
2012/13
2013/14
2014/15
09-302-AE-01
Salaries
5,066,757.41

09-302-AEOvertime
6,808,570.00
6,147,160.00
0.00
0.00
680,680.00
Sub Total
5,066,757.41
6,808,570.00
6,147,160.00
B. RUNNING EXPENSES
09-302-BE-01
09-302-BE-02
09-302-BE-03
09-302-BE-07
09-302-BE-20
Maintenance of grounds and buildings

Lighting, gas & water
Domestic Requisites
Small tools & plants
0.00
0.00
0.00
263,794.58
9,900.00
4,800.00
0.00
0.00
0.00
0.00
0.00
0.00
13,990.00
263,794.58
9,900.00
18,790.00

Printing, Stationery & advertising
34,584.05
32,400.00
36,000.00
29,143.93
25,090.00
14,310.00
Sub Total
63,727.98
57,490.00
115,920.00
18,494.80
35,000.00
63,500.00
11,733.60
15,000.00
52,800.00
3,269,141.60
4,732,790.00
4,837,500.00
0.00
152,600.00
63,000.00
Sub Total
09-302-CE-01
09-302-CE-03
09-302-CE-05
09-302-CE-06
0.00
65,610.00
0.00
0.00
D. SPECIAL
09-302-DE-01
09-302-DE-02
09-302-DE-10
09-302-DE-12
09-302-DE-21
09-302-DE-29
09-302-DE-38
Celebrations
Purchase of furniture & equipment
Relief of Destitutes
workshops & seminars
Maintenance of Computer & Software
0.00
0.00
SERVICES FOR PEOPLE WITH DISABILITIES
Purchase of Computer & Accessories
130,000.00
0.00
20,700.00
70,000.00
Sub Total
3,299,370.00
4,956,090.00
5,216,800.00
GRAND TOTAL
8,693,649.97 11,832,050.00
11,498,670.00
Page 297
SOCIAL WELFARE
2014/15
Provision is made to cater for salaries of permanent and pensionable officers manning
the social welfare division
Designation
PSWO I
PSWO II
SSWO
SSWO
SSWO
SWO I
SWO I
SWO I
SWO I
SWO I
CARETAKER
Total
Scale
D2
D3
D4
D4
C1
C1
C1
C1
C2
C3
B4
VACANT
6,147,160
FILLED RATE
AMOUNT
1
214,392.00 214,392.00
1
193,956.00
###
2
162,108.00 324,216.00
1
158,940.00
###
1
141,516.00
###
9
130,764.00
###
17
128,208.00
###
12
120,792.00
###
2
97,428.00 194,996.00
1
78,576.00
###
1
34,656.00
###
Err:522
###
09-304-AE-08 EMPLOYEES PENSION CONTRIBUTION
Provision is made to cater for employers pension contribution of 15% per employee.
Designation
SCALE
PSWO I
D2
PSWO II
D3
SSWO
D4
SSWO
D4
SWO I
C1
SWO I
C1
SWO I
C1
SWO I
C1
SWO I
C2
SWO I
C3
CARETAKER
B4
Total
RUNNING EXPENSES
RATE
TOTAL
1
2.00
32,159.00
29,093.00
24,316.00
23,841.00
21,227.00
19,615.00
19,231.00
18,119.00
14,614.00
11,786.00
5,198.00
219,199.00
G/TOTAL
4823.85
4363.95
3647.4
3576.15
3184.05
2942.25
2884.65
2717.85
2192.1
1767.9
779.7
32879.85
09-302-BE-02
LIGHTNING, GAS AND WATER
4800
Provision is made to cater for purchase of LPD gas cylinders for children in need of care, three times a year.
Page 298
DESCRIPTION
QUANTITYNUMBER UNIT PRAMOUNT
Gas cylinder refil 19kg
8
600
4800
TOTAL
4800
09-304-BE-20
13990
Provision is requested for purchase of protective clothing for one caretaker and boots social wlfare officers
DESCRIPTION
dust coats
safety leather boots
TOTAL
QUANTITYUNIT PRIC TOTAL

1
193.17 193.17
50
275.97 13798.5
13992
36,000
BOTSWANA
Provision is made to cater for travelling expenses, subsistence allowance and hotel accommodation for
officers undertaking official trips four times a year, transporting children in need of protection to and from places of safety ,
assessing court cases and attending workshops
no. of officers
no. of days
# of offi COST
TOTAL
4
1
1500
6000
PSWO I
4
1
1500
6000
PSWO II
4
2
1500
12000
SSWO
4
2
1500
12000
SWO C1/2/3/4
total
36000

14,310
Provision is made to cater for 6 permanent and pensionable officers due for leave concession.
DESIGNATION
K. MOGOBE
Scale
D4
SPOUSE
CHILD
CHILD
G. MOTHUTI
D3
SPOUSE
I. CHABANGA
C1
SPOUSE
T.MAGAPATONA
C1
RATE TOTAL
561.2
561.2
280.2
280.2
561.2
561.2
561.20
561.20
561.20
561.2
561.2
280.2
280.2
561.2
561.2
280.6
561.20
561.20
Page 299
SPOUSE
CHILD
1 CHILD
M. MAKUANE
SPOUSE
1 CHILD
M KESEGOFETSE
SPOUSE
CHILD
B MANYELA
C1
C1
C1
C1
SPOUSE
K.LESELAMOSE
SPOUSE
C1
D SEGOBAI
D4
SPOUSE
CHILD
CHILD
F. MATLHODI
D4
CHILD
l. TUMAELETSE
CHILD
C1
H. HULELA
K.MOGAPI
CHILD
K. SEBINA
CHILD
CHILD
S MATLHARE
SPOUSE
CHILD
CHILD
C1
CI
D.MOSOLE
SPOUSE
C1
CHILD
CHILD
CHILD
C1
C1
561.20
281.20
280.60
561.20
561.20
280.60
561.20
561.20
280.60
561.20
561.20
561.20
561.20
561.20
561.20
280.60
280.60
561.2
280.60
561.20
280.6
561.20
561.2
280.6
561.6
280.6
280.6
561.2
561.2
280.6
280.6
561.2
561.2
280.6
280.6
280.6
561.20
281.20
561.20
280.60
561.20
561.20
280.60
561.20
561.20
561.20
561.20
280.60
561.20
280.60
561.20
561.20
280.60
561.2
280.60
561.20
280.6
561.20
561.2
280.6
561.6
280.6
280.6
561.2
561.2
280.6
280.6
561.2
561.2
280.6
280.6
280.6
14310.4
TOTAL
09-304-CE-05 PRINTING STATIONERY & ADVERTISING

Provision is made for purchasing printing stationery & advertising
DESCRIPTION
reams lined single pap
20
132.94 2658.8
A4 photocopying paper
200
182.83 36566
A3 photocopying paper
20
182.83 3656.6
Arch lever files
50
12.44
622
flat files
1000
4.75
4750
hard covers
50
7.52
376
cartridges
10
616
6160
giant stapler
6
295
1770
giant staples
6
50
300
Page 300
65,610
A4 envelopes
A3 envelopes
Register books
Mail trays
file tags
bostick
message pads
Felt Pens
Pencil
Drawing pins
Pens
TOTAL
4
4
6
20
7
20
50
20
20
20
200
194.21 776.84
329.56 1318.24
375.95 2255.7
55
1100
133.77 936.39
17.75
355
9.95
497.5
10.64
212.8
8.15
163
3.54
70.8
5.32
1064
65610
D - SPECIAL
09-302-DE-01
CELEBRATIONS
Provision is made to cater for commemoration of the day of the African child
DESCRIPTION
Food & drinks
500
75 37500
Printing of burner
1
6000
6000
Advertising material
500
40 20000
TOTAL
63500

Provision is made to cater for 4 office chairs and 4 office desk at service centre
DESCRIPTION
4 drawer desk
swivel chairs
Dust bins
Cabinet
TOTAL

6
5524.65 33147.9
8
2456.95 19655.6
10
50.6
506
3
2195
6585
52803.5
09-302-DE-10
DESTITUTION
###
52,800
###
Provision is made to cater for the needs of destitute persons, needy students and children in need of care
DESCRIPTION
NO
destitute ration coupon

destitute rations tender
repartriation
disaster rations
destitute private clothing
needy students clothing
children in need of care rati
PWD ration
needy students ration
needy students rentals
needy students BOCCODOL
needy students uniform - bo
needy students uniform- girl
needy students bus fare
spectacles for needy studen
needy students toiletry
needy students bedding
birth certificates
needy students educ. Tours
adult coffins
coupon admin fee
child`s coffin
coupon cards
infant coffins
250
1
15
10
150
300
35
5
200
10
20
150
160
150
6
430
30
15
50
25
600
5
1500
10
UNIT PRIC MONTHSTOTAL

500
12
1,500,000.00
550
1
550
150
3
6,750.00
500
1
5,000.00
500
1
75,000.00
500
1
150,000.00
600
12
252,000.00
50
3
750.00
600
12
1,440,000.00
350
12
42,000.00
2000
1
40,000.00
900
1
135,000.00
900
1
144,000.00
15
12
27,000.00
700
1
4,200.00
150
12
774,000.00
500
1
15,000.00
100
1
1,500.00
600
1
30,000.00
2000
1
50,000.00
9.34
12
67,248.00
1500
1
7,500.00
40
1
60,000.00
1000
1
10,000.00
Page 301
TOTAL
4,837,498.00
09-302-DE-12
WORKSHOPS & SEMINARS
Provision is made to cater for 3 workshops for staff on capacity building
DESCRIPTION
Lunch
morning tea
afternoon tea
venue
NO.
DAYS
50
50
50
1
6
6
6
3
UNIT PRTOTAL
100
50
50
1000
TOTAL
63,000
30000
15000
15000
3000
63000
09-302-DE-29
SERVICES FOR PEOPLE WITH DISABILITIES
Provision is made to cater for the needs for people with disabilities
DESCRIPTION
Wheel chair
crushes
cushions
walking frame
TOTAL
NO
09-302 DE-38
PURCHASE OF COMPUTER
30
20
30
20
130,000.00
UNIT PRICE TOTAL

3800
###
150 3,000.00
300 9,000.00
200 4,000.00
###
###
09-302-DE-38 PURCHASE OF COMPUTER & ACCESSORIES

Provision is made to cater for purchase of computers & accessories
DESCRIPTION
computer
printer
fax machine
computer stand
TOTAL

7
5714.29 40000
8
2500 20000
1
3000
3000
7
1000
7000
70000
###
Page 302
home!A1
EARLY CHILDHOOD & CARE

CODE
AE
DESCRIPTION
ACT. EXP.
app budget
ESTIMATE
2012/13
2013/14
2014/15
PERSONAL EMOLUMENTS
09-402-AE-02 Wages
218,230.00
0.00
0.00
218,960.00
0.00
60,096.14
218,230.00
218,960.00
0.00
0.00
0.00
43,197.61
0.00
0.00
0.00
0.00
0.00
400.00
22,800.00
4,210.00
0.00
400.00
890.00
890.00
0.00
Sub Total
BE
RUNNING EXPENSES
09-402-BE-01
09-402-BE-02
09-402-BE-03
09-402-BE-04
09-402-BE-06
09-402-BE-07
09-402-BE-20
Maintenance of grounds & building

Domestic Requisites
Mtce of office furniture & equip
Stores materials and drugs
0.00
0.00
0.00
Sub Total
CE
60,096.14
2,520.00
43,197.61
1,290.00
30,820.00
0.00
0.00
2,250.00
0.00
0.00
3,370.00
5,854.46
900.00
900.00
5,854.46
900.00
6,520.00
0.00
ESTABLISHMENT. EXPENSES
09-402-CE-03 Leave travel concession

09-402-CE-05 Printing Stationery & Advertising
09-402-CE-06 Posting & Telephone Charges
Sub Total
DE
SPECIAL
09-402-DE-02
09-402-DE-06
09-402-DE-07
09-402-DE-09
09-402-DE-38
Puchase of office furn & equip.

Teaching Material
Food & Accommodation
Sports & outdoor equip & prizes
Computer & accessories
1,140.00
1,140.00
0.00
4,640.00
54,489.86
88,270.00
0.00
4,640.00
96,290.00
0.00
0.00
0.00
Sub Total
54,489.86
94,050.00
102,070.00
163,638.07
314,470.00
358,370.00
GRAND TOTAL
Page 308

PHYSICAL PLANNING, HOUSING AND ESTATE MANAGEMENT

OBJECTIVES
1. To ensure provision of quality and timely services in accordance with set service standards
2. To improve information, education and communication through seminars and workshops
3. To faciliate project management through acquisition of plots for council projects
4. To strengthen existing depots with a view to establishing fully fledged service centres.
5. To ensure clear policies and guidelines
6. To build organisational capacity
7. To ensure prudent financial management
8. To maximise cost recovery
Page 322
home!A1
PHYSICAL PLANNING 2014/15 BUDGET

COMPUTER
CODE
DESCRIPTION

2012/13
2013/14
ESTIMATE
2014/15
12-202-AE-01
Salaries
1,791,796.88
1,918,920.00
1,691,010.00
0.00
0.00
0.00
0.00
0.00
0.00
1,791,796.88
1,918,920.00
1,691,010.00
Domestic Requisites
0.00
0.00
0.00
0.00
1,590.00
1,700.00
0.00
0.00
6,780.00
Sub Total
0.00
1,590.00
8,480.00
4,681.10
6,000.00
30,000.00
0.00
0.00
0.00
9,831.50
4,270.00
4,270.00
12-202-AE-02 Wages
Sub-total
B. RUNNING EXPENSES
12-202-BE-03
12-202-BE-04
12-202-BE-20
12-202-CE-01
12-202-CE-02
12-202-CE-03
12-202-CE-05
12-202-CE-06
12-202-CE-07
12-202-CE-09
12-202-CE-14
12-202-CE-17

Staff Travelling&Sub outside Bots
Legal & Technical Advice
Civic Entertainment
Staff Training
0.00
0.00
12,940.00
13,689.42
12,000.00
14,400.00
0.00
0.00
0.00
0.00
590.00
690.00
0.00
0.00
0.00
0.00
12,000.00
18,300.00
Sub Total
28,202.02
34,860.00
80,600.00
88,586.15
6,100.00
9,000.00
0.00
0.00
0.00
D. SPECIAL
12-202-DE-02 Office Furniture & Equipment

12-202-DE-12 Workshops and Seminars
12-202-DE-38 Computer & Accessories
0.00
50,000.00
212,500.00
88,586.15
56,100.00
221,500.00
1,908,585.05
2,011,470.00
2,001,590.00
Sub Total
GRAND TOTAL
Page 327
PHYSICAL PLANNING GENERAL ADMINISTRATION - JUSTIFICATIONS 2014/2015

PERSONAL EMOLUMENTS
12-202-AE-01
SALARIES
Provision is made
to cover salary and
scarce skill allowance at 30% for 10
permanent and pensionable officers &
15% for 1 permanent and pensionable
officer .
1,691,010.00
Designation
Scale
Principal Physical Planner I

Principal Physical planner I
D2
D2
FILLED
1
1
68,256.00
69,616.80
227,520.00
232,056.00
295,776.00
301,672.80
Principal Physical planner II
D3
54,833.90
182,779.68
237,613.58
Senior Physical Planner

Senior Physical Planner
D4
D4
1
1
50,598.00
50,598.00
168,660.00
168,660.00
219,258.00
219,258.00
Physical Planner I
Physical Planner II
C1
C2
0
2
35,526.35
30,402.00
118,421.16
101,340.00
153,947.51
131,742.00
Physical Planner II
Assistant Physical Planner
C2
C3
2
1
30,402.00
23,108.40
101,340.00
77,028.00
131,742.00
100,136.40
507,302.97
1,183,706.92
1,691,009.89
TOTAL
12-202-AE-08
SCARCE SKILL
SALARY
AMOUNT
Provision is made to cover Employer's Pension Contribution at 15% of salary.

Designation
Scale
FILLED
VACANT
D2
34,128.00
D2
34,808.40
Principal Physical planner II

Senior Physical Planner I
D3
D4
0
2
1
0
27,416.95
25,299.00
Physical Planner I
C1
17,763.17
Physical Planner II
Physical Planner II
C2
C2
2
2
0
0
Principal Technical officer
C1
TOTAL
PENSION
15,201.00
15,201.00
0
11554.2
181,371.73

Description
1,700.00
FREQUENCY
UNIT PRICE
TOTAL
Executive Table
550.00
550.00
Executive Chair
6 inche lockable cabinet
1
1
600.00
550.00
600.00
550.00
Total
12-202-BE-20
1700.00
6,780.00
Provision is made for protective clothing

Description
2 piece overall acid proof
Quantity
Size
Unit Price
Total
30
330
990.00
3
1
32
34
330
330
990.00
330.00
36
330
330.00
1
1
38
40
330
330
330.00
330.00
Sub total
Dust Coat/Khakhi
3,300.00
3
30
83
249.00
32
83
249.00
34
83
83.00
1
1
36
38
83
83
83.00
83.00
40
83
Sub total
Pair of safety shoes
83.00
830.00
220
1,320.00
1
1
7
8
220
220
220.00
220.00
11
220
220.00
1,980.00
Sub Total
Page 328
sun hat
Sub total
10 medium
60.5
Total
665.50
665.50
6,775.50
30,000.00
BOTSWANA
Provision is made for Travelling and Subsistence Allowance for Physical Planners and
and driver outside Gaborone to attend meetings, workshops and seminars for physical planning,
housing and estate management staff
No.of days& Frequency
Description
5 days x 2 trips
Total
Hotel accomodation
Rate/day
NO. OF PEOPLE
1500
TOTAL
30000.00
30000.00
4,270.00
Provision is made to cater for leave travel concession for the due officers
Name of officer
scale
O. Baemisi
Rate
Total
D2
Spouse
2 Children
561.2
561.20
561.2
561.2
561.20
561.2
M.Dikgale
C2
449.65
449.65
G.Mosimanyana
2 Children
D4
561.2
561.2
561.20
561.2
561.2
449.65
561.20
449.65
Spouse
M.Moutswi
C2
Total
4266.50

Provision is made for purchase of stationery for the Physical Planning office.
Description
12,940.00
QUANTITY
UNIT PRICE
TOTAL
Photocopiyer toner
600
3,000.00
A3 Photocoping paper (boxes)

A4 photocoping paper (boxes)
5
6
240
200
1,200.00
1,200.00
Reams ruled single A4 paper

Giant Staples (boxes)
6
5
45
45
270.00
225.00
Standard Staples (boxes)

Archlever Files
11
20
35
30
385.00
600.00
Box of 12mm spiral binder

3
1
80
80
240.00
80.00

1
1
110
70
110.00
70.00
Pencil Leads
permanent markers
10
10
25
25
250.00
250.00
Ream of transparent covers

Ream of hardcovers
2
2
100
110
200.00
220.00
Box of rubber bands
25
175.00
Standard Stapler (small)
90
540.00
Giant Stapler
Box of permanent markers
1
4
190
55
190.00
220.00
High lighters (box)
55
220.00
clutch Pencils
Stick "n" Notes message pads
4
3
25
15
100.00
45.00
Pens boxes crystal blue
85
170.00
Box of
of envelopes
envelopes (110x220
(324x229 with
with GCC
GCC log
Box
logo)
2
4
415
350
830.00
1,400.00
10
75
Box of CDs
Total
750.00
12,940.00
14,400.00
Provision is made to cater for 2 direct lines monthly charges

no. of mths
Description
QUANTITY
UNIT PRICE
12 Official telephone charges
600
TOTAL
690.00
Quantity
Unit Cost
Total
National policy on Housing
15
Town and Country Planning Act
10
30.00
Revised Planners Manual

Gaborone Development plan
3
1
60
340
180.00
340.00
Revised Dev. Control Code
45.00
30
90.00
Total
685.00
18,300.00
Provision is made to cater for training of staff in Strategic Management. The officers are new in the office and need to be
trained on managerial issues to keep pace with new developments and concepts in managements.
Description
Botswana
Duration
Auto Cad x 3 @ P2500/person
14,400.00
14,400.00
12-202-CE-09 Library Books and Periodicals ......

Description
TOTAL
UB/FET
1 week
cost
7,500.00
Page 329
GIS x3 @ P3600/person
IDM
2weeks
10,800.00
Total
18,300.00
D. SPECIAL
Provision is made to purchase office furniture and equipment for the new officers to recruited.
Description
9,000.00
QUANTITY
UNIT PRICE
TOTAL
Executive table
Exective chair
1
1
3,500
2,500
3,500.00
2,500.00
Visitors chairs
Total
750
3,000.00
9,000.00
12-202-DE-38 Purchase of computer and assessories
212,500.00
Provision to purchase computer software to aid in storage of information

Description
QUANTITY
printers
Computer Software; Geographical
informatiom system (GIS) yearly
subscription aand licence fee
Computer Software; autoCAD yearly
subscription and licensing fee
Total
UNIT PRICE
TOTAL
2500
2,500.00
100,000.00
100,000.00
110,000.00
110,000.00
212,500.00
Total
Page 330
2,001,590.00
home!A1
HOUSING DIVISION (SHHA) 2014/15 BUDGET ESTIMATES

CODE
DESCRIPTION
ACTUAL EXPEAPP BUDGET ESTIMATE

2012/13
2013/14
2014/15
A.PERSONAL EMOLUMENTS
12-302-AE-01
Salaries
12-302.AE-02
Wages
12-302-AE-03
Gratuities
12-302-AE-08
3,625,186.85
4,519,180.00
4,711,360.00
396,588.32
0.00
0.00
44,157.85
0.00
0.00
4,519,180.00
4,711,360.00
0.00 -
Sub total
4,065,933.02
0.00
B.RUNNING EXPENSES
12-302-BE-01
Maintenance of Ground /Buildings
12-302-BE-02
Lighting /Gas/Water
12-302-BE.03
Domestic requisites
12-302-BE-04
Maintanance /Repair of office Furniture/Eq
12-302-BE-07
0.00
16,000.00
0.00
220,569.79
144,000.00
140,650.00
0.00
0.00
51,830.00
4,417.00
4,000.00
10,120.00
Small tools and Plants
0.00
5,510.00
6,600.00
12-302-BE-20
Uniform/Protective Clothing
0.00
0.00
24,660.00
12-302-BE-21
Maintanance of Computer Hardware software
0.00
0.00
21,090.00
12-302-BE-22
Water charge -Public S/Pipe
510,404.52
40,000.00
0.00
Sub total
735,391.31
209,510.00
254,950.00
12-302-CE-01
Staff Travelling and subsistence all
14,620.30
20,500.00
35,520.00
12-302-CE 03
Leave travel conession
13,540.10
6,070.00
22,350.00
12-302-CE-05
Printing,Stationery and Advertising
12-302-CE-06
Postal and Telephone charges
12-302-CE-09
Library Books and periodical
12-302-CE-17
Staff training
Subtotal
0.00
0.00
200,000.00
65,344.60
54,000.00
78,840.00
90.00
1,990.00
1,990.00
0.00
18,000.00
19,800.00
93,595.00
100,560.00
358,500.00
D.SPECIAL
12-302-DE-01
Celebrations
12-302-DE-02
Office Equipment/Furniture
12-302-DE-03
Compensation
12-302-DE-07
Food/Accommodation
12-302-DE-12
Workshop/Seminars
12-302-DE-22
Security Services
12-302-DE-24
Refuse bins
12-302-DE-38
Computersand accessories
30,000.00
40,000.00
25,480.00
0.00
0.00
0.00
0.00
10,000.00
22,000.00
0.00
449.70
2,304.95
0.00
0.00
6,111.84
30,000.00
0.00
0.00
22,600.00
15,000.00
25,697.49
118,080.00
77,000.00
4,920,616.82
4,947,330.00
5,401,810.00
Subtotal
GRAND TOTAL
0.00
16,831.00
Page 332
HOUSING DIVISION 2014/15 BUDGET ESTIMATES

JUSTIFICATIONS
Personal Emoluments
12 - 302 - AE - 01 Salaries
4,711,360.00
Provision is made to cover forty (40) permanent and pensionable officers

Designation
Scale
PRINCIPAL HOUSING OFFICER

SENIOR HOUSING OFF
D2
D4
FILLED
VACANT
SCARCE ALLOWAMOUNT
1
1
105,090.00
77,154.00
SENIOR ADMINISTRATION OFF

HOUSING ASSISTANT
C1
B3
1
1
141,516.00
35,268.00
ADMINISTRATION OFFICER
C2
C1
1
1
118,428.00
117,264.00
HOUSING OFFICER
C3
C2
1
3
87,624.00
362,376.00
HOUSING ASSISTANT
HOUSING OFFICER
B2
C3
1
1
48,528.00
95,508.00
HOUSING ASSISTANT
ASSIS. ADMIN OFFICER
HOUSING ASSISTANT
B1
C4
B2
1
1
1
48,660.00
77,028.00
48,528.00
HOUSING ASSISTANT
ACCOUNTANT 1
B3
C1
2
1
30,198.00
70,536.00
120,792.00
SENIOR ACCOUNTS OFFICER
C1
169,108.80
1,087,128.00
C2
59,214.00
355,284.00
PRINCIPAL TECHNICAL OFFICER

SENIOR TECHNICAL OFFICERS
C1
C1
3
1
55,454.40
17,764.20
369,696.00
118,428.00

CHIEF TECHNICALASSISTANTS
C1
C2
1
3
23,452.80
0.00
117,264.00
355,284.00
0.00
286,524.00
TECHNICAL OFFICERS
C3
TECHNICAL ASSISTANTS
B1
B2
1
41
62,136.00
1
355,192.20
SUB TOTAL
50,124.00
4,356,168.00
4,711,360.20
12 - 302 - AE - 08 -Employer's Pension Contribution
Provision is made to cover Employer's

Pension contribution at 15% per employee.
NAME
PriNCIPAL Housing OFFICER
SENIOR HOUSING OFF
SENIOR ADMINISTRATION OFF
SALARY
D2
SALARY
PENSION
###
15,763.50
D4
C1
77,154.00
###
11,573.10
21,227.40
HOUSING ASSISTANT
B3
C2
35,268.00
###
5,290.20
17,764.20
C1
C3
###
87,624.00
17,589.60
13,143.60
HOUSING OFFICER
HOUSING ASSISTANT
C2
B2
###
48,528.00
54,356.40
7,279.20
HOUSING OFFICER
HOUSING ASSISTANT
C3
B1
95,508.00
48,660.00
14,326.20
7,299.00
ASSIS. ADMIN OFFICER

HOUSING ASSISTANT
C4
B2
77,028.00
48,528.00
11,554.20
7,279.20
HOUSING ASSISTANT
ACCOUNTANT 1
B3
C1
70,536.00
###
10,580.40
18,118.80

C1
C2
###
###
163,069.20
53,292.60
PRINCIPAL TECHNICAL OFFICER

C1
C1
C2
###
###
###
55,454.40
17,764.20
17,589.60
CHIEF TECHNICALASSISTANTS
TECHNICAL OFFICERS
C2
C3
###
###
53,292.60
42,978.60
B1
B2
62,136.00
50,124.00
###
9,320.40
7,518.60
653,425.20
12 - 302 - BE - 01 Maintenance of ground and buildings

Provision is made for maintenance of blinds for divisions five (5)
satelite officers and head quarters offices

Description
Installation of Registry Counter in
office 90
Total
Quantity- Unit Price

0
Total
-
Page 333
12 - 302 - BE - 02 Lighting, Gas and Water
140,650.00
An allowance has been made for possible price excalation on this utility.
Provision is made to cater for utilities for the five (5) SHHA offices under this vote.
Ward
Water
Gaborone west
Tsholofelo
Extension 14
Old Naledi
Electricity Freq.
Total
600
600
1300
1300
12
12
22,800.00
22,800.00
600
1400
1300
2671
12
12
22,800.00
48,852.00
600
1350
12
23,400.00
140,652.00
Broadhurst
Total
12 - 302 - BE - 03 Domestic Requisites
51,830.00
Provision is made to cater for purchasing cleaning materials and other requisites.
Description
pine gel 25
Quantity Unit price Total

16
330.00
5,280.00
floor polish glazer 25l
16
438.60
7,017.60
handy andy 750ml (25l)
15
275.00
4,125.00
Furniture polish 500ml

floor polish 25
10
8
35.00
343.00
350.00
2,744.00
Deo block 5kg

Air freshner 200ml (dry)
7
25
220.00
30.00
1,540.00
750.00
Omo washing powder 5kg

Blue death
10
15
49.50
33.00
495.00
495.00
Mutton cloth 500g

Harpic powder
20
19
32.00
27.50
640.00
522.50
Dyroach spray
pot scraper bundle
20
10
50.00
50.00
1,000.00
500.00
Mops
feather duster short
scrubbing brishes with handle
14
10
10
55.00
17.00
25.00
770.00
170.00
250.00
yellow duster (14/packet)

hard brooms
14
10
22.00
50.00
308.00
500.00
feather duster long

Dispenser soap 25
10
10
22.00
444.00
220.00
4,440.00
Toilet disinfectant 25
Soft brooms
10
10
244.00
62.00
2,440.00
620.00
Floor striper 20
Rolls Toilet papers 48/bale
10
40
330.00
135.00
3,300.00
5,400.00
Feather duster short

Steel wool 100g
13
10
12.00
50.00
156.00
500.00
Windowlene 750 m
liquid soap 25
14
6
22.00
200.00
308.00
1,200.00
Red pads machine

Black pads machine
5
5
325.00
325.00
1,625.00
1,625.00
Dust musk 100/packet

Urenial cleaner 25l
2
7
66.00
207.00
132.00
1,449.00
1
14
1
433.00
32.00
77.00
433.00
448.00
77.00
Steel wool 1box

Mouth musk bundles
Carpet cleaner 20 l
Total
51,830.10
12 - 302 - BE - 04 Maintenance of Office Furniture and Equipment
10,120.00
Provision is made to cater for service of a photocopier and fax machine for the division
Description
FrequencMonthly ExTotal
Photocopying Machine service
1,650.00
6,600.00
Fax machine service

Total
880.00
3,520.00
10,120.00
12 - 302 - BE - 07 Small Tools and Plant
6,600.00
Provision is made to small tools for the technical section

Description
measuring tape 8.7m

1
165.00
165.00
measuring tape 10m

measuring tape 30m
1
1
220.00
38.50
220.00
38.50
Measuring wheel
1,100.00
1,100.00
measuring tape 5m
27.50
27.50
drawing board rotating A3

scale ruler
1
2
990.00
110.00
990.00
220.00
spirit level 1.2

rakes
2
5
99.00
88.00
198.00
440.00
spades
bow saw 600mm
5
1
110.00
77.00
550.00
77.00
sprinkler
leaf rake
2
5
77.00
33.00
154.00
165.00
measuring tape 150m

Stencil set
Total
1
6
275.00
330.00
275.00
1,980.00
6,600.00
12 - 302 - BE - 20 Protective Clothing
24,660.00
Provision is made to purchase protective clothing as follows:
Page 334
DESCRIPTION
QTY
SIZE
UNIT PRIZE
TOTAL
Kakhi Dust Coat

Kakhi Dust Coat
3
1
32
34
105.00
169.00
315.00
169.00
Kakhi Dust Coat

Kakhi Dust Coat
6
6
36
38
169.00
169.00
1,014.00
1,014.00
Kakhi Dust Coat

Kakhi Dust Coat
5
10
40
42
169.00
169.00
845.00
1,690.00
Kakhi Dust Coat

Kakhi Dust Coat
5
1
44
46
169.00
169.00
845.00
169.00
Kakhi Dust Coat

Kakhi Dust Coat
4
1
48
50
169.00
165.00
676.00
165.00
Ladies Overall/Blue
Ladies Overall/Blue
2
2
34
36
377.00
377.00
754.00
754.00
Ladies Overall/Blue
Ladies Overall/Blue
2
1
38
44
377.00
133.00
754.00
133.00
Ladies Overall/Blue
Ladies Overall/Blue
2
2
36
38
266.00
266.00
532.00
532.00
Ladies Overall/Blue
Ladies Overall/Blue
1
1
40
42
266.00
266.00
266.00
266.00
Ladies Overall/Blue
Grey skirt
long blouse
2
1
1
44
48
48
266.00
377.00
220.00
532.00
377.00
220.00
short sleave
Jersey Navy Blue
1
1 Small
48
165.00
157.00
165.00
157.00
"
"
4 Medium
1 Large
157.00
266.00
628.00
266.00
18 Medium
18 Large
55.00
55.00
990.00
990.00
"
"
Bush Hats
Bush Hats
bush Hats
Ladies shoes
3 Small
1
109.00
182.00
327.00
182.00
Ladies shoes
Ladies shoes
2
3
5
6
182.00
182.00
364.00
546.00
Men's leather gloves

Safety Boots - Labourers
4 Medium
1
109.00
329.00
436.00
329.00
Safety Boots
Safety Boots
1
3
6
7
329.00
329.00
329.00
987.00
Safety Boots
Safety Boots
5
3
8
9
329.00
329.00
1,645.00
987.00
Safety Boots
Safety Boots
1
3
10
10
329.00
329.00
329.00
987.00
Long trousers khakhi

Long khakhi shirt
Long khakhi shirt
1
1
1 \
330.00
182.00
220.00
330.00
182.00
220.00
Jordan shoes
Rain Suit navy
1
1
440.00
133.00
440.00
133.00
Neck jersey
Rain Suit Yellow
1
1
36
36
132.00
220.00
132.00
220.00
2
73
40
170.00
10,562.00
340.00
24,663.00
"
"
TOTAL
12 - 302 - BE - 21 Maintenace of Computer Hardware and Software
21,090.00
Provision is made to service computer hardware, printers and software.

Description
Quantity Frequency Unit price
Total
Computer
1,600.00
8,000.00
U0
Hp Lasers Jet 1300
6
2
2
1
770.00
770.00
9,240.00
1,540.00
Hp Lasers Jet 1100

Desk jet 610c
1
1
1
1
770.00
770.00
770.00
770.00
Ink Jet 1200c

Total
770.00
770.00
21,090.00
Page 335
12 - 302 - BE - 22 Water Charges- Public Stand Pipes
Provision Is made to cater for water charges for 20 Public stand pipes at Old Naledi
Description
Quantity Months
Stand pipes
Unit price
3
Total
0.00
0.00
Total
0.00
12 - 302 - CE - 01 Staff Travel and Sub allowance within Botswana
Provision is made to cater for officer and driver to attend the following:
Description
Divisional Heads meetings for
Housing
No. of meHotel Expe Duration
35,520.00
Total
Housing Forum
3
2
1,108.33
1,575.00
5
5
World Habitat Day Comm.
1,575.00
16,624.95
15,750.00
3,150.00
35,524.95
`
12 - 302 - CE - 03 Leave travel concession
Provision is made to cater for leave travel concession
Name of employee
22,350.00
No. of ad No. of chil Adult's rate
Children's ra Total
Reginah Itireleng
561.2
0.00
1,122.40
Tshepiso Badenhorst
449.65
224.83
674.48
Ruth Gopelomang
449.65
224.83
674.48
Semakaleng Pelaelo
561.2
280.60
1,122.40
Tumo Ramaphoi
Lesego Kwada
Jersey Kube
2
2
Matlhale Moseki
Othusitse Mpolokeng
1
2
Shirley Monageng
Maureen Serumola
2
2
Modise Senthu
Tshepo Ranko
561.2
0.00
561.20
561.2
561.2
280.60
280.60
1,683.60
1,403.00
561.2
561.2
280.60
280.60
561.20
1,122.40
561.2
561.2
280.60
280.60
1,403.00
1,122.40
1
1
449.65
449.65
224.83
224.83
449.65
449.65
Kealeboga Bakang
Caiphus Malau
1
2
561.2
561.2
280.60
280.60
561.20
1,122.40
Conono Thibelang
Mpho Gagosi
Maggie Morapedi
1
1
2
449.65
449.65
449.65
224.83
224.83
224.83
674.48
449.65
899.30
Kopano Gabanthate
Modiri Baitsile
2
2
449.65
449.65
224.83
224.83
899.30
899.30
Mompati Galeikanngwe
Mokganedi Ramaphane
1
2
449.65
449.65
224.83
224.83
449.65
899.30
Gothusiwa Mooketsi
449.65
224.83
449.65
Molly Mphotho
449.65
224.83
674.48
Diphetogo Raditlhobolo
Calistus Hirschfelt
1
1
449.65
449.65
224.83
224.83
449.65
449.65
Kagiso Moletsane
Matlhogonolo Koloi
1
1
561.2
561.2
280.60
280.60
561.20
561.20
2
1
TOTAL
22,350.25
Page 336
12 - 302 - CE - 05 Printing, stationery and advertising
200,000.00
Provision is made to buy office stationery

Description
Box files

6
55
330.00
Map Books
musking tape
3
10
220
13.00
660.00
130.00
cello tape
tape measure 5 metre
10
7
12.00
33.00
120.00
231.00
file tags
drawing pins
20
10
0.00
6.00
60.00
sticky message pad

ledger books
10
10
9.00
55.00
90.00
550.00
shorthand ex book
bostic boxes
rubber bands
20
20
10
11.00
11.00
6.00
220.00
220.00
60.00
letter
BML &trays
Service Levy Registration
book
20
3
28.00
550.00
560.00
1,650.00
Plot Conversion Register

Executive pads
1
25
550.00
11.00
550.00
275.00
ledger card service levy

Certificate of Rights paper
500
425
4.00
55.00
2,000.00
23,375.00
ledger card BML

Reams A3 photocopying papers
500
10
5.00
660.00
2,500.00
6,600.00
Reams A4 photocopying papers

Crystal pens blue box
500
25
40.00
55.00
20,000.00
1,375.00
Crystal pens black box

pencil erasers
25
40
55.00
1.50
1,375.00
60.00
rulers
Box pencil HB
20
5
2.20
28.00
44.00
140.00
Airconditioner batteries box

Hard covers A4
1
50
165.00
11.00
165.00
550.00
Reams lined papers

Carbon Papers A4 blue
30
10
33.00
58.30
990.00
583.00
medium envelope boxes

boxes carbon paper
boxes envelopes 110*220
5
5
5
220.00
55.00
320.00
1,100.00
275.00
1,600.00

5
5
383.00
330.00
1,915.00
1,650.00
boxes enveloppes 224*229

5
5
330.00
330.00
1,650.00
1,650.00

5
5
440.00
440.00
2,200.00
2,200.00
bundles of verification of employme

bundles of self employment
10
10
440.00
330.00
4,400.00
3,300.00
affidavit
application forms
10
10
220.00
330.00
2,200.00
3,300.00
application for building permit
10
325.00
3,250.00
inspection reports
10
220.00
2,200.00
Staples no. 56 (box)

staplers
32
10
17.00
215.00
544.00
2,150.00
40
200
32.00
17.00
1,280.00
3,400.00
Glue Stick
Assorted highlighters
30
30
11.00
33.00
330.00
990.00
message pads
Photocopying toner
40
30
3.30
375.00
132.00
11,250.00
small puncher
medium puncher
10
10
110.00
165.00
1,100.00
1,650.00
box files
Arch lever files
Giant stapler
220.00
1,320.00
Giant puncher
10
220.00
2,200.00
medium diaries
20
94.00
1,880.00
906.00
7,248.00
20
20
363.00
363.00
7,260.00
7,260.00
HP 1300 toner
HP 1110 toner
HP 4200 toner
6
6
6
440.00
425.00
1,053.00
2,640.00
2,550.00
6,318.00
HP 1280 toner
HP 45 toner
6
15
440.00
432.30
2,640.00
6,484.50
Canon PG40 Black toner

Desk jet toner (coloured)
Desk jet toner (black)
Page 337
HP 78 toner
15
440.00
6,600.00
Staple remover
paper clips box
15
20
11.00
33.00
165.00
660.00
6
500
385.00
6.00
2,310.00
3,000.00
Reams A4 paper lined double

Reams A4 paper lined single
20
20
28.00
28.00
560.00
560.00
Permanent markers
Stamp pad ink
30
7
11.00
6.00
330.00
42.00
Clip boards
10
11.00
110.00
Drawing pens: .25, .5, .7, .9
30
165.00
4,950.00
Drawing pencil
calculator
Flat files 152mm
12
61.00
Rent for the Photocopyier
1,650.00
Advertising
7,700.00
Total
732.00
3,300.00
7,700.00
199,998.50
12 - 302 - CE - 06 Postal and telephone charges

Provision is made to cater for postal and telephone charges for 9 telephone lines
and one fax machine
Quantit Monthly
y
Payment Total
Description
Broardhurst No. 391 2193
12
730.00
8,760.00
Gaborone west No. 392 2891

12
12
730.00
730.00
8,760.00
8,760.00
12
730.00
8,760.00
12
730.00
8,760.00
Tsholofelo No. 392 7343

Extension 14 No. 395 2339
12
12
730.00
730.00
8,760.00
8,760.00
Old Naledi No. 395 1396

Fax machine No. 3912161
12
12
730.00
730.00
8,760.00
8,760.00
Total
78,840.00
78,840.00
12 - 302 - CE - 09 Library books & Periodical

Provision is made to cater for Library books & periodical
Description
National Policy on Housing in
Botswana
1,990.00
Quantity Unit Price Total

7
5.00
35.00
20
7
8.00
10.00
160.00
70.00
Deeds Registry Act

Building Control Act
7
6
10.00
10.00
70.00
60.00
Town & Country Planning Act

Development Control code
6
6
2.00
8.00
12.00
48.00
NDP 10
60.00
420.00
Employment Act
15.00
90.00
Commission Reports
Gaborone Street Map
6
7
100.00
60.00
600.00
420.00
National Policy on State Land

State Land Act
Total
1,985.00
12 - 302 - CE - 17 Staff Training

Provision is made to train four (4) Technical section staff on Auto CAD and others officers
19,800.00
on Introduction to personal Computers
Description
No. of
officers
Auto CAD Training

Total
Duration
4
Unit Price
1
4,950.00
Total
19,800.00
19,800.00
SPECIAL
12 - 302 - DE - 01 Special Celebrations
40,000.00
Provision is made to cater for Local World Habitat Day Commemoration which is
commemorated every October.
Description
World Habitat Day

1 40,000.00
40,000.00
Total
40,000.00
12 - 302 - DE - 02 Office Furniture and Equipment

Provision is made to purchase office furniture to replace obsolete ones
Description
14,340.00
Office Desk
Officers chairs
Visitors chairs
2
2
2
2,500.00
1,000.00
450.00
5,000.00
2,000.00
900.00
Swivel chairs
Benches
4
2
1,500.00
220.00
6,000.00
440.00
Page 338
Total
14,340.00
12 - 302 - DE - 12 Workshops/Seminars
Provision is made to cater for educational workshops for SHHA plot holders
Description
Beneficiaries Workshop
Total
Quantity Participant Unit Price

4
50
440.00
22,000.00
Total
22,000.00
22,000.00
12 - 302 - DE - 38 Computer & Accessories

Provision is made to procure 15 computers & requisite accessories
Description
PC computers
Printers
Box of CDs
Total
15,000.00

2
4,500.00
9,000.00
2
10
3,000.00
60.00
6,000.00
600.00
15,000.00
SUBTOTAL
5,416,150.00
Page 339
home!A1
CODE

ESTATE MANAGEMENT DIVISION
DESCRIPTION

2012/13
2013/14
ESTIMATE
2014/15
12-401-AE-01
12-401-AE-08
12-401-BE-20
12-401-CE-01
12-401-CE-02
12-401-CE-03
12-401-CE-05
12-401-CE-06
12-401-CE-07
12-401-CE-09
12-401-CE-14
12-401-CE-17
12-401-DE-02
12-401-DE-38
Salaries
Sub Total
B. RUNNING EXPENSES
Sub Total
Staff Travelling & Sub. in Botswana
Staff Travelling&Sub outside Bots.
Staff leave travelling Concession
Legal and technical advice
Staff Training
Sub Total
D. SPECIAL
Office Furniture & Equipment
Computers and Accessories
Sub Total
316,760.00
0.00
316,760.00
233,300.00
0.00
233,300.00
0.00
0.00
1,830.00
1,830.00
4,500.00
0.00
0.00
5,300.00
0.00
4,000.00
0.00
5,000.00
18,800.00
1,000.00
0.00
0.00
5,840.00
8,580.00
594,000.00
4,400.00
0.00
0.00
613,820.00
6,000.00
0.00
6,000.00
6,040.00
18,720.00
24,760.00
GRAND TOTAL
341,560.00
873,710.00
Page 341

FIRE SERVICES
OBJECTIVES
1. To train sufficient staff to maintain a proficient fire service.
2. Maintain the available fleet of fire engines to esnure rapid response to all emergencies
3. Provide suffiicient equipment and protective clothing to enable officers to carry out their duties.
4. To conduct public education seminars on fire safety matters
5. Peruse all plans for development projects to make sure that buildings are constructed in accordance
with laid down building regulations to enhance safety.
6. Inspect existing buildings to ensure compliance with exisiting fire protection codes of practice.
7. Maintain comprehensive records of all activities of the department in order to plan its development
and future strategies in terms of material resources and manpower.
Page 344

FIRE SERVICES
home!A1
CODE
DESCRIPTION
ESTIMATE
2012/13
ESTIMATE ESTIMATE
2014/15
2014/15
13-101-AE-01
13-101-AE-02
13-101-AE-03
13-101-AE-08
13-101-BE-01
13-101-BE-02
13-101-BE-03
13-101-BE-04
13-101-BE-06
13-101-BE-07
13-101-BE-09
13-101-BE-10
13-101-BE-20
13-101-BE-23
13-101-BE-24
13-101-CE-01
13-101-CE-02
13-101-CE-03
13-101-CE-05
13-101-CE-06
13-101-CE-09
13-101-CE-14
13-101-CE-17
13-101-DE-02
13-101-DE-26
13-101-DE-38
13-101-DE-44
Salaries
Wages
Gratitues
Sub Total
B. RUNNING EXPENSES
Mtce. Of Gronds & Buildings
Lightining Gas & Water
Domestic Requisites
Mtce & Repair of Off.furniture & Equipment
Stores,drugs and materials
Small tools and plants
Repairs of vehicles
Fuel and Lubricants
Maintenance of radio equipment
Maintenance of Fire Hydrant
Sub Total
Civic Entertainment
Fire staff training
Sub Total
D. SPECIAL
Purchase of furniture and equipment
Radio comm
Computer and accessories
Install of fire hydrant
Sub Total
GRAND TOTAL
Page 345
0.00
0.00
0.00
0
0.00
259,300.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
0.00
0.00
0.00
0
0
0
0
0
0
0
0
21,310.00
0
0
21,310.00
2,056.90
400.00
0.00
0.00
0.00
0.00
-5,188.23
0
-2,731.33
7,500.00
44,000.00
0.00
0.00
12,200.00
6,250.00
0.00
0
69,950.00
8,250.00
1,000.00
0
0
12,200.00
6,880.00
1430
0
29,760.00
0.00
0.00
0.00
0
0.00
70,000.00
0.00
0.00
0
70,000.00
7,700.00
0
0
0
7,700.00
-2,731.33
399,250.00
318,070.00
0
259,300.00
259,300.00
0
0
0
259,300.00

PERMANENT AND PENSIONABLE EMPLOYEES
BUDGET ESTIMATE FOR THE YEAR 2015/2016
Notes: 1.
2.
DEPARTMENT/SECTION: PARKS AND RECREATION- MAINTENANCE
No of
Designation and Name

Payroll
posts
Grade
Number
Salary
Salary
notch
notch on
Filled
Basic Salary
Vacant
Leave
at present
1st April
post
post
Encashment
next year
2
D2
227,424
234246.72
C3/2/1
128,148
131992.44
C4/3/2/1
123,168
126863.04
C4/3/2/1
99,336
102316.08
C4/3/2
64,632
66570.96
PRINCIPAL
1
PARKS OFFICER
Phenyo Dinake 956018604
1
PARKS OFFICER 1
Tapologo Mphotho37717492
SENIOR
1
TECHNICAL OFFICER
Goitsemang Kebafitlhetse
35727498
1 TECHNICAL OFFICER
Thuto Tshenolo 409728614
SENIOR
1
TECHNICAL ASSIST
Vacant
5
NIL
TOTAL

PERMANENT AND PENSIONABLE EMPLOYEES
BUDGET ESTIMATE FOR THE YEAR 2015/2016
DEPARTMENT/SECTION: PARKS AND RECREATION-DEVELOPMENT

No of
Payroll
posts
Designation and Name Number
Grade
Salary
Salary
notch
notch on
Filled
Basic Salary
Vacant
Leave
at present
1st April
post
post
Encashment
Under column "Other Allo
All figures should be in th
next year
2
D4
165,300
170259
NIL
C3/2/1
99,336
102316.08
Bakang Karabo 495416707
C4/3/2/1
99,336
102316.08
C4/3/2
64,632
66570.96
SENIOR
1 PARKS OFFICER
vacant
LANDSCAPE
1
ARCHITECT
Vacant
TECHNICAL
1
OFFICER
SENIOR1TECHNICAL ASSISTANT
Vacant
5
TOTAL
NIL
FORM 1
Notes: 1.
Under column "Other Allowances" Please

write "Entertainment Allowance, Abattoir
Allowance etc where applicable
2.
All figures should be in the nearest Pula
Other Allowances
Car
Allowance
Shift
Allowance
Overtime
Allowance
Others
specify
Total
Salary
Scarce skills (7-13)

10
11
12.00
13
14
23424.67
93698.688
351371.08
12814.80
52796.976
325753.216
12686.30
19029.456
158579.8
10231.61
15347.412
127896.1
6657.10
73229.056
1036829.25
Notes: 1.
Under column "Other Allowances" Please

write "Entertainment Allowance, Abattoir
Allowance etc where applicable
2.
All figures should be in the nearest Pula
Other Allowances
Car
Allowance
Shift
Allowance
Overtime
Allowance
Others
specify
Total
Salary
Scarce skills (7-13)

9
10
11.00
12
13
17025.90
68103.6
255389.5
10231.61
40926.432
153475.12
10231.61
15347.412
127896.1
6657.10
73229.056
408877.62

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GABORONE CITY COUNCIL

SUMMARY OF INCOME AND EXPENDITURE

Interest on rates arreas

INCOME 2012/13 APP.BUDGET 2013/14 ESTIMATES 2014/15

GABORONE CITY COUNCIL

APP BUDGET ESTIMATE

01-101-AE-05 Members Salaries & Allowances

01-101-AE-06 Members Terminal Benefits

01-101-AE-08- Employers Pension's Contribution

01-101- BE- 21 Maitenance of Computers& Accessories

Provision is made to cater for 4 officers & their secretaries respectively

01-101-CE- 01 Staff Travelling inside Botswana

01-101-CE-02 Staff Travelling outside Botswana

01-101-CE: 03 Leave Travel Concesion

01-101-CE: 05 Printing & Stationery

Lined papers doubl

01-101-CE:06 POSTAL&TELEPHONE CHARGES

01-101-CE:09 LIBRARY BOOKS& PERIODICALS

01-101- CE- 11: Members travelling within Botswana

01-101-CE- 12 Members Travelling outside Botswana

01-101-CE-14 Civic Entertainment

Provision is made to enable the mayor have annual mayors ball.

01-101-CE-18 Members Telephone charges

01-101-DE-36- Sovenenirs & Gifts

01-101-DE-38 Computers & Accessries

Public Relations Objectives

To lead in the implementation of promotional activities in support of

To lead on the development and maintenance of internal and external communications

To improve information, education and communication through workshops and seminars

GABORONE CITY COUNCIL

INTERNAL AUDIT JUSTIFICATION FOR 2014/2015 BUDGET

01-201-AE-08 Employer's Pension Contribution

01-201-BE-20 PROTECTIVE CLOTHING

Floopy hats khakhi

01-201-BE-21 MAINTENANCE OF COMPUTERS

UNIT COST TOTAL

01-201-CE-03 LEAVE TRAVEL CONCESSION

no. of Children RATE

01-201-CE-06 POSTAL AND TELEPHONE CHARGES

UNIT PRICE Total

01-201-CE-14 CIVIC ENTERTAINMENT

01-201-CE-17 STAFF TRAINING

03-08-DE-38 PURCHASE OF COMPUTERS AND ACCESSORIES

GABORONE CITY COUNCIL

Human resources climate survey

GABORONE CITY COUNCIL

GABORONE CITY COUNCIL

GABORONE CITY COUNCIL

GABORONE CITY COUNCIL

Staff Travelling & Sub. Withi

INFORMATION TECHNOLOGY DIVISION 2014/2015

02-402-AE-08 Employer's Pension Contribution

02-402-BE-20 UNIFORM AND PROTECTIVE CLOTHING

02-402-BE-21 MTCE OF COMPUTERS & ACCESSORIES

3 Hotel accomodation for MLG w/shops

3 Workshops and seminars

02-402-CE-03 LEAVE TRAVEL CONCESSION

02-402-CE-05 PRINTING STATIONERY AND ADVERTISING