Share Capital SL No Particulars Yes/No/N.A Remarks I Share Capital

1.
SHARE CAPITAL
SL NO PARTICULARS YES/NO/N.A REMARKS

I SHARE CAPITAL
1.1 Whether the company maintains a Register of Members in a hard copy?

1.2 Whether the totals as per the Register of Members agree with the totals of
General Ledger with regard to:
a) Total of paid-up capital;
b) Calls in arrears.
1.3 Whether the company maintains a reconciliation of share certificates printed
as required under the ‘Issue of Share Certificates Rules’?
1.4 Whether the authorised capital in the financial statements is in agreement with
the Memorandum of Association or amending documents?
If MOA is amended whether is it authorized by a special resolution passed at

AGM/EGM?
Whether the required documents for amendments have been filed with the
1.5 ROC?
Whether the movements in share capital disclosed in the financial statements?
1.6 Whether a review of minutes authorizing movements in share capital been
carried out during the year?
1.7 Where any issue of share capital is made during the year, the secretarial
department may be asked to furnish in writing the procedure and the
compliance in respect of
a) Fresh issue of share capital
b) Bonus issue of shares
c) Issue of share capital for consideration other than cash
Compliance will be required from the point of view of:
a) The Companies Act, 1956
b) SEBI regulations
c) The Reserve Bank of India and the FERA
d) FIPB
e) Articles of Association of the company
f) In case of listed companies, intimation to the respective Stock exchanges
under clause no 49 of listing agreement
g) DCA regulations.
1.8 Whether the company follows the correct treatment for expenses incurred on
issue of share capital?
Examples for such expenses are 1) Printing of prospectus and share
application 2) Advertisement 3) Commission/Brokerage on underwriting or
subscription of shares. 4) Discount allowed on issue of shares.
The above amount should be written off to the profit and loss at the earliest.
Alternatively this can be treated as deferred revenue expenses and written off
over a period of time.
1.9 Whether any shares are subject to restrictions either by contractual obligations
or imposed by a court of law
With reference to the share capital or dividends arising there from?
If so, does the company taken adequate safeguards to ensure the
compliance?
Share Capital-page1
1.10 Where the company is a subsidiary, whether proper disclosure has been made
regarding the holding company?
1.11 Whether the company has any share application deposits pending, or excess
moneys remitted for share allotment and if so, is it ensured that the statutory
compliance with Investor Protection Fund etc. are done?
The transfer has to take place in case the amount remained unclaimed for 7
1.12 years.
Whether any options are outstanding on account of:
Loan agreements signed with the financial institutions and other institutions;
Employee stock options; and
Options issued to promoters or collaborators
If so, is it ensured that all options are disclosed in the financial statements?
1.13 Whether the computation of basic and the diluted EPS in accordance with
Accounting Standard 20? Relevant abstract of AS 20 is presented at the end of
1.14 this section.
In case of share options issued during the year, whether the correct accounting
treatment followed?
This is applicable to public listed companies. Check adherence to SEBI
guidelines.
1.15 Was there any forfeiture of shares during the year? If so, the secretarial
department may be asked to prepare a note on the procedure followed.
Does the accounting treatment followed for forfeiture of shares checked?
(The profit on reissue of forfeited shares should be transferred to capital
1.16 reserve)
Where any buy back of shares are made during the year, whether the
compliance under the following acts ensured?
a) Companies Act 1956
b) Stock Exchange
c) SEBI
Relevant Sections-The Companies Act 1956-77 A, 81 and Private limited and
unlisted public limited company (Buyback of securities) Rules 1999.
SEBI-(Buyback of Securities) Regulations 1998.
1.17 Where any shares are issued under ESOP, is the compliance under the
following acts ensured?
a) Companies Act 1956
b) Stock Exchange
c) SEBI
d) FEMA
Relevant Sections-The Companies Act 1956-79 A & 81.
SEBI-ESOP Scheme and Employee Stock Purchase Scheme Guidelines 1999.
FEMA Section 19 & Rule 19
Disclosure Requirements as per Schedule VI
The share capital should be bifurcated into Authorized, Issued and subscribed distinguishing between the various classes of
capital. The number and the face value of each class of shares are to be disclosed. The calls unpaid should be bifurcated into
a) by directors and b) by others. If any shares out of the above are allotted as fully paid up pursuant to a contract without
payments being received in cash, they are to be disclosed separately. (For example: Stock Option)
In case of preference shares, the terms of redemption or conversion to be stated together with earliest date of redemption/conversion.
In case share capital comprises of bonus shares, specify the source from which the bonus shares are issued. For example,
capitalization of profits or reserves or from share premium account.
Share Capital-page2
Points for consideration under AS 20-EPS
Calculation Requirements
Basic EPS is calculated by dividing net profit or loss for the period attributable to equity shareholders by weighted average
number of equity shares (weighted average number of shares for all the periods presented is adjusted for bonus issue, share
split and consolidation of shares) outstanding during the period.
Earnings attributable to equity shareholders are after the preference dividend for the period and the attributable taxes.
For calculating diluted EPS net profit or loss attributable to equity shareholders and the weighted average number of shares
are adjusted for the effects of dilutive potential equity shares.
Potential equity shares are treated as dilutive when their conversion into equity would result in a reduction in profit per share
from continuing operations.
Disclosure Requirements Under AS-20
Nominal value of shares is to be disclosed along with EPS
Negative EPS is also required to be presented.
If the number of equity shares or potential equity shares outstanding increases or decreases on account of bonus, splitting or
consolidation during the year or after the balance sheet date but before the approval of the financial statement, basic and
diluted EPS are to be recalculated for all periods and disclosed.
Amounts of earnings used as numerator for computing basic and diluted EPS and their reconciliation with Profit and Loss
statement are to be disclosed. Also, the weighted average number of equity shares used in calculating the basic EPS and
diluted EPS and the reconciliation between the two EPS are to be disclosed.
CHECKED BY
Share Capital-page3
2. RESERVES & SURPLUS
The Second part of the Shareholders funds in the Balance Sheet, is the Reserves and Surplus and the same is classified as follows:
A. Capital Reserve
B. General reserve
C. Debenture redemption reserve
D. Any Specific reserve
E. Credit Balance in Profit and Loss Account
A. CAPITAL RESERVE ARISES IN THE FOLLOWING CIRCUMSTANCES

1. On receipt of share premium on the issue of share capital
2. Excess realized over original cost on sale of asset.
3. Grants received for specific activity and which cannot be distributed as dividend.
4. Capital Profit on Reissue of forfeited shares.
One of the common components of Share Premium under the Capital Reserves can be utilized only as provided under Section 78
of the Companies Act 1956, which are as follows:
1. To make partly paid shares as fully paid.
2. To issue Bonus Shares.
3. To write off the preliminary expenses of the company.
4. To write off Commission paid or discount allowed on any issue of shares/debentures of the Company
5. To write off Premium payable on redemption of any redeemable preference shares.
B. GENERAL RESERVE
This arises from the periodical transfer from the profits of the Company before the declaration of Dividend. The Reserve can be
utilised for issue of Bonus shares or for declaration of dividend in subsequent years subject to certain conditions prescribed under
Declaration of Dividend out of Reserves Rules under sec. 205 of the Companies Act.
C. DEBENTURE REDEMPTION RESERVE

This reserve is created periodically out of the profits over the Term of Debenture to offset the cumulative impact of the same in
the year of redemption. Hence if the Company has issued debentures, it has to be ensured that sufficient reserve is created out of
the profits every year, and for this purpose terms of redemption has to be checked and if it proposed to be at a premium, the
reserve to be created has to include the premium component also.
When the debentures are issued, the trust deed has to be verified for the powers of the trustee, the security, terms of redemption, etc.

D. SPECIFIC RESERVE
For complying with any legal formalities like Exports Profits Reserve under the Income Tax Act etc., if any reserve is created then
it should be specified as such and shown separately from the General reserve.
E. CREDIT BALANCE IN PROFIT AND LOSS ACCOUNT

The Balance in Profit & Loss Account remaining after various appropriation during the year accumulated along with the balance
from the previous year should be shown separately under this head. This balance can be freely taken to distribute as Dividend in
the subsequent year as it is not a reserve for which formalities have to be complied with before declaration of dividend. If the
Profit and Loss Account shows a Debit Balance i.,e a Loss, then it has to be adjusted from the Uncommitted Reserves such as
General Reserve. Even after the adjustment, if the Profit & Loss Account shows a Debit Balance, then it has to be shown in the
Asset side of the balance Sheet as last item as per Schedule VI Part I of the Companies Act 1956.
Reserves & Surplus-page4

II RESERVES & SURPLUS
2.1 Whether the Articles of Association contain any restriction on creation of Reserves
or impose any restrictions on the powers of board of directors?
2.2 Whether the movements authorized by a resolution of the board of directors?
2.3 Whether all movements in the reserves between the previous year and the current
year properly disclosed in the accounts?
2.4 Is it ascertained whether reserves are required to be created in the following
circumstances?
(a) General Reserve is statutorily required to be created under the ‘The
Companies (Transfer of Profits to Reserves) Rules, 1975 whereby if a certain
amount of dividend is proposed to be declared, then certain amount of profit has to
be transferred General Reserve. (U/s 205 of the Companies Act, 1956)
(b) To create any reserve in accordance with any contractual obligations, such as
debentures issued whereby Debenture Redemption Reserve is created. For listed
companies in terms of guidelines for the protection of interest of debenture holders
contained in section N of guidelines for disclosure and investor protection issued
by SEBI on 11.06.1992, a debenture redemption reserve (DRR) is required to be
created by companies raising debentures. Debenture Redemption Reserve may be
created in equal annual installments or for a higher amount, if profits so permit.
(c)To fulfill statutory requirements, such as on redemption of preference share

capital.
(d) Revaluation Reserve on revaluation of assets, which should be separately
disclosed.
(e) To create special reserves under any other statute.
2.5 Is it ensured that all reserves that have outlived their purpose have been
transferred to the profit and loss account?
2.6 Are the reserves free to be distributed by way of dividend? OR Are there
restrictions arising from the statute or contractual obligations?
Example: Companies Declaration Out Of Dividend Rules.
Disclosure Requirements as per Schedule VI
Reserves to be classified as
1. Capital Reserve
2. Capital Redemption Reserve
3. Share Premium Account
4. Other Reserves less debit balance in Profit & Loss Account
5. Surplus after providing for Dividend, Bonus or Reserves
6. Proposed additions to Reserves
7. Sinking Fund.
In terms of SEBI directives when the DRR is created the amount and the nature of DRR should be disclosed in the normal manner
in the financial statements. No additional disclosure is necessary for creation for such reserve at an amount higher than the
equated annual installments.
CHECKED BY
Reserves & Surplus-page5

3. BORROWINGS
Borrowings consist of borrowings from Banks, Financial Institutions and Others like Companies, Individuals etc., Borrowings are once
again classified into Secured and Un- Secured. Secured Loans are secured on the property of the company and which has a priority over
other creditors in getting the payment at the time of dissolution. Documents creating the charge has to be registered with the Registrar
of Companies by filing of form 8 and form 13. In case of documents are not filed they are to be treated as unsecured loans. Unsecured
Loan is to be classified into three parts viz., From Directors/From Others/From Deferred Credits. Unsecured borrowings from Directors
and others may include Deposits for which the provisions u/s 58A of the companies Act with Companies Acceptance of Deposit Rules
have to be complied with.

III BORROWINGS
3.1 Whether the Memorandum of Association and the Articles of Association authorize
borrowings?
3.2 Whether any resolution of the board of directors as required under section 292 of the
Companies Act, 1956 for borrowings has been passed?
3.3 If not, are the powers delegated to a committee of directors? OR the managing director?
3.4 Whether the board of directors have been authorized by the members of the company to
borrow under section 293 (1) (d) of the Companies Act, 1956 and to create charge under
section 293(1) (a) of the companies Act 1956? If so, is it examined the borrowings are
within the powers of the board of directors?
3.5 Whether the resolution authorizing the borrowing specify
a) The total amount up to which moneys may be borrowed,
b) The persons authorized to borrow,
c) The security that can be offered against the borrowing,
d) The period of the borrowings and
e) The rate of interest. (It is customary to place a draft agreement of the loan before the
board of directors in case of loans from financial institutions)
3.6 What are the documents executed in connection with the borrowings?
(In case of loans from the financial institutions, companies apart from the agreement and
the promissory note execute documents such as personal guarantees of directors, non-
disposal undertakings for shares held in group companies etc. This requires disclosure in
the accounts.)
3.7 Are there any special conditions attached to the loans such as non-declaration of
dividends without the consent of the lender?
3.8 Whether any options on the share capital have been given to the lender? If so, has is
been examined and disclosed?
3.9 Where there are borrowings from foreign sources, whether the company has complied
with the conditions prescribed by the RBI in the case of any External Commercial
Borrowings (ECB)?
3.10 Whether the company has obtained confirmation of balances from the lenders? (In cases
where the accounts
Is it verified that thereareare
being audited immediately
no additional afterthe
demands from thelender?
accounting year-endpenal
For example, and
there is no time to obtain the confirmation as at the close of the accounts, examine the
interest.
feasibilitythe
3.11 Whether of obtaining the confirmation
loan schedule prepared forof balance
the annualas close
audit to thewith
agrees accounting year-end as
the interest
possible. If
schedule fornot
theatprincipal
least theamounts?
demand notes for interest received immediately prior to
closing of the accounts should be verified for checking the principal amount on which
3.12 interest
Whetherisverification
calculated). was done to ensure that the instrument creating charge has been
filed with the Registrar of Companies along with the returns, in case of secured loans? In
case where the forms are not filed whether the loan has been classified as unsecured and
disclosed?
Whether copy of Form 8, 13 & 17 has been obtained and the Registration of Charges
verified?
3.13 In the case of secured loans description of security will have to be given in the accounts.
Is it ensured that the description agrees with the register of charges?
3.14 Whether it is examined that the market value of the security is adequate to cover the
loan amount stated in the balance sheet?
Borrowings-page6
3.15 Whether the HP loans shown correctly in the balance sheet? Future installments may also
be shown as part of the borrowings under the head secured loan.
3.16 Whether the deferred payment credits verified with the terms of the facility? Bank
guarantees and Hundies and bills accepted should be verified.
3.17 Whether the premium/discount on redemption of debentures transferred to Capital

Reserve (As per section 293 of the Companies Act, 1956)
3.18 Debentures
Where debentures are issued:
a) Whether the issue is authorized by the Memorandum of Association and the Articles of
Association?
b) For issue of debentures whether SEBI guidelines have been complied with? (Where
applicable)
c) Has a debenture trust deed been executed? If so whether the conditions have been
fulfilled?
d) Whether the transfer to debenture redemption reserve has been made in the
accounts? (for listed companies as per section N of the guidelines for disclosure and
investor protectioncertificates
e) Are debenture issued by SEBI)
pre-numbered?
f) Are the numbers accounted for?
g) Are the unutilized certificates kept in safe custody by an authorized official?
h) Does the printing of debenture certificates authorized by a resolution of the board of
directors?
i) In case of listed companies issuing debentures, whether credit rating has been
obtained?
j) If secured debentures are issued, is the charge creation verified?
k) Whether matured debentures have been repaid?
3.19 Commercial paper
Whether the company issued any commercial paper? If so, has the company complied
with the Reserve Bank of India Guidelines for issue of commercial paper vide Notification
No. IECD. 3/08. 15.01/2000-2001 dated 10/10/2000 (Which supercedes the earlier
guidelines).
3.20 Whether the company disclosed the maximum borrowing on commercial paper in the
financial statements?
3.21 In case of listed company issuing a commercial paper, whether a credit rating obtained?
Deferred Credits
Deferred credits are basically credits payable over more than one year and are likely to
spread over more than one financial period. Consequently, deferred credits may create a
problem for classification since they are neither loans nor current liabilities and fall in a
category of its own. Since section 211 of The Companies Act, 1956 permits a company to
devise presentation in the financial statements depending on the facts and
circumstances, the recommended presentation is to show them between loans and
current liabilities.
Extract of para 9.15 of the Statement on Auditing Practices- The question whether
amounts payable to suppliers of machinery under deferred payment arrangements are to
be shown as current liabilities or otherwise frequently arises. Since such liability arise as a
result of purchases, they can classified as long term liabilities and shown separately after
unsecured loans with an appropriate description. If there are any ‘acceptances’ of bills
etc., in respect of these liabilities the same should be indicated. The security if any,
provided should also be indicated. The installments payable within 12 months from the
date of the balance sheet may be separately indicated or shown as current liabilities.
3.22 Whether It is examined that the entry is passed for the full amount of bills of exchange
including the future discount charges (as in the case of hire-purchase accounting).
3.23 Whether the asset value capitalized is as per the company’s accounting policy?
3.24 Whether a confirmation of balance from the bankers obtained for the following
The bills of exchange issued by them outstanding;
The charges to be accounted if any;
Whether any security has been created in favour of the bank;
Whether any personal guarantees have been issued by directors?
3.25 Whether a proper disclosure made in the financial statements with regard to the security
created and guarantees issued?
3.26 Whether the bills of exchange on hand verified?
3.27 Where any deferred credits are outstanding in favor of a foreign supplier, whether the
compliance with Accounting Standard 11 for foreign exchange fluctuations examined?
Borrowings-page7
3.28 Public Deposits
Where any deposit is invited from the public during the year, whether the approval under
293 (1) (d) has been obtained and compliance under the following ensured?
a) Companies Act 1956-Release of advertisement under rule 4 of sec 58A.
b) Maintenance of liquid assets at the prescribed %
c) Net worth requirement-While calculating the net worth requirements ensure whether
the reserves are free? Free reserves are defined as ‘Reserves the utilization of which is
not restricted in any manner’. (Guidance note on terms used in financial statements)
d) Filing of half yearly returns with RBI.
e) In case of private limited companies whether any deposits has been accepted in
violation of the provisions of the Act?
f) Whether unclaimed deposits have been transferred to Investors protection fund within
the time limit? (Unclaimed for 7 years)
Disclosure Requirements As Per Schedule VI
Borrowings consist of borrowings from Banks, Financial Institutions and Others like Companies, Individuals etc., Borrowings are once
again classified into Secured and Un- Secured. Secured Loans are secured on the property of the company and which has a priority over
other creditors in getting the payment at the time of dissolution. Documents creating the charge has to be registered with the Registrar
of Companies by filing of form 8 and form 13. In case of documents are not filed they are to be treated as unsecured loans. Unsecured
Loan is to be classified into three parts viz., From Directors/From Others/From Deferred Credits. Unsecured borrowings from Directors
and others may include Deposits for which the provisions u/s 58A of the companies Act with Companies Acceptance of Deposit Rules
have to be complied with.
Interest accrued and due should be included under the appropriate sub heads and the nature of security to be specified in each case.
Where loans have been guaranteed by secretaries, managers and/or directors a mention thereof shall also be made and also the
aggregate of such loans under each head to be disclosed. Particulars of redeemed debentures which the company has power to issue
should be given.
Where any of the company’s debentures are held by a nominee or a trustee for the company, the nominal amount of the debentures and
the amount at which they are stated in books of the company shall be stated.
Other Disclosure Requirements
As per AS 11, borrowings and deferred credits items denominated in foreign currency be reported using closing rates of exchange
CHECKED BY
Borrowings-page8
4. CREDITORS
Creditors represent the amounts due by the Company to various persons who have supplied
materials or services for which payment is yet to be made.
Normally the balances under this head should be only credit. There may be circumstances by way of
advance payment or otherwise, resulting in a debit balance. Such debit balances should be shown
under advances in the Asset side of the Balance Sheet.
Creditors for expenses will normally be for the payments to be made for various expenses incurred
during the year but paid subsequent to the date of balance sheet. Typical examples could be Salary,
Telephone bill, Electricity Charges etc.,

IV CREDITORS
4.1 Whether the total of individual balances agreed with the

control account total? If not give details.
4.2 Where the balances in creditors account outstanding for a
period exceeding the normal period of credit, has it been
checked for the reasons? For e.g. if amounts have not
been paid, there are possibilities of existence of a
dispute.
4.3 Where any interest payable on overdue creditors?
4.4 Whether deferred creditors (i.e. those not due for
settlement for at least 12 months including liability for
future hire-purchase installments) shown separately in
the accounts? If not, provide details.
4.5 Whether debit balances in creditors accounts been
indicated and shown separately on the assets side of the
balance sheet?
Whether any provisions/expenses have to be made in
respect of the above debit balances?
4.6 Whether debit balances where a legal set-off exists,
adjusted against the credit balances in the financial
4.7 statements?
Whether the procedure and timing adopted by the
company for booking imports satisfactory in relation to
the risks and rewards of ownership?
Creditors-page9
4.8 What is the company’s policy for accounting for goods-in-
transit? Does it capture the essence of ownership of the
4.9 goods?
If the company has any imported goods and balances are
outstanding, as on date of the balance sheet, is it
examined that the balances are converted into Indian
Rupees at the rates of exchange ruling on the date of the
balance sheet as prescribed by AS –11?
4.10 Whether any provision has been made for import duty
and other charges in respect of import goods?
4.11 Whether the completeness and accuracy of creditors for
supply of goods and services verified by/with:
Review of controls and procedures to confirm that all

goods (and where applicable, services) received are
recorded;
Agreement with suppliers’ statements
Whether goods received which have not been accounted

in purchases included in closing stocks? If so eliminate
them.
Where there are any invoices accounted for which the
goods are not received? If so, the value of such goods is
to be included in the closing stock, where ever the title to
goods passed on to the company.
4.12 Whether subsequent payments been checked to ensure
the correctness of the balances as on the balance sheet
4.13 date?
Whether old balances been explained properly? If not,
does it require any write back (credit balances) or write
4.14 off (debit balances)?
Whether a list of disputed creditors obtained and
analyzed for additional claim/provisions?
4.15 Whether a test check done between the creditors ledger
balances with suppliers’ statements?
4.16 Whether there is a system of calling for confirmation of
balances? If so, how the differences are reconciled?
4.17 Where confirmations are not called for, whether the
reasons for the same ascertained? What are the
alternative procedures followed by the company for
establishing the accuracy of the balances?
4.18 Whether an analysis made about the unusually large
balances in debit or credit including the reasons for the
4.19 same?
Has adequate provision been made (For all eventualities
likely to result in a loss for e.g. warranties, claims,
guarantees, long-term purchase or sale contracts) in
accordance with the accounting policies?
4.20 Whether the company has any system to ascertain
amounts due to Small Scale Industries (SSI)?
4.21 Are there any acceptances i.e. bills of exchange accepted
for amounts due to suppliers? If so, ascertain the
procedure and ensure that separate disclosure is made in
the financial statements as required by Schedule VI to
The Companies Act, 1956.
Disclosure Requirements As per Schedule VI
Sundry Creditors are to be disclosed in the following format.
a. Total outstanding dues of small scale industrial undertakings (SSI)
b. Total outstanding dues of creditors other than SSI.
c. Outstanding dues to SSI beyond 30 days have to be disclosed with names.
CHECKED BY
Creditors-page10
5. CREDITORS FOR OTHER FINANCE & PROVISIONS
Creditors that arise because of recovery of money and payment to other agencies are shown under Creditors for other finance. This
normally includes items like E.P.F dues of the employees etc., recovered and other similar items.
PROVISION FOR TAXATION:
Depending on the profitability of the company under audit, provision has to be made for taxation based on the AS 22-Accounting for
taxes on income. Without provision for tax, dividend cannot be declared. Appropriate working for the computation of tax, has to be
maintained as part of the working papers.
PROVISION FOR DIVIDEND:
The proposed dividend for the year has to be provided in the accounts though it becomes payable only after approval of the
shareholders in the AGM. While providing for dividend, relevant provisions of Companies Act like Depreciation and Transfer of Profits
to Reserves have to be kept in mind.

V CREDITORS FOR OTHER FINANCE
5.1 Whether the creditors for other finance are disclosed separately in financial statements as
required by Schedule VI to The Companies Act, 1956?
(Generally speaking, the demarcation line is if a credit arises by a debit to profit and loss
account or a capitalized item then it is treated as creditor for goods and expenses. On the
other hand if the company receives the money from third party it is treated as other finance
such as deposits from customers, dealers etc. Also, where the company is acting on behalf of
the Government as in the case of TDS and provident fund etc. it would be treated as creditors
for other finance.)
5.2 Whether an analysis made for the presence of old balances made including the reasons there
for? If so, whether it requires any write back or write off?
5.3 Whether any interest is payable? For example, interest on dealers’ deposits?
Outstanding expenses
5.4 Whether a break up of balances in the outstanding expenses account obtained? Has it been
verified with the subsequent payments?
5.5 Whether there are any old balances in the accounts that are not payable? If so are they
reversible?
Provisions
5.6 Whether the provisions made on basis of estimates reasonable?
Provisions are usually required for the following:
Taxation
Gratuity
Super Annuation
Leave salary
Warranties
Dividends
Dividend taxes
Incentives such as quantity discounts offered by sales department
Royalties
Technical Know How fee
Research & Development Cess
Other Cess-applicable to the industry
Other Cr's and Provisions-page11

Taxation
5.7 Whether the company follows a consistent policy with regard to manner of computation of
tax?
5.8 Whether the company maintains tax assessment status report?
5.9 Whether any provision made for deferred taxation liability?
Gratuity & Leave salary
5.10 Whether the company has obtained an actuarial valuation for liability outstanding at the
year-end?
If not, what is the basis of computation?
Warranties
5.11 What is company’s policy for warranty claims? Is it on settlement or estimated basis?
5.12 If it is on estimated basis, ensure that the computation is as per the usual practice of the
company.
Incentives outstanding
5.13 Whether a discussion held with the marketing/sales department to establish past trends?
5.14 Whether the incentive provided is in line with the above?
Dividends
Audit of dividends requires verification of dividend procedures in two stages i.e.

Provision for dividends of earlier years paid during the current year and
Provision for dividends in the current year.
5.15 In case of interim dividends paid, examine whether the board of directors have the powers
under the Articles of Association to pay interim dividend. Is it ensured whether the company
has established divisible profits for the purpose of interim dividend?
5.16 Whether the approval of the general body for the previous year’s dividends checked?
5.17 Whether the board resolution passed for proposed dividends along with the rate of dividend
verified?
5.18 Whether the declared dividend is out of divisible profits in accordance with section 205 of the
Companies Act, 1956? Is the profit is after adjusting for auditors’ qualifications, if the
5.19 accounts have
If there are been qualified?
no profits after adjusting for audit qualifications for non-provision of expenses
etc., whether the legal position ascertained and considered for qualifying the accounts for
payment of dividends out of capital. Otherwise liability for misfeasance may arise u/s 543 of
the Companies Act, 1956.
5.20 Whether the Companies (Transfer of Profits to Reserve) Rules, 1975 have been adhered to
while declaring dividends?
5.21 Whether the compliance under Companies (Declaration of Dividends Out Of Reserves) Rules,
1975 checked, in case of inadequate profits and if dividends are declared out of Reserves?
5.22 Whether the dividend declared checked for any contractual obligations or restrictions?
For e.g. agreements with financial institutions for loans usually provide that the company
shall not declare dividend or shall not declare dividend exceeding certain percentage without
the consent of the financial institution. To cite another example, sometimes promoters’
agreements have restrictive clauses regarding dividends. Unless the Articles of Associations
incorporate those restrictions these clauses would be inoperative. Another example is when a
company has any requirement for matching dividends with exports and if so, whether this
has been satisfied. Usually this arises in the case of collaboration agreements and licensing
requirements.
5.23 Whether the provisions of the Articles of Association are complied with?
5.24 Where an issue of equity has been made during the year, is the provision of dividend is in
accordance with the terms of issue? For example pro-rata dividend as per the terms of issue.
Whether the applicability of section 93 of the Companies Act, 1956 checked?
5.25 Whether a provision for preference dividend has been made ahead of dividend on equity
shares?
5.26 Whether the company has made provision for taxes on dividend and complied with the
provisions of the Income Tax Act, 1961?
5.27 Whether the interim dividend declared is deposited into a separate bank account within 5
days from the date of declaration. (Section 205)?
5.28 Whether declared dividend paid within 30 days of declaration?(The same will also apply to
final dividend declared in the annual general meeting)
5.29 Whether unpaid dividends exceeding 30 days has been transferred to the “Unpaid Dividend
Account of …..” within 7 days. (section 205A)
5.30 Whether the money remaining in the unpaid dividend for more than 7 years, has been
transferred to the Investor Protection Fund?
5.31 Whether the dividends are paid only to the registered shareholders? (Section 206A)
5.32 Where dividends have not been paid on preference share capital, is it disclosed as contingent
liability in the balance sheet giving the information as prescribed by Schedule VI to the
Companies Act, 1956?
5.33 Whether the dividend remitted to non-resident shareholders during the year is disclosed as
required in Schedule VI to the Companies Act, 1956?
5.34 Whether the liability for unpaid dividend account agrees with the bank balance in cash and
bank balances? Has it been properly disclosed in the balance sheet as per Schedule VI
requirements?
5.35 For audit purposes and also for the purposes of keeping a track on the status of the unpaid
dividends and complying with the statutory requirements, the Secretarial Department should
prepare a schedule giving the following information and produce at the time of audit for
verification every year.

5.35
Financia Date of 5 days 30 days Whether Whether Date on Amount in the

l Year Board from the from the money balance which bank account
Meeting date of date of has been unpaid unpaid matches with the
/ AGM Board Board paid to transferre amount to liability account in
meeting meeting or sharehold d to be the books of
[sec AGM (sec ers Yes/no Unpaid transferred account?
205(1A)] 205-A) to If partly Dividend to Investor
date for be paid to paid account Protection
deposit of shareholde details of Sec 205- Fund
interim rs balance A(1) Whether
dividends unpaid Within 7 paid
days
5.36 Where dividends are not paid due to operation of law, whether a suitable disclosure made in
the notes on accounts?
5.37 Whether the compliance under section 206A ensured with regard to the dividends, rights and
other benefits accruing wherever transfers are stayed?
5.38 Whether the compliance under section 154 of the Companies Act 1956, stock exchange
listing agreement (clause 16) & FEMA, ensured when a book closure is announced?
Points For Consideration Under As 22-Accounting For Taxes On Income
ACCOUNTING INCOME (LOSS) is the net profit or loss for the period as reported in the statement of profit and loss before deducting
income tax expense or adding income tax saving.
TAXABLE INCOME (TAX LOSS) is the amount of income/loss for a period determined in accordance with the tax laws based upon
which income tax payable(recoverable) is determined.
TAX EXPENSE (TAX SAVING) is the aggregate of current tax and deferred tax charged or credited to the statement of profit and loss
for the period.
CURRENT TAX is the amount of income tax determined to be payable (recoverable) in respect of taxable income (tax loss) for a
period.
DEFERRED TAX is the tax effect of timing difference.
TIMING DIFFERENCES are the differences between taxable income and accounting income for a period that originate in one period
and capable of reversal in one or more subsequent periods.
PERMANENT DIFFERENCES are the differences between taxable income and accounting income for a period that originate in one
period and do not reverse subsequently.
Disclosure Requirements Under AS 22
An enterprise should offset assets and liabilities representing current tax, if the enterprise
a. has a legally enforceable right to set off the recognized amounts and
b. Intends to settle the asset and liability on a net basis.
An enterprise should offset deferred tax asset and deferred tax liabilities if
a. The enterprise has a legally enforceable right to set off assets against liabilities representing current tax and
b. The deferred tax assets and deferred tax liabilities relate to taxes on income levied by the same governing taxation laws.
The nature of the evidence supporting the recognising the deferred tax asset should be disclosed, if an enterprise has an
unabsorbed depreciation/carry forward of losses under tax laws.
The creditors for other finance should be disclosed under other liabilities.
Provisions for taxation, dividends, employee benefits, and other provisions should be disclosed under provisions.
The period for which the dividends are in arrear or if there is more than one class of shares the dividends on each such class are in
arrear shall be stated. (This is applicable only to preference shares)
CHECKED BY

6. CONTINGENT LIABILITY
Contingent liability arises due to either a dispute or on the occurrence of a future event. Few examples are claim
for damages, disputed tax demand, dishonor of a discounted bill of exchange etc., It should be listed in the
Notes to the Accounts to give the reader of the financial statements a clear picture of the future liability.

VI CONTINGENCIES
6.1 Mandatory disclosure of contingent liability is required under the

Companies Act, 1956.
Whether the company has a system of recording contingent
liabilities as part of its management information system?
Under clause 49 of the listing agreement, companies are required to
have a system of collection of such data for reporting to the board
of directors. Even if clause 49 is not applicable, companies may be
persuaded to develop such systems.
6.2 Whether the company is having a system for ensuring that incoming
mail is scrutinized to ensure that these matters are brought to the
notice of responsible officials of company?
6.3 Whether the company has followed up last year’s contingent
liabilities and commitments and updated the same?
6.4 Whether the following records verified in detail to identify
contingent liabilities?
a) Minutes of the Board of directors and committees of directors;
b) Sales and purchase contracts for liquidated damages, penalties
etc.?
c) Income tax, sales tax and excise records and the assessment
orders etc.?
d) Listing of pending suits and plaints filed by third parties against
the company?
e) Certificates from company’s bankers for bills discounted, letters
of credit, guarantees etc.
f) Agreements with the unions and charter of demands which are
currently under negotiation?
g) Investments schedules for outstanding calls on investments?
h) Schedule of legal and professional fees paid?
6.5 Whether the company has given any guarantee on behalf of other
companies?
(Where the company has subsidiaries, it is almost certain that the
company would be called upon by the bankers or by the term
lending institutions of the subsidiary to issue guarantees on behalf
of the subsidiaries.)
6.6 Whether the guarantees given are within the limits specified under
section 372A of the Companies Act, 1956? 372A prescribes the
overall ceiling of guarantees, investments and loans?
6.7 Where the aforesaid limits are exceeded whether a special

resolution is passed at a general body meeting prior to the granting
6.8 of suchaguarantee.
Where guarantee has been given in accordance with board
resolution exceeding the limits specified under section 372A of the
Companies Act, 1956, whether such resolution is confirmed within
12 months in a general meeting of the company or the AGM held
immediately after the board meeting which ever is earlier
6.9 Whether the old amounts due from debtors verified against the
correspondence with them? Because unpaid debtor may have a
counter-claim against the company, which will have to be disclosed
under claims against the company which the company has not
acknowledged as debts.
Cont. Liabilties-page14
6.10 Whether any commitments given by the company to the
Government for subsidies received? If so examine if there are any
contingent or actual liabilities on account of non-fulfillment of the
conditions imposed.
6.11 Where the company has availed any special facilities under the
EXIM policy such as customs duty, duty concessions on imports or
Advance licensing or EPCG license and the likes, whether the
company has complied with export commitments? If not examine
whether an actual or contingent liability exists.
6.12 Whether a review of the technical know-how agreements, the
approvals from the Secretariat for Industrial Approval etc., made for
ascertaining any export commitments?
6.13 Where the company has sold to Institutions, or OEM (original

equipment manufacturers). Is it examined for any claims for price
revisions?all contingent liabilities disclosed in the notes on accounts
6.14 Whether
to the balance sheet? If not, disclose in the audit report.
6.15 With respect to legal matters, whether letters from counsel on legal
matters obtained? If there is a pending litigation against the
company that would have material effect on the financial
statements, obtain details for further decision
6.16 Whether the value of coupons issued to shareholders disclosed in
contingent liability.
6.17 Has provision been made against possible losses on orders
accepted but not executed?
The following items will be included in the contingent liability :

a. Claims against the company not acknowledged as debts.
b. Uncalled liability on shares partly paid.
c. Estimated amount of contracts remaining to be executed on capital account and not provided for.
d. Other money for which the company is contingently liable.
e. The amount of any guarantees given by the company on behalf of directors or other officers of the company
shall be stated and where practicable the general nature and the amount of each such contingent liability, if
material, shall also be specified.
Disclosure Requirements Under AS-27—Financial Reporting Of Interest In Joint Ventures
A venturer should disclose the aggregate amount of the following contingent liabilities, unless the probability of
loss is remote, separately from the amount of other contingent liabilities :
a. Any contingent liabilities that the venturer has incurred in relation to its interest in joint ventures and its share
in each of the contingent liabilities which have been jointly with other venturers.
b. Its share of contingent liabilities of the joint ventures themselves for which it is contingently liable and
c. those contingent liabilities that arise because of venturer is contingently liable for the liabilities of the other
venturers of a joint venture
The following commitments in respect of its interest in Joint ventures are to be disclosed separately from other
commitments.
1. Any capital commitments of the venturer in relation to its interest in joint venturers and its share in the
capital commitments that have been incurred jointly with other venturers.
2. Its share of capital commitments of the joint ventures themselves.
CHECKED BY
7. FIXED ASSETS
Fixed Assets consist of the Assets used in the Business to earn income for the Business. It normally
consists of Land, Building, Plant & Machinery, Furniture and Fittings, Vehicles, Office Equipments etc.,
classified in different forms to the convenience of the individual company.
TITLE OF ASSET :
First and foremost factor in Fixed Assets is the title of the asset which should be verified. If the title is
in not the name of the Company, it has to be brought to the notice of the reader of the accounts that
the title is yet to be obtained in the name of the Company. The Title can be verified by adopting
various methods. For example in the case of Land the title can be verified by referring to the land
document. In the case of Machinery the invoice is to be in the name of the Company which is being
audited. In the case of vehicles, the Registration Certificate issued by the Transport authority will be
providng the proof of ownership. Hence all these have to be clearly kept in mind when verifying the
title to the asset.
LOCATION OF ASSET, DATE OF INSTALLATION & DEPRECIATION :
Once the title is clear, then the situation of the asset and the date from which it is put to use assumes
importance. The Fixed Assets Register has to be updated with these details and depreciation has to be
calculated for company Law purposes from the date of installation/putting to use as per Schedule XIV
of the Companies Act 1956 at the rates specified therein. In the case of sale of a Fixed Asset,
Depreciation has to be calculated upto the date of sale and then only the profit or loss on sale of that
asset has to be arrived at. In the case of Sale of a Fixed Asset, if the price realised is more than the
cost of the asset then the excess has to be treated as Capital Reserve as per accepted accounting
practice.
SPECIAL POINTS :
Borrowing Cost for purchase of a Fixed asset has to be capitalised along with the cost of Asset till it is
ready for use. (Refer Accounting Standard 16 of the I.C.A.I). Expenditure during construction period of
a project has to be capitalised along with the cost of the Asset and depreciated. (refer Guidance Note
issued by the I.C.A.I. in this regard)
Fixed Assets-page17
VII FIXED ASSETS
7.1 Whether the acquisition, disposal and scrapping of fixed YES

assets properly authorized?
7.2 Whether is it ensured that there is proper control over the YES
purchase orders in terms of:
a) The authority for ordering;
b) Control over issues of orders;
c) Items that have been delivered; and
d) Items that are yet to be delivered and to be shown in the
capital commitments.
7.3 Does the company identified all capital commitments and YES
disclosed it properly? (Capital commitments are not
7.4 contingent
Whether the liabilities)
purchases and receipts of capital items subject to
same controls as applicable to purchase of raw materials,
stores etc.? (This is to ensure that the company has received
value for money i.e. physical receipt of goods and that the
‘quality’ is what is paid for).
7.5 Whether the fixed assets properly categorized? (Normally
moulds, patterns, jigs, fixtures, tools should also be
considered part of fixed assets. However, considering that
Schedule VI to the Companies Act, 1956 requires loose tools
to be disclosed under Current Assets even if it does not fit in
there.)
7.6 Whether there is clear and correct distinction drawn between
capital and revenue expenditure?
7.7 Whether the company’s accounting policies for capitalizing for YES
fixed assets been followed consistently from year to year?
7.8 What is the policy of the company with regard to ‘cost’. YES
Ensure that the policy is in line with AS-10?
7.9 Whether all the attributable costs relating to acquisition of YES
fixed assets capitalized?
7.10 Whether the expenditure incurred prior to assets being ready YES
for use been capitalized?
7.11 Whether the interest on loans availed for acquiring the asset N.A
been capitalized as required by AS 16?
7.12 Is it ensured that no expenditure incurred subsequent to the
asset being ready for use has been capitalized?
Fixed Assets-page18
7.13 Where a group of assets was acquired for slump price such as
land and buildings, whether it has been bifurcated into land
and buildings and other assets supported by proper evidence?
7.14 Where the assets are acquired by foreign currency loans,
whether adjustments made in accordance with AS-11?
7.15 Where the company has received any grants from the
Government, is the accounting followed as per AS-12?
7.16 Where the CENVAT benefit availed whether it is set off against
the cost? If CENVAT benefit is not availed, check to ensure the
correct capitalization? Verify the above against excise records.
7.17 Whether a check on repairs and renewals schedule is done to
ensure that no capital items are written off as repairs?
7.18 Whether the additions list checked to ensure that no revenue
items have been capitalized?
7.19 Whether in case of major additions, whether installation
certificates have been obtained and warranty period has
commenced? (This is to ensure that no claims are pending
against the supplier.)
7.20 Where there is unduly delay in
installation/commissioning/commencement of warranty,
inquire whether there are problems with the quality of goods
supplied.
7.21 Where there are claims on the suppliers whether proper
entries in the books of account are passed according to the
policy of the company? A detailed policy note write-up may be
obtained from the management.
7.22 Whether the basis of capitalization of self constructed fixed
assets verified?
7.23 Whether items replaced, scrapped or sold removed/written off
from the books?
7.24 Whether the profit or loss on sale of fixed assets been
properly disclosed in the accounts?
7.25 Where fixed assets have been revalued, is there adequate
independent evidence to support for revaluation amounts?
Examine the basis of revaluation.
7.26 Whether the company has any leased assets or assets

purchased under hire-purchase agreements? If so, whether
disclosure is made correctly, as per AS 19?
7.27 Whether all the major fixed assets in use at the end of the
year? If not provide details.
7.28 Whether an examination of the ownership is done by verifying
the title deeds or by obtaining direct confirmation from
7.29 custodian?
Whether additions are supported by documents of title and
other relevant records as required for transfer of property (For
e.g. in case of vehicles, RC Book is to be obtained)
7.30 Whether a list of items of capital work in progress not
completed for a long time obtained with explanation? (Ensure
7.31 that the asset
Whether is in existence.)
the intangible assets including goodwill are
accounted and disclosed as per AS 26?
7.32 Where the title of the company to any asset or property
suffers due to any enactment, whether the company has
obtained necessary exemptions/permission or applied for the
same. If not whether suitable disclosure is made in the
financial statements?
Fixed Assets-page19
7.32
For example in the case of a building constructed in violation

of CMDA Regulation, the company has to obtain an
exemption/permission from the state Government. If not
suitable disclosure would have to be made.
7.33 Whether the policies of depreciation in accordance with AS-6
and the Companies Act, 1956?
7.34 Whether the rate of depreciation is consistent with prior years
and Schedule XIV? If not indicate the differences and state the
7.35 effect
Whetherthereof.
the fixed assets are depreciated over their useful
life?
Fixed Assets Register
7.36 Whether a register of all fixed assets (including fully

depreciated assets) maintained and updated?
7.37 Whether the register periodically reconciled with the financial
records?
7.38 Whether the fixed assets are verified at regular intervals by
the management?
7.39 Whether any material discrepancy on such verification
properly adjusted in the books?
7.40 Whether a record is maintained for assets used by the
company but owned by others?
7.41 Whether there is a set procedure for verification and
confirmation of fixed assets lying with third parties?
7.42 Whether the fixed assets have been adequately insured?
Points For Consideration Under AS-6 Depreciation Accounting (Revised)
Depreciable amount of an asset is its historical or other amount substituted for historical cost in the
financial statements less the estimated residual value.
Depreciable amount of a depreciable asset should be allocated on systematic basis to each accounting
year during the useful life of asset.
Useful is normally determined by the management taking into consideration the expected physical
wear and tear, obsolescence and legal or other limits on the use of the asset. This may be reviewed
periodically. Where there is a revision of an estimated useful life of an asset, the unamortized
depreciable amount should be charged over the revised remaining useful life of the asset.
Where the depreciable assets are revalued, the provisions for depreciation should be based on the
revalued amount and on the estimate of the remaining useful lives of such assets. In case the
revaluation has a material effect on the amount of depreciation, the same should be disclosed
separately in the year in which revaluation is carried out.
A change in method of depreciation has to be made only if required by statute or for compliance with
an accounting standard or for appropriate preparation/presentation of the financial statements.
Revision in method of depreciation should be made from date of use also this would be a change in
accounting policy and should be quantified and disclosed.
Where the historical cost undergoes a change due to fluctuation in exchange rate, price adjustment
etc. depreciation on the revised unamortized amount should be provided over the balance useful life
of the asset.
Deficiency or surplus in case of disposal, destruction and demolition etc. are to be disclosed
separately, if material.
Disclosure Requirements Under AS 6 (Revised)
1. Historical cost or other amount substituted for historical cost, depreciation for the year and
accumulated depreciation to be disclosed.
2. Depreciation method used should be disclosed. If rates applied are different from the rates specified
in the governing statute then the rates and the useful life should be disclosed.
Fixed Assets-page20
Points For Consideration Under AS 10- Accounting For Fixed Assets
Fixed assets are those assets held for producing or providing goods and/or services and not held for
sale in the normal course of the business.
The cost of a fixed asset should comprise its purchase price and any attributable cost to bring the
asset to its working condition for the intended use.
The cost of self-constructed fixed assets should comprise of those costs that relate directly to the
specific asset and that are attributable to it.
In case of assets acquired in exchange or part exchange for another asset, the cost of asset acquired
should be either the fair market value or the net book value of the asset given up, adjusted for any
balancing payment or receipt of cash or other consideration.
Revaluation, if any, should be of class of assets and not an individual asset or the selection of the
assets for revaluation should be made on a systematic basis.
Basis of revaluation should be disclosed.
Revaluation should not result in the net book value of that class being greater the recoverable amount
of asset of that class.
Any increase in the net book value due to revaluation should be credited to Revaluation Reserve while
the decrease should be charged to P & L A/c except to the extent of losses which was written off
during the previous revaluation. In such cases to the amount of losses earlier written off the profit and
loss account can be credited.
Goodwill should be accounted only when paid for.
Profit/Loss on disposal should be recognized on disposal to the Profit and Loss statement.
Attributable Cost: Extract From The Guidance On Expenditure Incurred During The Construction
Period
The expenditure-other than the direct capital expenditure-which may be incurred for an asset during
its construction/pre production can be classified under the following different heads.
1. Preliminary Expenses
2. Formation Expenses
3. Expenses incurred in connection with the issue of shares/debentures
4. Preliminary project expenses, feasibility study, land survey etc.,
5. Financial expenses such as interest, commitment and other charges on loans
6. Indirect & other expenses relating to the construction of the project comprising of items of
expenditure which would normally be regarded as of revenue nature, if incurred after the asset
commences its commercial production, but which are incurred during the construction stage but not
directly or indirectly related to the construction work itself
INDIRECT EXPENDITURE INCIDENTAL AND RELATED TO CONSTRUCTION
A characteristic of this type of expenditure is that, for a running concern it would be in revenue nature.
However, because the expenditure is incurred during the construction period and is indirectly related
to construction and is incidental thereto, it should be capitalized as part of the construction cost. A few
examples to cite,
1. Expenditure on employees who are either assigned to construction work or to supervise over
construction work including salaries and other benefits.
2. Expenditure on technical and other consultants
3. General administrative and office expenditure which is indirectly related to or incidental to
construction including stationary and printing, rent rates and taxes, postage and telegrams, travel and
conveyance etc.,
4. Appropriate insurance charges
DISCLOSURE REQUIREMENTS UNDER AS10
1. Gross and net book values at beginning and end of the accounting period showing additions,
deletions, acquisitions and other movements, expenditure incurred in course of construction.
Fixed Assets-page21
2. In case of revaluation, the revalued amount substituted for historical cost, the method adopted for
computing revaluation, the nature of indices used, the year of any appraisal made, whether an
external valuer was involved.
POINTS FOR CONSIDERATION UNDER AS11 — ACCOUNTING FOR EFFECTS OF CHANGES IN FOREIGN
EXCHANGE RATES (REVISED IN MAR 2003)
Monetary items are money held and assets and liabilities to be received or paid in fixed or
determinable amounts of money
Non monetary items are assets and liabilities other than monetary items.
INITIAL RECOGNITION
Initial recognition- A foreign currency transaction should be recorded, on initial recognition in the
reporting currency, by applying to the foreign currency amount the exchange rate between the
reporting currency and the foreign currency at the date of the transactions.
REPORTING AT SUBSEQUENT BALANCE SHEET DATES
Non monetary items which are carried in terms of historical cost denominated in a foreign currency
should be reported using the exchange rate at the date of the transaction
Non monetary items which are carried at fair value or other similar valuation denominated in a foreign
currency should be reported using the exchange rate that existed when the values were determined.
Fixed Assets-page22
Points For Consideration Under AS 12- Accounting For Government Grants
The grants towards specific fixed assets should be deducted from its cost. Alternatively, if the grant is
against depreciable fixed assets, they should be treated as deferred income and the grant should be
transferred to income in proportion to the depreciation charged. Grants received against non-
depreciable assets should be credited to capital reserve under this method. However, if a grant related
to a non-depreciable asset requires the fulfillment of certain obligations, the grant should be credited
to income over the same period over which the cost of meeting such obligation is charged to income.
The deferred income balance should be disclosed separately in the financial statements
Disclosure Requirements Under AS12
The nature and extent grants towards non monetary assets given at a concessional rate or free of
cost.
Points For Consideration Under AS16 — Borrowing Costs
Borrowing costs that are directly attributable to the acquisition, construction or production of any
qualifying asset (Asset that takes a substantial period of time to get ready for its intended use or sale)
should be capitalized as part of the cost of that asset.
To the extent that the funds are borrowed generally and used for the purpose of obtaining a qualifying
asset, the amount of borrowing cost eligible for capitalization should be determined by applying a
capitalization rate. This rate is weighted average of borrowing costs applicable to borrowings other
than specific borrowings of the enterprise.
Income on temporary investment out of the borrowed funds be deducted from borrowing costs.
Capitalization of borrowing costs should commence when expenditure for qualifying asset is being
incurred.
Capitalization of borrowing costs should be suspended during periods in which development is
interrupted.
Capitalization should cease when activities to prepare the qualifying asset for its intended use are
substantially complete. When construction of asset is completed in parts, and completed part is
capable of being used, capitalization should cease when in respect of that part when substantially all
the activities for its intended use or sale are complete.
Financial statements should disclose the accounting policy adopted for borrowing cost and also the
amount of borrowing costs capitalized during the period
Points For Consideration Under AS19—Leases
Leases are classified into finance lease and operating lease.

If risks and rewards incident to ownership are transferred substantially it is a finance lease otherwise it
is an operating
Treatment
lease.
in case of finance lease in the books of lessee:
1. At the inception, lease should be recognized as an asset and liability at lower of either fair value of
the leased asset or the present value of minimum lease payments (calculated on the basis of interest
rate implicit in the lease or if not determinable, at lessee’s incremental borrowing rate).
2. Lease payments should be appropriated between finance charge and reduction of outstanding
liability so as to produce a constant periodic rate of interest on the balance of the liability.
3. Depreciation on leased asset should be consistent with that for other owned depreciable assets and
as per AS 6. If there is uncertainty that ownership will be obtained at the end of lease term, asset
should be fully depreciated over the lease term or its useful life, whichever is shorter.
Disclosure requirements
Assets acquired under finance lease, net carrying amount at the balance sheet date, total minimum
lease payments at balance sheet date and their present value for specified periods, reconciliation
between total minimum lease payments at balance sheet date and their present value, contingent
rent recognized as income, total of future minimum sub lease payments expected to be received,
general description of significant leasing arrangements.
Treatment in case of operating lease in the books of the lessor
1. Lessors should present an asset given on lease under fixed assets.

2. Lease income should be recognized on a straight line basis or any other systematic basis, if
appropriate.
3. Costs including depreciation should be recognized as an expense.
4. Initial direct costs are either deferred over lease term or recognized as expenses.
Fixed Assets-page23
5. Depreciation should be on same basis as other owned assets and on basis set out in AS6.
Disclosure requirements
Disclosure should be made of carrying amount of the leased assets, accumulated depreciation and
impairment loss recognized or reversed for the period, future minimum lease payments in aggregate
and for the specified periods, general description of the leasing arrangement and policy for initial
costs.
Points For Consideration Under AS 26—Intangible Assets
Applies to all enterprises accounting for intangible assets barring the following
1. Intangible assets covered by other standards
2. Financial assets
3. Mineral rights and expenditure on exploration etc.
4. Intangibles arising in insurance sector on contracts with policy holders.
Monetary Asset – money held and assets received in fixed or determinable amounts of money.
Non Monetary Asset – Other than Monetary Asset.
Fixed Assets-page24
Asset: Asset is a resource
a. controlled by an enterprise as a result of past events and
b. from which future economic benefits are expected to flow.
An intangible asset: An identifiable non-monetary asset, without physical substance, held for use in
the production or supply of goods or services, for rental to others, or for administrative purposes.
Useful life is period of time over which an asset is expected to be used or the number of production
units expected to be obtained from the asset.
An intangible asset to be recognized only if future economic benefits will flow and the cost of the asset
can be measured reliably.
Internally generated goodwill, brands, mastheads, publishing titles etc. should not be recognized as an
asset.
Intangibles cannot be recognized at the research phase.
An intangible asset arising from development are to be recognized if an enterprise can demonstrate
its feasibility, ability to sell, generation of future economic benefits, intention and availability of
resource for completion and ability to measure the expenditure.
Expenditure on an intangible asset that cannot be treated as cost to be written of as expense and
treated as goodwill (capital reserve) in case of an amalgamation (AS 14).
Expenditure, on an intangible asset, once recognized as expense not to be part of cost of an intangible
asset at a later date.
Capitalization of intangibles has to at cost.
Subsequent expenditure to be added to cost only if is probable that the expenditure will generate
future benefits in excess of the original estimates.
An intangible asset has to be amortized over its useful life in the pattern in which the assets economic
benefits are consumed or on a straight line method.
Residual value has to be taken as zero unless a commitment to purchase the asset or an active
market exists.
The amortization period and method to be reviewed at each financial year end and any change to be
accounted for as per AS5.
Impairment losses are to be recognized.
The recoverable amount of each intangible asset to be estimated at each year end in case of an
intangible asset which is not yet available for use and one which is amortized over a period exceeding
ten years.
An intangible asset to be derecognized on disposal or when no future economic benefits are expected
from its use and gain or loss recognized.
On standard being applicable, adjustment to any intangible asset as required to be made with a
corresponding adjustment to the opening revenue reserves.
Fixed Assets-page25
Each class of intangibles, their useful lives, amortization rate, amount and method, carrying amount
(gross and net), any additions, retirements, impairment losses recognized or reversed and any other
change should be disclosed
In case of useful life of an intangible asset exceeding ten years, proper disclosure of the reasons for
the same should be given.
Research & Development expenditure recognized as expense to be disclosed.
Disclosure Requirements Under Schedule VI
Fixed assets are to be classified under the following heads.

1. Goodwill
2. Land
3. Buildings
4. Leasehold
5. Railway sidings
6. Plant and Machinery
7. Furniture and Fittings
8. Development of property
9. Patents, Trademarks Designs & Other intangibles
10. Livestock
11. Vehicles
Under each head the original cost and the additions thereto and deduction there from during the year
and the total depreciation written off or provided up to the end of the year to be stated.
Where sums have been written off on a reduction of capital or revaluation of assets, every balance
sheet subsequent to the reduction or revaluation shall show the reduced figures and with the date of
the reduction in place of the original cost. Each balance for the first 5 years subsequent to the date of
reduction shall show the amount of reduction made. Similarly where sums have been added by writing
up the assets, every balance sheet subsequent to such writing up shall show the increased figures
with the date of increase in place of the original cost and each balance sheet for the first 5 years
subsequent to the date of writing up shall also show the amount of increase made.
CHECKED BY
Fixed Assets-page26
8. INVESTMENTS
Investments are the amounts paid by the Company in purchasing Shares or Securities of Other companies
and in Government Bonds and intended to be held for a longer period to realise their potential. Hence the
intention of the management at the time of purchase will have to be taken into consideration before
classifying as to whether it is an investment or a current asset. In general, holding the assets for a period
of more than one year can be construed as Investment and the rest can be considered as current assets. If
the Company treats the same as Current Asset than it should have power to deal in shares and securities
as per the Memorandum of Association.
Investments are to be classified into long term and short term as per Accounting Standard of the Institute
of Chartered Accountants of India and their valuation has to be based on the Accounting Standard.
VIII INVESTMENTS
8.1 Whether the Memorandum of Association and Articles of

Association of the company checked for powers to invest? (Usually,
Articles of Association of Joint Venture companies have restrictive
clauses with regard to investments)
8.2 Whether there are any restrictions imposed on the company as a
result of contractual obligations by entities such as financial
institutions etc. whereby the company’s powers to invest impeded?
8.3 Whether the transactions of investments authorized by the board of

directors or by a resolution of the board delegated to a committee
of directors or to an individual under section 292 of the Companies
Act, 1956? If delegated obtain a copy of the resolution.
8.4 Whether satisfactory evidence and authority available to support
the purchase and sale of investments?
8.5 Whether the investments/proposed investments are within the
ceiling prescribed under section 372A?
8.6 Where the aforesaid limits are exceeded, whether a special
resolution has been passed at a general body meeting prior to the
investment/Granting of the loan/Providing guarantee?
8.7 Whether the investments are made pursuant to a resolution with
the consent of all the directors present at the meeting?
8.8 Whether is it examined that where the company has a term loan
from a financial institution, the prior approval of the financial
institution is obtained in the following cases:
a) Where the limits as prescribed under section 372A of the
Companies Act, 1956 exceeded or
b) Where the limit is not exceeded, if the company is in default of
payment of principal or interest
Investments-page27
8.9 Whether is it examined that all loans given are charged interest in
accordance with sub-section (3) of section 372A?
8.10 Whether is it examined that the company is not in default of
compliance with section 58A of the Companies Act at the time of
granting the loans/investments/guarantees?
In case of such default loans, guarantees and investments are not
permitted
8.11 Whether the company maintaining a register of investments and
timely entries are made therein as provided in sub-section (5) of
section 372A of the Companies Act, 1956.
8.12 Whether it is examined for the correct classification of investments?

For example, real estate property held for future gains and
appreciation has to be classified under investments and not under
8.13 fixed assets
Whether the company has a proper system of ensuring that all
rights arising out of the investments are properly accounted? (Such
as bonus and rights issues etc.)
8.14 Whether the investments are held in the company’s name except
as permitted under section 49 of the Companies Act, 1956? If so is
there declaration to the effect the company is the beneficial owner
of those investments? Obtain a copy of such declaration.
8.15 Where the investments have been sold at less than cost, examine
the implications of section 227(1A)(c) of the Companies Act.
8.16 Whether the company’s accounting policies to arrive at cost
examined? Ensure compliance with AS 13.
8.17 Whether there are any restrictions on disposal of shares etc. on
account of contractual obligations imposed by financial institutions
etc.? the have been lodged with the any authority, whether the
8.18 Where
same has been disclosed in the financial statements?
8.19 Whether any investments are under lien or pledge? If so, whether
adequate disclosure is made?
8.20 Where in case of a NBFC, the investments under SLR requirements
which are lodged with a bank, whether proper disclosure made?
8.21 Whether the investments have been classified as, either long-term
or current investments for the purpose of valuation as per AS 13
and whether the valuation is in accordance with AS 13?
Ascertain the company policy for the demarcation between long-
term and current investment.
8.22 Whether verification of investments held physical form done?
8.23 Whether confirmation statement has been obtained for investments
held in electronic form? Obtain a full year statement from DP and
verify.
8.24 Whether the investments are disclosed in the financial statements
as per the requirements of
Schedule VI to the Companies Act, 1956 and
AS-13?
Movements in investments accounts (In case of non investment
companies)
Points For Consideration Under AS13: Accounting For Investments
Investments have to be segregated into Current investments and long-term investments be disclosed
separately with further sub-classification.
Cost of investment to include acquisition charges e.g. brokerage, fees and duties. (Note: as per the EAC
opinion the incentives on purchase of investments are to be reduced from the cost of investments)
Investments-page28
If an investment is acquired by the issue of shares, the acquisition cost should be the fair value of the
securities issued. If an investment is acquired in exchange for another asset, the cost of acquisition should
be determined by reference to the fair value of the asset given up or fair value of investment acquired, if it
more clearly evident.
Current investments are to be disclosed at lower of cost and fair value.
Long-term investments are to be disclosed at cost. Provision for decline (other than temporary) is to be
made individually for each investment.
Reduction in the carrying amount and any reversals of such reductions should be charged or credited to P/L
A/c.
Disclose the accounting policy adopted for determining the carrying cost, classification of investments,
income from investments, profit/loss on disposal, changes in carrying amount of such investment,
aggregate amount of quoted and unquoted investments giving aggregate market value of quoted
investments.
Where there exists a significant restrictions on right of ownership, realisability of investment and
remittance of income and proceeds of disposal thereof be disclosed
Points For Consideration Under AS27 — Financial Reporting Of Interests In Joint Ventures
In a venturer’s separate financial statements interest in a jointly controlled entity should be accounted for
as investment in accordance with AS 13.
Each venturer usually contributes cash or other resources to the jointly controlled entity. These
contributions are included in the accounting records of the venturer and are recognized in its separate
financial statements as an investment in the jointly controlled entity.
In case of sale of assets by a venturer to the joint venture the venturer should recognize only that portion
of gain or loss as attributable to the interests of the other venturers. Full loss is to be booked in case of
evidence of reduction in the net realizable value of current assets or on impairment loss.
In case of purchase of assets by a venturer from a joint venture, the venturer should recognize its share of
profit only on a resale of the asset to an independent party. Loss to be booked in case of reduction in net
realizable value of current asset or impairment loss
A venturer should disclose a list of all joint venture a description of interest in significant joint ventures. In
respect of jointly controlled entities, the venturer should also disclose the proportion of ownership interest,
name and country of incorporation/residence.
A venturer should disclose in its separate financial statements the aggregate amount of each of the assets,
liabilities, income and expenses related to its interest in the jointly controlled entities.
Investments should disclose the nature of investments, mode of valuation and distinguish between
1. Investments in Government or Trust securities.

2. Investments in shares, debentures or bonds, showing separately shares fully paid up, partly paid up and
also distinguishing the different classes of shares.
3. Immovable properties
4. Investments in the capital of partnership firms
5. Balance of unutilized monies raised by issue. (Indicate the form of its investment)
6. Investments in joint ventures
Further disclosure of aggregate amount of company’s quoted investments and also the market value,
aggregate amount of company’s unquoted investments should be made.
CHECKED BY
Investments-page29
9. INVENTORIES
Inventories are items which are held in Stock for manufacturing/selling. The items consists of Raw
Materials, Finished Components, or Semi Finished Components in the case of Manufacturing Companies
and in the case of Trading Companies of the products which has been purchased and has not been sold.
The valuation of these items are to be done as per Accounting Standard 2 of the I.C.A.I. and has to be
consistently followed. If there is a change in the method of valuation for a particular year then the
deviation has to be reported alongwith the financial impact due to the change in method of valuation in
the Profit or Loss by way of a note to the accounts. Manufacturing and Other Companies Audit Report
Order lays emphasis on the valuation, Physical verification, dealing in shortages, etc., and the auditor
has to be specific as to how he has been satisfied with each one of them. Hence a detailed working as
per the Check List annexed has to be completed before satisfying compliance of the requirement.
IX INVENTORIES
9.1 Whether there is a system of [physical verification of
inventory? If so,
a) Is there a detailed documented plan?
b) What is the frequency of verification of each item?
c) Are reports prepared for shortages and excesses?
d) Are the differences examined?
e) Are the differences adjusted in the accounts under proper
9.2 authority?
Whether a representative of the auditor was present during
the annual/year end physical verification of inventory? If so,
name the
Obtain representative.
a report on the method of stock verification.
9.3 Whether the stocktaking procedures were satisfactory? If not
the deficiencies are to be reported.
9.4 Whether the alternative procedures performed to ensure the
accuracy of stock quantities, in the absence of physical
verification, are satisfactory? If not, deficiencies are to be
noted and reported.
9.5 Whether it is ensured (Cut off procedure)
a) That all goods included in the inventories were accounted;
b) That goods included in inventories were not included in
sales;
c) That stock records were up to date at the time of physical
9.6 check.
Raw Materials & Other inventory: Whether a test check is done
in respect of
a) Opening stocks with the preceding year’s closing stocks?
b) Receipts & issues into stock ledgers?
c) Accounting of debit notes and credit notes into stock
ledgers?
Inventories-page30
9.7 Finished goods: Whether a test check is done in respect of
a) Opening stock with closing stock of the preceding year?
b) Daily production with the production reports and excise
records?
c) Despatches as per the delivery records with excise records
and finished goods registers?
9.8 Company’s materials with third parties.
Whether statement of companies stock held by third parties
being obtained?
Example:
a) stocks in public warehouses;
b) stocks with consignees;
c) stocks with sub-contractors for conversion;
d) stocks with customers for approval;
e) stocks in bonded warehouses;
f) Stocks on loans to third parties - (to be taken as loans &
advances)
9.9 Whether the stock held by third parties has been verified by
the management and discrepancies if any has been duly
9.10 reconciled?
Stock belonging to third parties
a) Whether they have been properly segregated and not
included in the company’s closing stock? (Third parties’ stocks
would also include goods received from the suppliers and
awaiting the company’s procedure for taking the same into
stock)
b) Whether procedure for verification and recording of stocks
belonging to third parties are adequate?
c) Whether the terms of purchase order has been examined
to ensure that there is no liability on the company with respect
to goods not yet accepted by the company?
d) Whether there is adequate insurance cover for third party
goods on the company’s premises?
9.11 Whether the basis of valuation of stocks is proper, consistent

with the previous year and in accordance with AS-2?
9.12 Whether there is any discrepancy with the physical and book
stock? If so has it been properly dealt with?
9.13 Whether the quantity on the physical count sheets checked
with the stock sheets on test check basis?
9.14 Whether the provision in respect of slow-moving, damaged,
obsolete, or out of conditions stock adequate?
9.15 Whether the method adopted to evaluate slow moving,
obsolete and excessive stocks proper?
9.16 Whether it is examined that inventories are not carried above
net realizable value by:
a) Checking the accuracy of the company’s record of slow-
moving, obsolete, and damaged stock;
b) Comparing net book values with selling prices or other
reliable evidence of net realizable value?
9.17 Whether the year-end stock figures compared with statement
submitted to bankers and the discrepancies properly reported?
Points For Consideration Under AS 2: Valuation Of Inventories (Revised)
1. Inventories to be valued at lower of cost and net realizable value. Generally, weighted average cost
or FIFO method is used in cases where goods are ordinarily interchangeable.
2. Cost of inventories should comprise all costs incurred for bringing the inventories to their present
location and condition.
3. Net realizable value is the estimated selling price less the estimated costs of completion and
estimated costs necessary to make the sale.
4. Specific Identification Method to be used when goods are not ordinarily interchangeable or have been
segregated for specific projects.
Inventories-page31
Disclosure Requirements Under AS 2 (Revised)
Disclose the accounting policies adopted including the cost formula used, total carrying amount of
inventories and its classification.
Inventories are to be classified under the following heads

Stores and spare parts
Loose tools
Stock in Trade
Work in progress
Mode of valuation of stocks including WIP shall be stated and the amount in respect of raw material
shall also be stated separately where ever practicable.
In case of the manufacturing companies, the value of raw material consumed giving item wise break up
and indicating the quantities thereof. In this break up as far as possible all important basic raw materials
shall be shown as separate items. Intermediaries or components procured from other manufacturers
may, if the list is too large to be included in the break up, be grouped under suitable headings without
mentioning the quantities, provided that all those items which in value individually accounts for 10% or
more of the total value of the raw material consumed shall be shown separately with quantities thereof.
Opening and closing stock of goods produced giving break up in respect of each class of goods, and
indicating thereof. Further in the case of trading companies the purchases made and the opening and
closing stocks giving break up in respect of each class of goods traded and indicating the quantities
thereof.
In case the work in progress the amounts for which (such works have been completed) at the
commencement and at the end of the accounting period.
CHECKED BY
Inventories-page32
10. SUNDRY DEBTORS
Sundry Debtors represents the amount due from customers for sale of the product/services of the
company. If there are debit balances other than the above, they have to be classified under
advances and not under Sundry Debtors. Sundry Debtors have to be classified into Debts outstanding
for more than six months and less than six months. Further a note has to be given separately as to
the dues from Directors or their interested establishments. If a debt is outstanding for more than six
months then there is a possibility of debt becoming bad and hence the recoverability has to be
looked into vis–a-vis any dispute in the transaction with the respective Debtor. If the recovery is
doubtful than adequate provision has to be made based on the facts of each case. It would be ideal
to have the break up of Sundry Debtors–Party wise and Bill wise to know which bills are pending and
for what reason. The confirmation of Balances has to be obtained from the Debtors especially in
respect of long pending debts.
X DEBTORS
10.01 Whether the total of debtors been agreed with the control
account in the general ledger? If not give details.
10.02 Whether the debtors’ schedule been verified with the debtors
ledger balances?
10.03 Whether the balances at the end of the year examined to
ensure that the balances are made of specific invoices? if not
10.04 give details.
Whether the closing balances has been checked with
subsequent realization from the parties?
10.05 Whether the debtors schedule been prepared giving ageing
analysis of debtors?
10.06 Whether a list of suit filed and chronic debtors been identified
and provided by the company?
10.07 Whether proper provision has been made for all bad and
doubtful receivables?
10.08 Whether letters of confirmation of balances have been sent to
customers and received? if not give details.
10.09 Whether any discrepancies were observed from the
confirmation statements received from customers and properly
10.10 dealt with?
Whether, a review for credit notes and cash receipts issued
subsequent to financial year-end conducted by the company?
10.11 Whether an analysis of long outstanding credit balances done
as at the year end?
10.12 Whether the credit balances in debtors’ ledger balances been
either:
a) Set-off against other debit balances in the parties accounts?
Or Shown under current liabilities in the creditors’ balances?
b)
10.13 Whether the amounts due from foreign parties converted into
Indian Rupees at the year end exchange rates to confirm to AS-
11?
DEBTORS
Sundry Debtors-page33
1. Debts considered good and in respect of which the company is fully secured.
2. Debts considered good for which the company holds no security other than the debtor’s personal
security.
3. Debts considered doubtful or bad
4. Debts due by the directors or other officers of the company or any of them either severally or
jointly with any other person or debts due by firms or private companies respectively in which any
director is a partner or a director or a member to be separately disclosed.
5. Debts due from the other companies under the same management within the meaning of section
370(1-B) to be disclosed with the names of the companies.
6. The maximum amount due by directors or other officers of the company at any time during the
year to be shown by way of a note.
7. Debts outstanding for a period exceeding 6 months.
8. Other debts less provision.
CHECKED BY
Sundry Debtors-page34
11. CASH
Cash being a liquid asset and prone to fraud, this has to be checked carefully. As for as the Balance Sheet is
concerned, we have to verify the cash on hand on the date of audit and work back to arrive at the cash on the
Balance Sheet date, if not verified on the date of Balance Sheet at various destinations at the same date and time.
A certificate from a responsible official in charge of cash has to be obtained as to the availability of the cash as
made out in the books being available on the Balance Sheet Date.
12. BANK BALANCES
If the Bank Account shows a debit balance, it will come under the Current Assets and otherwise it will appear as
part of the Secured Loan/current Liability. Irrespective of being on the Liabilities side or assets side, the
statements received from the bankers has to be verified and reconciled with the balance shown as per books. It is
ideal that a confirmation of balances from the Bankers is obtained as well. On reconciliation, if any entry for bank
charges/interest has been observed in the Bank statement relevant to the year under audit, it has to be provided
for in the accounts.
13. LOANS AND ADVANCES
This head can be divided into Loans given by the Company in the nature of Loans & Advances paid by the
Company either recoverable in Cash or by way of supply of a product/service. Normally it consists of Deposits
other than with Bank Deposits, advances given to various people like contractors for taking up a work relating to
the company, advance paid for supply of an asset, etc. Any advance in the nature of Loans have to be carefully
looked into as the Auditor has to report that it is not prejudicial to the interest of the company under MAOCARO.
Hence any advance without interest or at a lower rate of interest as compared to the one borrowed by the
company has to be brought to the notice of the Auditor.
If the Company has made any claim against any person and is sure of realising the same then the claim amount
due is to be shown as a receivable item under this head.
14. DEFERRED REVENUE EXPENDITURE
Revenue Expenditure which has an enduring benefit for more than one financial year according to the Company is
charged proportionately to the Profit & Loss Account and the balance is carried forward as deferred revenue
Expenditure. The Accounting Policy of the company should clearly indicate the policy followed by the company in
this regard. Few examples of such items are Share Issue Expenses, Discount of issue of Debentures, etc.

XI CURRENT ASSETS
Cash
11.1 Whether all the floats (IOU’s & Suspense Balance) verified on the date
of balance sheet and agreed with the cash book?
11.2 Whether the company has a system of verification of cash on a daily
basis? If not, what is the frequency of verification?
Bank Balances
11.3 Whether a list of all bank accounts both operative and inoperative
obtained?
11.4 Whether the bank reconciliation statements reviewed?
11.5 Whether outstanding entries in the BRS checked for subsequent
realization or payment.
11.6 Whether the final reconciliation statement contains only cheques issued
but not presented and cheques deposited and not cleared? If not,
provide details.
11.7 Whether the reconciliation statement consist of entries for more than 6
months. If so, has it been properly dealt with? Obtain details of the
11.8 same.
Whether the company has obtained confirmation of balances from the
bankers as on the date of accounts closing?
11.9 Whether the cheques on hand as on the date of the balance sheet
deposited subsequently?
c.assets-page35
11.10 Whether a review of balances held as security for LCs, guarantees etc.
to ensure the need for their continuance?
11.11 Is there a fixed deposit register maintained showing maturity dates,
rate of interest and other data necessary to account for income?
11.12 Whether a certificate is obtained from the bankers for deposit receipts
lodged as security?
11.13 Whether security deposits received from employees have been kept in
a separate bank account? (As required under section 417 of the
Companies Act, 1956)
11.14 Whether adjustments have been carried out to bank balances due to
exchange fluctuations in case of foreign currency balances?
11.15 Whether there are any bank balances kept abroad which are ‘blocked’
and therefore the company is unable to repatriate the same?
(This would require appropriate disclosure in the accounts as an asset
over which the company has no absolute control.)
11.16 Whether the items in transit on the date of the balance sheet have
been adjusted within reasonable time?
Bills of exchange
11.17 Whether the company has any system of collecting bills of exchange
(Hundies) from customers? If so, give brief particulars as to how the
system works especially with reference to the control aspects.
11.18 Whether any bills discounted with banks? If so please indicate the
accounting procedure.
Loans & Advances
(Since the passing of section 372A, which replaced sections 370 and
372 of The Companies Act, 1956, investments, loans and guarantees
are now governed by section 372A. Therefore, attention must be paid
to the section dealing with Investments in the Checklist.)
11.19 Whether the company has given any loans? If so is there a board
resolution authorizing the same? (Under The Companies Act, even
inter-corporate deposits placed are to be reckoned for loans)
11.20 Whether the resolution of the board of directors specify the following:
a) The total amount up to which loans may be made;
b) The purpose for which the loan may be granted;
c) The terms on which such loans may be granted;
d) The persons empowered to grant the loan.
11.21 Whether the provisions of the Companies Act, 1956 complied with in
respect of loans (especially section 295)? Obtain a compliance
memorandum from the Secretarial Department.
11.22 Whether the company has the practice of giving advances in the nature
of loans? If so, is there a formal scheme in operation?
11.23 Where there are deviations from the scheme, is it authorized by a
competent authority?
11.24 Whether any security has been taken for the loans? If so is it adequate?
11.25 Whether a review in respect of loans is carried out to ensure that
installments/interest received on the due date? If not make a report.
11.26 Whether unrecoverable loans identified and a provision made?
11.27 Where a subsidiary system of ledger is followed, whether the
outstanding balances on loans/advances tallied with General Ledger?
11.28 Whether a confirmation of balance s obtained?
11.29 Whether there is procedure to ensure that advances for travel and
other expenses are cleared within a reasonable time?
11.30 Whether on a review of outstanding advance account for expenses,
require provisioning?
c.assets-page36
11.31 Whether any materials loaned? If so have they been properly disclosed?
Deposits
11.32 Whether the company maintains a proper record of deposits made
showing.
a) The name and authority with whom the deposit is made?
b) The amount
c) The period for which the deposit is made
d) The dates on which interest is payable
11.33 Whether the deposit receipts are physically verified?
11.34 Whether the overdue deposits being followed-up?
11.35 Whether the totals of deposit register agree with the General Ledger?
11.36 Whether confirmation of balance obtained?
11.37 Whether the deposits with government authorities confirmed? If not,
how the life of the deposit is ensured?
11.38 Where the deposits are interest bearing, is it ensured that interest is
accounted separately?
For e.g. in the case of Electricity Board deposits, 3 % interest is allowed
and set-off against the current charges. In such cases ensure that both
amounts are grossed-up.
11.39 Whether the non-refundable deposits written off? For instance, Tatkal
for telephones.
Claims receivable
11.40 Whether export incentives are accounted?

11.41 Whether any other claims which is acknowledged as due accounted?
11.42 Whether a register maintained to follow up on these claims? Are the
outstanding items reviewed periodically?
Tax Deducted at Source (TDS – Assets)/Advance Tax
11.43 Whether the system followed by the company to record TDS/Advance

tax amounts examined?
11.44 Whether the TDS certificates/advance tax challans on hand agreed with
the total of the General Ledger balances?
11.45 Whether irrecoverable TDS amounts written off?
11.46 Whether the interest on refund properly accounted?
Prepayments
11.47 Whether the prepayments are identified?
Deferred Revenue Expenditure
11.48 Whether the company has a policy with regard to revenue that may be
deferred?
11.49 Whether the same is followed consistently?
11.50 Whether the rationale for deferring expenditure still hold good for any
expenditure brought forward from a previous year? If not consider
writing off.
Disclose the current assets in the following manner
1. Cash balance on hand
2. Bank balances with schedule banks and with others. The names of the bankers other than schedule bank and
the balances lying with each such bank on current account, call account and deposit account and the maximum
amount outstanding at any time during the year for each such banker. The nature of the interest if any, of any
director or relative in each of the bankers other than the schedule bank should be disclosed.
c.assets-page37
3. Advances and loans to subsidiaries, advances and loans to partnership firms in which the company or any of its
subsidiaries is partner
4. Bills of exchange
5. Advances recoverable in cash or in kind for value to be received ( Example rates, taxes, insurance etc.,)
6. Balances on current account with secretaries and treasurers
7. Balances with customs, port trust etc., (Where receivable on demand)
CHECKED BY
c.assets-page38
XII PROFIT AND LOSS ACCOUNT
Other Income
12.1 Whether the income from investments have been properly N.A
accounted & disclosed in the profit and loss account as
required by AS-13 and The Companies Act, 1956?
(Note the requirements of AS-13 by which interest income
received for pre-acquisition period is to be credited to the
cost of investments)
12.2 Whether the profit or loss on sale of investment has been N.A
accounted in accordance with Schedule VI to The
Companies Act, 1956, and AS 13?
12.3 Whether interest accrued on fixed deposits and other DOUBTFUL-
securities held as margins for Guarantees/LC’s availed? interest on
Sales fixed deposit
12.4 What is the policy for accounting of sales
a) in respect of sales within India
b) in respect of exports
12.5 Export sales – Is compliance with FEMA and RBI
requirements checked?
12.6 Have all discounts given been properly authorized? Is there
a formal documented policy for giving discounts exists?
12.7 How are the changes in prices authorized? And how are the
alterations in rate master in the EDP system carried out?
12.8 If changes are made in the rate master, is a dummy
transaction run through immediately to check the working
of the system? If so, are the results of the checks filed
separately?
12.9 Are the invoices in accordance with the trade terms agreed
with the customers? Does the marketing department carries
out any checking to ensure compliance?
12.10 Are there any price revisions in the following cases being
negotiated?
a) status of price revisions by the company on OE customers
b) status of price revision requests by OE customers
12.11 Sales rejections - what is the policy with regard to sales
rejections
a) in the manner of determination and acceptance
b) accounting policy and timing of accounting
c) adjustment of sales tax
12.12 What are the cut-off procedures at the year end for ensuring
that the following procedures have been followed properly?
a) That goods delivered have been invoiced
b) That goods invoiced but not delivered have not been
included in closing stocks
c) That all goods (as mentioned in Paragraph 9 above)
rejected have been removed from sales
12.13 Is the sales tax assessments and status reports checked?
12.14 What is the procedure for issuing credit notes in the case of
a) Rejections in the ordinary course of business
profit& loss-page39
12.14
b) In the case of price revisions as per negotiations with OE

customers.
12.15 Were the credit notes issued after the year-end to see if
they relate to sales for the year under review?
12.16 Do the company’s products carry warranty? If so how is
warranty accounted i.e. on the settlement basis or on the
basis of past experience for products with warranties
outstanding at the year-end.
12.17 Is the credit control system including the approval of credit
notes satisfactory?
12.18 Whether the company has an established a procedure for
ascertaining
a) Related party transactions in accordance with
Accounting Standard 18;
b) Transactions with “Associated Enterprises” in
accordance with Section 92 of the Income Tax Act, 1961;
and
c) Companies under the same management under section
370 (1B) in accordance with The Companies Act, 1956.
Points For Consideration Under AS 9: Revenue Recognition
Revenue from sales and service transactions should be recognized when the following conditions
satisfied.
1. In a transaction involving sale of goods performance should be regarded as achieved when the
following conditions are fulfilled.
a. The seller of goods has transferred to the buyer the property in the goods for a price or all
significant risks and rewards of ownership have been transferred to the buyer and the seller retains
no effective control of the goods transferred to a degree usually associated with ownership.
b. No significant uncertainty exists regarding the amount of the consideration that will be derived
from the sale of the goods.
2. In a transaction involving rendering of services performances should be measured either under

the completed service contract method or under the proportionate completion method whichever
relates the revenue to work accomplished. Such performance should be regarded as being achieved
when no significant uncertainty exists regarding the amount of the consideration that will be derived
from rendering of the service.
Disclosure Requirements Under AS 9
Disclose circumstances in which revenue recognition has been postponed pending significant
uncertainties.
Points For Consideration Under AS 17-Segment Reporting
This is a disclosure standard requiring the information in the financial statement to be segregated
into business and geographic segments.
Identification of segments into primary and secondary segments depends on certain conditions.
A business segment is a distinguishable component of an enterprise providing a product or service

or group of products or services that is subject to risks and returns that are different from other
business segments.
A geographical segment is distinguishable component of an enterprise providing products or
services in a particular economic environment that is subject to risks and returns that are different
from components operating in other economic environments.
A reportable segment is business segment or a geographical segment identified on the basis of

foregoing definitions for which segment information is required to be disclosed as per this standard.
Internal financial reporting system can be the basis for identifying the segments.
profit& loss-page40
Dominant source and nature of risk and returns of an enterprise should govern whether its primary
reporting format will be business segments or geographical segments.
A reportable segment arises if
a. Revenue from sales to external customers and from transactions with other segments exceeds
10% of total revenues (external and internal) of all segments; or
b. Segment result, whether profit or loss, is 10% or more of
i. combined result of all segments in profit or

ii. combined result of all segments in loss whichever is greater in absolute amount; or
c. Segment assets are 10% or more of all the assets of all the segments.
If total external revenue attributable to reportable segments constitutes less than 75% of total
revenues then additional segments should be identified till 75% level is reached.
Segment revenue is the aggregate of revenue that are directly attributable to the segment,
enterprises income that can be reasonably allocated to a segment, revenues arising from
transactions with other segments but does not include extra ordinary items. Interest or dividend
income, profit on sale of investments, are not considered as part of segment unless the enterprise’s
activity are primarily of a financial nature.
Segment expenses is the aggregate of expenses resulting from the operating activities of the
segment and enterprise expenses that can be reasonably allocated to the segment but does not
include income tax, extra ordinary items and general administrative expenses of head office.
Interest paid, Loss on sale of investments, are not considered as part of segment unless the
enterprise’s activity are primarily of a financial nature
Segment result is segment revenue less segment expenses
Segment assets are those operating assets identified with activities of the segment
Segment liabilities are those identified with the segment arising out of its operations.
Under primary reporting format for each reportable segment the enterprise should disclose external
and internal segment revenue, segment result, amount of segment assets and liabilities, cost of
fixed assets acquired, depreciation, amortization of assets and other non cash expenses.
Reconciliation between information about reportable segments and information in financial

statements of the enterprise should be provided.
Secondary segment information is required to be disclosed. This includes information about

revenues, assets and cost of fixed assets acquired.
When primary format is based on geographical segments, certain further disclosures are required.
Disclosures are also required relating to intra-segment transfers and composition of the segment.
Changes in accounting policies that have an effect on the segment reporting should be disclosed.
Matrix form of presentation is allowed.
Points For Consideration Under AS 18: Related Party Disclosures
This standard is applicable to reporting on related party relationship and transactions between a
reporting enterprise and its related parties. It also applies to consolidated financial statements
presented by a holding company.
The following related party relationships are considered by this standard
profit& loss-page41
i. Enterprises that directly or indirectly control or are controlled by or are under the common control
with the reporting enterprise;
ii. Associates, joint ventures of the reporting entity; investing party or venturer in respect of which
reporting enterprise is an associate or a joint venture;
iii. Individuals owning voting power giving control or significant influence;
iv. Key management personnel and their relatives; and
v. Enterprises over which any of the persons in (iii) or (iv) are able to exercise significant influence.
Parties are considered related if one party has ability to control or exercise significant influence over
the other party in making financial and/or operating decisions.
The following are not considered as related parties:

i. Two companies simply because of common director,
ii. A single customer, supplier, franchiser, distributor or general agent with whom an enterprise
transactions a significant volume of business merely by virtue of economic dependence; and
iii. Parties such as Financier, trade unions, public utilities, government departments and bodies
merely by virtue of their normal dealings with the enterprise.
Disclosure under the standard is not required
i. If such disclosure conflicts with duty of confidentially under statute, cast by a regulator or a
competent authority;
ii. In consolidated financial statements in respect of intra-group transactions; and
iii. In case of state-controlled enterprises regarding related party relationships and transactions with
other state-controlled enterprises.
Relative (of an individual) means spouse, son, daughter, brother, sister, father and mother who may
be expected to influence, or be influenced by, that individual in dealings with the reporting entity.
Related party transaction means transfer of resources or obligations between related parties
regardless of whether or not price is charged.
Standard defines control, significant influence, associate, joint venture, joint control, key
management personnel, relative, holding company, subsidiary, company, fellow subsidiary and
state-controlled enterprise.
Where there are transactions between the related parties, following information is to be disclosed:
name of the related party, nature of relationship, nature of transaction and its volume (as an amount
or proportion), other elements of transaction, if necessary, for understanding, amount or appropriate
proportion outstanding pertaining to related parties, provision for doubtful debts from related
parties, amounts written off or written back in respect of debts due from or to related parties.
If related party relationship exists only by control, the names of the related party and nature of the
relationship should be disclosed even where there is no transaction.
Disclosure requirements as per Part II of Schedule VI
1.1 The Profit and loss account;
a) Shall clearly disclose the result of the working of the company during the period covered
by the
b) account
Shall and every material feature, including credits or receipts and debits or
disclose
expenses
1.2 The profitinand
respect
loss of non-recurring
account transactions
shall set or transactions
out the various of an exceptional
items relating nature.
to the income and
expenditure of the company arranged under the most convenient heads; and in particular,
shall disclose the following information in respect of the period covered by the account—
Disclosure Requirements
profit& loss-page42
1.2
Turn over (Aggregate amount of sale, giving amount of sales in respect of each class of
goods dealt with by the company and indicating the quantities of such sales for each class
separately)
Commission paid to sole selling agents
Commission paid to other selling agents
Brokerage and discount on sales other than usual trade discount
In case of Manufacturing Companies
Item wise breakup of raw materials consumed and quantities thereof including their value
for all-important basic raw materials.
The intermediates or components procured from other manufactures maybe grouped under
suitable heading without mentioning quantities, provided all those items which in value
account for 10% or more of the total value of the raw material consumed shall be shown as
separate and distinct items with quantities thereof in the breakup.
The opening and closing stock of goods produced in respect of each class indicating the
quantities thereof.
In case of Trading Companies
In respect of each class of goods traded the trading shall disclose the Value and Quantity
of:
a. Purchases
b. Opening Stock
c. Closing Stock
The gross income derived from the services rendered or supplied.
Notes:
1 The quantities of raw material, purchases, stock and the turn over shall be expressed in
quantitative denominations in which they are normally purchased or sold in the market.
2 For the above purpose the items for which the company is holding separate industrial
license shall be treated as separate classes of goods but where a company has more than
one industrial license for production of same item at different places the item covered by
all such licenses shall be treated as one class. Incase of trading companies the imported
items shall be classified in accordance with the classification adopted by chief controller of
Imports and Exports in granting the Import license.
3 In giving the Break up of Purchase, Stock & Turnover items like spare parts and
accessories, the same may be grouped under suitable headings without quantities provided
all those items which in value individually account for 10% or more of total value of
Purchase Stock or Turnover as the case may be are shown as separate and distinct items
with quantities there of in the break up.
1.3 In case of all concerns having work in progress the amount for which works have been
completed at the commencement and end of the accounting period.
1.4.1 The amount provided for depreciation renewals or diminution in value of fixed assets.
1.4.2 If such a provision is not made by means of depreciation charged the method adopted for
making such provision.
1.4.3 If no provision is made for depreciation, the fact that no provision has been made shall be
stated and the quantum of arrears of depreciation computed in accordance with section
205(2) of the Act shall be disclosed by way of a note.
1.5 The amount of interest on the company’s debentures and other fixed loans, that is to say,
loans for fixed periods, stating separately the amount of interest, if any, paid or payable to
the managing director and the manager if any.
1.6 The amount of charge for Indian income tax and other Indian taxation on profits, including,
where practicable, with Indian income tax any taxation imposed elsewhere to the extent of
the relief, if any, from Indian income tax and distinguishing, where practicable, between
income tax and other taxation.
1.7 The amounts reserved for
profit& loss-page43
1.7
Repayment of share capital; and
Repayment of loans.
1.8.1 The aggregate, if material, of any amount set aside or proposed to be set aside, to
reserves, but not including provisions made to meet any specific liability, contingency or
commitment known to exist at the date as at which the balance sheet is made up.
1.8.2 The aggregate, if material, amounts withdrawn form such reserves.

1.9.1 The aggregate, if material, of the amounts set aside to provisions made for meeting specific
liabilities, contingencies or commitments.
1.9.2 The aggregate, if material, of the amounts withdrawn form such provisions, as no longer
required.
1.10 Expenditure incurred on each of the following items, separately for each item:
a) Consumption of stores and spare parts.
b) Power and fuel.
c) Rent.
d) Repairs to buildings.
e) Repairs to machinery.
f) 1 Salaries, wages and bonus.
2 Contribution to provident and other funds.
3 Workmen and staff welfare expenses to the extent not adjusted from any previous
provision or reserve.
Note 1:
Information in respect of this item should also be given in the balance sheet under the
relevant provision or reserve account.
(a) Insurance.
(b) Rates and taxes, excluding taxes on income.
(c) Miscellaneous expenses:
(Provided that any item under which the expenses exceed one percent of the total revenue
of the company or Rs. 5,000, whichever is higher, shall be shown as a separate and distinct
item against an appropriate account head in the Profit and Loss Account and shall not be
combined with any other item to be shown under ‘Miscellaneous expenses)
1.11.1 The amount of income from investments, distinguishing between trade investments and
other investments.
1.11.2 Other income by way of interest, specifying the nature of the income.
1.11.3 The amount of income tax deducted if the gross income is stated under sub-paragraphs (1)
and (2) above.
1.12.1 Profits or losses on investments showing distinctly the extent of the profits or losses earned
or incurred on account of membership of a partnership firm to the extent not adjusted from
any
Note:previous provision or reserve.
Information in respect of this item should also be given in the balance sheet under the
relevant provision or reserve account.
1.12.2 Profits or losses in respect transaction of a kind, not usually undertaken by the company or
undertaken in circumstances of an exceptional or non-recurring nature, if material in
1.12.3 amount.
Miscellaneous income.
1.13.1 Dividends from subsidiary companies
1.13.2 Provisions for losses of subsidiary companies
1.14.1 The aggregate amount of the dividends paid and proposed and stating whether such
amounts are subject to deduction of income tax or not.
1.15 Amount, if material by which any items shown in the profit and loss account is affected by
any change in the basis of accounting.
profit& loss-page44
2.1 The profit and loss account shall also contain or give by way of a note, detailed information
showing separately the following payments provided or made during the financial year to
the directors (including managing directors) or manager, if any, by the company, the
subsidiaries of the company and any other person:
(i) Managerial remuneration under section 198 of the act paid or payable during the
financial year to the directors (including managing directors or manager if any)
(ii) Other allowances and commission including guarantee commission (details to be
given):
(iii) Any other perquisites or benefits in cash or in kind (stating approximate money value
where practicable);
(iv) (a) Pension etc;
(iv) (b) Pensions
(iv) (c ) Gratuities
(iv) (d) Payments from provident funds in excess of own subscriptions and interest thereon,
(iv) (e) Compensation for loss of office
(iv) (f) Consideration in connection with retirement from office
3.1 The profit and loss account shall contain or give by way of note a statement showing the
computation of net profits in accordance with section 349 of the act with relevant details of
the calculation of the commissions payable by way of percentage of such profits to the
directors (including Managing Directors) or manager (if any)
4.1 The profit and loss account shall further contain or give by way of a note detailed
information in regard to amounts paid to the auditor whether as fees, expenses or
otherwise for services rendered.
(a) As auditors
(b) As advisors, or in any other capacity, in respect of
(c) Taxation Matters
(d) Company Law Matters
(e) Management Services and
(f) In any other manner
5.1 In the case of manufacturing companies the profit and loss account shall also contain by
way of a note in respect of each class of goods manufactured, detailed quantitative
information regard
(a) The license to the(Where
capacity following namely:—
license is in force)
(b) The Installed Capacity and
(c) The Actual Production
Note 1
For the above purpose the licensed capacity and installed capacity of the company as on
the last date of the year to which the profit and loss account relates shall be mentioned.
Note 2
The actual production in respect of the finished products meant for sale shall be mentioned
in cases. Where semi processed products are also sold by the company separate details
there
Note 3of shall be given
The items for which the company is holding separate industrial licences shall be treated as
separate classes of goods. But, where a company has more than one industrial licence for
production of the same item at different places or for expansion of the licensed capacity,
the item covered by all licences shall be treated as one class.
6.1 The profit and loss account shall also contain by way of a note the following information
namely
a) Value of imports calculated on CIF basis by the company during the financial year in
respect of
(i) Raw materials
(ii) Components and spare parts
profit& loss-page45
6.1
(iii) Capital goods

b) Expenditure in foreign currency during the financial year on account of
(i) Royalty
(ii) Know how
(iii) Professional
(iv) Consultation fees
(v) Interest and
(vi) Other matters
c) Value of all imported
(i) Raw materials
(ii) Spare parts
(iii) Components
Consumed during the financial year
d) Value of all Indigenous
(i) Raw materials
(ii) Spare parts
(iii) Components
Consumed during the financial year with percentage of each to the total consumption
e) The amount remitted during the year in foreign currencies on account of dividends with
a specific mention of the number of non-residents share holders and the number of shares
held by them on which the dividends were due and the year to which the dividends related
f) Earnings in foreign exchange classified under the following heads namely

(i) Export of goods calculated on FOB basis
(ii) Royalty
(iii) Know-how
(iv) Professional and consultation fees
(v) Interest and dividend
(vi) Other Income indicating the nature there of
7.1 The central may direct that the company shall not be obliged to show the amount set aside
to provisions other than those relating to depreciation, renewal or diminution in value of
assets, if the central government is satisfied that the information should be disclosed in the
public interest and prejudice the company, but subject to the condition that in any heading
stating an amount arrived at after taking into account the amounts set aside as such, the
provisions shall be so framed or marked as to indicate that fact.
8.1 Except in the case of the first profit and loss account laid before the company after the
commencement of the act the corresponding amounts for the immediately preceding
financial year for all items shown in the profit and loss account shall also be given in the
profit and loss account.
CHECKED BY
profit& loss-page46
LIST OF STATUTORY REGISTER A COMPANY HAS TO MAINTAIN (THIS IS A GENERAL LIST)
SL NO PARTICULARS OF REGISTERS YES/NO/N.A REMARKS
13.1 Register of investments not held in company’s name
13.2 Register of Deposits

13.3 Creation/modification/satisfaction of charge & keeping
a record of the charges
13.4 Register of charges
13.5 Register of members
13.6 Index of members where their number is more than 50
13.7 Register and index of debenture holders

13.8 Foreign register (and a duplicate) of members and
debenture holders, if any
13.9 Copies of all returns u/s 159 & 160
13.10 Minute books containing minutes of the proceedings of
general meetings, board meeting & committees of the
board
13.11 Books of accounts
13.12 Register of contracts, with companies and firms, in
which directors are interested giving details
13.13 Register of contracts with companies and firms in which

directors are interested directly or indirectly
13.14 Register of directors, managing directors, managers

and secretary
13.15 Register of directors shareholding
13.16 Register of appointment of directors or an associate as
a selling agent outside India of goods produced by the
company, and for supply of or rendering of service
13.17 Register of loans to companies ‘under the same

management’
13.18 Register of loans made, guarantees given or securities
provided to companies and investments in shares and
debentures of other companies
CHECKED BY
Statutory reg-page47

Share Capital SL No Particulars Yes/No/N.A Remarks I Share Capital

Uploaded by

Copyright:

Available Formats

Share Capital SL No Particulars Yes/No/N.A Remarks I Share Capital

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Share Capital SL No Particulars Yes/No/N.A Remarks I Share Capital

Uploaded by

Copyright:

Available Formats

1.

SL NO PARTICULARS YES/NO/N.A REMARKS

1.1 Whether the company maintains a Register of Members in a hard copy?

If MOA is amended whether is it authorized by a special resolution passed at

Disclosure Requirements as per Schedule VI

Nominal value of shares is to be disclosed along with EPS

Negative EPS is also required to be presented.

A. CAPITAL RESERVE ARISES IN THE FOLLOWING CIRCUMSTANCES

C. DEBENTURE REDEMPTION RESERVE

E. CREDIT BALANCE IN PROFIT AND LOSS ACCOUNT

Reserves & Surplus-page4

II RESERVES & SURPLUS

(c)To fulfill statutory requirements, such as on redemption of preference share

Disclosure Requirements as per Schedule VI

2. Capital Redemption Reserve

3. Share Premium Account

4. Other Reserves less debit balance in Profit & Loss Account

5. Surplus after providing for Dividend, Bonus or Reserves

6. Proposed additions to Reserves

Reserves & Surplus-page5

SL NO PARTICULARS YES/NO/N.A REMARKS

3.17 Whether the premium/discount on redemption of debentures transferred to Capital

3.19 Commercial paper

The bills of exchange issued by them outstanding;

The charges to be accounted if any;

Whether any security has been created in favour of the bank;

Whether any personal guarantees have been issued by directors?

3.26 Whether the bills of exchange on hand verified?

Disclosure Requirements As Per Schedule VI

Other Disclosure Requirements

SL NO PARTICULARS YES/NO/N.A REMARKS

4.1 Whether the total of individual balances agreed with the

Review of controls and procedures to confirm that all

Whether goods received which have not been accounted

Sundry Creditors are to be disclosed in the following format.

a. Total outstanding dues of small scale industrial undertakings (SSI)

b. Total outstanding dues of creditors other than SSI.

c. Outstanding dues to SSI beyond 30 days have to be disclosed with names.

PROVISION FOR TAXATION:

PROVISION FOR DIVIDEND:

SL NO PARTICULARS YES/NO/N.A REMARKS

Other Cr's and Provisions-page11

Gratuity & Leave salary

Audit of dividends requires verification of dividend procedures in two stages i.e.

Other Cr's and Provisions-page12

Financia Date of 5 days 30 days Whether Whether Date on Amount in the

Points For Consideration Under As 22-Accounting For Taxes On Income

DEFERRED TAX is the tax effect of timing difference.

Disclosure Requirements Under AS 22

b. Intends to settle the asset and liability on a net basis.

Disclosure Requirements As Per Schedule VI

Other Cr's and Provisions-page13

SL NO PARTICULARS YES/NO/N.A REMARKS

6.1 Mandatory disclosure of contingent liability is required under the

6.7 Where the aforesaid limits are exceeded whether a special

6.13 Where the company has sold to Institutions, or OEM (original

The following items will be included in the contingent liability :

7.1 Whether the acquisition, disposal and scrapping of fixed YES

7.26 Whether the company has any leased assets or assets