Power Transformer Bid Document

The Federal Democratic Republic of Ethiopia
ETHIOPIAN ELECTRIC UTILITY (EEU)

ADDIS ABABA, ETHIOPIA
BID DOCUMENT
For the Purchase of :-132/15KV
, 50MVA Power Transformer
:Lot-1.
5132/15KV, 50MVA Power Transformer

Lot-1
Subject of Procurement
Procurement Reference Number

Project Name
Date & place of
Bidding Document
Issue
of
EEU/TRA005-010/2015 Lot-1
Transmission Substation Operation Office
Addis Ababa, May 2015
Bidding Document
Table of Contents
Part 1 Bidding Procedures
Section
Section
Section
Section
Section
1.
2.
3.
4.
5.
Instructions to Bidders
Bid Data Sheet
Evaluation Methodology and Criteria
Bidding Forms
Eligible Countries
I
I
II
III
IV
V
Part 2 Statement of Requirement

Section 6.
Statement of Requirements
Part 3 Contract
Section 7.
Section 8.
Section 9.
General Conditions of Contract

Special Conditions of Contract
Contract Forms
EEU Procurement, Warehouse & Logistics Office

Document: Bidding Document
VII
VII
VIII
XIII
(May 2015)
Page ii
INVITATION TO BID.
BID No. EEU/ TRA 005-010/2015
1.
The Ethiopian electric utility (EEU) has budget to be used for the procurement of Power Transformer and mobile
substation through international competitive bidding (ICB), for Lot 2 bidders may offer the option of self
finance/ financial credit.
The Ethiopian Electric Utility invites sealed bids from eligible bidders for the following items.
1.
Lot
No.
Lot-1
Lot-2
2.
Description of goods
Unit
Qty
Bid Security
Bid Closing
Bid Opening
50 MVA,132/15KV Power
Transformer(ICB)
Mobile substation (ICB)
Each
No/m/set
108,000.00 USD
or equivalent
331,100.00 USD
or equivalent
June 25, 2015,

2:00 PM
June 25, 2015,
2:00 PM
June 25, 2015,

2:30 PM
June 25, 2015,
2:30 PM
Bidding will be conducted in accordance with the open tendering procedures contained in the public
procurement proclamation of the government of the Federal Democratic Republic of Ethiopia and open to
3.
all bidders from eligible suppliers.

Interested eligible bidders may obtain further information and clarification from Ethiopian Electric Utility
4.
(EEU) and inspect the bidding documents at the address given below.
The Ethiopian Electric Utility (EEU)
Head Office, Procurement logistic & warehousing 2nd floor Office No.204
Degualle Square, piassa
Addis Ababa, Ethiopia
P.O.BOX 1233, Tel, +251-11-1-56-01-48
A complete set of bidding Documents may be purchased by any interested eligible Bidders at the address
above and upon payment of non-refundable fee of against payment receipt fo r Lot.1 Birr 8,000.00 (Eight
Thousand) and Lot.2 Birr 8,000.00 (Eight Thousand).

5. Bids must be delivered on or before the closing date and time to the above mentioned address. All bids must be
accompanied by a bid security in the form of (CPO or Bank Guarantee) as mentioned above. Late bids shall be
rejected.
6. The Bid is Single Stage Two envelope system; Technical offer & Bid Security will be opened in the
presence of the bidders or bidders representatives` who choose to attend at the address above on the above
mentioned date and time. Financial Offer will be opened after technical evaluation got approval.
7. Bidders are advised to submit their offer after examining the bid document carefully .
8. The Ethiopian Electric Utility (EEU) reserves the right to reject all or partial bid without assigning any
reason thereof.
The Ethiopian Electric Utility (EEU)

Document: Bidding Document
(May 2015)
Page iii
Part 1: Bidding Procedures
Section 1: Instructions to Bidders

Section 6.
Instructions to Bidders
Table of Clauses
A.
1.
2.
3.
4.
5.
B.
6.
7.
8.
9.
C.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
D.
25.
26.
27.
28.
29.
General
Introduction
Source of Funds
Fraud, Corruption and Complaints Provisions
Eligible Bidders
Eligible Goods and Related Services
1
2
2
3
5
Contents of Bidding Document
Bidding Document
Written Questions / Clarification of Bidding Documents
Modification to Bidding Documents
Pre-Bid Conference
5
6
6
7
Preparation of Bids
Cost of Bidding
Language of Bid
Bid Prices and Discounts
Currencies of Bid
Professional Qualifications and Capability of the Bidder
Financial Standing of the Bidder
Technical Qualifications, Competence, and Experience of the Bidder
Documentary Technical Evidence
Presentation of Samples
Joint Venture or Consortium
Alternative Bids
Period of Validity of Bids
Bid Security
Documents Comprising the Bid
Format and Signing of Bid
7
7
7
9
9
9
9
10
10
11
11
11
12
13
14
Submission and Opening of Bids

Sealing and Marking of Bids
Deadline for Submission of Bids
Late Bids
Withdrawal, Substitution, and Modification of Bids
Bid Opening

Document: Instructions to Bidders
14
14
14
15
15
15
(May 2015
Section I of IX
Issued by:

E.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
F.
Evaluation and Comparison of Bids

Confidentiality
Clarification of Bids
Responsiveness of Bids
Nonconformities and Omissions
Dubious price quotations and errors in calculation
Margin of Preference
Preliminary Examination of Bids
Legal, Professional, Technical, and Financial Admissibility of Bids
Evaluation of Bids
Comparison of Bids
Post-qualification Evaluation
Acceptance or Rejection of Bids
Re-advertising bids
Award of Contract
43.
44.
45.
46.
47.
16
16
16
17
17
18
18
19
20
21
21
21
21
21
Award Criteria
Right to Vary Quantities at Time of Award
Announcing and Awarding of the Successful Bidder
Signing of Contract
Performance Security

16
22
22
22
22
23
(May 2015
Section I of IX
Issued by:
Section I. Instructions to Bidders
Part 2
General
1.
Introduction
1.1
EEU indicated in the Bid Data Sheet (BDS) is the Contracting Authority for this procurement
process and it is bound by the rules governing public procurement in the Federal Democratic
Republic of Ethiopia and EEU procurement guideline. It has the powers and duties to conclude
framework agreements for goods and related services within the list of common user items
intended for one or more Public Bodies. Accordingly, this procurement process is being
conducted in accordance with the recent editions of the Ethiopian Federal Government
Procurement and Property Administration Proclamation and Public Procurement Directive
under the procurement method and the new EEU procurement guideline indicated in the BDS.
1.2
By the issue of this Bidding Document the Contracting Authority invites interested Candidates
to submit their bids with a view to entering into a contract Agreement with the Contracting
Authority for the provision of Goods and Related Services which general description is
provided in the BDS. The Goods and Related Services that are subject of this procurement
process are more particularly specified in Section 6, Statement of Requirement upon the basis
of the information supplied in and in accordance with this Bidding Document.
1.3
The procurement reference number and number of lots of this Bidding Document are provided
in the BDS. If Bids are being invited for individual contracts (lots) the Bidder may submit a Bid
for one lot only, several or all of the lots. Each lot will form a separate contract and the
quantities indicated for different lots will be indivisible. The Bidder must offer the whole of the
quantity or quantities indicated for each lot.
1.4
Each Bidder may only submit one Bid, either individually or as a partner in joint venture. A
Bidder who submits or participates in more than one Bid (other than as a subcontractor or in
cases of alternatives that have been permitted or requested) will cause all the Bids with the
Bidders participation to be disqualified.
1.5
Based on forecast of EEUs' requirements the estimated quantitative procurement requirements

of the Goods and Related Services that are subject of this procurement process are specified in
Section 6, Statement of Requirement. Estimated requirements are estimates only and the EEU
accepts no responsibility for their accuracy.
1.6
The EEU aims to enter into contract Agreement so EEU could access the contract for the
purchase of certain Goods and Related Services as defined in this Bidding Document.
1.7
EEU, which is referred to as Procuring Entity.
1.8
The contract Agreement will be concluded for a period specified in the BDS with effect from
the date on which it enters into force. This contractual period and all other periods specified in
the contract Agreement will be calculated in calendar days unless otherwise indicated.
1.9
The Contracting Authority may award the right to participate in contract Agreement as a result
of the procurement process the subject of this Bidding Document to more than one Bidder in
order of their rank in the bid evaluation result. Contract may be signed with the invited Bidders
willing to supply with the price offered by the selected Bidder.
1.10 This Section 1, Instructions to Bidders shall not form a part of the contract Agreement. These
instructions are intended to assist prospective Bidders in the preparation of their Bids.
1.11 Issuance of this Bidding Document does not in any way obligate the Contracting Authority to
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award a contract Agreement.

1.12 EEU retains ownership of all bids submitted in response to this Bidding Document.
Consequently, Bidders have no right to have their bids returned to them except late bids.
1.13 In submitting a bid, the Bidder accepts in full and without restriction this Bidding Document as
the sole basis of this procurement procedure, whatever his own conditions of sale may be,
which he hereby waives. Bidders are expected to examine carefully and comply with all
instructions, forms, contract provisions and specifications contained in this Bidding Document.
Failure to submit a bid containing all the required information and documentation within the
deadline specified may lead to the rejection of the bid. No account can be taken of any
reservation in the bid as regards the Bidding Document; any reservation will result in the
immediate rejection of the bid without further evaluation.
1.14 The permitted method of communication shall be in writing form. Throughout these Bidding
Documents the term "in writing" means communicated in written form and delivered against
receipt.
2.
Source of Funds
2.1
Procuring Entities that will order Goods and Related Services described in the BDS under this
contract Agreement from time to time during the term of the contract Agreement via the
issuance of written Purchase Orders (PO) have an approved budget toward the cost of the
procurement described in the Section 6, Statement of Requirement. The Procuring Entities
intend to use these funds to place a Call-off contracts resulting from issuance of written
Purchase Orders referencing this contract Agreement. Call-off contracts shall be subject to the
provisions of this contract Agreement and shall be construed as automatically incorporating the
terms and conditions of this Framework Agreement.
2.2
Receiving of Goods and Related Services and payments will be made directly by the Procuring
Entities and will be subject in all respects to the terms and conditions of the resulting Call-off
contracts placed by the Procuring Entities.
3.
Fraud, Corruption and Complaints Provisions
3.1
The Government of the Federal Democratic Republic of Ethiopia (herein after called the
Government) represented by the Public Procurement and Property Administration Agency
(herein after called the Agency) requires Procuring Entities, as well as bidders to observe the
highest standards of ethics during the procurement and the execution of contracts. In pursuance
of this policy, the Government:
(a). Defines, for the purposes of this provision, the terms set forth below as follows:
(i) Corrupt practice is the offering, giving, receiving or soliciting, directly or indirectly,
of any thing of value to influence improperly the action of a public official in the
procurement process or in contract execution;
(ii) Fraudulent practice is any act or omission, including misrepresentation, that
knowingly or recklessly misleads, or attempts to mislead, a party to obtain financial or
other benefit or to avoid an obligation;
(iii) Collusive practices is a scheme or arrangement between two or more Bidders, with
or without the knowledge of the Contracting Authority, designed to establish prices at
artificial, non-competitive levels; and
(iv) Coercive practices is harming or threatening to harm, directly or indirectly, persons
or their property to influence their participation in a procurement process, or affect the

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execution of a contract.
(v) Obstructive practice is
deliberately destroying, falsifying, alte ring or concealing of evidence material to
the investigation or making false statements to investigators in order to materially
impede the Federal Ethics and Anticorruption Commission, the Federal Auditor
General and the Public Procurement and Property Administration Agency or their
auditors investigation into allegations of a corrupt, fraudulent, coercive or collusive
practice; and/or threatening, harassing or intimidating any party to prevent their
from disclosing their knowledge of matters relevant to the investigation or from
pursuing the investigation, or
Acts intended to materially impede the exercise of inspection and audit rights
provided for under ITB Clause 3.5 below.
(b). Will reject a recommendation for award if it determines that the Bidder recommended for
award has, directly or through an agent, engaged in corrupt, fraudulent, collusive, coercive
or obstructive practices in competing for the contract in question;
(c). Will debar a Bidder from participation in public procurement for a specified period of time
if it at any time determines the Bidder has engaged in corrupt, fraudulent, collusive,
coercive or obstructive practices in competing for, or in executing, a contract.
3.2
In pursuit of the policy defined in Sub-Clause 3.1, the EEU may terminate a contract for Goods
if it at any time determines that corrupt or fraudulent practices were engaged in by
representatives of the EEU or of a Bidder during the procurement or the execution of that
contract.
3.3
Where it is proved that the bidder has given or has offered to give inducement or bribe to an
official or procurement staff of the EEU to influence the result of the bid in his favor shall be
disqualified from the bid, prohibited from participating in any future public procurement and
the bid security deposited by them shall be forfeited.
3.4
Bidders are required to indicate their acceptance of the provisions on fraud and corruption, as
defined in this clause through the statement in the Bid Submission Sheet.
3.5
EEU will have the right to require to inspect the Supplier accounts and records relating to the
performance of the contract and to have them audited by auditors appointed by the Agency.
3.6
Subject to the recent editions of the Public Procurement Proclamation and Procurement
Directive, and EEU procurement guideline a candidate or a bidder aggrieved or is likely to be
aggrieved on account of the EEU inviting a bid not complying with the provisions of the
Proclamation or Procurement Directive in conducting a bid proceeding may present complaint
to the head of the EEU-CEO to have the bid proceeding reviewed or investigated. Any
complaint must be submitted in writing to the head of the Contracting Authority, within five
working days from the date the Bidder knew, or should have known, of the circumstances
giving rise to the complaint. If the head of the Contracting Authority does not issue a decision
within ten working days after submission of complaint, or the candidate or the Bidder is not
satisfied with the decision, it may submit a complaint to the Board of EEU within five working
days from the date on which the decision has been or should have been communicated to the
candidate or the Bidder by the EEU. The Board's is binding for both parties.
4.
Eligible Bidders
4.1
A Bidder may be a natural person, private, public or government-owned legal entity, subject to

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ITB Sub-Clause 4.5, or any combination of them with a formal intent to enter into an agreement
or under an existing agreement in the form of a Joint Venture (JV), consortium, or association.
In the case of a Joint Venture, consortium, or association:
(a). All parties to the Joint Venture, consortium or association shall be jointly and severally
liable, unless otherwise specified in the BDS; and
(b). A Joint Venture, consortium or association shall nominate a Representative who shall have
the authority to conduct all businesses for and on behalf of any and all the parties of the
Joint Venture, consortium or association during the bidding process and, in the event the
Joint Venture, consortium or association is awarded the Contract, during contract execution.
4.2
This Invitation for Bids is open to all Bidders from eligible source countries as defined in
Section 5, Eligible Countries. A Bidder shall be deemed to have the nationality of a country if
the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity
with the provisions of the laws of that country. This criterion shall also apply to the
determination of the nationality of proposed subcontractors for any part of the Contract
including related services.
4.3
A Bidder shall not have a conflict of interest. All Bidders found to have a conflict of interest
shall be disqualified. A Bidder may be considered to have a conflict of interest with one or more
parties in this bidding process, if they:
(a). Are or have been associated in the past, directly or indirectly, with a firm or any of its
affiliates which have been engaged by the EEU to provide consulting services for the
preparation of the Specification, and any other documents to be used for the procurement of
the Goods and Related Services to be purchased under this Bidding Document;
(b). Have a relationship with each other, directly or through common third parties, that puts
them in a position to have access to information about or influence on the bid of another
Bidder, or influence the decisions of the EEU regarding this bidding process; or
(c). Submit more than one bid in this bidding process.
4.4
A Bidder that has been debarred from participating in public procurement in accordance with
ITB Clause 3.1 (c), at the date of the deadline for bid submission or thereafter, shall be
disqualified.
4.5
Government-owned enterprises shall be eligible if they can establish that they are legally and
financially autonomous and operate under commercial law and that they are not a dependent
agency of the EEU.
4.6
Unless otherwise specified in the BDS, Bidders shall provide such evidence of their eligibility
satisfactory to the EEU, to verify that the Bidder:
(a). Is not insolvent, in receivership, bankrupt or being wound up, not have had their business
activities suspended and not be the subject of legal proceedings for any of the foregoing.
(b). Appropriate documentary evidence demonstrating its compliance, which shall include:
(i) Valid business license indicating the stream of business in which the Bidder is
engaged,
(ii) VAT registration certificate issued by the tax authority (only domestic Bidders in case
of contract value as specified in BDS),
(iii) Valid Tax clearance certificate issued by the tax authority (domestic Bidders only);

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(iv) Relevant professional practice certificates, if required in BDS.

(c). Foreign bidders must as appropriate submit business organization registration certificate or
trade license issued by the country of establishment.
4.7
To participate in this public procurement process, being registered in the suppliers list is a
prerequisite (mandatory for domestic Bidders only).
(a). Candidates desiring to participate in public procurement shall have to register themselves
using the form made available for this purpose in the website of the Public Procurement
and Property Administration Agency.
4.8
Bidders shall provide such evidence of their continued eligibility satisfactory to EEU, as the
EEU shall reasonably request in BDS.
5.
Eligible Goods and Related Services
5.1
All goods and related services to be supplied under the Contract shall have as their country of
origin an eligible country in accordance with Section 5, Eligible Countries.
5.2
For purposes of this Clause, the term goods means raw material, products and equipment and
commodities in solid, liquid or gaseous form, marketable software and live animals as well as
installation, transport, maintenance or similar obligations related to supply of the goods if their
value does not exceed that of the goods themselves; and related services includes services
such as transportation, commissioning, insurance, installation, training, and initial maintenance.
5.3
The term country of origin means the country where the goods have been mined, grown,
cultivated, produced, manufactured, or processed; or through manufacture, processing, or
assembly, another commercially recognized article results that differs substantially in its basic
characteristics from its imported components.
5.4
The nationality of the Bidder that produces, assembles, distributes, or sells the goods shall not
determine their origin.
5.5
To establish the eligibility of the Goods and Related Services, in accordance with this ITB
Clause, Bidders shall complete the country of origin declarations in the Price Schedule Form,
included in Section 4, Bidding Forms.
5.6
If so required in the BDS, the Bidder shall demonstrate that it has been duly authorized by the
Manufacturer of the Goods to supply the Goods indicated in its bid in the Federal Democratic
Republic of Ethiopia by obtaining Manufacturer Authorization Letter using the form furnished
in Section 4, Bidding Forms.
Part 3
Contents of Bidding Document
6.
Bidding Document
6.1
The Bidding Document consist of Parts 1, 2, and 3, which include all the Sections indicated
below, and should be read in conjunction with any Addenda issued in accordance with ITB
Clause 8.
Section 1
Section 2
Instructions to Bidders (ITB)

Bid Data Sheet (BDS)

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Section 3
Section 4
Section 5
Evaluation Methodology and Criteria

Bidding Forms
Eligible Countries
Part 2 Statement of Requirements

Section 6
Part 3 Contract
Section 7
Section 8
Section 9
General Conditions of Contract (GCC)

Special Conditions of Contract (SCC)
Contract Forms
6.2
The Invitation to Bid is may not part of the Bidding Document. In case of discrepancies
between the Invitation to Bid and the Bidding Documents listed in ITB Clause 6.1 above, said
Bidding Documents will take precedence.
6.3
The EEU is not responsible for the incompleteness of the Bidding Documents and their
addenda, if they were not obtained directly from the EEU. Bidders who did not obtain the
Bidding Document directly from the EEU will be rejected during evaluation. Where a Bidding
Document is obtained from the EEU on a Bidders behalf, the Bidders name must be registered
with the EEU at the time of sale and issue.
6.4
The Bidder is expected to examine all instructions, forms, terms, and specifications in the
Bidding Documents. Failure to furnish all information or documentation required by the
Bidding Documents may result in the rejection of the bid.
7.
Written Questions / Clarification of Bidding Documents
7.1
A prospective Bidder requiring any clarification of the Bidding Documents shall contact the
EEU in writing at the EEUs address indicated in the BDS. The EEU will respond in writing to
any request for clarification, provided that such request is received no later than twenty one (21)
days prior to the deadline for submission of bids. The EEU shall forward copies of its response
to all Bidders who have acquired the Bidding Documents directly from it, including a
description of the inquiry but without reference to the identity of the prospective Bidder
initiating the request. Should the Contracting Authority deem it necessary to amend the Bidding
Documents as a result of a clarification, it shall do so following the procedure under ITB Clause
8 and Sub-Clause 26.2.
7.2
Only the written responses will be considered official and carry weight in this procurement
process and subsequent evaluation. Any answers received outside the official channels, whether
received verbally or in writing, from employees or representatives of EEU, or any other party,
shall not be considered official responses to questions regarding this Bidding Document.
8.
Modification to Bidding Documents
8.1
Where EEU finds it necessary to introduce modification to the Bidding Document on its
initiative or on the basis of request for clarification by prospective Bidder, EEU may modify the
Bidding Document at any time prior to the deadline for submission of bids.
8.2
Any alteration to the content of the Bidding Document shall at the same time be communicated
in the form of an amendment to all prospective Bidders who purchased the bidding document
and will be binding on them. Bidders are required to immediately acknowledge receipt of any such
amendment, and it will be assumed that the information contained in the amendment will have

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been taken into account by the Bidder in its Bid.

8.3
EEU may, at its discretion, extend the closing date for submission of bids where it modifies a
bidding document as per Clause 8.1 above, if it is assumed that the time remaining before the
closing date is not sufficient for bidders to prepare adjusted Bid Documents on the basis of such
modification.
9.
Pre-Bid Conference
9.1
If EEU deems it to be appropriate, it may hold a Pre-Bid Conference for prospective bidders
who purchased a Bidding Document for clarification and discussion on the Bidding Document
or modification thereto.
9.2
EEU shall give written notice to all bidders who purchased a bidding document to attend the
Pre-Bid Conference, Notice will include time, date, and address where Pre-Bid Conference will
be held.
9.3
EEU shall welcome all prospective bidders to attend this Pre-Bid Conference. To give all
prospective bidders the opportunity to participate in the pre-bid conference, prospective bidders
are limited to sending two representatives to this conference. All the costs of attending this
conference will be borne by the prospective bidders.
9.4
EEU invites all prospective bidders to submit their questions / request for clarification by time
and date and to the address indicated in BDS.
9.5
The Pre-Bid Conference shall be minuted. Copies of the minute shall be delivered to all
prospective bidders who purchased the Bidding Document to enable them prepare their bid
documents by incorporating the content of clarification or modification.
Part 4
Preparation of Bids
10. Cost of Bidding

10.1 The Bidder shall bear all costs associated with the preparation and submission of its Bid, and
EEU shall not be responsible or liable for those costs, regardless of the conduct or outcome of
the bidding process.
11. Language of Bid

11.1 The Bid, as well as all correspondence and documents relating to the bid exchanged by the
Bidder and EEU, shall be written in English.
11.2 Bids and supporting documents of Bidders prepared in a language other than language of bid
shall have to be translated by a legally competent interpreter into language of bid and a copy of
the translation has to be submitted together with the original documents, especially where such
documents pertain to the fundamental elements of the bid.
11.3 If EEU detects discrepancy between language of the original document and the translated
version, it shall reject the documents unless such discrepancy constitutes minor deviation from
the requirement stated in the Bidding Document.
12. Bid Prices and Discounts

12.1 The prices and discounts quoted by the Bidder in the Bid Submission Sheet and in the Price
Schedule (forms furnished in Section 4, Bidding Forms) shall conform to the requirements
specified below.
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12.2 All items in the Section 6, Statement of Requirements must be listed and priced separately in
the Price Schedule. If a Price Schedule shows items listed but not priced, their prices shall be
assumed to be included in the prices of other items. Items not listed in the Price Schedule shall
be assumed to be not included in the Bid, and provided that the Bid is substantially responsive,
the corresponding adjustment shall be applied in accordance with ITB Sub-Clause 33.2.
12.3 The price to be quoted in the Bid Submission Sheet shall be the total price of the Bid including
taxes, excluding any conditional discounts offered.
12.4 The Bidder offering conditional discounts shall indicate the methodology for their application in
the Bid Submission Sheet.
12.5 The terms FOB, DDP, EXW, CIF, CIP, and other similar terms shall be governed by the rules
prescribed in the current edition of Incoterms, published by The International Chamber of
Commerce, at the date of the Invitation for Bids or as specified in the BDS.
12.6 Prices proposed on the Price Schedule Forms for Goods and Related Services, shall be
disaggregated, when appropriate as indicated in this sub-clause. This disaggregating shall be
solely for the purpose of facilitating the comparison of bids by EEU. This shall not in any way
limit the EEUs right to contract on any of the terms offered:
(a). For Goods:
(i) The price of the goods quoted EXW, FOB, excluding any customs duties and sales
and other taxes already paid or payable;
(ii) The price for carriage and insurance of goods supplied from outside the Federal
Democratic Republic of Ethiopia, in accordance with the Incoterms specified in the
Special Conditions of Contract;
(iii) The price for inland transportation, insurance, and other local services required to
convey the goods to their final destination if specified in the BDS, and
(iv) All Ethiopian customs duties, VAT, and other taxes already paid or payable on the
goods or on the components and raw material used in the manufacture or assembly if
the contract is awarded to the Bidder.
(b). For related services:
(i) The price of the related services; and
(ii) All Ethiopian customs duties and sales and other taxes already paid or payable on the
related services if the contract is awarded to the Bidder.
12.7 EEU shall allow adjustment of prices quoted by the Bidder in case current price information is
available from the Public Procurement and Property Administration Agency or the Central
Statistical Agency.
12.8 Request for price adjustment may be filed after expiration of period specified in the BDS in
accordance with the GCC.
12.9 A Bid submitted with a fixed price quotation shall not be rejected, but the price adjustment shall
be treated as zero.
12.10 If so indicated in BDS Sub-Clause 1.3, bids are being invited for individual contracts (lots) or
for any combination of contracts (packages). Unless otherwise indicated in the BDS, prices
quoted shall correspond to 100 % of the items specified for each lot and to 100% of the
quantities specified for each item of a lot. Bidders wishing to offer any price reduction for the
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award of more than one Contract shall specify in their bid the price reductions applicable to
each package or, alternatively, to individual Contracts within the package. Price reductions shall
be submitted in accordance with ITB Sub-Clause 12.4 and clearly indicated for each lot in such
a way that it can be announced during the public Bid opening session.
12.11 Where a foreign Bidder uses local inputs to satisfy the required object of procurement under the
contract, the portion of the total contract price representing such local expenditure shall be
expressed in ETB in the Price Schedule of the Bidder.
13. Currencies of Bid

13.1 For Goods and Related Services that the Bidder will supply from inside Ethiopia the prices shall
be quoted in the Ethiopian Birr, unless otherwise specified in the BDS.
13.2 For Goods and Related Services that the Bidder will supply from outside Ethiopia prices shall
be expressed in the freely convertible currency. If the Bidder wishes to be paid in a combination
of amounts in different currencies, it may quote its price accordingly but use no more than three
currencies different from the currency of Ethiopia.
14. Professional Qualifications and Capability of the Bidder

14.1 If required, in order to proof their professional qualifications and capability Bidders must
provide relevant information for the period specified in the BDS by completing relevant tables
in the form entitled Bidders Certification of Compliance furnished in Section 4, Bidding Forms.
15. Financial Standing of the Bidder

15.1 If required in BDS, in order to proof that it has adequate financial resources to manage this
Framework Agreement the bidder must present its financial data by completing relevant table in
the form entitled Bidders Certification of Compliance that is furnished in Section 4, Bidding
Forms.
15.2 Along with the proof referred to in Clause 15.1 the documents that are required as proof of the
bidder's financial standing are the following:
(a). Financial statements certified by an independent auditor;
(b). Other documents as stated in the BDS.
16. Technical Qualifications, Competence, and Experience of the Bidder

16.1 The Bidder must present a description of its company and organization, with appropriate
reference to any parent company and subsidiaries. The Bidder shall also include details
demonstrating the Bidders experience and ability in selling and servicing the Goods and
Related Services listed in Section 6, Statement of Requirements. Also, each Bidder shall include
a description of how it plans to manage the work included in this Bidding Document in addition
to its other ongoing projects.
16.2 This information shall be included in a separate form entitled Bidders Certification of
Compliance that is furnished in Section 4, Bidding Forms.
16.3 As a proof of satisfactory execution of contracts the Bidder must provide Certificates of
satisfactory execution of contracts, provided by the other contracting party to the contracts
concerned in number and within the period specified in the BDS for similar sized/type contracts
with a budget of at least that of this contract, unless otherwise specified in the BDS including
contact information for verification and inspection so as to provide due diligence. Contact
information should include, at a minimum: name, function, address, e-mail, and phone number.
Each reference provided should be the clients responsible project administrator or a senior
(May 2015)
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official of the client who is familiar with the Bidders performance and with the Bidders
system capabilities, and who may be contacted by EEU during the evaluation process.
16.4 The Certificate of satisfactory execution of contracts shall include the following data:
(a).
(b).
(c).
(d).
(e).
The name and place of establishment of the contracting parties,

The subject-matter of the contract,
The value of the contract
The time and place of performance of the contract,
A statement concerning the satisfactory execution of contracts.
16.5 If, for objective reasons, such a certificate cannot be obtained from EEU, a statement issued by
the bidder concerning satisfactory execution of contracts may also be valid, on presentation of
proof that the certificate was requested.
16.6 If the Bidder(s) propose a joint venture all of the information listed above must be provided for
all of the joint venture members. This information shall be in separate sections, one section per
joint venture member. In addition, the Bid shall provide the agreements that support the
relationships between joint venture members.
16.7 Unless otherwise specified in the BDS, the EEU reserves the right to undertake physical
checking of current Bidder's technical qualifications and competence in order to make sure that
the Bidder has adequate qualifications to manage this contract Agreement.
17. Documentary Technical Evidence

17.1 To establish the conformity of the Goods and Related Services to the Bidding Documents and to
support details provided in the Section 6, Technical Specification and Compliance Sheet the
Bidder shall furnish as part of its bid the documentary technical evidence, unless otherwise
specified in the BDS.
17.2 The documentary evidence may be in the form of literature, illustrations, drawings brochures, or
data, and shall consist of a detailed description of the essential technical and performance
characteristics of the Goods and Related Services, demonstrating substantial responsiveness of
the Goods and Related Services to those requirements, and if applicable, a statement of
deviations and exceptions to the provisions of the Statement of Requirements.
17.3 Standards for workmanship, process, material, and equipment, as well as references to brand
names or catalogue numbers specified by EEU in the Statement of Requirements, are intended
to be descriptive only and not restrictive. The Bidder may offer other standards of quality, brand
names, and/or catalogue numbers, provided that it demonstrates, to EEUs satisfaction, that the
substitutions ensure substantial equivalence or are superior to those specified in the Section 6,
Statement of Requirement.
18. Presentation of Samples

18.1 EEU reserves the right to request production and presentation of samples representing any or all
Goods and Related Services proposed in response to this Bidding Document. If Bidder fails to
provide such Goods for presentation, the Bidders Proposal may be rejected by EEU Authority
in its sole discretion. The Bidder warrants that if awarded a Framework Agreement the Goods
and Related Services delivered under such Framework Agreement shall meet or exceed the
quality of the Goods presented. Samples of the quoted products, when requested in BDS, must
be furnished free of charge and in a timely manner. Bidder should not submit unsolicited
samples.

(May 2015)
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18.2 If EEU decide to request production and presentation of samples representing any or all Goods
all Bidders will be informed in writing on the place where the samples are to be delivered and
the time when and the place where the samples will be openly shown.
18.3 EEU shall handle and examine carefully, samples supplied by bidders; however Bidders shall
not be paid compensation for samples lost or destroyed in the examination process because of
their nature. Samples that are not lost or destroyed shall be returned to unsuccessful bidders. If
samples are not claimed by unsuccessful bidders within 6 months, they shall be forfeited to the
government.
18.4 Unless EEU decides otherwise, a sample supplied by the successful bidder shall stay with EEU
Authority until the completion of the procurement process to be used for checking conformity
during delivery.
19. Joint Venture or Consortium

19.1 If bidder is a joint venture or consortium of two or more entities, the bid must be single with the
object of securing a single contract; authorized person must sign the bid and will be jointly and
severally liable for the bid and any contract. Those entities must designate one of their members
to act as leader with authority to bind the joint venture or consortium. The composition of the
joint venture or consortium must not be altered without the prior consent in writing of EEU.
19.2 The bid may be signed by the representative of the joint venture or consortium only if he has
been expressly so authorized in writing by the members of the joint venture or consortium, and
the authorizing contract, notarial act or deed must be submitted to EEU. All signatures to the
authorizing instrument must be certified in accordance with the national laws and regulations of
each party comprising the joint venture or consortium together with the powers of attorney
establishing, in writing, that the signatories to the bid are empowered to enter into commitments
on behalf of the members of the joint venture or consortium. Each member of such joint venture
or consortium must prove to the satisfaction of EEU that they comply with the necessary legal,
technical and financial requirements and have the wherewithal to carry out the contract
effectively.
20. Alternative Bids

20.1 Unless otherwise indicated in the BDS, alternative Bids shall not be considered.
20.2 If permitted in BDS, EEU may consider alternative systems or products prior to the notification
of the successful Bidder provided that the Bidder:
(a). Has submitted Bid in accordance with the Bidding Document as issued; and
(b). Has submitted Bid based on alternative(s) to the Bidding Document as issued; and
(c). Has included with the Bid a demonstration of the advantages of the alternative solution
over the initial solution, including a quantifiable justification of any economic and/or
technical advantages; and
(d). Has included with the Bid sufficient descriptive information for a complete evaluation of
the proposed alternative(s) by EEU, including calculations, technical specifications,
breakdown of prices, proposed work methods and other relevant details.
20.3 Only the technical alternative(s), if any, of the lowest evaluated Bidder conforming to the basic
technical requirements shall be considered by EEU.
20.4 In evaluating a Bid containing an alternative process or product EEU may use any
evaluation/award criteria as indicated in the BDS and Section 3, Evaluation Methodology and
Criteria.
(May 2015)
Page 11 of 23
20.5 Alternative Bids not requested by EEU shall be rejected.
21. Period of Validity of Bids

21.1 Bids shall remain valid for the period specified in the BDS after the bid submission deadline
prescribed by EEU. A bid valid for a shorter period may be rejected by EEU as non-responsive.
21.2 In exceptional circumstances, prior to expiry of the bid validity period, EEU may request
Bidders to extend the period of validity of their bids. The request and the responses shall be
made in writing.
21.3 Bidders who are not willing to extend their bid validity period for whatever reason shall be
disqualified from the bid without having forfeited their bid security.
21.4 Bidders agreeing to EEUs request for extension of their bid validity period have to express in
writing their agreement to such request and for how long they are willing to extend the period.
Similarly, they have to amend the validity period of their bid security on the basis of the
extension of the bid validity period they have agreed to, or alternatively, furnish new bid
security to cover the extended period.
21.5 A bidder not agreeing to extend the validity period of his/its bid security shall be treated as a
bidder refusing EEUs request for extension of bid validity period, and as such, shall be
disqualified from further bid proceeding.
22. Bid Security

22.1 Unless otherwise specified in the BDS, the Bidder shall furnish as part of its bid, a bid security
in original form and in the amount and currency specified in the BDS. A copy of bid security, if
submitted without original form, shall not be accepted.
22.2 The bid security shall be, at the Bidders option, in any of the following forms:
(a). An unconditional Bank Guarantee and counter guaranteed by Commercial Bank of
Ethiopia;
(b). An irrevocable Letter of Credit;
(c). Cash, check certified by a reputable bank or financial institution, or cash payable order
(CPO) ; all from a reputable source from any eligible country. Securities issued by foreign
banks or financial institutions shall be counter-guaranteed by an Ethiopian bank. The bid
security shall be submitted either using the Bid Security Form included in Section 4,
Bidding Forms, or in another substantially similar format approved by EEU. In either case,
the form must include the complete name of the Bidder. The bid security shall be valid for
twenty-eight days (28) beyond the end of the validity period of the bid. This shall also
apply if the period for bid validity is extended.
22.3 The Bid Security of a Joint Venture shall be issued in the name of the Joint Venture submitting
the Bid provided the Joint Venture has legally been constituted, or else it shall be issued in the
name of all partners proposed for the Joint Venture in the bid. Sanctions due to a breach of the
terms of a Bid Security pursuant to ITB Clause 22.7 will apply to all partners to the Joint
Venture
22.4 Any bid not accompanied by a substantially responsive bid security, if one is required in
accordance with ITB Sub-Clause 22.1, shall be rejected by EEU as non responsive.
22.5 The bid security of unsuccessful Bidders shall be returned as promptly as possible upon the
(May 2015)
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successful Bidders furnishing of the performance security pursuant to ITB Clause 47.
22.6 The bid security of the successful Bidder shall be returned as promptly as possible once the
successful Bidder has signed the Contract and furnished the required performance security.
22.7 The bid security may be forfeited:
(a). If a Bidder withdraws its bid during the period of bid validity specified by the Bidder on
the Bid Submission Sheet, except as provided in ITB Sub-Clause 21.2; or
(b). If the successful Bidder fails to:
(i) Sign the Contract in accordance with ITB 45;
(ii) Furnish a performance security in accordance with ITB Clause 47; or
22.8 The bid security furnished by foreign bidders from a bank outside of Ethiopia has to be
unconditional and counter guaranteed by local banks.
23. Documents Comprising the Bid

23.1 All bids submitted must comply with the requirements in the Bidding Document and comprise
the following:
23.2 Mandatory documentary evidence establishing the Bidder's qualification is the following:
(a). Bid Submission Sheet (form furnished in Section 4, Bidding Forms) including the
following mandatory attachments:
(i) VAT registration certificate issued by the tax authority (only domestic Bidders in case
of contract value as specified in BDS Clause 4.6(b)(ii));
(ii) A valid tax clearance certificate issued by the tax authority (domestic Bidders only);
(iii) Business organization registration certificate or trade license issued by the country of
establishment (foreign Bidders only);
(iv) Relevant professional practice certificates, as appropriate.
(b). Bidder Certification of Compliance (form furnished in Section 4, Bidding Forms) including
the following mandatory attachments:
(i) Written statement by a power of attorney (or notary statement, etc.) proving that the
person, who signed the bid on behalf of the company/joint venture/consortium, is duly
authorized to do so, as stipulated in ITB Clause 24.2;
(ii) Documents required in the BDS Clause 15.2 as proof of the bidder's financial
standing;
(iii) Certificates of satisfactory execution of contracts provided by contracting parties to
the contracts successfully completed in the course of the period as specified in the
BDS with a budget of at least that of this contract, unless otherwise specified in the
BDS Clause 16.3.
(c). Technical Specification + Technical Offer + Compliance Sheet (it should be presented as
per template furnished in Section 6, Statement of Requirements) with detailed description
of the proposed Goods and Related Services in compliance with the minimum technical
requirements, including, if necessary, separate sheets or documentation for details.
Technical Specification + Technical Offer + Compliance Sheet Form must include the
following mandatory attachments;
(i) Descriptive technical literature in accordance with ITB Clause 17 (if required in
BDS);

(May 2015)
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(d).
(e).
(f).
(g).
(h).
(i).
(ii) Description of the organization of the warranty offered in accordance with the
conditions laid down in GCC Clause 25;
(iii) Manufacturer Authorization Letter in accordance with ITB Clause 5.6.
Bid Security, in accordance with ITB Clause 22;
Alternative bids, if permissible, in accordance with ITB Clause 20.
Domestic Bidders, individually or in joint ventures, applying for eligibility for a 15-percent
margin of domestic preference shall supply all information required to satisfy the criteria
for eligibility as described in ITB 35.
In the case of a bid submitted by a joint venture (JV), the Form Data on Joint Ventures, the
Agreement governing the formation of joint venture, or letter of intent to form JV,
including a draft agreement, in accordance with ITB Clause 4.1
Price Schedule for the Goods and Related Services offered (it should be presented as per
template furnished in Section 4, Bidding Forms) and if necessary completed by separate
sheets for the details.
Any other document or information required to be completed and submitted by Bidders, as
24. Format and Signing of Bid

24.1 The Bidder shall prepare one original of the documents comprising the bid as described in ITB
Clause 23 and clearly mark it ORIGINAL. Alternative bids, if permitted in accordance with
ITB 20, shall be clearly marked ALTERNATIVE. In addition, the Bidder shall submit copies
of the bid, in the number specified in the BDS and clearly mark each of them COPY. In the
event of any discrepancy between the original and the copies, the original shall prevail. If
required in BDS, Bidders shall be required to submit bid documents in two envelopes
containing the technical and financial proposals separately.
24.2 The original and all copies of the bid which is relevant for evaluation purpose shall be typed or
written in indelible ink and shall be signed by a person duly authorized to sign on behalf of the
Bidder. This authorization shall consist of a written statement by a power of attorney (or notary
statement, etc.) proving that the person, who signed the bid on behalf of the company/joint
venture/consortium is duly authorized to do so and it shall be attached to the bid. The name and
position held by each person signing the authorization must be typed or printed below the
signature. Any interlineations, erasures, or overwriting shall be valid only if they are signed or
initialled by the person signing the bid.
Part 5
25. Sealing and Marking of Bids

25.1 The Bidder shall enclose the original and each copy of the bid, including alternative bids, if
permitted in accordance with ITB Clause 20, in separate sealed envelopes, duly marking the
envelopes as ORIGINAL and COPY. These envelopes containing the original and the
copies shall then be enclosed in one single envelope.
25.2 The inner and outer envelopes shall:
(a). Be addressed to EEU in accordance with ITB Sub-Clause 26.1;
(b). Bear the subject of the procurement or the Project name, and procurement reference
number indicated in the BDS;
(May 2015)
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(c). Bear the words Not to be opened before the time and date for bid opening.
25.3 The outer envelopes shall also indicate the name and address of the Bidder to enable the bid to
be returned unopened in case it is declared late pursuant to ITB Clause 27.1.
25.4 If all envelopes are not sealed and marked as required, EEU shall assume no responsibility for
the misplacement or premature opening of the bid.
26. Deadline for Submission of Bids

26.1 Bidders may always submit their bids by registered post or by hand. Bids must be received by
EEU at the address and no later than the date and time indicated in the BDS.
26.2 EEU may, at its discretion, extend the deadline for the submission of bids by amending the
Bidding Documents in accordance with ITB Clause 8, in which case all rights and obligations
of EEU and Bidders previously subject to the deadline shall thereafter be subject to the deadline
as extended.
27. Late Bids

27.1 EEU shall not consider any bid that arrives after the deadline for submission of bids, in
accordance with ITB Clause 26. Any bid received by EEU after the deadline for submission of
bids shall be declared late, rejected, and returned unopened to the Bidder.
28. Withdrawal, Substitution, and Modification of Bids

28.1 A Bidder may withdraw, substitute, or modify its bid after it has been submitted by sending a
written notice, duly signed by an authorized representative, and shall include a copy of the
authorization in accordance with ITB Sub-Clause 24.2, (except that withdrawal notices do not
require copies). The corresponding substitution or modification of the bid must accompany the
respective written notice. All notices must be:
(a). Submitted in accordance with ITB Clauses 24 and 25 (except that withdrawals notices do
not require copies), and in addition, the respective envelopes shall be clearly marked
Withdrawal, Substitution, Modification; and
(b). Received by EEU prior to the deadline prescribed for submission of bids, in accordance
with ITB Clause 26.
28.2 Bids requested to be withdrawn in accordance with ITB Sub-Clause 28.1 shall be returned
unopened to the Bidders. Bid withdrawal notices received after the bid submission deadline will
be ignored, and the submitted bid will be deemed to be a validly submitted bid.
28.3 No bid may be withdrawn, substituted, or modified in the interval between the deadline for
submission of bids and expiry of the period of bid validity specified by the Bidder on the Bid
Submission Sheet or any extension thereof.
29. Bid Opening

29.1 EEU shall conduct the bid opening in the presence of Bidders` designated representatives who
choose to attend, and at the address, date and time specified in the BDS. The opening of the bid
shall not be affected by the absence of the bidders on their own will. The purchaser will open
bids, technical proposal & bid security (envelope No 1) in the presence of bidders or bidders
representatives who choose to attend, at the time, on the date, and at the place specified in the
BID DATA SHEET. No bid shall be rejected at bid opening except for late bids, in
accordance with ITB Sub-Clause 27.1.
(May 2015)
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29.2 First, envelopes marked WITHDRAWAL shall be opened and read out and the envelope with
the corresponding bid shall not be opened, but returned to the Bidder. No bid withdrawal shall
be permitted unless the corresponding withdrawal notice contains a valid authorization to
request the withdrawal and is read out at bid opening. Next, envelopes marked
SUBSTITUTION shall be opened and read out and exchanged with the corresponding bid
being substituted, and the substituted bid shall not be opened, but returned to the Bidder. No bid
substitution shall be permitted unless the corresponding substitution notice contains a valid
authorization to request the substitution and is read out at bid opening. Envelopes marked
MODIFICATION shall be opened and read out with the corresponding bid. No bid
modification shall be permitted unless the corresponding modification notice contains a valid
authorization to request the modification and is read out at bid opening. Only envelopes that are
opened and read out at bid opening shall be considered further.
29.3 The Responsive bidders for technical Evaluation shall be invited to attend the opening session
of financial proposal (Envelope N. 2) after the technical evaluation is finalized. The
Responsive bidders financial envelopes shall be opened one at a time, reading out: the name of
the Bidder and whether there is a modification; the Bid Prices, including any discounts and any
other details as EEU may consider appropriate. Only discounts offers read out at bid opening
shall be considered for evaluation.
29.4 EEU shall prepare a record of the bid opening that shall include, as a minimum: the name of the
Bidder and whether there is a withdrawal, substitution, or modification; the Bid Price, per lot if
applicable, including any discounts and alternative offers; and the presence or absence of a bid
security, if one was required. The Bidders representatives who are present shall be requested to
sign the record. The omission of a Bidders signature on the record shall not invalidate the
contents and effect of the record. A copy of the record shall be distributed to all Bidders.
29.5 Any bid document not opened and read out during the bid opening proceeding shall not be
considered for further evaluation.
Part 6
Evaluation and Comparison of Bids
30. Confidentiality
30.1 Information relating to the examination, evaluation, clarification, and comparison of bids, and
recommendation of contract award, shall not be disclosed to bidders or any other persons not
officially concerned with such process until information on Contract award is communicated to
all bidders.
30.2 Any effort by a Bidder to influence EEU in the examination, evaluation, and comparison of the
bids or Contract award decisions may result in the rejection of its bid.
30.3 Notwithstanding ITB Sub-Clause 30.2, from the time of bid opening to the time of Contract
award, if any Bidder wishes to contact EEU on any matter related to the bidding process, it
should do so in writing.
31. Clarification of Bids

31.1 To assist in the examination, evaluation, and comparison of the bids, EEU may, at its sole
discretion, ask any Bidder for a clarification of its bid. Any clarification submitted by a Bidder
that is not in response to a request by EEU shall not be considered. EEUs request for
clarification and the response shall be in writing. No change in the prices or substance of the bid
(May 2015)
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shall be sought, offered, or permitted, except to confirm the correction of arithmetic errors
discovered by EEU in the evaluation of the bids, in accordance with ITB Clause 34.
31.2 If a Bidder does not provide clarifications of its bid by the date and time set in EEUs request
for clarification, its bid may be rejected.
32. Responsiveness of Bids

32.1 EEUs determination of a bids responsiveness is to be based on the contents of the bid itself.
32.2 A substantially responsive bid is one that conforms to all the terms, conditions, and
specifications of the Bidding Documents without material deviation, reservation, or omission.
A material deviation, reservation, or omission is one that:
(a). If accepted, would,
(i) Affects in any substantial way the scope or quality of the Goods and Related Services
specified in the Contract; or
(ii) Limit in any substantial way, inconsistent with the Bidding Documents, EEUs rights
or the Bidders obligations under the Contract; or
(b). If rectified would unfairly affect the competitive position of other Bidders presenting
substantially responsive bids.
32.3 If a bid is not substantially responsive to the salient requirements of the Bidding Documents it
shall be rejected by EEU and may not subsequently be made responsive by the Bidder by
correction of the material deviation, reservation, or omission.
32.4 Decisions to the effect that a bid is not substantially responsive it must be duly justified in the
evaluation minutes.
32.5 If only one Bid meets all salient requirements of the Bidding Document and is not otherwise
disqualified, EEU may still complete the full evaluation of that Bid and sign contract with that
Bidder if the Bid submitted by such bidder is satisfactory to EEU and the price offered by the
bidder is comparable to or less than the market price of the required object of procurement.
33. Nonconformities and Omissions

33.1 Provided that a bid is substantially responsive, EEU may waive any non-conformity or
omissions in the bid that does not constitute a material deviation.
33.2 Provided that a bid is substantially responsive, EEU may request that the Bidder submit the
necessary information or documentation, within a reasonable period of time, to rectify
nonmaterial nonconformities or omissions in the bid related to documentation requirements.
Requesting information or documentation on such nonconformities shall not be related to any
aspect of the price of the bid. Failure of the Bidder to comply with the request may result in the
rejection of its bid.
33.3 Provided that a bid is substantially responsive, EEU shall rectify nonmaterial nonconformities
or omissions. To this effect, the Bid Price shall be adjusted, for comparison purposes only, by
the highest price quoted in this bidding process to reflect the price of the missing or nonconforming item or component.
34. Dubious price quotations and errors in calculation

34.1 Provided that the bid is substantially responsive, EEU shall correct arithmetical errors on the

(May 2015)
Page 17 of 23
following basis:
(a). If there is a discrepancy between the unit price and the total price that is obtained by
multiplying the unit price and quantity, the unit price shall prevail and the total price shall
be corrected, unless in the opinion of EEU there is an obvious misplacement of the decimal
point in the unit price, in which case the total price as quoted shall govern and the unit price
shall be corrected;
(b). If there is an error in a total corresponding to the addition or subtraction of subtotals, the
subtotals shall prevail and the total shall be corrected; and
(c). If there is a discrepancy between words and figures, the amount in words shall prevail,
unless the amount expressed in words is related to an arithmetic error, in which case the
amount in figures shall prevail subject to (a) and (b) above.
34.2 EEU shall correct the detected errors in calculation and notify the bidder in writing of the
corrections made without any delay, requesting the bidder to confirm that he accepts the
correction of the calculation error within the period specified in BDS from the date on which
the notice was received. The corrections shall be clearly indicated in the bid.
34.3 If the Bidder that submitted the lowest evaluated bid does not accept the correction of errors, its
bid shall be disqualified.
35. Margin of Preference

35.1 Preference shall be granted to locally produced goods, to small and micro enterprises
established under the relevant Proclamation.
35.2 The margin of preference to be so granted for locally produced goods and applied when
comparing prices during evaluation of bids shall be 15 %
35.3 The preference to be granted as per Clause 35.2 shall be effective where it is certified by a
competent auditor that no less than 35% of the total value of such products is added in Ethiopia.
35.4 For the purpose of Clause 35.3, value added in Ethiopia shall be calculated by deducting from
the total value of the product in question, the cost, exclusive of indirect taxes, of imported raw
materials and other supplies used in the production of such product as well as services rendered
abroad in connection with the production of that product.
35.5 Preference shall be given to small and micro enterprises established under the relevant law by a
margin of 3% when such enterprises compete with local bidders.
36. Preliminary Examination of Bids

36.1 EEU shall examine the bids to confirm that all documentary evidence establishing the Bidder's
qualification requested in ITB Clause 23 have been provided, and to determine whether bid
comply with administrative requirements of the Bidding Document.
36.2 From the time the Bids are opened to the time the Contract is awarded, the Bidders should not
contact EEU on any matter related to its Bid. Any effort by Bidders to influence EEU in the
examination, evaluation, ranking of Bids, and recommendation for award of Contract may
result in the rejection of the Bidders Bid
36.3 EEU may determine bid as not responsive when:
(a). Bidder has failed to submit Written statement by a power of attorney (or notary statement,
etc.) proving that the person, who signed the bid on behalf of the company/joint

(May 2015)
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(b).
(c).
(d).
(e).
(f).
(g).
(h).
(i).
venture/consortium, is duly authorized to do so (ITB Sub-clause 24.2);

Original and all copies of the bid which are relevant of evaluation purpose are typed or
written in indelible ink and signed by a person duly authorized to sign on behalf of the
Bidder (ITB Sub-clause 24.2);
Bid is not written in language specified in the ITB Clause 11.1;
Bidder has failed to submit signed and dated Bid Submission Sheet Form;
Bidder has failed to submit signed and dated Price Schedule Form;
Bidder has failed to submit signed and dated Bidder Certification of Compliance Form;
Bidder has failed to submit signed and dated Technical Specification + Technical Offer+
Compliance Sheet Form;
Bidder has failed to submit signed and dated Bid Security;
The Bid Security is not in accordance with ITB Clause 22.
37. Legal, Professional, Technical, and Financial Admissibility of Bids

37.1 After confirming the bids comprise all mandatory documentary evidence establishing the
Bidder's qualification, EEU will rule on the legal, technical, professional, and financial
admissibility of each bid, classifying it as compliant or non-compliant with qualification
requirements set forth in the Bidding Document.
37.2 Legal admissibility
EEU may determine bid as not responsive when:
(a). Bidder does not have nationality in accordance with ITB Sub-Clause 4.2;
(b). Bidder is found to have a conflict of interest as described in ITB Sub-Clause 4.3;
(c). Bidder has failed to submit valid business license indicating the stream of business in
which the bidder is engaged, in accordance with ITB Clause 4.6(b)(i);
(d). Bidder has failed to register itself in the Public Procurement and Property Administration
Agency's suppliers list (mandatory for domestic Bidders only), in accordance with ITB
Clause 4.7;
(e). Domestic Bidder has failed to submit VAT registration certificate issued by the tax
authority (in case of contract value specified in BDS Clause 4.6(b)(ii), in accordance with
ITB Clause 4. 6(b)(ii);
(f). Domestic Bidder has failed to submit a valid tax clearance certificate issued by the tax
authority, in accordance with ITB Clause 4.6(b)(iii);
(g). Foreign Bidder has failed to submit business organization registration certificate or valid
trade license issued by the country of establishment, in accordance with ITB Clause 4.6(c);
(h). Bidder has been debarred by a decision of the Public Procurement and Property
Administration Agency from participating in public procurements for breach of its
obligation under previous contracts, in accordance with ITB Clause 4.4.
(i). In the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit the
Form Data on Joint Ventures, the Agreement governing the formation of joint venture, or
letter of intent to form JV, including a draft agreement, in accordance with ITB Clause 4.1
37.3 Professional admissibility
EEU may determine bid as not responsive when:
(a). Bidder has failed to submit relevant professional practice certificates if required in BDS
Clause 4.6(b)(iv);

(May 2015)
Page 19 of 23
(b). Bidder has failed to provide in the Bidder Certification of Compliance Form information
related to its professional qualification and capability for the period specified in the BDS
Clause 14.1.
37.4 Technical admissibility
The Contracting Authority may determine bid as not responsive when:
(a). Bidder has failed to provide in the Bid Submission Sheet Form the Statement attesting the
origin of the Goods and Related Services offered;
(b). Bidder has failed to provide in the Bidder Certification of Compliance Form information
about major relevant contracts successfully completed in the number and period specified
in the BDS;
(c). Bidder has failed to submit Certificates of satisfactory execution of contracts provided by
EEU to the contracts successfully completed in the period and budget as specified in the
BDS 16.3;
(d). Bidder has failed to complete its Technical Specification + Technical Offer+ Compliance
Sheet Form in accordance with technical specification presented as per template in Section
6, Statement of Requirements and to submit the following mandatory attachments:
(i) Bidder has failed to submit Descriptive technical literature in accordance with ITB
Clause 17;
(ii) Bidder has failed to submit Description of the organization of the warranty offered in
accordance with the conditions laid down in GCC Clause 25;
(iii) Bidder has failed to submit Manufacturer Authorization Letter in accordance with ITB
Clause 5.6.
37.5 Financial admissibility
EEU may reject any bid when:
(a). Bidder has failed to submit financial statements certified by an independent auditor as
required in ITB Clause 15.2(a) for the period specified in Section 3, Evaluation
Methodology and Criteria;
(b). Bidder has failed to submit other documents proofing its financial standing, as required in
the BDS Clause 15.2(b);
(c). The average annual turnover for the period specified in Section 3, Evaluation Methodology
and Criteria does not exceed the amount of the financial proposal of the Bid in value
(d). Bidder has failed to calculate Bid Prices for the Goods and Related Services offered as
prescribed in ITB Clause 12; and
(e). Bidder has failed to quote prices in currency specified in the BDS in accordance with ITB
Clause 13.
38. Evaluation of Bids

38.1 EEU shall evaluate each bid that has been determined, up to this stage of the evaluation, to be
substantially responsive.
38.2 For evaluation and comparison purposes, EEU shall convert all bid prices expressed in the
amounts in various currencies into a single currency indicated in BDS, using the selling
exchange rate established by the National Bank of Ethiopia and on the date of the Bid opening.
38.3 To evaluate a bid, EEU shall only use all the criteria and methodologies defined in this Clause
(May 2015)
Page 20 of 23
and in Section 3, Evaluation Methodology and Criteria. No other criteria or methodology shall
be permitted.
38.4 To evaluate a bid, EEU shall consider the following:
(a). The bid price;
(b). Price adjustment for correction of arithmetic errors in accordance with ITB Sub-Clause 34;
(c). Price adjustment due to discounts offered in accordance with ITB Sub-Clause 12.4;
(d). Converting the amount resulting from applying (a) to (c) above, if relevant, to a single
currency in accordance with ITB Sub-Clause 38.2;
(e). Adjustment for nonconformities and omissions in accordance with ITB Sub-Clause 33;
(f). Application of all the evaluation factors, if indicated in Section 3, Evaluation Methodology
and Criteria.
(g). Adjustments due to the application of a margin of preference, in accordance with ITB
Clause 35.
38.5 EEUs cost evaluation of a bid may require the consideration of other factors, in addition to the
Bid Price quoted in accordance with ITB Clause 12. These factors may be related to the
characteristics, performance, and terms and conditions of purchase of the Goods and Related
Services. The factors to be used, if any, and the methodology of application shall be indicated in
Section 3, Evaluation Methodology and Criteria.
38.6 If these Bidding Documents allow Bidders to submit a Bid for different lots, and the award to a
single Bidder of multiple lots, the methodology of evaluation to determine the lowest evaluated
lot combinations, including any discounts offered in the Bid Submission Sheet, is specified in
the BDS and detailed in Section 3 Evaluation Methodology and Criteria.
39. Comparison of Bids

39.1 EEU shall compare all substantially responsive bids to determine the lowest evaluated bid as
specified in Section 3: Evaluation Methodology and Criteria.
40. Post-qualification Evaluation

40.1 After identifying the successful bidder by evaluating the bid documents against the criteria set
forth in this Bidding Document EEU shall conduct post qualification evaluation to establish the
current qualification of the successful bidder where it feels that it has to be ascertained.
40.2 Such post qualification evaluation of the successful bidder may relate to submission of the
documentary evidence specified in ITB Clause 37, unless satisfactory documents are already
included in the Bid, concerning its current legal, professional, technical, and financial standing
and conformity to the requirements stated in this Bidding Document.
40.3 If the successful bidder fails to provide this documentary proof within 15 calendar days
following EEU's request or if the successful bidder is found to have provided false information
its Bid shall be disqualified,, in which event EEU shall proceed to the next lowest evaluated bid
to make a similar determination of that Bidders capabilities to perform satisfactorily.
41. Acceptance or Rejection of Bids

41.1 EEU reserves the right to accept or reject any bid, and to annul the bidding process and reject
all bids at any time prior to contract award, without thereby incurring any liability to Bidders:

(May 2015)
Page 21 of 23
42. Re-advertising bids

42.1 EEU may issue invitation to bid for a second time under the following circumstances:
(a). Where the Invitation to Bid has been unsuccessful, namely where no qualitatively or
financially worthwhile Bids have been received.
(b). Where the best price offered by a bidder is significantly higher than the market price
estimate of the object of procurement made by EEU prior to the issuance of the invitation
to bid.
(c). Where it is concluded that non compliance with the rules and procedures governing bids
prescribed by the Proclamation and Procurement Directive led to the failure of the
invitation to bid to attract more than one bidder, or where it is believed that modifying the
bidding document could attract adequate number of bidders.
(d). Circumstances of Force Majeure render normal implementation of the framework
agreement impossible.
Part 7
Award of Contract
43. Award Criteria

43.1 EEU shall award the Contract to the Bidder whose bid has been determined to be the lowest
evaluated bid and is substantially responsive to the Bidding Documents, provided further that
the Bidder is determined to be qualified to perform the Contract satisfactorily.
43.2 If Bids are being invited for individual contracts (lots) Contracts will be awarded lot by lot, but
the Public Body may select the most favorable overall solution after taking account of any
discounts offered.
43.3 If the Bidder is awarded more than one lot, a single contract may be concluded covering all
those lots.
44. Right to Vary Quantities at Time of Award

44.1 At the time the Contract is awarded, EEU reserves the right to increase or decrease the quantity
of Goods and scope of Related Services originally specified in Section 6, Statement of
Requirement, provided this does not exceed the percentages indicated in the BDS, and without
any change in the unit prices or other terms and conditions of the bid and the Bidding
Documents.
45. Announcing and Awarding of the Successful Bidder

45.1 Prior to expiry of the period of bid validity, EEU shall notify in writing the result of a bid
evaluation to all bidders alike at the same time.
45.2 The letter of notification to be disclosed to the unsuccessful bidders on the technical evaluation
shall state the reason why they did not succeed in their bid and the identity of the successful
bidder.
45.3 A letter of award to be sent by EEU to a successful bidder shall not constitute a contract
between him and the Contracting Authority. A contract shall be deemed to have been concluded
between EEU and the successful bidder only where a contract containing detailed provisions
governing the execution of the procurement in issue is signed.
45.4 A letter of contract award to be sent to a successful bidder may contain the following
information:

(May 2015)
Page 22 of 23

(a).
(b).
(c).
(d).
That EEU has accepted his bid;

The total contract price;
The list of items and their respective unit price;
The amount of the performance security the successful bidder is required to furnish and the
deadline for providing such security.
46. Signing of Contract

46.1 Promptly after notification of the proposed contract award EEU shall send the successful Bidder
the Framework Agreement.
46.2 Within fifteen (15) days of receipt of the notification of award, the successful Bidder shall sign,
date, and return the contract Agreement to EEU.
46.3 EEU shall not sign a contract before seven working days from the date bidders are notified of
the result of their bid or of any complaint against the bid proceeding.
46.4 EEU may enter into the contract Agreement with more than one bidder in order of their rank in
the bid evaluation result under the following conditions:(a). If the quantity of goods to be supplied under the contract Agreement is out of proportion
with the capacity of the successful Bidder;
(b). Where it is felt to be appropriate to extend to more than one bidder the opportunity to sale
to the government, considering the number of bidders in the market having the potential to
supply the requirements in a contract of similar magnitude; or
(c). Where the level of volatility of the price of the required items is so high that it is necessary
to carry out the procurement urgently with the price offered by the successful Bidder.
46.5 EEU shall decide the number of bidders to be invited to participate in the procurement under a
contract agreement along with the selected bidder pursuant to Clause 46.4 above.
(a). Contract shall be signed with the invited bidders willing to supply with the price offered by
the selected bidder.
(b). The selected bidder shall be given priority of choice on matters pertaining to the contract.
(c). The share of the selected bidder in the supply of goods under a framework contract in
which more than one bidder participate shall not be less than 60% of the total value of the
procurement pursuant to article 46.4 above.
47. Performance Security

47.1 Within fifteen (15) days from signing the Contract the successful Bidder shall furnish the
performance security in accordance with the GCC, using for that purpose the Performance
Security Form included in Section 9, Contract Forms, or another form acceptable to EEU.
47.2 Failure of the successful Bidder to submit the above-mentioned Performance Security or sign
the Contract shall constitute sufficient grounds for annulment of the award and forfeiture of the
bid security.
47.3 Small and micro enterprises shall be required to submit a letter of guarantee written by a
competent body organizing and overseeing them in lieu of bid security, performance security or
advance payment guarantee.
47.4 Where the successful bidder can not or is unwilling to sign a contract or submit the abovementioned Performance Security, EEU may either declare the bidder submitting the second
lowest evaluated bid the successful bidder or invite such bidder to sign a contract or advertise
(May 2015)
Page 23 of 23
the bid afresh by assessing the benefit of the two options.

(May 2015)
Page 24 of 23
Section 6.
Section 2: Bid Data Sheet
Bid Data Sheet

Table of Contents
A.
Introduction
B.
Bidding Documents
C.
Preparation of Bids
D.
E.
Evaluation, and Comparison of Bids
F.
Award of Contract

Document: Bid Data Sheet
(May 2015)
Section II of IX
Section 2. Bid Data Sheet (BDS)

Instructions for
Bidders (ITB)
reference
Data relevant to ITB
Part 8
ITB 1.1
ITB 1.1
ITB 1.2 and
25.2(b)
ITB 1.3 and
25.2(b)
ITB 1.3
ITB 1.8
ITB 4.1(a)
Introduction
The Contracting Authority is: Ethiopian Electric Utility (EEU)

Registered Address:
The Bidding Document is issued under Procurement Method: International
competitive bidding (ICB) Open Tender Single state two Envelope System
The Project name is: EEU Transmission Substation Operation General
description of goods that are subject of the procurement is:
132/15KV, 50 MVA Power Transformer Lot,2

The Procurement Reference Number is: BID No.EEU/TRA005-005/2015
132/15KV,50 MVA Power Transformer Lot,2

The number and identification of Lots in this Bidding Document is:
EEU/TRA 005-010/2015 132/15KV, 50 MVA Power Transformer
The Framework Agreement is concluded for a period of 90 days.
The individuals or firms in a joint venture, consortium or association
severally liable.
Lot,2
jointly and
To be a firm partnership or company duly organized and existing or registered under the
applicable laws:
ITB 4.8
Copies of original documents defining the constitution or legal status, place of

registration and principal place of business of the company or partnership or, if a
joint venture, of each party thereto constituting the bid.
An official authorized document stating that the signatory of the bid possesses
the power to represent the bid for this bid
A Bidder shall amend the evidence of its continued eligibility with the following
documents:
1. ISO Certificate or Equivalent
2. Copies of audited annual reports for the past three years
3. Copies of original documents defining the constitutional or legal status
place of registration and principal place of business
4. In the case of a joint venture, documentary evidence of past experience of three
contracts in the past two years on similar assignments for each partner.
5. Joint venture agreements, if applicable.
6. Written power of attorney of the signatory of the Bid.
7. 3 years Past experience.
8. Other documents specified in part 2, Section 6- Statement of Requirements.
The local agent is required to submit:

(May 2015)
Page 1 of 5

Instructions for
Bidders (ITB)
reference
ITB 5.6
VAT registration Certificate, Renewed Trade Licence, bid participation

certificate.
The Bidder required to include with its bid, documentation from the Manufacturer of the
Goods, that it has been duly authorized to supply, in Ethiopia, the Goods indicated in its
bid.
Part 9
Bidding Documents
ITB 7.1 & 9.4
For questions and/or clarification purposes only, the Contracting Authoritys address
is:
Contracting Authority: Ethiopian Electric Utility (EEU)
Attention:
Solomon Desta
Floor/Room number: Procurement office, 2nd Floor 204
P.O. Box:
1233
Street Address:
Head Office, Degualle Square
Town/City:
Addis Ababa
Country:
Ethiopia
Telephone:
+251-11-1-56-01-48
Fax :
+251-11-1-55-08-22
E-mail address
Solomon24desta@yahoo.com
ITB 7.1 & 9.4
The deadline for submission of questions and/or clarifications is: any request for
clarification, provided that such request is received no later than twenty one (21)
days prior to the deadline for submission of bids.
Part 10 Preparation of Bids

ITB 11.1
Language of bid is: English for all documents and Correspondence. Any material in
other language shall not be Considered unless accompanied by an official and notarized
translation into English
ITB 12.5
The Incoterms edition is: FOB
ITB 12.6(i)
The Price quoted shall be: FOB
ITB.12.9
The Price Shall be Fixed
ITB 13.1
For Goods and Related Services that the Bidder will supply from inside Ethiopia the
prices shall be quoted in Ethiopian Birr..
ITB 15.2(b)
As a proof of the bidder's financial standing the following documents need to be

furnished:
(a)
Financial statements certified by an independent auditor

(May 2015)
Page 2 of 5

Instructions for
Bidders (ITB)
reference
ITB 16.3
&23.2(iii)
ITB 17.1
ITB 20.1

Bidder must submit at least 3 (three) Certificates of satisfactory execution of similar
contracts provided by contracting parties to the contracts successfully completed in the
course of the past 3 (three) years with a budget of at least 17,400,000 USD.
Bidder furnish as part of its bid the following documentary technical evidence:
(a)
Name & Address of the Supplier and Agent
(b)
Power of Attorney.
(c)
Business license indicating the stream of business in which Valid the Bidder
is engaged,
(d)
VAT registration and bid participation certificate issued by the tax authority
(only domestic Bidders)
(e)
Valid Tax clearance certificate issued by the tax authority (domestic Bidders
only)
(f)
ISO, DIN, ANSI, IEC, IEEE certificate or equivalent.
(g)
Copies of original document defining the constitutional or legal status, place
of registration and principal place of business.
(h)
In case of joint venture, document evidence about past experience, Joint
venture, agreement document, if applicable.
(i)
Certification of Warranty, original
(j)
Manufacturer Authorization, original catalogue and Brochure.
(k)
Past experience- 3years
Otherwise, it shall be sufficient reason for rejection.
Alternative Bids shall not be considered.
ITB 21.1
The bid validity period shall be: days. 90 days from the date of bid opening
ITB 22.1
A bid security required. 116,300.00

,300.00 USD or equivalent in freely Convertible
Currencies
ITB 22.1 C
ITB 24.1
ITB 24.1
Cash, check certified by a reputable bank or financial institution, or payable

order; all from a reputable source from any eligible country. Securities issued by
foreign banks or financial institutions shall be counter-guaranteed by an
Ethiopian bank. The bid security shall be submitted either using the Bid Security
Form included in Section 4, Bidding Forms, or in another substantially similar
format approved by EEU. In either case, the form must include the complete
name of the Bidder. The bid security shall be valid for twenty-eight days (28)
beyond the end of the validity period of the bid. This shall also apply if the period
for bid validity is extended.
One (1) Original and two (2) copies. Is required.
Bidders shall be required submitting bid documents in two (2) envelopes containing the
technical offer & bid bond (CPO) and financial offer separately.
Technical Offer & bid bond (Envelope 1)
The Bidder shall prepare and submit one original and two copies of the technical part of
the bid clearly marking each as Original & Copy. In the event of any Discrepancy
between them, the Original shall govern. Bidders shall Not indicate their price in their

(May 2015)
Page 3 of 5

Instructions for
Bidders (ITB)
reference

offer. The inclusion of any information in Technical offer that can indicate the price
directly or indirectly may result in the rejection of the offer
Financial Offer (Envelope 2)

The Bidder shall prepare and submit one original and two copies of the Financial offer
(Bid price Schedule) in separately sealed envelopes, clearly marking each as Original &
Copy.
The Two envelopes shall then be enclosed inside one big envelope, all together,
and the bidder shall seal and mark the big envelope.
ITB 24.2
ITB.24.3
The original and the copies of the bid shall be typed or written in indelible ink and shall
be stamped and signed by the Bidder or person or persons duly authorized to bind the
bidder to the contract.
Any interlineations erasures, or over writing shall be valid only if they are
initialled by the person or persons signing the bid.
All documentary technical evidence shall be submitted with technical envelop
Envelope 1(Technical document) and envelope 2 (Bid Bond) will be opened at
the opening date and time, and envelope 3 (Financial document) will be kept
unopened .Envelope 3 will be opened after finalization of technical evaluation
.The financial envelope of the technically failed (unqualified) bidder will be
returned unopened.
N.B. The Bidder shall provide Bid Submission Sheet in both Financial and
Technical document. But Bidders shall Not indicate their price in their technical
offer. Otherwise shall be rejected
Part 11 Submission and Opening of Bids

ITB 26.1
For bid submission purposes only, the Contracting Authoritys address is:
Contracting
Authority:
Attention:
Floor/Room number:
P.O. Box:
Street Address:
Town/City:
Country:
Ethiopian Electric Utility (EEU)

Solomon Desta
Procurement office, room no. 204
1233
Addis Ababa
Ethiopia
The deadline for bid submission is:

Date: June 25 ,2015
Time: 2:00 PM hours

(May 2015)
Page 4 of 5
Instructions for
Bidders (ITB)
reference
ITB 29.1

The bid opening shall take place at:
Contracting Authority: Ethiopian Electric Utility (EEU)
Floor/Room number:
Street Address:
Town/City:
Procurement office 2nd 204

Head Office, Degualle square
Addis Ababa
Country:
Date:
Time:
Ethiopia
June 25 ,2015
2:30 PM hours
The purchaser will open technical proposal & bid security (envelope No 1& 2),
financial proposal (Envelope N. 3) shall not be opend at this time & Date.
Part 12 Evaluation, and Comparison of Bids

ITB 34.2
ITB 35
Bidder has to confirm that he accepts the correction of the calculation error within 3 days
from the receipt of the notification
Margin of preference Applicable
ITB 37.4(b)
Bidder must provide in the Bidder Certification of Compliance Form information about
major relevant contracts successfully completed in the course of the past years.
ITB 37.5(c)
The average annual turnover for the last 3 (three) year of the Bidder must exceed:-USD
52,300,000.00.
ITB 38.2
The currency that shall be used for bid evaluation and comparison purposes to convert
all bid prices expressed in various currencies into a single currency is:
Ethiopian Birr, using the date of the Technical Bid opening selling exchange rate
established by the National Bank of Ethiopia.
ITB 38.6
The evaluation methodology to determine the lowest-evaluated Bidder of lots shall be

detailed in Section 3 Evaluation Methodology and Criteria.
Part 13 Award of Contract

ITB 44.1
The percentage of quantities and amount may have possible increased or

decreased by 15 % or 25% of contract quantities and Amount respectively.

(May 2015)
Page 5 of 5

Qualification Criteria
Section 6.
Section 3: Evaluation and
Evaluation Methodology and

Criteria
Table of Contents
1.
2.
3.
4.
5.
Professional, Technical, and Financial Qualification Criteria

Determining the Successful Bid
Domestic Preference
Evaluation of Multiple Contracts
Alternative Bids

Document: Evaluation and Qualification Criteria
1
1
2
2
2
(May 2015)
Section III of IX

This section, read in conjunction with Section 1, Instructions to Bidders and Section 2, Bid Data
Sheet, contains all the factors, methods and criteria that EEU shall use to evaluate a bid and
determine whether a bidder has the required qualifications. No other factors, methods or criteria
shall be used.
1.
Preliminary examination, Technical, and Financial Qualification Criteria
1.1
Preliminary examination (ITB Clause 36)
1.2
Technical Qualifications, Competence, and Experience of the Bidder (ITB Clause 16)
(a). The Bidder has successfully completed at least three Certificate with a budget of USD
17,400,000.00 that of this contract in the 3 (three) years for similar good and related
service in the Federal Democratic republic of Ethiopia or others similar countries.
(b). The bidder shall provide Certificate that it has at least 3(Three) years experience of
providing the goods and related services required
(C). Detail technical evaluation criterion mentioned in section 6 statement of requirements.
1.3
Financial Standing of the Bidder (ITB Clause 15)

(a). The average annual turnover calculated as total certified payments received for
contracts in progress or completed within the last three years must exceed USD;
52,300,000.00
(C). Financial statements certified by an independent auditor.
(b). The least cost bidder of reasonable/right price.
2.
Determining the Successful Bid
According to the methodology defined in the Public Procurement Proclamation and Directive
EEU shall select the successful bid by applying the following method:
A.
The bid that is found to be substantially responsive to the technical, and financial
qualification requirements, technically compliant in relation to the technical specifications,
and with the lowest evaluated bid The lowest evaluated bid shall be the bid offering better
economic advantage ascertained on the basis of factors affecting the economic value of the
bid.
A.
The Bid with the Lowest Price
2.1
The bids shall be examined to confirm that all documentary evidence establishing the
Bidders' qualifications requested in ITB Clause 23 have been provided;
2.2
After confirming the bids comprise all mandatory documentary evidence establishing the
Bidder's qualification EEU will rule on the legal, technical, and financial admissibility of
each bid, classifying it as compliant or non-compliant with qualification requirements set
forth in the Bidding Document;
2.3
EEU will then analyze the bids' technical conformity in relation to the technical
specifications, classifying them technically compliant or non-compliant.
2.4
EEU shall continue evaluation of bids that have been determined to be substantially
responsive with rectification of nonconformities and omissions in bids, if any.
2.5
EEU shall examine all bids to ascertain whether there are any arithmetic errors in
computation and summation. EEU shall notify bidders on adjusted calculation errors and
request bidders to confirm that they accept the correction of the calculation error within the
time limit of three days from the receiving of the notification.

(May 2015)
Page 1 of 2

2.6
After evaluation of legal, professional, technical, and financial admissibility of bids EEU
shall award of the contract the bidder whose bid has been determined to be substantially
responsive to the Bidding Documents and with the lowest price.
3.
Domestic Preference
If the ITB Clause 35 so specifies, the Public Body will grant a margin of preference to goods
manufactured in the Federal democratic Republic of Ethiopia for the purpose of bid comparison,
in accordance with the procedures outlined in subsequent paragraphs Responsive Bids shall be
classified into the following groups:
(a). Group A: Bids offering locally produced goods meeting the criteria of ITB Sub-Clause
35.3; and
(b). Group B: all other Bids.
For the purpose of further evaluation and comparison of Bids only, an amount equal to 15%
percent of the evaluated Bid prices determined in accordance with ITB Sub-Clause 35.3 shall be
added to all Bids classified in Group B.
4.
Evaluation of Multiple Contracts

Not applicable
5.
Alternative Bids
Alternative Bids, shall not be considered:

(May 2015)
Page 2 of 2
Section 4: Bidding Forms
Section 7.
Bidding Forms
Table of Contents
A.
Bid Submission Sheet
B.
Price Schedule for Goods and Related Services
C.
Delivery Schedule for Goods and Related Services
D.
Bidder Certification of Compliance
General Information About the Bidder

Financial Standing
6
6
7
8
8
8
8
8
8
9
1.
2.
3.
4.
5.
6.
7.
8.
9.
Technical Qualifications, Competence, and Experience in the Procurement Object
Professional Qualifications and Capabilities

Quality Assurance / Managerial and Control Procedures
Equipment and Facilities
Bidder's Audit Agency
Organization of Firm
Bank Account Number and Bank Address
Form - Data on Joint Venture/Consortium
F.
Bid Security
10
G.
Manufacturers Authorization
11

Document: Bidding Forms
(May 2015)
Section IV of 12
Part 14
Bid Submission Sheet ( attached with

technical bids)
Place and Date

Procurement Reference Number: EEU/TRA005-010/2015 132/15KV, 50
MVA Power
Transformer Lot,2
To:
Addis Ababa
Ethiopia
SUBMITTED BY1:
Complete Legal Name and Address of the Seat of
the Bidder
Nationality2
Leader3
Member
Etc
In response to your Bidding Document for the above Procurement Number:, we, the undersigned,
hereby declare that:
(a) We have examined and accept in full the content of the Bidding Document for the,
Procurement Number: We hereby accept its provisions in their entirety, without reservation
or restriction.
(b) We offer to supply in conformity with the Bidding Documents and in accordance with the
delivery schedule specified in the Statement of Requirements the following Goods and
Related Services: ;
(c) Warranty period for offered Goods and Related Services is .

(d) The total price of our Bid, excluding any discounts offered in item (e) below is: N.A here ;
(e) The discounts offered and the methodology for their application are:
Unconditional Discounts: If our bid is accepted, the following discounts shall apply. .
Methodology of Application of the Discounts: The discounts shall be applied using the
following method: ;
Conditional Discounts: If our bid(s) are accepted, the following discounts shall apply. .
Methodology of Application of the Discounts: The discounts shall be applied using the
following method: ;
(f) Our bid shall be valid for a period of days from the date fixed for the bid submission
deadline in accordance with the Bidding Documents, and it shall remain binding upon us and
may be accepted at any time before expiry of that period;
1
One signed original Bid Submission Form must be supplied together with the number of copies specified in the
Instruction to Bidders.
2
Country in which the legal entity is registered.
3
Add/delete additional lines for members as appropriate. Note that a subcontractor is not considered to be a member for
the purposes of this bidding procedure. If this bid is being submitted by an individual bidder, the name of the bidder
should be entered as "leader" and all other lines should be deleted.
(May 2015)
Section 1 of 12
(g) The prices in this bid have been arrived at independently, without, for the purpose of
restricting competition, any consultation, communication, or agreement with any other
bidder or competitor relating to:
i. Those prices;
ii. The intention to submit a bid; or
iii. The methods or factors used to calculate the prices offered.
(h) The prices in this bid have not been and will not be knowingly disclosed by the , directly or
indirectly, to any other bidder or competitor before bid opening.
(i) We, including any subcontractors for any part of the contract resulting from this procurement
process, are eligible to participate in public procurement in accordance with ITB Clause 4.1
and have not been debarred by a decision of the Public Procurement and Property
Administration Agency from participating in public procurements for breach of our
obligation under previous contract ;
(j) We are not insolvent, in receivership, bankrupt or being wound up, not have had our business
activities suspended and not be the subject of legal proceedings for any of the foregoing;
(k) We have fulfilled our obligations to pay taxes according to Ethiopian Tax laws
(l) We have read and understood the provisions on fraud and corruption in GCC Clause 5 and
confirm and assure to EEU that we will not engage ourselves into these evil practices we
undertake to abide by the Code of Ethical Conduct for Bidders during the procurement
process and the execution of any resulting contract;
(m) We have not committed an act of embezzlement, fraud or connivance with other bidders.
(n) We have not given or have been offered to give inducement or bribe to an official or
procurement staff of EEU to influence the result of the bid in our favor.
(o) We are not participating, as Bidders, in more than one bid in this bidding process, other than
alternative bids in accordance with the Bidding Document;
(p) We do not have any conflict of interest and have not participated in the preparation of the
original Statement of Requirements for EEU;
(q) If our bid is accepted, we commit to submit a performance security in accordance with the
GCC Clause 50 of the Bidding Documents, in the amount of for the due performance of the
Contract;
(r) We, including any subcontractors or suppliers for any part of the Contract, have nationalities
from eligible countries ];
(s) Offered Goods and Related Services do not originate in a country in respect of which the
Government of the Federal Democratic Republic of Ethiopia has imposed trade ban;
(t) Offered Goods and Related Services do not originate in a country under trade embargo of the
Security Counsel of the United Nations in which transacting with any business organization
or individual who is the national of that country is prohibited;
(u) We will inform EEU immediately if there is any change in the above circumstances at any
stage during the implementation of the contract. We also fully recognize and accept that any
inaccurate or incomplete information deliberately provided in this bid may result in our
exclusion from this and other contracts funded by the Government of the Federal Democratic
Republic of Ethiopia.
(v) We understand that this bid, together with your written acceptance thereof included in your
notification of award, shall not constitute a binding contract between us, until a formal
contract is prepared and executed.
(May 2015)
Section 2 of 12
(w) We understand that you reserve the right to reject any or all bids that you may receive.
Name
In the capacity of .
Signed
Duly authorized to sign the bid for and on behalf of .
Dated on [insert day] day of ], 2015
Attachments:
1. Valid trade license indicating the stream of business in which the is engaged;
2. VAT registration and bid participation certificate issued by the tax authority ;
3. A valid tax clearance certificate issued by the tax authority ;
4. Business organization registration certificate or trade license issued by the country of
establishment ; and
5. Power of Attorney and Other documents requested by the Contracting Authority

(May 2015)
Section 3 of 12
Part 15
Price Schedule for Goods and Related
Services4
Place and Date
Procurement Reference No.: EEU/TRA005-010/2015 132/15KV, 50
Alternative No.:
To:
MVA Lot-1 Power Transformer
Addis Ababa
[[[[[[[[[[[[[
Item
No.
1
1.1
Description of Goods or Related Services 5
Unit of
Qty
Qty
No.
Unit
Price
FOB
4
Power Transformers
Power Transformers 132/15 KV,50MVA
Ynd11, ONAN/ONAF Complete with rails
and accessories.
Name
In the capacity of
Signed
Duly authorized to sign the bid for and on behalf of
Dated on [insert day] day o
4
5

(May 2015)
Section 4 of 12
Total Price
5=(3x4)
5

(May 2015)
Section 5 of 12
C.
Part 16
Item
No.7
Delivery Schedule for Goods and Related Services 6
Description of Goods or Related Services8
Qty
Unit of
Qty
Required
Delivery
Date
From Opening of
L/C
180 days
Bidders Offer
Delivery Date
Delivery Date From
Opening of L/C
Power Transformers
Power
Transformers
132/15
No.
KV,50MVA, Ynd11, ONAN/ONAF
Complete with rails and accessories.
1.1
One signed original Bidder Certification of Compliance Form must be supplied together with the number of copies
specified in the Instruction to Bidders. If this bid is being submitted by a joint venture/consortium, the data in the tables
below must be the sum of the data provided by the joint venture/consortium members.
7
Insert Item Number from Technical Offer, Column 1, Section 6, Statement of Requirements.
8
Insert description of the Goods and Related Services from Technical Offer, Column 2, Section 6, Statement of
Requirements.
(May 2015)
Section 5 of 12
Part 17
Bidder Certification of Compliance9
Place and Date

Procurement Reference Number: EEU/TRA 005-010/2015 132/15KV,50
MVA Power
Transformer Lot-1
To:
Addis Ababa
Ethiopia
1.
General Information About the Bidder
Bidders Legal Name:

In case of Joint Venture, legal
name of each party:
Place of Registration:
Legal Address in Country of
Registration:
Authorized Representative
Information
Attached copies of original

documents of:
Name:
Position:
Address:
Telephone/Fax:
E-mail address:
In case of JV, letter of intent to form JV including a draft
agreement, or agreement governing formation of JV, in
accordance with ITB Sub-Clause 4.1
Form Data on Joint Ventures
In case of government owned entity from the Public Bodys
country, documents establishing legal and financial
autonomy and compliance with the principles of commercial
law, in accordance with ITB Sub-Clause 4.4.
We have attached an official written statement by a power of attorney (or notary statement, etc.)
proving that the above person, who signed the bid on behalf of the company/joint
venture/consortium, is duly authorized to do so.
9
One signed original Bidder Certification of Compliance Form must be supplied together with the number of copies
specified in the Instruction to Bidders. If this bid is being submitted by a joint venture/consortium, the data in the tables
below must be the sum of the data provided by the joint venture/consortium members.
(May 2015)
Section 6 of 12

2.
Financial Standing
has adequate financial resources to manage this Framework Contract as established by our
audited financial statements, audited by an independent auditor, submitted in this Bid. The
following table contains our financial data. These data are based on our annual audited accounts.
Figures in all columns have been provided on the same basis to allow a direct, year-on-year
comparison to be made.
FINANCIAL DATA
Year 2
A. Information from Balance Sheet
1.Total Assets
2. Total Liabilities
I. Net Value (1-2)
3. Current Assets
4. Short-term debts
II. Working Capital (3-4)
B. Information from Income Statement
1. Total Revenue
2. Pre-tax Profits
3. Losses
Historic Information for Previous Years

in
Year 1
Last Year
Current Year
Average
Along with financial data we provided above we have attached the following documents as proof
of our financial standing, as required in the BDS:
(a).
(a). .
Attached documents comply with the following conditions:
Documents reflect the financial situation of the Bidder or partner to a Joint Venture, and not
sister or parent companies;
Historic financial statements are audited by a certified accountant;
Historic financial statements are complete, including all notes to the financial statements;
Historic financial statements correspond to accounting periods already completed and audited.
Year
Annual Turnover Data

Amount and Currency
Average Annual
Turnover*
*Average annual turnover calculated as total certified payments received for contracts in progress
or completed over the number of years specified in Section 3, Evaluation and Qualification
Criteria, Sub-Factor 1.3(a), divided by that same number of years.
3.
Technical Qualifications, Competence, and Experience in the Procurement

Object
As proof of the technical in selling and servicing the Goods and Related Services listed in our
Bid the tables below summarizes the major relevant contracts successfully completed in the
course of the past years with a budget of each Partner of a Joint should separately provide of its
own relevant contract.
(May 2015)
Section 7 of 12
1.
2.
4.
5.
6.
7.
8.
9.
10
11
Name of Bidder or partner in a Joint Venture:

Name of Contract
Country
Name of client
Address of client
Name of contact person
Function of contact person
Telephone number
E-mail address
Nature of Goods and Related Services
relevant to the contract for which the
Bidding Documents are issued
Prime Contractor:
Contract role (check one)
Subcontractor;
Partner in a Joint Venture
Overall supply value in
Date of award/completion
Final acceptance issued (check one)
Yes: Not Yet No:
Number of staff provided
Indicate the approximate percent of
total contract value of Goods and
Related Services undertaken by
subcontract, if any, and the nature of
such Non-Consultancy services
Other relevant information
The Clients certificate concerning the satisfactory execution of contract is attached to this
document
Name
Signed
Attachments:
1. Statement issued by a power of attorney authorizing the signatory of the Bid;
2. Audited financial statements;
3. Documents required as proof of the bidder's financial standing, as required in the BDS.
4. Certificates of satisfactory execution of contracts provided by contracting parties to the
contracts successfully completed in the course of the past years, as required in the BDS.

(May 2015)
Section 8 of 12
Part 18
Form - Data on Joint Venture/Consortium
Date:
Procurement Reference Number: EEU/TRA005-010/2015 132/15KV,

50 MVA, Power Transformer Lot-1
Alternative No:
1. Name of Joint Venture/Consortium
Managing Board's Address
P.O. Box:
Street Address:
Town/City:
2. Post Code:
Country:
Telephone:
Facsimile:
E-mail address
Agency in the Federal Democratic Republic of Ethiopia, if any (in the case of a joint
venture/consortium with a foreign lead member)
P.O. Box:
Street Address:
3. Town/City:
Post Code:
Telephone:
Facsimile:
E-mail address
Names of Members
Member 1
4.
Member 2
Etc.
5. Name of Lead member
Agreement governing the formation of the joint venture/consortium
6. Date of signature
Place
Proposed proportion of
responsibilities between members (in
7.
%) with indication of the type of the
works to be performed by each
Name
Signed

(May 2015)
Section 9 of 12
Part 19 Bid Security

Date:
Procurement Reference Number: EEU/TRA005-010/2015 132/15KV 50 MVA

Power Transformer Lot-1
Alternative No:
To:
Whereas (hereinafter the Bidder) has submitted its bid dated
Number for the supply of , hereinafter called the Bid.
for Procurement reference
KNOW ALL PEOPLE by these presents that WE , of having our registered office at (hereinafter
the Guarantor), are bound unto (hereinafter Ethiopian Electric Utility(EEU)) in the sum of ,
for which payment well and truly to be made to the aforementioned EEU, the Guarantor binds
itself, its successors or assignees by these presents. Sealed with the Common Seal of this
Guarantor this ] day of , .
THE CONDITIONS of this obligation are the following:
1.
If the Bidder withdraws its bid during the period of bid validity specified by the Bidder in
the Bid Submission Sheet, except as provided in ITB Sub-Clause 21.2; or
2.
If the Bidder, having been notified of the acceptance of its bid by EEU, during the period
of bid validity, fails or refuses to:
(a) Execute the Contract; or
(b) Furnish the Performance Security, in accordance with the ITB Clause 46; or
We undertake to pay the Contracting Authority up to the above amount upon receipt of its first
written demand, without EEU having to substantiate its demand, provided that in its demand EEU
states that the amount claimed by it is due to it, owing to the occurrence of one or more of the
above conditions, specifying the occurred conditions.
This security shall remain in force up to and including twenty-eight (28) days after the period of
bid validity, and any demand in respect thereof should be received by the Guarantor no later than
the above date.
Name:
In the capacity of
Signed:
Duly authorized to sign the bid for and on behalf of:

(May 2015)
Section 10 of 12
Part 20 Manufacturers Authorization

Date: .
Procurement Reference Number: EEU/TRA 005-010/2015 132/15KV, 50 MVA

Power Transformer Lot-1
Alternative No:
To:
WHEREAS , who are official manufacturers of , having factories at , do hereby authorize to
submit a bid in relation to the Invitation for Bids indicated above, the purpose of which is to
provide the following Goods, manufactured by us , and to subsequently negotiate and sign the
Contract.
We hereby extend our full guarantee and warranty in accordance with Clause 25 of the General
Conditions of Contract, with respect to the Goods offered by the above firm in reply to this
Invitation for Bids.
Name:
In the capacity of
Signed:

(May 2015)
Section 11 of 12
Section 6.
Section 5: Eligible Countries
Eligible Countries
Part 21
Eligible Countries
Procurement Reference Number: EEU/TRA 005-010/2014 132/15KV, 50
MVA, Power
Transformer Lot-1
All countries are eligible except countries subject to the following provisions.
A country shall not be eligible if:
(b). As a matter of law or official regulation, the Government of the Federal Democratic
Republic of Ethiopia prohibits commercial relations with that country, provided that the
Government of the Federal Democratic Republic of Ethiopia is satisfied that such
exclusion does not preclude effective competition for the provision of goods or related
services required; or
(c). By an act of compliance with a decision of the United Nations Security Council taken
under Chapter VII of the Charter of the United Nations, the Government of the Federal
Democratic Republic of Ethiopia prohibits any import of Goods from that country or any
payments to persons or entities in that country.

Document: Eligible Countries
(May 2015)
Section V of IX
Part 2 Statement of
Requirement
Section 6.
Table of Contents
A.
Technical Specification + Technical
Offer + Compliance
Sheet
Non-Technical and Non-Financial Requirements
1.
Supply of the Goods
2.
Maintenance & Repair
3.
Spare Parts and/or Supplies
4.
Documents / Samples
5.
Other Requirements
B.
Detailed Technical Requirements of

Power Transformer
Table of contents
Page
1)
POWER TRANSFORMERS
1.1)
General Requirements...........................................................................................................ii
1.1.1)
1.1.2)
1.1.3)
1.1.4)
1.1.5)
1.1.6)
1..1.7)
1.1.8)
1.1.9)
1.1.10)
1.1.11)
1.1.12)
1.1.13)
1.1.14)
1.1.15)
1.1.16)
1.1.17)
1.1.18)
1.1.19)
2.1)
Transformers Type and Operating Conditions...............................................................ii

Materials and Workmanship.........................................................................................VI
Standards......................................................................................................................VI
Evaluation of Losses...................................................................................................VII
Tests............................................................................................................................VII
Tropicalization............................................................................................................VII
Materials....................................................................................................................VIII
Anticondensation Protection........................................................................................IX
Production Control.......................................................................................................IX
Name Plates...............................................................................................................X
Lubricants..................................................................................................................X
Painting......................................................................................................................X
OIL.............................................................................................................................X
Spare Parts................................................................................................................XI
Protection from Vibration.........................................................................................XI
Mechanical Protection..............................................................................................XI
Material Orders.........................................................................................................XI
Technical Requirements...........................................................................................XI
Transformer Rating.................................................................................................XII
Detailed Requirements power transformers.......................................................................XII
2.1.1)
2.1.2)
2.1.3)
2.1.4)
2.1.5)
2.1.6)
2.1.7)
2.1.8)
2.1.9)
2.1.10)
2.1.11)
2.1.12)
2.1.13)
2.1.14)
2.1.15)
2.1.16)
2.1.17)
3)
4)
Type................................................................................................................................6
Standard......................................................................................................................XII
Inter-changeability.....................................................................................................XIII
Temperature Rise.......................................................................................................XIII
Short Circuit Capability.............................................................................................XIII
Cores..........................................................................................................................XIII
Windings...................................................................................................................XIV
Tap-Changers..............................................................................................................XV
Terminal Bushings..................................................................................................XVIII
Tank.......................................................................................................................XIX
Cooling System.......................................................................................................XX
Accessories............................................................................................................XXI
Wiring and Terminal Cabinets............................................................................XXIV
Special Tools and Accessories............................................................................XXVI
Specific Tests......................................................................................................XXVI
Failure to Meet Guarantees..............................................................................XXVIII
Spare Parts............................................................................................................XXX
Factory Test of all Materilas................................................................................XXX
Delivery................................................................................................................XXX
1)
1.1)
POWER TRANSFORMERS
General Requirements
1.1.1) Transformers Type and Operating Conditions

The scope of work consists of design, manufacture, test, and supply, delivery, erection, test
and commissioning of the following power transformers:-.
One (1) 2-winding, 132/15 kV, 50 MVA
The transformers shall be supplied, inclusive of all specified appurtenances, rails, base
plates, with bolts and anchor bolts for fixing the rails and spare parts and any other
equipment, devices and material required for the proper functioning of the transformers,
even if not explicitly called for in the Technical Specifications.
Materials and equipment to be supplied for the switching station and substation shall be
suitable for installation at their respective altitudes. All requirements of these Technical
Specifications and all manufacturers guarantees shall be based on operation at the
elevations specified. Factory test results shall be recorded and shall be adjusted to the
operating elevation.
PARTICULARS OF SYSTEM
All units of measurement used shall be in metric system unless otherwise specified.
All power transformers should be designed for the following altitudes >2000meters
The system frequency is 50 cycles per second.
Highest system voltage to the nominal system voltages:Nominal voltage
Highest system voltage
Neutral
132 kV
145 kV
Solidly grounded neutral
15 kV
17.5 kV
Grounded through earthig

transformer
The short - circuit rating required for the levels of the 132 kV systems is 31.5 kA.
The short - circuit rating required for the levels of the 15 kV systems is 25 kA
All equipment to be operated or energized at the various voltages used shall be of a

design and construction that will have no visible corona on external parts when
subjected to corona tests at maximum operating voltages with conditions equivalent
to the service conditions of the altitudes of installation.
Part 2: Statement of Requirements

Section 6: Statement of Requirements
1.1.2) Materials and Workmanship

All materials, components, and equipment shall be of high quality free from
defects and imperfections, of recent manufacture, unused, and suitable for the
intended use.
Particular care shall be taken to furnish materials and equipment with long life,
liberal factors of safety and suitable characteristics for operation where installed.
Unless otherwise specified, materials shall conform insofar as practicable, to the
latest applicable specifications of the IEC. All materials, components, and
equipment shall be products of reputable manufacturers. The contractor shall
furnish to the Engineer for approval the names of all manufacturers, together with
complete information regarding their products, which he proposes to incorporate
into the work.
In so far as practicable, devices and equipment used for same or similar service
shall be of the same make and type, and shall be interchangeable when of the
same rating.
All work shall be done by workmen skilled in their various trades and shall be
completed in a thorough manner following the best modern practices in the
manufacture of high-grade machinery.
1.1.3) Standards
If these specifications do not explicitly ask for deviations, the recommendations
of the International Electro-technical Commission IEC shall apply for all
equipment and materials to be supplied under these Technical Specifications. IEC
Publication 60076/1976 entitled "POWER TRANSFORMERS" shall be applied
in the design of the transformers and IEC 600137 for insulated bushings for A.C
voltages.
Other internationally recognized standards will also be accepted if equal or of a
higher quality and performance are assured. If the equipment or materials offered
conform to standards other than those prescribed, full details of the differences
between the proposed and prescribed standards, in as far as they affect the
characteristics, performance and quality of the equipment or materials must be
supplied.
Document: Statement of Requirements
(May 2015)
Section VI of IX

1.1.4) Evaluation of Losses

For purpose of comparing Tenders, the guaranteed losses of the transformers at
the stated ratings will be evaluated as follows:-
Power transformers
No- load losses, at rated voltage, middle tap position at ONAF condition Birr
28,500/kW
load losses, at middle tap position, at rated voltage and at ONAF condition
Birr 8,500/kW
No credit shall be granted for characteristics, which are found to be better than the
guaranteed values.
1.1.5) Tests
All materials or parts used in the permanent works shall be tested in conformity
with applicable IEC Recommendations and in general in accordance with the best
commercial methods. Tests shall be made in the presence of the Engineer. Five
certified copies of all test reports shall be furnished.
The Contractor shall notify the Engineer in writing within forty-five (45) days in
advance of the date and the place at which any material or part used in the
equipment will be ready for testing.
1.1.6) Tropicalization
In choosing materials and their finishes, due regard shall be given to the humid
tropical conditions under which the power transformers will operate. The
Contractor shall submit details of practices which have proven satisfactory and
which will be used on the parts of the works, which may be affected by the
ambient conditions. The material used shall be approved by the Engineer.

(May 2015)
Section VII of IX

1.1.7) Materials
(a)
Metals
When it is necessary to use dissimilar metals in contact, these shall, if possible, be

so selected that the potential difference between them in the electrochemical
series is not greater than 0.5 V. If this is not possible, the contact surfaces of one
or both of the metals shall be electroplated or otherwise finished in such a manner
that the potential difference is reduced to within the required limits, or, if
practicable, the two metals shall be insulated from each other by an approved
insulating material or a coating of approved varnish compound.
(b)
Screws, Nuts, springs, Pivots, etc.
The use of iron and steel shall be avoided in instruments and electrical relays
wherever possible. Steel screws, when used, shall be zinc, cadmium or chromium
plated, or when plating is not possible owing to tolerance limitations, shall be of
corrosion-resisting steel.
All wood screws shall be of dull nickel-plated brass or of other approved finish.
Instrument screws (except those forming part of a magnetic circuit) shall be of
brass or bronze. Springs shall be of non-rusting material, e.g. phosphor-bronze or
nickel silver, as far as possible.
(a)
Fabrics, Cork, Paper, etc.
Fabrics, cork, paper and similar materials, which are not subsequently to be
protected by impregnation, shall be adequately treated with approved fungicides.
Sleeving and fabrics treated with linseed oil or varnishes shall not be used.
(d)
Wood
The use of wood in equipment shall be avoided so far as possible, When used,
woodwork is to be thoroughly seasoned teak or other approved wood which is
resistant to fungal decay and shall be free from shakes and warp, sap and wane,
knots, faults and other blemishes. All woodwork shall be suitably treated to
protect it against the ingress of moisture and from the growth of fungus and
termite attack, unless it is naturally resistant to those causes of deterioration. All

(May 2015)
Section VIII of IX

joints in woodwork shall be dovetailed or tongued and pinned as far as possible.
Metal fittings where used shall be of non-ferrous material.
(e)
Adhesives
Adhesives are to be specially selected to ensure the use of types, which are
impervious to moisture, resistant to mould growth, and not subject to the ravages
of insects.
(f)
Gaskets and Compounds
Neoprene and similar synthetic compounds, not subject to deterioration due to the
climatic conditions, shall be used for gaskets, sealing rings, diaphragms, etc. instead of the standard rubber-based materials.
1.1.8) Anti condensation Protection

Anti-condensation heaters shall be fitted in all cubicles or panels containing
control and/or relay equipment, and in all junction boxes and mechanism boxes
outdoors.
The heaters shall be suitable for 220 volt, 50 Hz operations with sufficient
capacity to raise the internal ambient temperature 5 oC. The design shall be such
that when the equipment is in service with the heaters energized, the maximum
permitted rise in temperature for the equipment shall not be exceeded.
The construction of the panels and the location of the heaters shall be such that
an effective circulation of air is ensured. All equipment shall be provided with
suitable drainage for condensation and shall be designed to be free of pockets
where moisture can collect. Doors of panels shall be close fitting and ventilation
openings shall be screened with vermin-proof fine brass gauge or a suitable
filter. All cable entries shall be sealed type.
1.1.9) Production Control

During manufacture, production control shall be carried out by the manufacturer
on at least the following; laminations, copper, oil, bushing, bolts, insulation,
tank, thermometers and thermostats, heat-exchangers and tap changers.

(May 2015)
Section IX of IX

1.1.10)
Name Plates
Each major auxiliary item of equipment shall have a nameplate permanently
affixed there to, showing in a legible and durable manner the serial number,
name and address of the manufacturer, rated capacity, electrical characteristics,
and other significant information as applicable.
A nameplate shall be furnished for power transformers and mounted at a place
where it can be easily read. Drawings showing the size, location, and wording
of each proposed nameplate shall be submitted for review. The nameplates shall
include information as per the stipulation of the relevant section of IEC 76/1976.
1.1.11)
Lubricants
Lubricants where applied shall be suitable for use in tropical countries.
1.1.12)
Painting
The color and shade of all painted external surface of transformers shall be Light
Gray RAL7032. Five liters of touch-up paint shall be furnished.
1.1.13)
OIL
Oil and grease, shall be furnished by the Contractor. Insulating oil shall be Shell
Diala-B, or equivalent and mixable with Shell Diala-B, which is the type
presently being used by the utility at its other substations.
As far as it is practicable, the transformers shall be supplied with their initial
oil-filling. Drained oil resulting from parts removed for shipment shall be
delivered in drums in such a quantity as to enable the lowered transformer oil
volume to be refilled and for losses during subsequent processing at site to be
replenished.
Transformer oil shall be pure mineral oil, free from additives; it shall be acid
refined with properties complying with IEC. 296/1969/1972. The same type of
oil shall be used for the power transformers.

(May 2015)
Section X of IX

The amount of oil furnished shall be sufficient for filling the transformers plus
ten percent (10%). The oil shall be shipped in non-returnable steel drums, which
shall become the property of the utility. The capacity of each drum shall not be
more than 200 liters. The specification of the insulating oil used shall be
furnished with the transformer specifications.
1.1.14)
Spare Parts
All spare parts shall be interchangeable with and of the same materials and
quality as the original parts. All spare parts shall be treated and boxed as
required to preserve them against deterioration in storage. The boxes shall be
clearly marked for identification of the parts they contain.
1.1.15)
Protection from Vibration

All equipment which may be affected by vibration of the power transformers or
associated cooling equipment, such as relays containing electric contacts, shall
be suitably shock mounted or located, so that under no circumstance will false
operation be caused by vibration.
1.1.16)
Mechanical Protection
All plant shall be designed to prevent ingress of vermin, dust and dirt. Where
wiring, piping or ductwork passes through openings in equipment housing, such
openings shall be constructed to prevent ingress of vermin. Wiring and piping
enclosures and ductwork shall also be vermin proof.
1.1.17)
Material Orders
The Contractor shall furnish the Engineer with a list of sub suppliers and
vendors with whom orders are to be placed for materials or equipment, which
will enter directly into the work of this Contract.
Triplicate copies of material or equipment orders and lists of stock material shall
be furnished to the Engineer. All orders and stock lists shall state the
specification designation under which the material is to be furnished, and reference to Drawing and part numbers, if any. All orders shall carry a notation that
material and workmanship is subject to inspection by the Engineer.

(May 2015)
Section XI of IX

2) Technical Requirements
This section specifies the detailed requirements for the transformers.

(May 2015)
Section XII of IX

Transformer Rating
a) 132/15 kV, 50 MVA
Type of cooling
Continuous rated capacity
a) HV winding 132 kV, (MVA)
b) LV winding 15 kV, (MVA)
Rated voltage (phase to phase)
a) HV Winding (kV)
b) LV winding, (kV)
Connection
132 kV Neutral point
132 kV winding : a) Highest voltage for equipment (kV)
b) Lightning impulse withstand voltage (kV)
c) Power frequency withstand voltage (kV)
15 kV winding : a) Highest voltage for equipment (kV)
b) Lightning impulse withstand voltage (kV)
c) Power frequency withstand voltage (kV)
Range of on-load tap changer taps
Impedance on 50,000 kVA base
Temperature-rise limits at rated power: a) Windings
b) Oil
ONAN
ONAF
40
40
50
50
132
15
YNd11
Star, Neutral point accessible
145
650
275
17.5
95
38
10 taps at 1% each
Standard minimum
65 C
60 C
The 132 kV windings will be solidly grounded and shall be provided with a 72.5 kV neutral
bushing.
2.1) Detailed Requirements power transformers

2.1.1) Type
The transformers shall be of oil-immersed type, suitable for outdoor operation.
They shall be provided with an external transformer mounted oil expansion tank
with isolating diaphragm barrier, permitting the oil to expand without contact with
the atmosphere. The complete cooling equipment required for each transformer
shall be an integral part of the transformer. Transformers shall be designed and
constructed to withstand a 0.1 g accelerating force in any direction due to
earthquake shock. The type of transformer cooling shall be forced air.

(May 2015)
Section XIII of IX

2.1.2) Standard
The Power transformers shall conform to IEC publication 60076, "transformers".
Bushing shall conform to IEC publication 600137, "Bushings for Alternating
Voltage above 1000 V".
2.1.3) Inter-changeability
Components of the same type and ratings shall be interchangeable with each
other.
2.1.4) Temperature Rise

The temperature rise by resistance, corrected for altitude, shall not exceed the
values given in IEC 60076/1976 and IEC 60076-2/1976 for an average ambient
air temperature of 30oC. Correction to the temperature rise for altitudes shall be
applied in accordance with IEC 60076-2/1976.
2.1.5) Short Circuit Capability

The Power transformers shall be capable of withstanding without injury all types
of short circuit on the terminals of all windings for duration as stated in IEC
60076. It shall be assumed that rated voltage will be maintained on one side of
any one power transformer when there is a short circuit between phases or to earth
on the other side.
Transformers shall be capable of withstanding for three seconds without damage
any external short circuit between phases on any terminals and any external short
circuit from any terminal to earth with the neutral of the transformers directly
earthed.
2.1.6) Cores
Cores shall be constructed of the highest quality, non-aging, cold-rolled,
grain-oriented, and high permeability silicon steel, especially suitable for the
purpose. The steel shall be in thin laminations properly annealed after cutting to
suitable sizes, and rolled to ensure smooth surfaces at the edges. Each sheet shall
have an insulating surface treatment or coating providing the required interEEU Procurement, Warehouse & Logistics Office
(May 2015)
Section XIV of IX

lamination resistance in such a way that it will not deteriorate as a result of pressure and the action of hot oil. The cores shall be carefully assembled and rigidly
clamped to ensure adequate mechanical strength to support the windings and to
prevent shifting of lamination during shipment, and also to reduce vibration to a
minimum under operating conditions.
Each power transformer shall be free from harmful vibration. Lifting eyes or lugs
shall be provided for handling the core assembly when it is untanked. The
maximum magnetic flux density shall not exceed 1.9 W/M2 at feeder voltage 1.05
times the rated voltage, and under the conditions that higher harmonics are
suppressed to the maximum possible extent.
2.1.7) Windings
The windings shall be made of electrolytic copper of high conductivity, and
insulation material of high quality (class A, IEC) shall be utilized. They shall be
assembled in such a manner best suited for the particular application. Proper
consideration shall be given to all factors of service such as high dielectric and
mechanical strength of insulation, coil characteristics, and minimum restrictions
to free circulation of oil. Coils shall be made up, shaped and braced to provide for
expansion and contraction resulting from temperature changes in order to avoid
abrasion of insulation and to provide rigidity to resist movement and distortion
caused by abnormal operating conditions. Adequate barriers shall be provided
between windings and core and between high voltage and low voltage windings.
End coils shall have additional protection against abnormal line disturbances. The
entire design, construction, and treatment of the windings and their assembly on
the core shall embody the latest improvements in the art and conform to the best
modern practice.
The power transformer windings shall be designed to withstand applied and
induced low-frequency test voltage as well as full wave and chopped wave
impulse test voltages.

(May 2015)
Section XV of IX

2.1.8) Tap-Changers
General
Each power transformers shall be provided with equipment for tap changing for
varying its effective transformation ratio whilst the transformers are on-load and
without producing phase displacement.
All tap changers should be supplied from "Maschinenfabrik Reinhausen (MR)"
of Federal Republic of Germany.
The transformers shall be provided with an on load tap changer on the neutral end
of the common high voltage side, suitable for remote and manual control. The
range of regulation shall be 10 in steps of 1%.
The on-load tap changer equipment of the transformer shall have a contact life of
not less than 500,000 tap change operations at its maximum rated through current
and corresponding maximum step tap; it shall permit 50,000 operations at its
maximum rated through current without hot oil purifier, or operation for 5years
whichever occurs first without inspection, replacement or rebuilding of parts, or
replacement of oil.
The OLTC shall be of the high resistor type.
The time required to perform one step of tap-change operation shall be more than
5sec but shorter times shall be preferred.
The continuous rated current carrying capacity of the OLTC shall be at least
1.5times the rated current of the transformer in the worst condition (lower
position of tap changer).
The OLTC shall consist of a diverter switch and a selector switch, the
compartment of which be completely separated. The diverter switch compartment
shall have its own oil conservator which the tank shall be connected through an
isolating vale.
The diverter tank shall be provided with the following :
Oil drain valve

(May 2015)
Section XVI of IX

Relief valve
Oil filling and treatment valves
Pressure relay
Control and time delay relay
Devices for parallel operation of two or more load tap-changing units,

including out of step and over current blocking and alarm.
The on-load tap-changing equipment shall include the following, mounted in a

weather proof cabinet on the transformer tank and wired to terminal blocks:
Heavy-duty tap-changer mechanism.
Control power to be 125 V d.c.
Operating mechanism with motor drive. Motor shall be 3 phase, 380V,

50 Hz.
A crank for manual operation of the driving mechanism motor while the
crank is engaged.
Mechanically operated electric limit switches and mechanical stops, to

prevent over-travel beyond the maximum raise and lower positions.
Local position indicator, easily visible from grade level with the cabinet
door closed.
Position transmitter and indicator for remote position indication
Operation counter.
Raise and lower switches for local test operation.
Moulded case air circuit breakers with thermal magnetic strips for motor
and control circuits.
Selector switch for local, remote or automatic control.
Voltage testing terminals.
Control and time - delay relays.
Devices for parallel operation of two or more load tap-changing units,

including out of step and over current blocking and alarm.

(May 2015)
Section XVII of IX

All auxiliary relays for voltage control, all local and remote control equipment for
voltage control except those control switches, push-buttons, indicators and lamps
located in the control room shall be supplied by the contractor.
The tap-changer will ultimately be controlled from a Load Dispatch Center. To
facilitate this control the tap-changer shall be supplied with the following to
interface with an RTU:
Remote Control of the Auto two way phase-type Control (AutoManual/Remote)
For tap position; an analogous current signal output e.g. 0-10mA, 4-20
mA.
Raise - lower control of the tap changer by a pulse type control signal
from the RTU.
Status of Auto - Manual (Remote) switch, two potential free contacts for
RTU.
Remote control of the Auto - Manual switch from the RTU, two way
pulse - type control (Auto - Manual/Remote).
The voltage control equipment shall be suitable for control of two Transformers in
parallel. All the necessary means for automatically maintaining a pre-determined
voltage within adjustable limits at the lower voltage bus bars to which the
transformer is connected shall be subject to approval by the Engineer.
The tap-changer shall be capable of carrying the same currents due to external
short- circuits as the Power transformer windings, and when overloaded no
damage or loss of operating life should occur in excess of that suffered by the
transformer winding itself. It shall also be designed to withstand the impulse and
dielectric tests of the associated winding.
Oil in the compartments of the tap-changer, used for making or breaking current,
shall not be allowed to mix with oil in the main transformer compartment or in
compartments containing contacts not used for making or breaking current. An oil
level gauge shall be provided.
The design of the tap-changing equipment, including its mechanism and control
scheme, shall ensure that a definitive tap position is at all times attained. Under
(May 2015)
Section XVIII of IX

no circumstances should it be possible for the equipment to assume a position
midway between two taps. Any disruption of the tap-changing operation,
including supply failure to the driving motor, whether inadvertent or otherwise,
should not lead to damage of the power transformer or the tap-changer itself. A
switching operation once commenced, shall either be carried out to the end even if
the actuator should stop during the tap-change, or remain in the last position with
the sequence of operation having reached only that stage, where no damage would
result to the transformer or the tap-changer itself.
2.1.9) Terminal Bushings

All winding leads shall be brought out through bushings. All bushings shall be so
designed that they will withstand stresses due to their own weight and strains of
conductors in case of short-circuit. There shall also be no excessive stressing of
any parts because of temperature changes, and adequate means shall be provided
to accommodate conductor expansion. High-voltage bushings shall be of the
sealed condenser type with oil impregnated paper for maximum insulation.
Bushings of like voltages shall be interchangeable between units. They must be
easily replaceable without lifting the cover plate and with minimum oil drain in
the process. All bushings must be oil (100oC) tight.
All porcelain used in the bushings shall be manufactured by the wet process and
shall be homogeneous, free from laminations, cavities, or other flaws affecting its
mechanical strength or dielectric quality, and shall be tough and impervious to
moisture. The glazing of the porcelain parts shall be free from imperfections such
as blisters and burns. Open bushings will not be acceptable.
Bushings shall meet the following minimum requirements at their respective
altitudes stated in the tender document:-
Rated voltage,
kV
Power-Frequency
Withstand dry, rms
kV
Lightning Impulse
Test voltage, kV
132
15
325
50
750
125
Phase to phase distance between bushing shall be consistent with the full wave
insulation levels listed above.
(May 2015)
Section XIX of IX

Adjustable arcing horns or rods shall be provided on all line bushings.

High voltage and low voltage bushings shall be provided with flat terminals
suitable for connection to aluminum conductor compression connectors also with
flat terminals. Neutral bushings shall be provided complete with a flat copper
ground bar connection from the bushing to the transformer base. Terminals and
drilling configurations shall be approved by the Engineer.
2.1.10)
Tank
The power transformer shall be provided with a steel tank of substantial

construction, which shall be oil-tight and provided with an oil-tight cover. The
joints between the tank and cover plate, and between portions of the tank shall be
provided with suitable flanges and gaskets, and a sufficient number of properly
spaced bolts, so that the assembly will be oil-tight. Gaskets between metal
surfaces shall be set in grooves or held in position by retainers, so arranged that
all parts are bolted metal to metal. The gaskets shall be made of a resilient
material, which will not deteriorate under the action of hot oil (100oC) and will
remain oil-tight. Full information covering details of all gasketed joints shall be
submitted to the Engineer for approval.
A ladder shall be provided permanently to allow access to the top of the
transformer. The ladder handrails shall extend at least 800 mm above the tank
cover.
The transformers tanks shall be constructed with the minimum thickness of 6
mm for sides and 10 mm for the bottom where the longer sides have a
horizontal length up-to but not exceeding 1.8 meters.
For horizontal length in excess of 1.8 meters the minimum side plate thickness
shall be 10 mm and the minimum bottom plate thickness 13mm.
One or more manholes of suitable size shall be provided to afford easy access to
the lower ends of the bushings, terminals and upper portions of the coils.
Eye bolts and/or lugs shall be provided for lifting the essential parts, and for
lifting the completely assembled power transformer filled with oil. Lifting lugs
and attachments shall have a factor of safety of not less than 2 to the yield point to
(May 2015)
Section XX of IX

allow for possible unequalized lifting forces. Suitable guides shall be provided
inside each tank for guiding the cores and windings, as they are being removed
from or lowered into the tank.
The transformer tank shall be capable of withstanding without leakage or
distortion an internal gas pressure of 0.7 kg/cm2. All valves, fittings and piping
affected by this requirement shall be of correct design and construction for such
filling.
Two grounding pads (one on each side) shall be provided near the bottom of the
tank. The pads shall be furnished with solderless connectors.
Each transformer shall be provided with a heavy steel base with wheels. The base
shall be designed to permit moving the power transformer in the direction of
either major axis. The design of the base will be subject to approval by the
Engineer.
Jacking lugs or pads shall be furnished for raising and moving the completely
assembled, oil-filled transformer. The lugs and tank shall be of ample strength to
avoid over-stressing or distortion, resulting from possible unequal division of
weight among the jacks.
A minimum of four pulling eyes shall be provided for moving the transformer.
2.1.11)
Cooling System
The cooling system shall consist of the necessary heat exchangers and fans in
such combinations as required, and shall include supports, mountings, automatic
control equipment, conduits and wiring. All cooling equipment shall be an
integral part of the transformer.
Control equipment shall include necessary circuit breakers, selector switches,
temperature control relays, alarm actuating devices and associated equipment as
required, to provide a complete control system.
Radiators and coolers shall be so designed as to avoid pockets in which moisture
may collect. Radiator should fit with isolation values to allow radiator to be
removed without draining the main Tank. Plugs shall be provided at the top and
bottom of each radiator for draining and filling.

(May 2015)
Section XXI of IX

All control equipment shall be housed in weather-proof enclosures with gasketed
doors. Heaters with thermostats shall be provided in the housing of control
equipment.
The control scheme shall be the manufacturer's standard.
Each fan motor shall be individually connected to an enclosed terminal box.
Control equipment shall automatically start and stop the fans to maintain the
temperature of the transformer within the guaranteed limits. The transformers
shall be equipped with winding hot spot thermostats to control the cooling
equipment, each having a dial type indicator and a pointer to register the
maximum temperature reached.
Heat exchangers shall be equipped with valves to permit the removal of any heat
exchanger without draining the oil from the transformer. Vent holes with plugs
shall be provided in the bottom of each heat exchanger.
The fans shall be provided of a protection net in order to avoid unintended contact
of the blades. The fans shall be attached to the radiators and it shall be possible to
remove them without dismantling the radiators.
2.1.12)
Accessories
Each transformer shall be equipped with the following accessories.

Temperature indicating devices and alarms.
All equipment shall be provided for indication of winding hottest spot

temperature, (WTI), having a dial type indicator and a pointer to register
the maximum temperature reached. The devices shall incorporate two
normally open, electrically separate sets of which contacts of the mercury
bulb type which close at predetermined setting one of which shall be
used to initiate an alarm and the other to initiate tripping of associated
circuit breaker. For the power transformers one WTI shall be associated
each for HV winding and LV winding.
Transformers having or being suitable for mixed or forced cooling shall

have an additional set of normally open switch contacts of mercury bulb

(May 2015)
Section XXII of IX

type on the winding temperature indicator to control automatically the
forced cooling plant, or give cooling failure alarm.
Indicating thermometer for oil temperature of the dial type with a remote
bulb-sensing element located in the region of the hottest oil. The range of
temperature to be indicated shall be from 10 to 110 oC calibrated every 2
degrees. The thermometer shall contain a re-settable maximum indicator.
The dial shall be mounted on the tank approximately 1.5 m above the
base. A pocket shall be provided so that the thermometer bulb can be
removed without lowering the oil level in the power transformer.
Two thermostats, ungrounded, with adjustable circuit closing contacts

shall be provided for the regulation of the oil temperature. One thermostat shall be used for signaling temperature rise while the other shall
be used for tripping of circuit breakers on over temperature.
The thermostats shall be furnished with a remote bulb-sensing element

located in the region of the hottest oil. They shall be mounted vertically
on the tank wall, with bulbs placed in pockets to allow their removal
without lowering the transformer oil level. The thermostats shall have a
temperature range of 50 to 200oC calibrated every 10oC.
The contractor shall recommend the temperature at which the alarm and
tripping contacts should close to afford proper overload protection of the
power transformers.
All valves shall be provided with an indicator to show clearly the

position of the valve.
Oil valves, shall be designed to hold hot insulating oil without leaking.
An air vent shall be provided at the top of the power transformer tank and
piped to a valve within reach from ground level, for releasing gas when
the tank is being filled. All necessary provisions for vacuum filling shall
also be made. The Supplier shall foresee all required valves, but valves as
follows shall at least be provided.
Oil drain valve, with make connection and cap;

(May 2015)
Section XXIII of IX

Oil sampling connection at top and bottom of the main tank

and from the tap-changer diverter oil compartment within reach
from ground level, placed on the drain side of the drain valve;
Lower purifier connection, with male connection and cap;
Upper purifier connection, with male connection and cap;
Oil inlet and outlet shut-off valves at power transformer tank

for heat exchanger oil piping system.
Each transformer shall be supplied with pressure relief devices. The pressure relief
device shall be a diaphragm or valve of adequate size to protect the tank as well as the
tap-changer compartment against an internal over-pressure and or explosion. It shall
preferably be of the type that is suitable for repeated operation and requires practically no
maintenance. It shall be designed to minimize the discharge of oil and to exclude air and
water after operation. It shall be equipped with 125 V d.c. ungrounded, circuit-closing
alarm contacts.
Each transformer shall be equipped with Buchholz relays provided with contacts for
alarm and tripping. The relay shall be responsive to gas accumulation in the relay float
chamber and to oil flow between power transformer and conservator tank caused by
transformer fault. The Buchholz relay must be accessible when the transformer is in
operation. Two shut-off valves, manually controlled, shall be installed between the
conservator and main tank to enable dismantling and testing of the Buchholz relay. To
enable testing, the Buchholz relay shall be equipped with test key and test cock.
Each transformer shall be equipped with conservators of adequate size and with two
compartments, one each for the main windings and the on-load tap-changer. Conservators
shall be provided with the following accessories.
One de-hydrating breather of adequate size and suitable for flanged

connection and mounted at approximately above ground level.
One plug to enable filling with oil.
One drain valve.

(May 2015)
Section XXIV of IX

One valve for oil sample removal.
One oil level gauge of magnetic type with scale, which can be easily read
from ground level and equipped, with ungrounded, circuit closing low-level
alarm contacts. The contacts shall be adjustable from outside the gauge and
power transformer tank.
One shut-off valve, manually controlled, on the expansion pipe between the
conservator and tank.
One non-return valve with automatic closing action isolating the conservator when the flow corresponding to the breathing action of the power
transformer is exceeded.
All accessories, including an oil level gauge required for the section of
conservator associated with the on-load tap-changer.
Each transformer shall be equipped with the following nameplates and

designation plates, made of stainless steel or other approved material, capable of
withstanding continuous outdoor service.
A diagram plate showing in an approved manner the internal connection and

the voltage vector group of the several windings, and a plan view giving the
correct physical relationship of the terminals.
A plate showing the location and function of all valves and air release cocks
or plugs. This plate shall also instruct the operator to refer to maintenance
instructions before applying vacuum treatment.
A numbered plate for all terminals, valves, cocks, etc.
A plate showing the electrical circuits and terminal blocks. This plate shall
be located at the inner side of the hinged door of the terminal cabinet.
Each transformer shall be provided with an impact recorder to record any

impact during transportation to site. The recorder shall be equipped with an
adequate power source for the time duration of shipping from the factory to
the Site of erection. The recorder shall remain the property of the utility.

(May 2015)
Section XXV of IX

2.1.13)
Wiring and Terminal Cabinets
All relays, current transformers, temperature detectors, and signal wirings

shall be run in rigid conduit or weather-proof wire way, to terminal blocks in
a centrally located terminal cabinet mounted on the power transformers.
The cabinet shall be of weather-proof construction. Terminal blocks shall
have bases and barriers moulded integrally, with brass inserts. They shall be
rated not less than 600 V. Marking strips shall be provided for terminal
designations. Each block shall have a minimum of two spare blank marking
strips. Ten percent spare terminals shall be provided. The cabinet shall be
located at a convenient height to be easily accessible and positioned so that
the external conduit connections will not have to be disturbed when the
transformer is moved. The cabinet shall have provision for locking.
The cooling unit power supply wiring shall be run in a similar manner to
terminal blocks in a second similar terminal cabinet. Each cabinet shall have
a bottom section approximately 100 mm deep, secured to the main section of
the cabinet by a horizontal flanged joint. Holes for outgoing conduits will be
field-drilled in the bottom section of each cabinet. Terminal block
arrangements and terminal cabinets shall be subject to approval by the
Engineer.
Insulated wire for control, signal, and auxiliary circuits shall be type PVC,
600 volt. Where the construction is such as to require bending in service,
multi-strand flexible hinge wire shall be used.
Each terminal shall be suitable for stranded or solid conductors between 2.5
and 16mm2. All individual terminals shall be consecutively numbered. All
wires led to terminal blocks for external and internal connections shall be
identified by terminal-numbers. All wires led to terminal blocks for external
and internal connection shall be identified by the terminal-numbers marked
on sleeves protected by plastic rings. All wires at terminals of devices and
instruments shall be identified with sleeves carrying the numbers or any other
markings of the terminals of the devices or instruments.
Auxiliary circuits will be supplied with 380 V, 3 phases, 50 Hz for a.c.
motors and control, and 125 V d.c., for d.c. motors and control and
protection circuits. No common point is allowed between alarm and control

(May 2015)
Section XXVI of IX

circuits. Each motor to be supplied shall be protected individually against
overcurrent by appropriate protection switches.
2.1.14)
Special Tools and Accessories
One complete set of special tools, wrenches, or equipment that may be

necessary or convenient for assembling, disassembling, and moving the
transformers shall be furnished for each Transformer.
Any accessories and/or appliances that are regularly furnished with this class
of apparatus or that are necessary for satisfactory operation or servicing
thereof and not specifically listed herein shall also be furnished.
An adequate device, consisting of a lifting beam or lifting beams with slings
and devices or other secure fastenings shall be furnished for use with an
overhead crane for lifting the cores and windings of the transformers from the
tanks and for lifting the autotransformers, complete with tank and oil. The
lifting beam shall be designed for a minimum safety factor of 2 to the yield
point and the wire rope shall have a safety factor of 5 to the breaking strength.
One set of 4 heavy-duty portable hydraulic jacks shall be furnished for the
Transformer. The jacks shall be used with a hand pump for lifting, pushing,
shoving purposes, and shall be suitable for use in vertical and horizontal
positions.
2.1.15)
Specific Tests
Each power transformer shall be completely assembled and adjusted at the factory
and given the manufacturers standard shop tests and other tests as specified below.
The tests shall be in strict accordance with the applicable standards listed in Clause
21.1.5, Tests.
Ratio test :
The ratios for the full windings and for all taps shall be
determined for each transformer.
Phasing test :
The polarity of angular phase displacement shall be

determined and the lead markings checked on each

(May 2015)
Section XXVII of IX

transformer.
Resistance test :
The cold resistance of each winding shall be measured on

each transformer. The hot resistance of windings shall be
measured on the transformer, which is given the temperature
test.
Impedance Voltage (Uk

& Zk) test :
The impedance shall be determined at rated voltage, frequency and current for each transformer at:-
Minimum tap position at ONAN, ONAF

condition
Nominal tap position at ONAN, ONAF

condition
Maximum tap position at ONAN, ONAF

condition
Ohmic impedance (Ur)

test :
The resistive impedance shall be determined at rated voltage,

frequency and current for each transformer at:-
Minimum tap position at ONAN, ONAF

condition
Nominal tap position at ONAN, ONAF

condition
Maximum tap position at ONAN, ONAF

condition
Temperature test :
Impulse test :
((including chopped wave)
The temperature rise of each transformer shall be determined

at the rated output. The test shall be made with the tap
connection, which gives the highest loss, and with all heat
exchangers, which will be furnished with the transformer.
This test shall be performed on all of the transformers.
Efficiencies test :
Efficiencies at unity and 0.8 power factor shall be computed

for each transformer at 25%, 50%, and 100% rated output,
with losses based on 75oC.
Insulation test :
The insulation of the auxiliary device and wiring shall be

tested.

(May 2015)
Section XXVIII of IX

Exciting current (no

load current) test :
The exciting current at 90%, 100% and at 110% rated voltage

shall be measured for each transformer (at ONAN and ONAF
conditions).
In addition the values of the 3rd, 5th, and 7th harmonics shall be
determined as percentage of the exciting currents of each
transformer at 100% rated voltage.
Regulation test :
The regulation shall be determined for 100% rated kVA at

unity power factor, and at 90% lagging power factor for each
transformer.
Dielectric test :
Each transformer complete with its own bushing shall be

given standard low-frequency applied and induced dielectric
tests as well as impulse test.
Insulation Power Factor

Test :
Each winding of each transformer shall be given power factor

test and this data shall be entered upon the test records to
assist in the future maintenance. Power factor data shall be
identified with the transformers serial number.
Transformer Tank test :
Each transformer tank shall be tested for oil and air leaks
when filled with oil at room temperature to the normal level.
Tests shall be made at no less than 1.1kg/cm 2 at least one-half
hour followed by not less than 0.35kg/cm2 for 24 hours.
Noise Level test :
The noise level of each transformer shall be measured at a

distance of three meters. The noise level shall not exceed 70
dB (A).
Mechanical test :
Tap-Changer test :
2.1.16)
Oil level gauges, fans, etc. Shall be tested for proper function.
The tap-changers shall be tested in accordance with IEC
Publication 214 with latest revision thereof.
Failure to Meet Guarantees
Technical particulars shall be submitted by the contractor in the Performance and

Guarantee Sheets and in particular those parts to be guaranteed. Unless otherwise

(May 2015)
Section XXIX of IX

specified herein tolerances for all technical particulars given in the Performance and
Guarantee Sheets shall be according to IEC recommendations.
The utility is entitled to reject any equipment if tolerances of guaranteed

characteristics are exceeded as indicated herein. The utility may accept equipment,
which does not meet the Suppliers guaranteed characteristics, as determined by tests,
provided an adjustment is made in the Contract Price of the equipment. No such
adjustment shall be made, however until after the Supplier has been given an
opportunity, to repair, adjust or replace defective equipment, wherever practicable.
The adjustment in price shall be as outlined below and for the conditions stated.
The tolerances on total losses shall be +10% or +15% of each component loss
provided that the tolerance for the total losses (10%) is not exceed. If the total
losses measured should exceed the total losses guaranteed by more than this
10%, the contractor shall pay to the utility Birr 18,500.00 for each kilowatt of
loss in excess. The tapping position giving the maximum losses shall be
considered for the penalty.
If no-load losses measured should exceed the no-load losses guaranteed by
more than 25% or if copper losses measured for rated output of the windings
should exceed the copper losses guaranteed by more than 25%, the utility will
be entitled to reject the equipment.
If the measured value of the impedance voltage should vary from the value
guaranteed beyond the allowable tolerance of + 10%, the Supplier shall pay to
the utility 1% of the FOB price of the equipment for every percent variation
beyond the stated tolerance. The utility is entitled to reject the equipment if
the variation is more than 20% of the values guaranteed.
The normal tolerance for the no-load current shall be +30% and a penalty of
0.5% of the FOB price of the equipment shall be imposed for every percent
variation beyond the stated tolerance. If the guaranteed value is exceeded by
more than 50% the utility will be entitled to reject the equipment.
The penalty on the value of the voltage ratio at no-load and principal tapping
will be 1% of the FOB price of the transformer for every 0.1% of variation
beyond the normal tolerance of 1/200 of the ratio guaranteed. If voltage ratio
varies by more than 1/100 of the guaranteed value, the utility will be entitled
to reject the equipment. The same stipulations shall apply to all other tappings.
(May 2015)
Section XXX of IX

If the temperature rises exceed the limits stipulated in IEC Recommendation

publication 76/1976, a penalty of 1% of the FOB price of the equipment will
be imposed for every degree centigrade rise above the limits. The utility will
be entitled to reject the equipment, if the temperature rise should exceed the
limits of the values guaranteed, which ever is the lowest, by more than 5oC.
If the measured value of the noise level at a distance of 3 m exceeds the
allowable tolerance for noise level by more than +3 dB the Supplier shall pay
to the utility Birr 18,500.00 for each dB in excess. The utility will be entitled
to reject the equipment if noise level exceeds the guaranteed value by more
than +5 dB.
The utility reserves the right to apply a penalty or reject a particular item of
equipment in the event of non-compliance to technical particulars specified in
the Technical Specifications but not specifically called for in the Performance
and Guarantee Sheets.
2.1.17)
Spare Parts
The contractor in addition to the specified spare parts, in schedule of price and
spare parts, shall submit an itemized list of additional spare parts, which the
contractor recommends, be purchased. In preparing this list, consideration shall be
given to the time period involved, if it is necessary to obtain spare parts due to
failure of a critical component.
3) Factory Test for all Materials
Before regular fabrication commences, a sample of the items under this lot shall
be fabricated and tested to ensure compliance with the corresponding guaranteed
data sheets and international standards.
The Utility and/or Engineer have the right to witness factory tests of the
equipment included in this Contract. The Contractor should include the price for
trips for three representative engineers of the utility and the Engineer who witness
the tests. The price should include full accommodation, daily allowance (250
EUR/day/person) for fifteen days, round trip air (business class) between
Ethiopia/Europe - Asia and any other countries where equipment is tested and
internal transportation within the country of test.

(May 2015)
Section XXXI of IX

At least 45 days notice of the date, time and place of all tests shall be given to the
Corporation/Engineer so that arrangements can be made to have the test
witnessed.
Prior to the tests the Contractor shall submit an outline of the procedures and tests
in its plans, to demonstrate fulfillment of the requirements specified in subsequent
sections of the detailed technical specification.
During the course of fabrications, tests shall be made on each transformer of the
respective items.
4) Delivery
The power transformers under this invitation are required to be delivered (shipped)
within six months (180 days).
Schedule of guaranteed characteristics

Power transformer 132/15KV, 50 MVA, YNd11, ONAN/ONAF
DESCRIPTION
Requested
Manufacturer
Type
Standards applied
IEC 76
Method of cooling
ONAN/ONAF
Number of Phases
Frequency, Hz
50
Rated temperature oc
0 to 40
Operating Altitude, meters above sea level (m.a.s.l)
>2000
Rated voltage:
a) 132 kV winding, kV
132
b) 15kV winding, kV
15
Rated Continuous Power on all taps at ONAN:

a) 132 kV winding, MVA
40

(May 2015)
Section XXXII of IX
Tendered

b) 15kV winding, MVA
40
Rated Continuous Power on all taps at ONAF:

a) 230 kV winding, MVA
50
b) 15kV winding, MVA

Voltage regulation by onload tap changer on 400 kV winding,
range ( %)
Number of tap positions of on load tapchanger
Vector group (Connection symbol)
50
+ 10 taps @1%
21
YNd11
Noload losses at rated voltage, frequency and at nominal tap

position, kW
< 20
Load losses at maximum tap position and @ ONAN base, kW

Load losses at nominal tap position and @ ONAN base, kW
Load losses at minimum tap position and @ ONAN base, kW
Load losses at maximum tap position and @ ONAF base, kW
Load losses at nominal tap position and @ ONAF base, kW
Load losses at minimum tap position and @ ONAF base, kW
Maximum load losses at mean tap position and @ ONAN
base, kW
Maximum load losses at mean tap position and @ ONAF base,
kW
Total losses at mean tap position and @ ONAN base, kW
Total losses at mean tap position and @ ONAF base, kW
Total losses at tap giving maximum losses @ ONAN base, kW
Total losses at tap giving maximum losses @ ONAF base, kW
Efficiency referred to 75 C at rated voltage tapping and at :
a) 100% rated output and unity power factor, %
> 99.5
b) 75% rated output and unity power factor, %
> 99.5
c) 50% rated output and unity power factor, %
> 99.5
d) 25% rated output and unity power factor, %
> 99.5
e) 100% rated output and 0.8 power factor, %
> 99.5
f) 75% rated output and 0.8 power factor, %
> 99.5
g) 50% rated output and 0.8 power factor, %
> 99.5
h) 25% rated output and 0.8 power factor, %
> 99.5

(May 2015)
Section XXXIII of IX

No load current at nominal tap position as percent of rated
current @ ONAN base :
a) at 90 % voltage, %
b) at 100 % voltage, %
c) at 110 % voltage, %
No load current at nominal tap position as percent of rated
current @ ONAF base :
a) at 90 % voltage, %
b) at 100 % voltage, %
c) at 110 % voltage, %
Content of harmonics as percent of noload current at 100%
rated voltage
a) 3rd harmonics, %
b) 5th harmonics, %
c) 7th harmonics, %
Impedance voltage at 75 C for maximum tap position at
ONAN,(%)
Impedance voltage at 75 C for nominal tap position at
ONAN, (%)
standard
minimum
Impedance voltage at 75 C for minimum tap position at

ONAN, (%)
Impedance voltage at 75 C for maximum tap position at
ONAF,(%)
Impedance voltage at 75 C for nominal tap position at
ONAF, (%)
Impedance voltage at 75 C for minimum tap position at
ONAF, (%)
Resistance voltage at 75 C for maximum tap position at
ONAN,(%)
Resistance voltage at 75 C for nominal tap position at
ONAN, (%)
Resistance voltage at 75 C for minimum tap position at
ONAN, (%)
Resistance voltage at 75 C for nominal tap position at ONAF,
(%)
Resistance voltage at 75 C for minimum tap position at
ONAF, (%)
Resistance voltage at 75 C for nominal tap position at OFAF,
(%)
standard
minimum
(May 2015)
Section XXXIV of IX

Voltage ratio at noload and at nominal tap position( kV)
132 / 15
Permissible overload occurring once a day at regular hours :

a) Continuous loading after 100 % output
1) 30 minutes duration
Percent overload, %
Winding temperature, C
2) 2 hours duration
Percent overload, %
b) Continuous loading after 75 % output
Percent overload, %
2) 2 hours duration
Percent overload, %
c) Continuous loading after 50 % output
Percent overload, %
2) 2 hours duration
Percent overload, %
Permissible exceptional overload for duration of 30 minutes :
a) Continuous loading after 100 % output
Percent overload, %
b) Continuous loading after 75 % output
Percent overload, %
c) Continuous loading after 50 % output
(May 2015)
Section XXXV of IX

Percent overload, %
Maximum output without forced cooling at 40 C ambient
temperature, (MVA)
40
Temperature rise (referred to 40C ambient temperature) at

continuous rated output :
a) Winding, C
b) Oil, C
c) Core, C
Class and material of winding insulation
Class and material of insulation of iron core laminations
Type and quality of oil
Shell DIALA B
Magnetic flux density at rated voltage and 50 Hz in:

a) legs, W/.m2
< 1.75
b) yokes, W/.m2
< 1.75
Current density at rated output and at mid position of tap

a) 230 kV winding , A/mm2
b) 15 kV winding , A/mm2
May the transformer and all accessories and components be
loaded in accordance with IEC publication 354, (Yes/No)
Specific core losses at 50 Hz and :
Yes
a) 10000 gauss, W/kg

b) 15000 gauss, W/kg
Transformer tank
a) Type
Bolted cover
b) thickness of side wall, mm

c) thickness of bottom , mm
d) thickness of cover , mm
e) filling medium for shipment
Nitrogen
f) vacuum which tank will safely withstand, mm/kg

Oil conservator capacity, litters
Test voltage
1) Induced voltage test
(May 2015)
Section XXXVI of IX

a) 132 kV winding at 200 Hz, kV
395
b) 15 kV winding at at 200 Hz cycles, kV
38
2) Separate source voltages test

a) 132 kV winding at 60 sec., kV
325
b) 15 kV winding at 60 sec., kV
38
3) Impulse test voltage full wave 1.2/50 micro sec.

a) 132kV winding, kV
750
b) 15 kV winding, kV
75
R.M.S. symmetrical short circuit current,

a) at 132 kV terminals, kA
31.5
b) at 15 kV terminals, kA
31
Time to withstand short circuit, sec.
Noise level at 3 Mts with all fans working., dBA
< 70
Onload tapchanger
a) Manufacturer
MR Germany
b) Type
c) Current rating, A
d) Voltage class, kV
e) System of design, kV
f) Life time of contact
g) Total number of voltage steps
h) Total range of voltage variation, %
21
+10*1%
I) Voltage variation per step, V

j) Supply voltage of drive motor (A.C. or D.C., V)
380V, AC
k) Permissible number of duty cycles per hour

l) Control circuit voltage , V, DC
125
Bushings
a) 132 kV bushing
1) Manufacturer
2) Type
3) Rated current, A
1250

(May 2015)
Section XXXVII of IX

4) Rated voltage, kV
132
5) Power frequency test voltage, kV
275
6) Lightning Impulse test voltage, kV
650
7) Switching Impulse test voltage, kV

8) creepage distance, mm
b) 15 kV bushing
1) Manufacturer
2) Type
3) Rated current, A
1250
4) Rated voltage, kV
15
5) Power frequency test voltage, kV
28
6) Impulse test voltage, kV
75
7) creepage distance, mm
Weights :
a) Core and windings, kg
b) Oil, kg
c) Tank without heat exchanger, kg
d) Total power transformer with oil and including all
accessories, ready for commissioning, kg
e) Transport weight of heaviest part, kg
Dimensions
a) Overall length, mm
b) Overall width, mm
c) Overall height, mm
d) Height without bushings, mm
e) Un tanking height, mm
f) Transportation dimension of heaviest part
1) Length, mm
2) Width, mm
3) Height, mm
g) Transportation dimension of largest part
1) Length, mm
(May 2015)
Section XXXVIII of IX

2) Width, mm
3) Height, mm
h) Outline drawing No.
Wiring and Terminal Cabinets
a) Low Voltage supply, V, A.C.
b) Control voltage, V, D.C
125

380/220
(May 2015)
Section XXXIX of IX

A.
Technical Specification + Technical Offer +

Compliance Sheet
Place and Date

MVA, Power
Transformer Lot-1
Alternative No.:
To:
Addis Ababa
Ethiopia
A. The Bidders are requested to complete the template, as follows:
The second column shows the requested specifications (not to be modified by the
Bidder).
The fifth column to be filled in by the Bidder shows what is offered (the words
compliant or yes are not sufficient).
The sixth column allows the Bidder to state whether the offered items "comply" or do
"not comply" giving details of the areas of non-compliance and to make remarks on his
proposed equipment and to indicate references to the documentation supplied.
The seventh column is to be left empty for the evaluator's remarks.
B. The Bidder is required to furnish as part of its Bid the statement of deviations and exceptions
to the provisions of the Statement of Requirement, if applicable.
C. The Bidder may offer other standards of quality, brand names, and/or catalogue numbers,
provided that it demonstrates, to EEUs satisfaction, that the substitutions ensure substantial
equivalence or are superior to those specified in the Statement of Requirement.
D. The Bidder must submit a description of the organization of the warranty offered, which
must be in accordance with the conditions laid down in GCC Clause 25.
E. The documentation supplied should indicate (highlight, mark) the models selected and the
options included, if any, so that the evaluators can see the exact configuration.
F. All equipment offered must be international brand names; not self assembled by a supplier.
G. The Bidder must be clear enough to allow the evaluators to make an easy comparison
between the requested specifications and the offered specifications. Bids that do not permit to
identify precisely the models and the specifications may be rejected by the evaluation
committee.

(Mayl 2015)
Page 1 of 35

List of Goods and Related Services

MVA, Power
Transformer Lot-1
Minimum Technical
Requirements Including
Applicable Standards
Unit
of
Meas
ure
Qua
nt
Specification
Offered
Bidder's Remark
on Compliance of
Specification
Offered
Evaluator's
Remark on
Specification
Offered
As specified in section
technical specification
No.
Name
Signed
Attachments:
1. Descriptive technical literature in accordance with ITB Clause 17 (if required in BDS);
2. Description of the organization of the warranty offered in accordance with the conditions laid
down in GCC Clause 25;
3. Manufacturer Authorization Letter in accordance with ITB Clause 5.6.

(Mayl 2015)
Page 2 of 35

B.
1.
Supply of the Goods
2.
All goods shall meet relevant standards set by Ethiopian Quality and Standard Authority,
International Standards (DIN, ISO, AISI, etc), and shall have the Manufacturer
/Licensed Distributor Authorization Letter.
All goods shall comply with all safety requirements applicable on the date of delivery.
The goods supplied under this contract must be new, unused, of the most recent or
current models and incorporate all recent improvements in design and materials.
All goods belonging to a specific LOT has to be delivered together. No partial delivery
will be allowed.
All electrical equipment should be supplied with connecting devices, power cords and
plugs as per standards of Ethiopia, should be compliant with local power supply
(22010V AC, 50Hz) and capable of performance in the climatic conditions prevalent in
the sites of destination.
Maintenance & Repair
3.
The availability of reputed & experienced local technical representation and/or properly
staffed and equipped service workshop is a must, and has to be named and described in
the technical offer.
Spare Parts and/or Supplies
4.
The supplying contractor undertakes to insure local availability in Ethiopia of special

and commonly required spare parts for the equipment supplied by him. This is to insure
fast repair and replacement by the authorized provider during the warranty period.
Documents / Samples
5.
Non-Technical and Non-Financial Requirements
Operation manual in to be submitted with each unit.

Service manual in to be submitted for each unit.
Other Requirements

(Mayl 2015)
Page 3 of 35
Part 3: Contract
Contract
Section 7: General Conditions of
Part 3 Contract
General Conditions of Contract
Table of Clauses
A.
1.
2.
3.
4.
5.
6.
B.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
General provisions
Definitions
Appointment
Relationship of the Parties
Due Diligence
Fraud and Corruption
Interpretation
1
4
4
4
5
6
The Contract
Contract Documents
Governing Law
Language
Notices and written communications
Authorized Officers
Third Party Rights
Third Party Beneficiaries
Assignment
Subcontracting
Modifications and Contract Amendments
Change in Laws and Regulations
Taxes and Duties
Force Majeure
Breach of Contract
Suspension of Assignment
Termination
Arrangements on Termination
Cessation of Rights and Obligations
Warranty
Settlement of Disputes
Liquidated Damages
Confidentiality
Copyright
6
7
7
7
7
8
8
9
9
10
10
11
11
12
12
12
14
15
15
15
16
16
17

Document: General Conditions of Contract
(April 2014)
Section VII of IX
Part 3: Contract
Contract
30.
C.
31.
D.
32.
33.
34.
35.
E.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
F.
Miscellaneous
17
Obligations of the Contracting Authority

Provision of Assistance
18
Payment
18
Contract Price
Price Adjustments
Mode of Billing and Terms of Payment
Forms
Obligations of the Supplier

Suppliers Responsibilities
Joint Venture, Consortium or Association
Eligibility
Code of Conduct
Conflict of Interests
Patent Indemnity
Limitation of Liability
Intellectual Property
Insurance
Product Information
Accounting, Inspection and Auditing
Data Protection
Statement on Quantity and Value of the Supplied Goods
Review
Performance of the Contract

51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
63.
Scope of Supply
Specifications and Standards
Delivery
Time of Delivery
Packing, Marking, and Documents
Identification of Goods
Containers and Pallets
Property and Risk
Tools etc.
Quality
Inspections and Tests
Rejection of Goods
Extensions of Time

18
18
19
21
22
23
23
23
23
23
24
24
25
25
25
26
27
27
27
28
28
28
28
28
29
29
30
30
30
31
31
31
31
32
33
(April 2014)
Section VII of IX
Part 3: Contract
Contract
64.
Performance Measurement
33

(April 2014)
Section VII of IX
Part 3: Contract
Contract
Section 7 General Conditions of Contract

A.
General provisions
1.
Definitions
1.1
The headings and titles of these General Conditions of Contract shall not limit, alter or affect the
meaning of the Contract.
1.2
The following words and expressions shall have the meanings hereby assigned to them:
(a)
"Authorized
Officer"
(b)
"Bankrupt"
(c)
"Call-off Contract"
(d)
"Completion"
(e)
(f)
"Contract
Documents"
"Contract Manager"
(g)
"Contract Price"
(h)
"Contract"
means a person designated as such by EEU from time to time as

notified in writing to the Supplier to act as the representative of EEU
for all purposes connected with the Contract, including any
authorized representative of such person;
means with respect to any entity, such entity (i) files a petition or
otherwise commences, authorizes or acquiesces in the
commencement of a proceeding or cause of action under any
bankruptcy, insolvency, reorganization or similar law, or has any
such petition filed or commenced against it, (ii) makes an
assignment or any general arrangement for the benefit of creditors,
(iii) otherwise becomes bankrupt or insolvent (however evidenced),
(iv) has a liquidator, administrator, receiver, trustee, conservator or
similar official appointed with respect to it or any substantial portion
of its property or assets, or (v) is generally unable to pay its debts as
they fall due;
means individual contract concluded between EEU and Supplier
according to the terms and conditions established in the frameworkagreement and to which may be annexed the additional special terms
that have not been dealt within the framework agreement
determining in detail Goods and Related Services to be supplied by
the supplier. A Call-off contract is a contract that is binding on both
parties. The signed Purchase Order incorporates the Call-off terms
and conditions and forms the Call-off Contract.
means the fulfilment of the Contract by the Supplier in accordance
with the terms and conditions set forth in the Contract;
means the documents listed in the GCC, including all attachments,
appendices, and all documents incorporated by reference therein,
and shall include any amendments thereto;
means a person designated as such by the Supplier from time to time
as notified in writing to EEU to act as the duly authorized
representative of the Supplier for all purposes connected with the
Contract, including any authorized representative of such person;
means the money payable by EEU to the Supplier based on the
Contract Agreement and shall include all royalties, license fees or
similar expenses in respect of the making, use or exercise by the
Supplier of any Intellectual Property or Intellectual Property Rights
for the purpose of performing the Contract;
means the binding Framework Agreement, comprising Contract
Documents referred to therein, including all attachments,
appendices, and all documents incorporated by reference therein,

(May 2015)
Page 1 of 37
Part 3: Contract
Contract
(i)
"Contracting
Authority"
(j)
"Day"
(k)
"Delivery"
(l)
"Eligible Countries"
(m)
"Framework
Agreement"
(n)
"General Conditions
of Contract"
(o)
"Good Industry
Practice"
(p)
"Goods"
entered into between the Parties relating to the provision of the

Goods and Related Services resulting from the placing of a Purchase
Order by EEU;
means any Public Body which has the powers and duties to conclude
framework agreements for goods or services, as specified in the
SCC;
means calendar day;
means the transfer of the Goods from the Supplier to EEU in
accordance with the terms and conditions set forth in the Contract;
means the countries and territories eligible as listed in Section 5 of
the Bidding Document;
means a basic agreement with supplier which sets out terms and
conditions that allow EEU to order goods or services throughout the
term of the agreement under the terms and conditions specified in
that framework agreement (i.e. it provides a mechanism for calling
off purchase orders from a catalogue of goods or services as and
when EEU needs to buy something within the scope established for
the Framework Agreement). A Framework Agreement sets out the
terms and conditions for subsequent call-off contracts but places no
obligations on EEU to place future Purchase Orders, does not
require or obligate EEU to issue any minimum number or value of
Purchase Orders, and does not guarantee any minimum or maximum
amount of expenditure under the Framework Agreement. There is no
funding obligated by this Framework Agreement and no claims for
payment may be made by the Supplier directly against the
Framework Agreement. Issuance of Purchase Orders to obtain the
Supplier's goods and related services hereunder is wholly within the
discretion of EEU and nothing herein shall be construed to limit
EEUs' use of other Suppliers to supply similar goods and related
services;
hereinafter referred to as GCC, means the conditions in this
section of the Contract, which shall govern the Contract, except
where amended by the SCC or Contract Agreement;
means the exercise of that degree of skill, diligence and foresight
which would reasonably and ordinarily be expected from a skilled
and experienced supplier engaged in the provision of goods similar
to the goods under the same or similar circumstances as those
applicable to the Contract and which are in accordance with any
codes of practice published by relevant trade associations;
means raw material, products and equipment and commodities in
solid, liquid or gaseous form, marketable software and live animals
as well as installation, transport, maintenance or similar obligations
related to supply of the goods if their value does not exceed that of
the goods themselves; and related services includes services such
as transportation, commissioning, insurance, installation, training,
and initial maintenance;means all of the commodities, raw materials,
machinery and equipment, and/or other materials that the Supplier is
required to supply to EEU under the Contract;

(May 2015)
Page 2 of 37
Part 3: Contract
Contract
(q)
"Government"
(r)
"In writing"
(s)
"Liquidated
damages"
(t)
(u)
"Location"
"Not-to-exceed
Price"
(v)
"Party"
(w)
"Price Adjustment"
(x)
"Procuring Entity"
(y)
"Public Body"
(z)
"Purchase Order"
(aa)
"Related Services"
(bb)
"Special Conditions
of Contract"
means the Government of the Federal Democratic Republic of

Ethiopia;
shall be interpreted to include any document which is recorded in
manuscript or typescript;
means the compensation stated in the contract as being payable by
Supplier to EEU for failure to perform the contract or part thereof
within the periods under the contract, or as payable by Supplier to
EEU for any specific breach identified in the contract;means the
compensation stated in the contract as being payable by one
contracting party to the other for failure to perform the contract or
part thereof;
means the location for the delivery of the Goods and Related
Services as set out in the Contract or as otherwise agreed in writing
between EEU and the Supplier;
or acronym "NTE" means the maximum compensation to the
Supplier for goods;
means EEU or the Supplier and includes their permitted successors
and Parties means both of them;
means a mechanism to share the risk between EEU and the Supplier
related to the potential for price fluctuations throughout the duration
of the Contract;
means the EEU placing the Purchase Order and entering into call-off
contract with the Supplier under the Framework Agreement;
means any public body, which is partly or wholly financed by the
Federal Government Budget, higher education institutions, and
public institutions of like nature that is purchasing the Goods and
Related Services, as specified in the Agreement by placing the
Purchase Order and entering into call-off contract with the Supplier
under the Framework Agreement;
or acronym "PO" means an individual order for Goods and Related
Services issued by EEU pursuant to the terms, conditions, and
pricing established in a Framework Agreement. Each individual
Purchase Order is a binding contractual instrument and will refer
and incorporate the terms and conditions of this Framework
Agreement and specify the goods to be supplied, delivery schedule,
and price;
means the services incidental to the supply of the goods, such as
insurance, installation, training and initial maintenance and other
similar obligations of the Supplier under the Contract;
hereinafter referred to as SCC, means the conditions attached to
the Contract Agreement, which shall govern the Contract and shall
prevail over these General Conditions of Contract;

(May 2015)
Page 3 of 37
Part 3: Contract
Contract
(cc)
"Subcontractor"
(dd)
"Supplier"
(ee)
"Term"
means any natural person, private or government entity, or a

combination of the above, including its legal successors or permitted
assigns, to whom any part of the Goods to be supplied or execution
of any part of the Related Services is subcontracted by the Supplier;
means a natural or juridical person under contract with a Public
Body to supply goods or services;
means the period commencing on the Effective Date and ending on
the expiry of the Initial Term or any Extension Period or on earlier
termination of this Contract;
means member states of the Federal Democratic Republic of
Ethiopia listed under Article 47 of the Constitution of the Federal
Democratic Republic of Ethiopia and for the purpose of this
Contract include the Addis Ababa and Dire Dawa City
administrations as supplied from time to time by Supplier
(ff)
"Third Party
Beneficiary"
1.
Appointment
2.1
EEU appoints the Supplier to supply the Goods and Related Services:
(gg)
(hh)
(ii)
(jj)
(kk)
(ll)
2.
Promptly (and in any event within any time targets as may be set out in the Section 6,
Statement of Requirements) and in a professional and courteous manner so as to reflect and
promote the image of EEU;
Strictly in accordance with the Statement of Requirements and all provisions of the
Contract; and
In accordance with all applicable laws and regulations of the Federal Democratic Republic
of Ethiopia and Good Industry Practice; and
In accordance with the policies, rules, and procedures of the appropriate Authority as
amended from time to time.
In accordance with the quality standards set by the Quality and Standards Authority of
Ethiopia (QSAE) and applicable international standards;
In accordance with the terms and conditions of appointment as provided in this Clause in
consideration of the Contract Price.
Relationship of the Parties
3.1 The Supplier shall not incur any liabilities on behalf of EEU or enter into any contract or obligation
on behalf of EEU.
3.2 The Supplier shall be an independent contractor performing the Contract. The Contract does not
create any agency, partnership, joint venture, or other joint relationship between the parties to the
Contract.
3.3 Subject to the provisions of the Contract, the Supplier shall be solely responsible for the manner in
which the Contract is performed. All employees, representatives, or Subcontractors engaged by the
Supplier in connection with the performance of the Contract shall be under the complete control of
the Supplier and shall not be deemed to be employees of EEU, and nothing contained in the
Contract or in any subcontract awarded by the Supplier shall be construed to create any contractual
relationship between any such employees, representatives, or Subcontractors and EEU.
3.
Due Diligence
4.1
The Supplier acknowledges that it:

(a)
Has made and shall make its own enquiries to satisfy itself as to the accuracy and adequacy

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(b)
(c)
of any information supplied to it by or on behalf of EEU;

Has raised all relevant due diligence questions to EEU before the Effective Date; and
Has entered into this Contract in reliance on its own due diligence alone.
4.2
Any disputes relating to due diligence shall be resolved in accordance with the Ethiopian Law.
4.
Fraud and Corruption
5.1
It is the Government of the Federal Democratic Republic of Ethiopias policy to require that EEU,
as well as bidders/suppliers, to observe the highest standards of ethics during the procurement and
the execution of contracts. In pursuance of this policy, the Government of the Federal Democratic
Republic of Ethiopia represented by the Public Procurement and Property Administration Agency
(herein referred to as the Agency) requires that EEU shall include in bidding documents,
provisions against corrupt practices.
5.2
The Agency defines, for the purposes of these provisions, the terms set forth below as follows:
(a) Corrupt practice is the offering, giving, receiving or soliciting, directly or indirectly, of any
thing of value to influence the action of a public official in the procurement process or in
contract execution, and
(b) Fraudulent practice is any act or omission, including misrepresentation that knowingly or
recklessly misleads, or attempts to mislead, a party to obtain financial or other benefit or to
avoid an obligation.
(c) Collusive practices" is a scheme or arrangement between two or more Suppliers, with or
without the knowledge of EEU, designed to establish prices at artificial, non competitive
levels, and
(d) Coercive practices is harming or threatening to harm, directly or indirectly, persons or their
property to influence their participation in a procurement process, or affect the execution of a
contract.
(e) "Obstructive practice" is
(i)
deliberately destroying, falsifying, altering or concealing of evidence material to the
investigation or making false statements to investigators in order to materially impede
the Federal Ethics and Anticorruption Commission, the Federal Auditor General and
the Public Procurement and Property Administration Agency or their auditors'
investigation into allegations of a corrupt, fraudulent, coercive or collusive practice;
and/or threatening, harassing or intimidating any party to prevent their from disclosing
their knowledge of matters relevant to the investigation or from pursuing the
investigation, or
(ii) acts intended to materially impede the exercise of inspection and audit rights provided
for under GCC Sub-clause 46.2.
5.3
The Agency will debar a Supplier from participation in public procurement for a specified period
of time if it at any time determines that the Supplier has engaged in corrupt, fraudulent, collusive,
coercive or obstructive practices in competing for, or in executing, a contract.
5.4
The Agency reserves the right, where a Supplier has been found by a national or international
entity to have engaged in corrupt or fraudulent practice, to declare that such a Supplier is
ineligible, for a stated period of time, to be awarded a Government funded contract.
5.5
The Agency will have the right to require that, in contracts funded by the Government of Ethiopia,
a provision be included requiring suppliers to permit the Agency to inspect their accounts and
records relating to the performance of the contract and to have them audited by auditors appointed

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by the Agency, if the supplier engages in any corrupt practice.

5.6
Any communications between the Supplier and EEU or the Agency related to matters of alleged
fraud or corruption must be made in writing.
5.
Interpretation
6.1
If the context so requires it, singular means plural and vice versa.
6.2
In these terms and conditions, words referring any particular gender include all other genders.
6.3
Incoterms
(a)
(b)
6.4
Unless otherwise specified in the SCC, the meaning of any trade term and the rights and
obligations of parties thereunder shall be as prescribed by Incoterms.
FOB,DDP, EXW, CIF, CIP, and other similar terms, shall be governed by the rules
prescribed in the current edition of Incoterms, published by the International Chamber of
Commerce at the date of the Invitation for Bids or as specified in the SCC.
Entire Agreement
The Contract constitutes the entire agreement between EEU and the Supplier and supersedes all
communications, negotiations and agreements of parties with respect thereto made prior to the
date of Contract.
6.5
Amendment
No amendment or other variation of the Contract shall be valid unless it is in writing, is dated,
expressly refers to the Contract, and is signed by a duly authorized representative of each party
thereto.
6.6
Nonwaiver
(a)
(b)
6.7
Subject to GCC Sub-Clause 6.6(b) below, no relaxation, forbearance, delay, or indulgence

by either party in enforcing any of the terms and conditions of the Contract or the granting
of time by either party to the other shall prejudice, affect, or restrict the rights of that party
under the Contract, neither shall any waiver by either party of any breach of Contract
operate as waiver of any subsequent or continuing breach of Contract.
Any waiver of a partys rights, powers, or remedies under the Contract must be in writing,
dated, and signed by an authorized representative of the party granting such waiver, and
must specify the right and the extent to which it is being waived.
Severability
If any provision or condition of the Contract is prohibited or rendered invalid or unenforceable,
such prohibition, invalidity or unenforceability shall not affect the validity or enforceability of any
other provisions and conditions of the Contract.
Part 22 The Contract

1.
Contract Documents
7.1
The documents forming the Contract shall be interpreted in the following order of precedence in
the event of any conflict between the documents comprising this Contract:

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(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
Agreement;
The Special Conditions of Contract;
The General Conditions of Contract;
Bid Submission Sheet with Annexes;
Price Schedule;
List of accepted items including their unit price
Bidder Certification of Compliance with Annexes;
Technical Specification + Technical Offer + Compliance Sheet with Annexes;
Any other document listed in the SCC as forming part of the Contract.
6.8
All documents forming the Contract are intended to be correlative, complementary, and mutually
explanatory.
6.9
Any action required or permitted to be taken, and any document required or permitted to be
provided, under the Contract by EEU or the Supplier may be taken or provided by the authorized
representatives specified in the SCC.
6.10
The Contract constitutes the entire agreement between EEU and the Supplier and supersedes all
communications, negotiations and agreements (whether written or oral) of parties with respect
thereto made prior to the date of Contract. No agent or representative of either Party has authority
to make, and the Parties shall not be bound by or be liable for, any statement, representation,
promise or agreement not set forth herein.
6.11
The Contract is concluded for a period specified in the SCC with effect from the date on which it
enters into force.
2.
Governing Law
8.1
The Contract shall be governed by and interpreted in accordance with the laws of the Federal
Democratic Republic of Ethiopia, unless otherwise specified in the SCC.
3.
Language
3.1 The Contract as well as all written and oral communication and documents relating to the Contract
exchanged by the Supplier and EEU, shall be in English. Supporting documents and printed
literature that are part of the Contract may be in another language, but any documents provided in
another language must be accompanied by an accurate translation into English. For purposes of
interpretation of the Contract, this translation shall govern.
3.2 The Supplier shall bear all costs of translation to the governing language and all risks of the
accuracy of such translation.
4.
Notices and written communications
10.1
Any notice, request or consent required or permitted to be given or made pursuant to this Contract
shall be in writing. The term in writing means communicated in written form with proof of
receipt.
10.2
Any such notice, request or consent shall be deemed to have been given or made when delivered
in person to an authorized representative of the Party to whom the communication is addressed, or
when sent to such Party at the address specified in the SCC.
10.3
A Party may change its address for notice hereunder by giving the other Party notice in writing of

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such change to the address specified in the SCC.
5.
Authorized Officers
11.1
Any notice, information or communication given to or made by an Authorized Officer shall be

deemed to have been given or made by EEU.
10.4
The Supplier shall decline from supplying the Goods and Related Services to any of EEUs staff
who are not Authorized Officers.
6.
Third Party Rights
12.1
EEU and the Supplier acknowledge that they have entered into the Contract for the benefit of each
of the Public Body and each of the Third Party Beneficiaries. Accordingly, the Contracting
Authority and the Supplier agree that (in addition to EEU 's right to enforce the Contract) each of
the Public Body and each of the Third Party Beneficiaries may enforce any term of the Contract.
10.5
Except as provided in Sub-Clause 12.1 of the Contract, a person who is not a Party to the Contract
shall have no rights to enforce any term of the Contract.
10.6
All or any of the provisions of the Contract may be rescinded or varied by the Parties in their
entirety or in part without the consent of or the need to give any notice to any person not a Party to
it.
7.
Third Party Beneficiaries
13.1
In the event that any Third Party Beneficiary wishes to enforce its rights under Sub-Clause 12.1
the following provisions shall apply:
(a)
(b)
(c)
(d)
(e)
(f)
The Third Party Beneficiaries shall have the same rights as the Public Bodies under the
Contract and shall comply with all the terms of the Contract which apply to the Public
Bodies;
The Third Party Beneficiaries acknowledge that the Contract is for use within EEU and
accordingly agree to exercise their rights under the Contract only in relation to the provision
of goods and/or services to EEU or any of the Public Bodies and not for any other purpose
whatsoever. In exercising their rights under the Contract the Third Party Beneficiaries shall
at all times treat all information concerning the Contract with the strictest confidence and in
accordance with Clause 28;
The Third Party Beneficiaries shall not enter into any obligations in the name of EEU or
any Public Body and shall not make any representations or give any warranties on behalf of
the Contracting Authority or any Public Body;
Where Goods are ordered by any Third Party Beneficiary the Supplier agrees that it shall
supply such Goods to such Third Party Beneficiary and invoices for the Goods supplied to
such Third Party Beneficiary shall be issued by the Supplier to, and in the name of, such
Third Party Beneficiary and such Third Party Beneficiary shall be liable for settlement
thereof;
EEU shall not be liable to any Third Party Beneficiary for any acts or omissions of the
Supplier or for any loss, damage or other expenses incurred or suffered by any Third Party
Beneficiary as a result of such Third Party Beneficiary exercising its rights under the
Contract;
Each Third Party Beneficiary undertakes to indemnify and keep indemnified the
Contracting Authority and any Public Body from and against all costs, claims, demands,
liabilities, damages, losses and expenses (including all legal expenses) incurred or suffered

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(g)
(h)
by EEU or any Public Body:

(i)
arising out of or in connection with any act or omission of the Third Party
Beneficiary or any breach of any term of the Contract by the Third Party
Beneficiary;
(ii)
as a result of any claim, loss, injury, damage, expense or delay suffered or incurred
by the Supplier or any third party arising directly or indirectly from or in any way
connected with the acts or omissions of the Third Party Beneficiary in enforcing its
rights under the Contract, whether willful, reckless, fraudulent, negligent, dishonest
or otherwise;
and the Third Party Beneficiary shall at its own expense take out and maintain adequate
insurance in respect of such liabilities and provide evidence of such insurance as EEU may
reasonably request from time to time;
If the Supplier makes a claim against any Third Party Beneficiary for any act or omission of
such Third Party Beneficiary or any breach of the Contract by such Third Party Beneficiary
the Supplier agrees that it shall not include EEU or any Public Body as a party to any
proceedings against such Third Party Beneficiary;
EEU shall notify any Third Party Beneficiary which is removed from the list set of
Procuring Entities and such Third Party Beneficiary shall immediately cease to place
Service Purchase Orders under the Contract.
8.
Assignment
14.1
An assignment is a written agreement by which the Supplier transfers its contract or part thereof
to a third party.
10.7
The Supplier shall not, without the prior written consent of EEU, assign the Contract or any part
thereof, or any benefit or interest thereunder, except in the following cases.
(a)
(b)
A charge, in favor of the Supplier's bankers, of any monies due or to become due under the
Contract; or
Assignment to the Supplier's insurers of the Supplier's right to obtain relief against any
other person liable in cases where the insurers have discharged the Supplier's loss or
liability.
10.8
With the exception of the carriage of Goods to the Location, the Supplier shall not sub-contract
the production or supply of any Goods without the previous consent in writing of EEU, such
consent not to be unreasonably withheld or delayed.
10.9
For the purpose of GCC Clause 14.2 the approval of an assignment by EEU shall not relieve the
Supplier of its obligations for the part of the Contract already performed or the part not assigned.
10.10
If the Supplier has assigned his Contract without authorization, EEU may, without giving formal
notice thereof, apply as of right the sanctions for breach of Contract provided for in GCC Clauses
20 and 22.
10.11
Assignees must satisfy the eligibility criteria applicable for the award of the Contract and they can
not be in any of the situations excluding them from participating in Contract.
10.12
Every assignment shall be subject to the provisions of this Contract and shall incorporate the
terms and conditions of this Contract.
9.
Subcontracting
15.1
A sub-contract shall be valid only if it is a written agreement by which the Supplier entrusts

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performance of a part of the Contract to a third party.

10.13
In the event the Supplier requires the related services of sub-contractors that are not included in
the Contract, the Supplier shall obtain the prior written approval and clearance of EEU for all subcontractors. The related services to be sub-contracted and the identity of the subcontractors shall
be notified to the Contracting Authority. EEU shall with due regard to the provisions of GCC
Clause 10 within 15 days of receipt of the notification, notify the Supplier of its decision, stating
reasons should he withhold such authorization.
10.14
The terms of any sub-contract shall be subject to and conform to the provisions of this Contract.
10.15
EEU shall have no contractual relations with the Sub-Contractors.
10.16
Sub-contractors must satisfy the eligibility criteria applicable to the award of the contract and they
can not be in any of the situations excluding them from participating in contract.
10.17
The Supplier shall be responsible for the acts, defaults and negligence of his Sub-Contractors and
their agents or employees, as if they were the acts, defaults or negligence of the Supplier, his
agents or employees. The approval by EEU of the sub-contracting of any part of the contract or of
the Sub-Contractor to perform any part of the services shall not relieve the Supplier of any of his
obligations under the contract.
10.18
If the Supplier enters into a subcontract without approval, EEU may apply, as of right without
giving formal notice thereof, the sanctions for breach of contract provided for in GCC Clauses 20
and 22.
10.19
If a Sub-Contractor is found by EEU to be incompetent in discharging its duties, EEU may request
the Supplier forthwith, either to provide a Sub-Contractor with qualifications and experience
acceptable to EEU as a replacement, or to resume the implementation of the tasks itself.
10. Modifications and Contract Amendments

16.1
EEU may at any time request the Supplier through notice in accordance GCC Clause 10, to make
changes within the general scope of the Contract in any one or more of the following:
(a)
(b)
(c)
(d)
Drawings, designs, or specifications, where Goods to be furnished under the Contract are to
be specifically manufactured for EEU;
The method of shipment or packing;
The place of delivery; and
The Related Services to be provided by the Supplier.
10.20
If any such change causes increase or decrease in the time required for, the Suppliers
performance of any provisions under the Contract, an equitable adjustment shall be made in the
Delivery/Completion Schedule, or both, and the Contract shall accordingly be amended. Any
claims by the Supplier for adjustment under this Clause must be asserted within twenty-eight (28)
days from the date of the Suppliers receipt of EEUs change order.
10.21
Prices to be charged by the Supplier for any Related Services that might be needed but which
were not included in the Contract shall be agreed upon in advance by the parties and shall not
exceed the prevailing rates charged to other parties by the Supplier for similar services.
10.22
Any change to the terms of the Contract must be recorded in writing and executed by authorized
signatory of the Supplier and the Authorized Officer. Such record of the change in question must
address all consequential amendments required to be made to the Contract as a result of such

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change.
10.23
Changes will take effect as from the date specified in the signed record of change and shall not
have retrospective effect unless expressly provided for in such record.
10.24
Each record of change must be dated and sequentially numbered. Each of EEU and the Supplier
will be entitled to an original executed counterpart of the record of variation.
10.25
Except as provided in any such record of variation, the Contract will continue in full force and
effect.
11. Change in Laws and Regulations

17.1
Unless otherwise expressly agreed in the SCC, if, after the deadline for submission of the Bid, any
law, regulation, ordinance, order or bylaw having the force of law is enacted, promulgated,
abrogated, or changed in the Federal Democratic Republic of Ethiopia where the Site is located
(which shall be deemed to include any change in interpretation or application by the competent
authorities) that subsequently affects the Delivery Date and/or the Contract Price, then such
Contract Price shall not be correspondingly increased or decreased and/or the Delivery Date shall
not be adjusted to the extent that Supplier has thereby been affected in the performance of any of
its obligations under the Contract. Notwithstanding the foregoing, such additional or reduced costs
shall not be separately paid or credited if the same has already been accounted for in the price
adjustment provisions where applicable, in accordance with the SCC pursuant to GCC Clause 33.
12. Taxes and Duties

18.1
For goods supplied from outside the Federal Democratic Republic of Ethiopia, the Supplier shall
bear the costs of all taxes, custom duties, formalities, license fees, and other such levies imposed
outside the Federal Democratic Republic of Ethiopia, unless otherwise specified in the SCC.
10.26
For goods supplied from within the Federal Democratic Republic of Ethiopia, the Supplier shall
be entirely responsible for all taxes, duties, license fees, etc., incurred until delivery of the
contracted Goods to EEU, unless otherwise specified in the SCC.
13. Force Majeure

19.1
For the purposes of the Contract, Force Majeure shall mean an event or events which are
beyond the reasonable control of a Supplier, and which makes a Suppliers performance of its
obligations hereunder impossible or so impractical as reasonably to be considered impossible in
the circumstances, and includes:
(a)
(b)
(c)
(d)
(e)
10.27
An official prohibition preventing the performance of a contract,

A natural catastrophe such as an earthquake, fire, explosion lightening, floods, or other
adverse weather conditions, or
International or civil war, or
The death or a serious accident or unexpected serious illness of the supplier, or
Other instances of Force Majeure identified as such by the civil code.
The following occurrences shall not be deemed to be cases of Force Majeure:

(a)
(b)
A strike or lock-out taking of a party or affecting the branch of business in which he carries
out his activities, or
An increase or reduction in the price of raw materials necessary for the performance of the
contract, or

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(c)
(d)
(e)
(f)
The enactment of new legislation where by the obligations of the debtor becomes more
onerous, or
Any event which is caused by the negligence or intentional action of a Supplier or such
Suppliers Subcontractors or agents or employees; or
Any event which a diligent Party could reasonably have been expected to both:
(i)
Take into account from the effective date of the Contract; and
(ii)
Avoid or overcome in the carrying out of its obligations; or
Insufficiency of funds or failure to make any payment required hereunder.
10.28
The failure of a Supplier to fulfill any of its obligations hereunder shall not be considered to be a
breach of, or default under, the Contract insofar as such inability arises from an event of Force
Majeure, provided that the Supplier affected by such an event has taken all reasonable
precautions, due care and reasonable alternative measures, all with the objective of carrying out
the terms and conditions of the Contract.
10.29
A Supplier affected by an event of Force Majeure shall take all reasonable measures to
(a)
(b)
Remove such Suppliers inability to fulfill its obligations hereunder with a minimum of
delay; and
Minimize the consequences of any event of Force Majeure.
10.30
A Supplier affected by an event of Force Majeure shall notify EEU of such event as soon as
possible, and in any event not later than fourteen (14) days following the occurrence of such
event, providing evidence of the nature and cause of such event, and shall similarly give notice of
the restoration of normal conditions as soon as possible.
10.31
Not later than thirty (30) days after the Supplier, as the result of an event of Force Majeure, has
become unable to supply the Goods and Related Services, the Parties shall consult with each other
in good faith and use all reasonable endeavors to agree appropriate terms to mitigate the effects of
the Force Majeure Event and facilitate the continued performance of the Contract..
14. Breach of Contract

20.1
Either party commits a breach of contract where it fails to discharge any of its obligations under
the specific contract.
10.32
Where a breach of contract occurs, the party injured by the breach shall be entitled to the
following remedies:
(a)
(b)
10.33
Compensation / Claim for liquidated damages as specified in GCC Clause 27; and/or
Termination of the contract.
In any case where EEU is entitled to damages, it may deduct such Suspension damages from any
sums due to the Supplier or call on the appropriate guarantee.
15. Suspension of Assignment

21.1
EEU may, by written notice of suspension of the assignment to the Supplier, suspend all payments
to the Supplier hereunder if the Supplier fails to perform any of its obligations under the Contract
provided that such notice of suspension shall:
(a)
(b)
Specify the nature of the failure; and

Request the Supplier to remedy such failure within a period not exceeding thirty (30) days
after receipt by the Supplier of such notice of suspension.

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16. Termination
22.1
This Contract shall terminate automatically if it has not given rise to any delivery within a
contract period stated in the SCC Clause 7.5 after its signature by both parties.
10.34
Termination shall be without prejudice to any other rights or powers under the contract EEU and
the Supplier.
10.35
In addition to the grounds for termination defined in these General Conditions, EEU may, by not
less than thirty days written notice of termination to the Supplier stating the reason for termination
of the contract and the date on which such termination becomes effective. (except in the event
listed in paragraph (o) below, for which there shall be a written notice of not less than sixty days),
such notice to be given after the occurrence of any of the events specified in GCC Sub-Clause
22.3 (a) to (p), terminate the Contract if:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(l)
(m)
(n)
The supplier fails to deliver any or all of the Goods or Related Services within the period
specified in the Contract, or within any extension thereof granted by EEU pursuant to GCC
Clause 63 or if the Goods do not meet the technical specifications stated in the Contract;
The Supplier fails to remedy a failure in the performance of their obligations as specified in
a notice of suspension of assignment pursuant to GCC Clause 21 within thirty days of
receipt of such notice of suspension of assignment or within such period other agreed
between the Parties in writing;
The Supplier becomes insolvent or bankrupt or enters into any agreements with its creditors
for relief of debt or take advantage of any law for the benefit of debtors or go into
liquidation or receivership whether compulsory or voluntary, other than for a reconstruction
or amalgamation;
The Supplier fails to comply with any final decision reached as a result of direct informal
negotiation pursuant to GCC Sub-Clause 26.2 hereof;
The Supplier is unable as the result of Force Majeure, to perform a material portion of the
Services for a period of not less than sixty days;
The Supplier assigns the contract or sub-contracts without the authorization of EEU;
The Supplier has been guilty of grave professional misconduct proven by any means which
EEU can justify;
The Supplier has been declared to be in serious breach of contract financed by the Federal
Democratic Republic of Ethiopia's budget for failure to comply with its contractual
obligations.
The Supplier has been engaged in corrupt or fraudulent practices in competing for or in
executing the Contract.
Any organizational modification occurs involving a change in the legal personality, nature
or control of the Supplier, unless such modification is recorded in an addendum to the
Contract;
Any other legal disability hindering performance of the Contract occurs;
The Supplier fails to provide the required guarantees or insurance, or the person providing
the underlying guarantee or insurance is not able to abide by its commitments.
Where the procurement requirement of EEU changes for any apparent or obvious reason;
Where it emerges that the gap between the value of the Framework Agreement and the
prevailing market price is so wide that allowing the implementation of the contract to
proceed places EEU concerned at a disadvantage;

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(o)
(p)
10.36
EEU, in its sole discretion and for any reason whatsoever, decides to terminate the Contract.
The accumulated liquidated damage reached its maximum as stated in GCC Clause 27.1(b).
The Supplier may, by not less than thirty days written notice to EEU, of such notice to be given
after the occurrence of any of the events specified in GCC Sub-Clause 22.4 (a) to (d) Terminate
the Contract if:
(a)
(b)
(c)
(d)
EEU fails to pay any money due to the Supplier pursuant to the Contract and not subject to
dispute pursuant to GCC Clause 26, within forty-five days after receiving written notice
from the Supplier that such payment is overdue;
EEU is in material breach of its obligations pursuant to the Contract and has not remedied
the same within forty-five days (or such longer period as the Supplier may have
subsequently approved in writing) following the receipt by EEU of the Suppliers notice
specifying such breach;
The Supplier is unable as the result of Force Majeure, to perform a material portion of the
Services for a period of not less than sixty days; or
EEU fails to comply with any final decision reached as a result of settlement of disputes
pursuant to GCC Clause 26 hereof.
10.37
If either Party disputes whether an event specified GCC Sub-Clauses 22.3 (a) to (n) or GCC SubClause 22.4 has occurred, such Party may, within forty-five days after receipt of notice of
termination from the other Party, refer the matter to settlement of disputes pursuant to GCC
Clause 26 and the Contract shall not be terminated on account of such event except in accordance
with the terms of any resolution award.
10.38
In the event EEU terminates the Contract pursuant to the GCC Sub-Clause 22.3 (a) to (n) EEU
may procure, upon such terms and in such manner as it deems appropriate, Goods or Related
Services similar to those undelivered or not performed, and the Supplier shall be liable to EEU for
any additional costs for such similar Goods or Related Services. However, the Supplier shall
continue performance of the Contract to the extent not terminated.
10.39
If EEU terminates the Contract in the event specified in GCC Sub-Clause 22.3 (o) the notice of
termination shall specify that termination is for EEU's convenience, the extent to which
performance of the Supplier under the Contract is terminated, and the date upon which such
termination becomes effective.
10.40
If EEU terminates the Contract in the event specified in GCC Sub-Clause 22.3 (o) the Goods that
are complete and ready for shipment within twenty-eight (28) days after the Suppliers receipt of
notice of termination shall be accepted by EEU at the Contract terms and prices. For the
remaining Goods, EEU may elect:
(i)
(ii)
To have any portion completed and delivered at the Contract terms and prices;
and/or
To cancel the remainder and pay to the Supplier an agreed amount for partially
completed Goods and Related Services and for materials and parts previously
procured by the Supplier.
10.41
In the event EEU terminates the Contract pursuant to the GCC Sub-Clause 22.3 (c) termination
will be without compensation to the Supplier, provided that such termination will not prejudice or
affect any right of action or remedy that has accrued or will accrue thereafter to EEU.
10.42
In the event of any termination by EEU under this Clause, for the avoidance of doubt, the Supplier
will not be restricted from making any claim in respect of the Contract Price to the extent the

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Contract Price is outstanding and due and payable.
17. Arrangements on Termination

23.1
EEU and the Supplier agree that termination or expiry of the Contract shall not affect either
Party's obligations which the Contract provides shall survive the expiration or termination of the
Contract.
10.43
After termination or expiry all data, documents and records (whether stored electronically or
otherwise) relating in whole or in part to the supplied Goods and Related Services shall be
delivered by the Supplier to EEU provided that the Supplier shall be entitled to keep copies
thereof to the extent that the information contained therein does not relate solely to the Goods and
Related Services or to the extent that the Supplier is required by law to maintain copies thereof or
to the extent that the Supplier was possessed of such data documents and records prior to the date
of the Contract. In addition, the Supplier shall co-operate fully with the Contracting Authority or
any Procuring Entity during the handover leading to the termination of the Contract. This cooperation shall extend to full access to all documents, reports, summaries and any other
information required to achieve an effective transition without disruption to routine operational
requirements.
18. Cessation of Rights and Obligations

24.1
Upon termination of the Contract pursuant to GCC Clauses 22, or upon completion of the
Contract, all rights and obligations of the Parties hereunder shall cease, except
(a)
(b)
(c)
(d)
Such rights and obligations as may have accrued on the date of termination or expiration;
The Suppliers obligation to permit inspection, copying and auditing of their accounts and
records set forth in GCC Clause 46; and
Any right which a Party may have under the Governing Law
The warranty right provided for under Clause 25.
19. Warranty
25.1
The Supplier warrants that all the Goods are new, unused, and of the most recent or current
models, and that they incorporate all recent improvements in design and materials, unless
provided otherwise in the Contract.
10.44
Subject to GCC Sub-Clause 52.1, the Supplier further warrants that the Goods shall be free from
defects arising from any act or omission of the Supplier or arising from design, materials, and
workmanship, under normal use in the conditions prevailing in the country of final destination.
10.45
Unless otherwise specified in the SCC, the warranty shall remain valid for twelve (12) months
after the Goods, or any portion thereof as the case may be, have been delivered to and accepted at
the final destination indicated in the GCC Clause 53.1.
10.46
EEU shall give notice to the Supplier stating the nature of any such defects together with all
available evidence thereof, promptly following the discovery thereof. EEU shall afford all
reasonable opportunity for the Supplier to inspect such defects.
10.47
Upon receipt of such notice, the Supplier shall, within the period specified in the SCC,
expeditiously repair or replace the defective Goods or parts thereof, at no cost to EEU.
10.48
The Supplier shall be responsible for all necessary transportation charges required to ship
defective commodities to the manufacturer and then return them to EEU.
10.49
If having been notified, the Supplier fails to remedy the defect within the period specified in the

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SCC Clause 25.5, EEU may proceed to take within a reasonable period such remedial action as
may be necessary, at the Suppliers risk and expense and without prejudice to any other rights
which EEU may have against the Supplier under the Contract.
20. Settlement of Disputes

26.1
During any dispute, including a dispute as to the validity of the Contract, it is mutually agreed that
the Supplier shall continue its performance of the provisions of the Contract (unless the
Contracting Authority or any Procuring Entity requests in writing that the Supplier does not do
so).
10.50
EEU and the Supplier shall make every effort to resolve amicably by direct informal negotiation
any disagreement, controversy or dispute arising between them under or in connection with the
Contract or interpretation thereof.
10.51
If a dispute arises between EEU and the Supplier in relation to any matter which cannot be
resolved by the Authorized Officer and the Supplier Contract Manager either of them may refer
such dispute to the procedure described in ITB Sub-Clause 26.4.
10.52
In the second instance each of EEU and the Supplier shall appoint more senior representatives
than those referred to in Sub-Clause 26.3 to meet solely in order to resolve the matter in dispute.
Such meeting(s) shall be minuted and shall be chaired by EEU (but the chairman shall not have a
casting vote). Such meeting(s) shall be conducted in such manner and at such venue (including a
meeting conducted over the telephone) as to promote a consensual resolution of the dispute in
question at the discretion of the chairman.
10.53
If the Parties fail to resolve such a dispute or difference amicably within twenty-eight (28) days
from the commencement of such procedure, either party may require that the dispute be referred
for resolution through the courts in accordance with Ethiopian Law.
10.54
Only those Public Bodies that are allowed by law to proceed to arbitration can do so.
21. Liquidated Damages

27.1
Except as provided under GCC Clause 19, if the Supplier fails to deliver any or all of the Goods
or perform the Related Services within the period specified in the Contract, EEU may without
prejudice to all its other remedies under the Contract, deduct from the Contract Price, as liquidated
damages the following:
(a)
(b)
10.55
A penalty of 0.1% or 1/1000 of the value of undelivered item for each day of delay until
actual delivery or performance,
The cumulative penalty to be paid by the supplier shall not exceed 10% of the contract
price.
If the delay in performing the contract affects its activities, EEU may terminate the contract by
giving advance notice to the Supplier pursuant to GCC Clause 22 without any obligation to wait
until the penalty reaches 10% of the value of the Contract.
22. Confidentiality
28.1
EEU and the Supplier shall keep confidential and shall not disclose to any third party any
documents, data, or other information furnished directly or indirectly by the other party hereto in
connection with the Contract, whether such information has been furnished prior to, during or
following completion or termination of the Contract if their disclosure would be contrary to law,
would impede law enforcement, would not be in public interest, would prejudice legitimate
commercial interest of the parties or would inhibit fair competition.. Notwithstanding the above,

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the Supplier may furnish to its Subcontractor such documents, data, and other information it
receives from EEU to the extent required for the Subcontractor to perform its work under the
Contract, in which event the Supplier shall obtain from such Subcontractor an undertaking of
confidentiality similar to that imposed on the Supplier under this Clause.
10.56
EEU shall not use such documents, data, and other information received from the Supplier for any
purposes unrelated to the Contract. Similarly, the Supplier shall not use such documents, data, and
other information received from EEU for any purpose other than supply of the Goods and Related
Services required for the performance of the Contract.
10.57
The obligation of a party under this Clause, however, shall not apply to any Confidential
Information that:
(a)
(b)
(c)
(d)
(e)
EEU or Supplier need to share with any other institutions participating in the financing of
the Contract;
Now or hereafter enters the public domain other than by breach of the Contract or other act
or omissions of that Party;
Is obtained by a third party who is lawfully authorized to disclose such information;
Can be proven to have been possessed by that party at the time of disclosure and which was
not previously obtained, directly or indirectly, from the other party; or
Is authorized for release by the prior written consent of the other party.
10.58
The Parties shall not be prevented from using any general knowledge, experience or skills which
were in their possession prior to the commencement of the Contract;
10.59
The Supplier authorizes EEU to disclose the Confidential Information to such person(s) as may be
notified to the Supplier in writing by EEU from time to time to the extent only as is necessary for
the purposes of auditing and collating information so as to ascertain a realistic market price for the
goods supplied in accordance with the Contract, such exercise being commonly referred to as
"benchmarking". EEU shall use all reasonable endeavors to ensure that such person(s) keeps the
Confidential Information confidential and does not make use of the Confidential Information
except for the purpose for which the disclosure is made. EEU shall not without good reason claim
that the lowest price available in the market is the realistic market price.
10.60
The Supplier agrees that:

(a)
(b)
Subject to Sub-Clause 28.6 (b), the decision on whether any exemption applies to a request
for disclosure of recorded information is a decision solely for EEU (as the case may be);
Where EEU is managing a request as referred to in Sub-Clause 28.6 (a), the Supplier shall
co-operate with the EEU making the request and shall respond within five (5) working days
of any request by it for assistance in determining how to respond to a request for disclosure.
10.61
The Supplier shall procure that its Subcontractors shall provide EEU with a copy of all
information in its possession or power in the form that EEU requires within five (5) working days
(or such other period as EEU may specify) of EEU requesting that Information.
10.62
EEU (as the case may be) may consult the Supplier in relation to any request for disclosure of the
Supplier's Confidential Information in accordance with all applicable guidance.
10.63
The above provisions of this Clause shall not in any way modify any undertaking of
confidentiality given by either of the parties hereto prior to the date of the Contract.
10.64
This Clause 28 shall remain in force without limit in time in respect of Confidential Information
which comprises Personal Data. Except as aforesaid and unless otherwise expressly set out in the

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Contract, this Clause 28 shall remain in force for a period of 3 years after the termination or
expiry of this Contract.
10.65
In the event that the Supplier fails to comply with this Clause 28, EEU reserves the right to
terminate the Contract by notice in writing with immediate effect.
23. Copyright
29.1
The copyright in all drawings, documents, and other materials containing data and information
furnished to EEU by the Supplier herein shall remain vested in the Supplier, or, if they are
furnished to EEU directly or through the Supplier by any third party, including suppliers of
materials, the copyright in such materials shall remain vested in such third party, unless otherwise
specified in the SCC.
24. Miscellaneous
30.1
Any decision, act or thing that EEU is required or authorized to take or do under the Contract may
be taken or done by any person authorized, either generally or specifically, by EEU to take or do
that decision, act or thing, provided that upon receipt of a written request EEU shall inform the
Supplier of the name of any person so authorized.
10.66
The Supplier may from time to time upon the request of EEU, execute any additional documents
and do any other acts or things which may reasonably be required to implement the provisions of
the Contract.
10.67
Any provision of the Contract which is held to be invalid or unenforceable in any jurisdiction
shall be ineffective to the extent of such invalidity or unenforceability without invalidating or
rendering unenforceable the remaining provisions hereof and any such invalidity or
unenforceability in any jurisdiction shall not invalidate or render unenforceable such provisions in
any other jurisdiction.
10.68
The failure by EEU, and Supplier to insist upon the strict performance of any provision, term or
condition of the Contract or to exercise any right or remedy consequent upon the breach thereof
shall not constitute a waiver of any such breach or any subsequent breach of such provision, term
or condition.
10.69
Each Party shall bear its own expenses in relation to the preparation, execution and
implementation of the Contract including all costs legal fees and other expenses so incurred.
10.70
The Supplier warrants represents and undertakes to EEU that there are no pending or threatened
actions or proceedings before any court or administrative agency which would materially
adversely affect the financial condition, business or operations of the Supplier and that there are
no material contracts existing to which the Supplier is a party which prevent it from entering into
the Contract; and that the Supplier has satisfied itself as to the nature and extent of the risks
assumed by it under the Contract and gathered all information necessary to perform its obligations
under the Contract and all other obligations assumed by it.
10.71
The rights and remedies provided in the Contract are cumulative and not exclusive of any rights or
remedies provided by any other contract or document. In this provision "right" includes any
power, privilege, remedy, or proprietary or security interest.
Part 23 Obligations of EEU

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1.
Provision of Assistance
31.1
If indicated in SCC, whenever the supply of Goods and Related Services requires that the Supplier
obtain permits, approvals, and import and other licenses from local public authorities, EEU shall,
if so required by the Supplier, make its best effort to assist the Supplier in complying with such
requirements in a timely and expeditious manner.
10.72
EEU shall pay all costs involved in the performance of its responsibilities, in accordance with
GCC Sub-Clause 31.1.
Part 24 Payment
1.
Contract Price
32.1
The Contract Price shall be as specified in the Agreement subject to any additions and adjustments
thereto, or deductions therefrom, as may be made pursuant to the Contract.
10.73
The Contract Price shall be net i.e. after the deduction of all agreed discounts. In the absence of
written agreement by the Parties to the contrary, the Contract Price shall include the cost of
packaging, packing materials, addressing, labeling, loading and delivery to the Location, and all
appropriate tax and duty.
10.74
Prices charged by the Supplier for the Goods delivered and the Related Services performed under
the Contract shall not vary from the prices quoted by the Supplier in its bid, with the exception of
any price adjustments authorized in Clause 33.
10.75
Except as provided in GCC Sub-Clause 17.1, the Contract price may only be increased above
amounts stated in GCC Sub-Clause 32.1 if the Parties have agreed to additional payments in
accordance with GCC Clause 16
2.
Price Adjustments
33.1
Contracts Prices shall be firm for the first three (3) months of the Contract.
10.76
Request for price adjustment in relation to a particular Goods or Related Services under this
Framework Agreement may be filed by the Supplier after 3 months from the effective date of the
Contract, which adjusted price takes effect as the new Contract Price in relation to that Goods or
Related Services on the expiration of 30 days from the date on which EEU receives notification of
that adjusted price from the Supplier, unless another date is agreed in writing between the Parties.
10.77
All prices shall be firm unless the Supplier has provided claim for price adjustment. The Supplier
may invoke this provision at any time during the Contract by notice in writing to EEU.
10.78
EEU can increase or decrease the Contract Price amount as described by this Clause.
10.79
This provision remains in effect for the duration of the contract once it becomes effective.
10.80
Adjustments are determined on all appropriate future purchases.
10.81
Unless specifically stated otherwise in the Contract, the basis for compensation will be only those
categories of inputs, which are specifically listed as specified items in the SCC.
10.82
An adjustment of the Contract Price, depending of type of product or services, shall be limited to
an amount which takes account of the following price indexes or price indicators issued by the
Ethiopian Central Statistical Agency' or Public Procurement and Property Administration Agency:
(a)
movements in the Consumer Price Index as it affects that product or service, or;

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(b)
(c)
(d)
movements in the Producer Price Index as it affects that product or service, or;
movements in the Service Producer Price Index as it affects that service, or;
movements in the Average Earnings Index as it affects that service.
10.83
Notwithstanding the provision of GCC Sub-Clause above, price information available from a
renowned local producer or competent foreign institution may be used in case the Ethiopian
Central Statistical Agency or Public Procurement and Property Administration Agency are not in a
position to issue current price indexes,
10.84
Supplier shall submit to EEU for review and approval all calculations and supporting information
necessary to determine the price adjustment.
10.85
Adjustments in compensation may be either plus or minus depending on the differences between
the Benchmark Price Index and the Monthly Price Index.
10.86
To determine the adjustment on each item any such price variation may be calculated in
accordance with the following formula by applying the combination of above said criteria:
MCI BCI B MPI BPI C MSI BSI D MEI BEI BC Q
PA NV A
BCI
BPI
BSI
BEI
Where:
PA =
NV=
A=
BCI =
B=
BPI =
C=
The amount of the Price adjustment to be paid to, or recovered from, the
Supplier, in ETB;
The fraction which represents Non Variable element of the Contract Price that is
free of contract price adjustment;
The fraction of the Contract Price subject to adjustment in accordance with
movements of the Consumer Price Index;
MCI = The most recently available Consumer Price Index on the date on which EEU
received notification of the proposed increased price from the Supplier;
Benchmark Consumer Price Index applicable to the Product or Service
either:
(a)
at the bid closing date, or
(b)
if the Contract Price has been adjusted previously, the date on which EEU
received notification from the Supplier in respect of the last adjustment to effect
the current Contract Price;
movements of the Producer Price Index
MPI = The most recently available Producer Price Index on the date on which EEU
Benchmark Producer Price Index applicable to the Product or Service
either:
(a). at the bid closing date, or
(c)
movements of the Service Producer Index
MSI = The most recently available Service Producer Index on the date on which EEU.

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BSI =
Benchmark Service Producer Index applicable to the Service

either:
(b). at the bid closing date, or
(d)
D=
movements of the Average Earnings Index
MEI = The most recently available Average Earnings Index on the date on which EEU
BEI =
Benchmark Average Earnings Index applicable to the Service
either:
(a) at the bid closing date, or
(b) if the Contract Price has been adjusted previously, the date on which EEU received
notification from the Supplier in respect of the last adjustment to effect the current
Contract Price;
BC =
Current Contract Price applicable to the Product or Service
Q=
Quantity of Product or Service;
And where
(a) NV+A+B+C+D are equal to 1.00
10.87
The fraction for each specified element and exact combination of elements that will be applied in
the formula for price adjustment shall be determined in the SCC
10.88
An increase in the Contract Price takes effect as the new Contract Price in relation to the Product
on the first day of the next Payment Period following receipt of an application for increase
provided the application is received no later than 14 days prior to the commencement of that
Payment Period.
10.89
An increase in the Contract Price takes effect as the new Contract Price in relation to the Product
or Related Service on the expiration of 30 days from the date on which EEU receives notification
of the increased price from the Supplier, unless another date is agreed in writing between the
Parties;
10.90
When the Supplier varies the Contract Price of a Product or Service it must supply a copy of a
revised Pricing Schedule which incorporates the proposed changes in price and specifies the date
on which the proposed variation in price is to take effect in accordance with Sub-Clauses 33.14
and 33.15.
10.91
The Supplier shall, when it notifies or requests a price adjustment under subclause 33.12, provide
to EEU such Document or other information as the Supplier considers appropriate for the purpose
of substantiating the requested price adjustment.
10.92
Where EEU questions a price increase notified or requested under Sub-Clause 33.12, and the
Supplier is not able, on the basis of the information it provided to EEU, to substantiate to EEU
any, or a part of, the notified or requested price adjustment, the Contract Price shall be increased
by only so much as the Supplier is able to substantiate and:
(a)
(b)
the substantiated increased Contract Price shall take effect as the new Contract Price in
relation to the Product or Service as the case may be, on the date referred to in Sub-Clause
33.14 or 33.15 unless another date is agreed in writing between the Parties; and
the Supplier shall, if it has not already done so, supply a suitably revised Pricing Schedule

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in accordance with the requirements of Sub-Clause 33.16.

10.93
Any discount offered by the Supplier under this Agreement cannot be reduced during the Term of
this Agreement without the agreement in writing of EEU.
3.
Mode of Billing and Terms of Payment
34.1
In consideration of the Supplier's due and proper performance of its obligations under the
Contract, the Supplier may charge EEU the Contract Price in accordance with this Clause.
10.94
The Suppliers request for payment shall be made to the Public Body in writing, accompanied by
an invoice. Invoices shall not be rendered by the Supplier until completion of delivery of all of the
Goods which are the subject of the Purchase Order unless otherwise agreed in writing. Where the
Parties agree delivery by installments, the Supplier may render an invoice for each delivered
installment.
10.95
An invoice is correctly rendered if:

(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
The invoice is addressed to EEU 's officer specified in the Purchase Order to receive
invoices and identifies the number of relevant Purchase Order and Contract;
The invoice includes date of issuance and its serial number;
The amount claimed in the invoice is due for payment;
The amount specified in the invoice is correctly calculated in accordance with the Contract;
The invoice is set out in a manner that enables EEU to ascertain which Goods or Service
the invoice covers (description, quantity, and unit of measure) and the respective Price, or
Charge payable in respect of that Goods or Service;
The invoice is accompanied by the relevant Certificate of Acceptance signed by EEU 's
official representative certifying that the amount specified in the invoice is in accordance
with the Contract and delivered Goods or Services meet all Purchase Order and acceptance
criteria requirements;
The invoice includes the name and address of Supplier to whom payment is to be sent;
The invoice includes the name, title, and phone number of person to notify in the event of
defective invoice;
The invoice includes Supplier's bank account information, and
The invoice is, where appropriate, certified as sales tax exempt.
Failure to provide such information will entitle EEU to delay payment of the Contract Price until
such information is provided.
10.96
EEU shall pay the Contract Price to the Supplier, within the period specified in the SCC and upon
receipt of the Goods and valid invoice (rendered in accordance with Sub-Clause 34.3.
10.97
All payment to the Supplier under this Contract shall be made in currency specified in the SCC.
10.98
The invoice provided to EEU by the Supplier in accordance with this Clause shall show
appropriate taxes separately.
10.99
EEU shall not be responsible for the payment of any charges for Goods supplied in excess of the
Goods required by the Purchase Order or any variation of it unless authorized in writing by a
further Purchase Order.
10.100
No payment of or on account of the Contract Price shall constitute any admission by EEU as to
proper performance by the Supplier of its obligations.

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10.101
Subject to Sub-Clause 34.10, the Contract Price shall not be subject to any increase whatsoever by
the Supplier during the Contract Period.
10.102
If agreement between the Parties cannot be reached on the adjustment to the Contract Price under
GCC Clause 33 within 3 months both Parties shall jointly act to resolve the dispute in accordance
with GCC Clause 26.
10.103
If the supplier requests an advance payment the advance may be paid by EEU in an amount not
exceeding 30% of the total contract price.
10.104
As a prerequisite for such advance payment supplier shall submit advance payment security in an
amount equal to the advance payment it receives in the form of a certified cheque or unconditional
bank guarantee at its option from a reputable bank, together with its request for advance payment
as per the contract.
10.105
Should the advance payment security cease to be valid and the Supplier fails to re-validate it, a
deduction equal to the amount of the advance payment may be made by EEU from future
payments due to the Supplier under the Contract.
10.106
If a Contract is terminated for any reason, the guarantee securing the advance payment may be
invoked in order to recover the balance of the advance payment still owed by the Supplier.
4.
Forms
35.1
Unless otherwise agreed in writing by EEU and the Supplier:

(a)
(b)
(c)
a delivery note shall accompany each delivery of the Goods;

an invoice shall be rendered on the Suppliers own invoice form;
all delivery notes and invoices shall be clearly marked with EEU's purchase order number,
the name and address of EEU and the description and quantity of the Goods, and shall show
separately any additional charge for containers and/or any other item not included in the
Contract Price or, where no charge is made, whether the containers are required to be
returned.
10.107
Sub-Clause 35.1 shall be compatible in all respects with the Contract.
10.108
With the prior written agreement of the Parties, the arrangements set out in Sub-Clause 35.1 may
be suspended in favor of alternative arrangements (including new logistics processes).
Part 25 Obligations of the Supplier

1.
Suppliers Responsibilities
36.1
The Supplier shall supply all the Goods and Related Services included in the Scope of Supply in
accordance with GCC Clause 51, and the Delivery and Completion Schedule, as per GCC Clause
53.
2.
Joint Venture, Consortium or Association
37.1
If the Supplier is a joint venture, consortium, or association, all of the parties shall be jointly and
severally liable to EEU for the fulfilment of the provisions of the Contract and shall designate one
party to act as a leader with authority to bind the joint venture, consortium, or association. The
composition or the constitution of the joint venture, consortium, or association shall not be altered
without the prior consent of EEU.

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3.
Eligibility
38.1
All Goods and Services supplied under the Contract shall have their origin in an eligible country
pursuant to Section 5.
10.109
For purposes of this Clause, origin means the place where the Goods were mined, grown, or
produced, or from which the Services are supplied. Goods are produced when, through
manufacturing, processing, or substantial and major assembly of components, a commercially
recognized new product results that is substantially different in basic characteristics or in purpose
or utility from its components.
10.110
The origin of Goods and Services is distinct from the nationality of the Supplier.
4.
Code of Conduct
39.1
The Supplier shall, at all times, act loyally and impartially and as a faithful adviser to EEU in
accordance with the rules and/or code of conduct of its profession as well as with appropriate
discretion. The Supplier shall, in particular, at all times refrain from making any public statements
concerning the Goods and Related Services without the prior approval of EEU, and from engaging
in any activity which conflicts with its obligations towards EEU under the contract. It shall not
commit EEU without its prior written consent, and shall, where appropriate, make this obligation
clear to third parties.
10.111
If the Supplier or any of its Subcontractors, personnel, agents or servants offers to give or agrees
to offer or to give or gives to any person, any bribe, gift, gratuity or commission as an inducement
or reward for doing or forbearing to do any act in relation to the contract or any other contract
with EEU, or for showing favor or disfavor to any person in relation to the contract or any other
contract with EEU, then EEU may terminate the contract, without prejudice to any accrued rights
of the Supplier under the contract.
10.112
The payments to the Supplier under the contract shall constitute the only income or benefit it may
derive in connection with the contract and neither it nor its personnel shall accept any
commission, discount, allowance, indirect payment or other consideration in connection with, or
in relation to, or in discharge of, its obligations under the contract.
10.113
The Supplier shall not have the benefit, whether directly or indirectly, of any royalty, gratuity or
commission in respect of any patented or protected article or process used in or for the purposes of
the contract or the project, without the prior written approval of EEU.
10.114
The Supplier and its staff shall maintain professional secrecy, for the duration of the contract and
after completion thereof. In this connection, except with the prior written consent of EEU, neither
the Supplier nor the personnel employed or engaged by it shall at any time communicate to any
person or entity any confidential information disclosed to them or discovered by them, or make
public any information as to the recommendations formulated in the course of or as a result of the
services. Furthermore, they shall not make any use prejudicial to EEU, of information supplied to
them and of the results of studies, tests and research carried out in the course and for the purpose
of performing the contract.
10.115
The execution of the contract shall not give rise to unusual commercial expenses. If such unusual
commercial expenses emerge, the contract will be terminated. Unusual commercial expenses are
commissions not mentioned in the contract or not stemming from a properly concluded contract
referring to the contract, commissions not paid in return for any actual and legitimate service,
commissions remitted to a tax haven, commissions paid to a recipient who is not clearly identified
or commission paid to a company which has every appearance of being a front company.

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10.116
The Supplier shall supply to EEU on request supporting evidence regarding the conditions in
which the contract is being executed. EEU may carry out whatever documentary or on-the spot
checks it deems necessary to find evidence in case of suspected unusual commercial expenses.
5.
Conflict of Interests
40.1
The Supplier shall take all necessary measures to prevent or end any situation that could
compromise the impartial and objective performance of the Contract. Such conflict of interests
could arise in particular as a result of economic interest, family or emotional ties, or any other
relevant connection or shared interest. Any conflict of interests, which could arise during
performance of the Contract, must be notified in writing to EEU without delay.
10.117
EEU reserves the right to verify that such measures are adequate and may require additional
measures to be taken if necessary. The Supplier shall ensure that its staff, including its
management, is not placed in a situation, which could give rise to conflict of interests. Without
prejudice to Clause 26, the Supplier shall replace, immediately and without compensation from
EEU, any member of its staff exposed to such a situation.
10.118
The Supplier shall refrain from any contact, which would compromise its independence or that of
its personnel. If the Supplier fails to maintain such independence, EEU may, without prejudice to
compensation for any damage, which it may have suffered on this account, terminate the contract
forthwith, without giving formal notice thereof.
10.119
The Supplier shall, after the conclusion or termination of the contract, limit its role in connection
to the provision of the Goods and Related Services. Except with the written permission of EEU,
the Supplier and any other supplier with whom the Supplier is associated or affiliated shall be
disqualified from the execution of works, goods or other services for EEU in any capacity.
6.
Patent Indemnity
41.1
The Supplier shall, subject to EEU's compliance with GCC Sub-Clause 41.2, indemnify and hold
harmless EEU and its employees and officers from and against any and all suits, actions or
administrative proceedings, claims, demands, losses, damages, costs, and expenses of any nature,
including attorneys fees and expenses, which EEU may suffer as a result of any infringement or
alleged infringement of any patent, utility model, registered design, trademark, copyright, or other
intellectual property right registered or otherwise existing at the date of the Contract by reason of:
(a)
The use of the Goods in the Federal democratic Republic of Ethiopia; and
The sale in any country of the Goods manufactured by the Supplier.
Such indemnity shall not cover any use of the Goods or any part thereof other than for the purpose
indicated by or to be reasonably inferred from the Contract, neither any infringement resulting
from the use of the Goods or any part thereof, or any products produced thereby in association or
combination with any other equipment, plant, or materials not supplied by the Supplier, pursuant
to the Contract.
(b)
10.120
If any proceedings are brought or any claim is made against EEU arising out of the matters
referred to in GCC Sub-Clause 41.1, EEU shall promptly give the Supplier a notice thereof, and
the Supplier may at its own expense and in EEUs name conduct such proceedings or claim and
any negotiations for the settlement of any such proceedings or claim.
10.121
If the Supplier fails to notify EEU within twenty-eight (28) days after receipt of such notice that it
intends to conduct any such proceedings or claim, then EEU shall be free to conduct the same on
its own behalf.

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10.122
EEU shall, at the Suppliers request, afford all available assistance to the Supplier in conducting
such proceedings or claim, and shall be reimbursed by the Supplier for all reasonable expenses
incurred in so doing.
10.123
EEU shall indemnify and hold harmless the Supplier and its employees, officers, and
Subcontractors from and against any and all suits, actions or administrative proceedings, claims,
demands, losses, damages, costs, and expenses of any nature, including attorneys fees and
expenses, which the Supplier may suffer as a result of any infringement or alleged infringement of
any patent, utility model, registered design, trademark, copyright, or other intellectual property
right registered or otherwise existing at the date of the Contract arising out of or in connection
with any design, data, drawing, specification, or other documents or materials provided or
designed by or on behalf of EEU.
7.
Limitation of Liability
42.1
Except in cases of criminal negligence or wilful misconduct,

(a)
(b)
The Supplier shall not be liable to EEU, whether in contract, tort, or otherwise, for any
indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or
interest costs, provided that this exclusion shall not apply to any obligation of the Supplier
to pay liquidated damages to EEU and
The aggregate liability of the Supplier to EEU, whether under the Contract, in tort or
otherwise, shall not exceed the total Contract Price as stated in the SCC, provided that this
limitation shall not apply to the cost of repairing or replacing defective equipment, or to any
obligation of the supplier to indemnify EEU with respect to patent infringement.
8.
Intellectual Property
43.1
Subject to Clause 42, the Supplier agrees to indemnify and keep indemnified EEU against any
costs, claims, proceedings, expenses and demands arising from the use, application, supply or
delivery of any process, article, matter or thing supplied under the Contract that would constitute
or is alleged to constitute any infringement of any person's Intellectual Property Rights.
9.
Insurance
44.1
Unless otherwise specified in the SCC, the Goods supplied under the Contract shall be fully
insured, in a freely convertible currency, against loss or damage incidental to manufacture or
acquisition, transportation, storage, and delivery, in accordance with the applicable Incoterms.
10. Product Information

45.1
The Supplier shall provide EEU the Product Information in such manner and upon such media as
agreed between the Supplier and EEU from time to time for the sole use by EEU.
10.124
The Supplier warrants that the Product Information is complete and accurate as at the date upon
which it is delivered to EEU and that the Product Information does not contain any data or
statement which gives rise to any liability on the part of EEU following publication of the same in
accordance with this Clause.
10.125
In the event the Product Information ceases to be complete and accurate, the Supplier shall
promptly notify EEU in writing of any modification or addition to or any inaccuracy or omission
in the Product Information.
10.126
The Supplier grants EEU a non-exclusive royalty free license in perpetuity to use and exploit the
Product Information and any Intellectual Property therein for the purpose of illustrating the range
of goods and services (including, without limitation, the Goods) available pursuant to EEU

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contracts from time to time. No right to illustrate or advertise the Product Information is granted
to the Supplier by EEU as a consequence of the license conferred by this Sub-Clause or otherwise
under the terms of this Contract.
10.127
EEU may reproduce for its sole use the Product Information provided by the Supplier in EEU 's
catalogue from time to time which shall be made available on the Federal Government of Ethiopia
internal communications network in electronic format or made available on EEU's external
website or any other electronic media of EEU (as the case may be) from time to time.
10.128
Before any publication of the Product Information (electronic or otherwise) is made by EEU, EEU
will submit a copy of the relevant sections of EEU 's catalogue (as the case may be) to the
Supplier for approval, such approval not to be unreasonably withheld or delayed. For the
avoidance of doubt the Supplier shall have no right to compel EEU to exhibit the Product
Information in any service catalogue as a result of the approval given by it pursuant to this SubClause or otherwise under the terms of this Contract.
10.129
Subject to Clauses 42 and 45.8, the Supplier agrees to indemnify and keep indemnified EEU
against any liability, loss, costs, expenses, claims or proceedings whatsoever arising out of or in
connection with any statement relating to the goods and services (including, without limitation,
the Goods) or information or material on or description of the goods and services (including,
without limitation, the Goods) provided by or on behalf of the Supplier which is included in
EEU's catalogue from time to time (as the case may be) or any associated material produced by
EEU (as the case may be) for the purpose of illustrating the range of goods and services
(including, without limitation, the Goods) available pursuant to EEU contracts from time to time.
10.130
The Supplier shall not be required to indemnify or keep indemnified EEU against any liability,
loss, costs, expenses, claims or proceedings whatsoever arising under Sub-Clause 45.7 as a result
of EEU's willful or negligent misrepresentation of any statement relating to the goods and services
(including, without limitation, the Goods) or information or material on or description of the
goods and services (including, without limitation, the Services) provided by or on behalf of the
Supplier which is included in EEU's catalogue from time to time (as the case may be) or any
associated material produced by EEU for the purpose of illustrating the range of goods and
services (including, without limitation, the Goods) available pursuant to EEU contracts from time
to time.
11. Accounting, Inspection and Auditing

46.1
The Supplier shall keep accurate and systematic accounts and records in respect of the Goods and
Related Services hereunder, in accordance with internationally accepted accounting principles and
in such form and detail as will clearly identify all relevant time charges and costs.
10.131
For the purpose of the examination and certification of EEU's accounts; or any examination of the
economy, efficiency and effectiveness with which EEU has used its resources, the Federal Auditor
General and the Public Procurement and Property Administration Agency or its auditors may
examine such documents as he may reasonably require which are owned, held or otherwise within
the control of the Supplier and may require the Supplier to produce such oral or written
explanation as he considers necessary. The Supplier acknowledges that it will fully cooperate with
any counter fraud policy or investigation carried out by authorized body at any time.
12. Data Protection

10.132
The Supplier shall comply with all applicable data protection legislation. In particular the Supplier
agrees:

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(a)
(b)
(c)
10.133
To maintain appropriate technical and organizational security measures;

To only process Personal Data for and on behalf of EEU, in accordance with the
instructions of EEU and for the purpose of performing its obligations under the Contract;
To allow EEU to audit the Supplier's compliance with the requirements of this Clause on
reasonable notice and/or to provide EEU with evidence of its compliance with the
obligations set out in this Clause.
The Supplier agrees to indemnify and keep indemnified EEU against all claims and proceedings
and all liability, loss, costs and expenses incurred in connection therewith by EEU as a result of
any claim made or brought by any individual or other legal person in respect of any loss, damage
or distress caused to that individual or other legal person as a result of the Supplier's unauthorized
processing, unlawful processing, destruction of and/or damage to any Personal Data processed by
the Supplier, its employees or agents in the Supplier's performance of the Contract or as otherwise
agreed between the Parties.
13. Statement on Quantity and Value of the Supplied Goods

48.1
If requested by EEU, the Supplier shall provide EEU within 30 days of each quarter year of the
date of the Contract and within 30 days of termination of the Contract a statement giving accurate
and complete details of the quantity and value of the Goods and Related Services supplied by the
Supplier pursuant to the Contract during the year ending on the date of such anniversary or, in the
event of termination of the Contract, during the period from the date of the Contract or the date of
the last such statement submitted by the Supplier to EEU (as appropriate) to the date of
termination of the Contract. The statement shall include accurate details of the identity of EEU to
which the Goods and Related Services were supplied pursuant to the Contract. The format and
level of detail of the statement shall be agreed between EEU and the Supplier in writing.
10.134
The Supplier shall keep at its normal place of business detailed, accurate and up to date records of
the quantity and value of the Goods and Related Services supplied by it to EEU, on or after the
date of the Contract and pursuant to the Contract together with accurate details of the identity of
EEU to which such Goods and Related Services were supplied. Subject to any other auditing
process being agreed between EEU and the Supplier in writing, EEU shall be entitled by prior
appointment to enter the Suppliers normal place of business during normal office hours and to
inspect such records in order to verify whether any statement supplied by the Supplier to EEU is
accurate and complete.
14. Review
49.1
The Supplier shall attend formal review meetings (each such meeting being a "Review"), as
required by the Authorized Officer, to discuss EEU's levels of satisfaction in respect of the Goods
and Related Services supplied under the Contract and to agree any necessary action to address
areas of dissatisfaction. The Supplier will not obstruct or withhold its agreement to any such
necessary action. Such Reviews shall be attended by duly authorized and sufficiently senior
employees of both EEU and the Supplier together with any other relevant attendees. The Parties
shall agree a standing agenda for such Reviews.
15. Performance Security

50.1
The Supplier shall, within fifteen (15) days from signing the contract, provide a Performance
Security for the due performance of the Contract in the amount specified in the SCC.
10.135
The proceeds of the Performance Security shall be payable to EEU as compensation for any loss
resulting from the Suppliers failure to complete its obligations under the Contract.

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10.136
The Performance Security shall be denominated in currency specified in the SCC, and shall be in
the form of cash, cheque certified by a reputable bank, letter of credit, or Bank Guarantee in the
format specified in the SCC.
10.137
The Performance Security shall be discharged by EEU and returned to the Supplier not later than
twenty-eight (28) days following the date of completion of the Suppliers performance obligations
under the Contract, including any warranty obligations, unless specified otherwise in the SCC.
10.138
Notwithstanding the provision of Sub-Clause 50.2 above, the Performance Security may be
returned to the Supplier where the Procurement Endorsing Committee ascertains that the
noncompliance of the Supplier does not affect the interest of, or entail additional cost on EEU and
is not due to the fault of the Supplier.
10.139
EEU shall be required to submit any document in its possession in relation to a procurement in
which it authorizes the return of the Performance Security to the Supplier and account for its
action under the preceding Sub-Clause 50.5 of this GCC to the Public Procurement and Property
Administration Agency or other competent body if and when required to do so.
Part 26 Performance of the Contract

1.
Scope of Supply
51.1
Subject to the SCC, the Goods and Related Services to be supplied shall be as specified in the
Section 6, Statement of Requirements.
10.140
Unless otherwise stipulated in the Contract, the Supply shall include all such items not specifically
mentioned in the Contract but that can be reasonably inferred from the Contract as being required
for attaining Delivery and Completion of the Goods and Related Services as if such items were
expressly mentioned in the Contract.
2.
Specifications and Standards
52.1
Technical Specifications and Drawings

(a)
(b)
(c)
The Supplier shall ensure that the Goods and Related Services comply with technical
specifications and other provisions of the Contract.
The Supplier shall be entitled to disclaim responsibility for any design, data, drawing,
specification or other document, or any modification thereof provided or designed by or on
behalf of EEU, by giving a notice of such disclaimer to EEU.
The Goods and Related Services supplied under this Contract shall conform to the
standards mentioned in the Statement of Requirements and, when no applicable standard is
mentioned, the standard shall be equivalent or superior to the official standards whose
application is appropriate to the goods country of origin.
10.141
Wherever references are made in the Contract to codes and standards in accordance with which it
shall be executed, the edition or the revised version of such codes and standards shall be those
specified in the Statement of Requirements. During Contract execution, any changes in any such
codes and standards shall be applied only after approval by EEU and shall be treated in
accordance with GCC Clause 16.
3.
Delivery
53.1
The Supplier shall deliver the Goods to the Location and in accordance with any delivery

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instructions in the SCC, Purchase Order or as agreed by the Parties in writing.

10.142
Delivery shall be completed when the Goods have been unloaded at the Location and such
delivery has been accepted by a duly authorized agent, employee or Location representative of
EEU. EEU shall procure that such duly authorized agent, employee or Location representative of
EEU is at the delivery location in order to accept such delivery.
10.143
In the event that EEU require next day or short notice deliveries which are not provided for in the
SCC Clause 53.1, the Supplier may pass on any additional costs relating to the delivery of the
Goods to EEU placing the Purchase Order.
10.144
Early or partial deliveries require the explicit written consent of the Public Body, which consent
shall not be unreasonably withheld.
10.145
Unless otherwise stated in the SCC, the Supplier is responsible for obtaining all export and import
licenses for the Goods and shall be responsible for any delays due to such licenses not being
available when required.
10.146
In the case of any Goods supplied from outside the Federal Democratic Republic of Ethiopia, the
Supplier shall ensure that accurate information is provided to EEU as to the country of origin of
the Goods and shall be liable to EEU for any additional duties or taxes for which EEU may be
accountable should the country of origin prove to be different from that advised by the Supplier.
10.147
Where EEU agrees in writing to accept delivery by installments the Contract will be construed as
a single contract in respect of each installment. Failure by the Supplier to deliver any one
installment may allow EEU at its option to treat the whole Contract as repudiated depending upon
the circumstances of the non-delivery, such option not to be unreasonably invoked.
10.148
Any arrangement to deliver the Goods where carriage is to be charged separately or any
arrangement by which the Goods are collected by EEU in return for a discount on the Contract
Price shall be recorded in writing and signed by a duly authorized signatory on behalf of EEU.
Where due to an emergency such arrangements cannot be committed to writing and signed off as
aforesaid the Parties shall confirm such arrangements in writing as soon as possible thereafter.
10.149
The details of shipping and other documents to be furnished by the Supplier are specified in the
SCC.
4.
Time of Delivery
54.1
The time of delivery shall be agreed on the face of the Purchase Order (or otherwise agreed in
writing by the Parties) and if no time for delivery is expressly agreed then delivery shall be made
within 14 days of receipt of the Purchase Order.
10.150
Where the time of delivery has been agreed by the Parties on the face of the Purchase Order or
otherwise agreed in writing (and for the avoidance of doubt not where delivery is to be made
within 14 days of receipt of the Purchase Order because no time for delivery has expressly been
agreed) then time for delivery shall be of the essence and without prejudice to any other right or
remedy of EEU.
10.151
The Parties may alter an agreed time of delivery provided that a minimum of 3 days notice is
given to the other Party in writing.
10.152
Failure by the Supplier to deliver the Goods or any part of them within the time agreed in
accordance with Sub-Clause 54.1 shall entitle EEU to terminate the Purchase Order and purchase
other goods of the same or similar description to make good such default and recover from the

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Supplier the amount by which the cost of purchasing other goods exceeds the amount that would
have been payable to the Supplier in respect of the Goods replaced by such purchase provided that
EEU uses all reasonable endeavors to mitigate its losses in this respect. Three consecutive failures
to deliver within the time agreed in accordance with Sub-Clause 54.1 shall entitle EEU to
terminate the Contract in accordance with Clause 22.
5.
Packing, Marking, and Documents
55.1
The Supplier shall provide such packing of the goods as is required to prevent their damage or
deterioration during shipment to their final destination, as indicated in the Contract. During
shipment, the packing shall be sufficient to withstand, without limitation, rough handling and
exposure to extreme temperatures, salt and precipitation, and open storage. Packing case size and
weights shall take into consideration, where appropriate, the remoteness of the goods final
destination and the absence of heavy handling facilities at all points in transit.
10.153
Unless otherwise specified in SCC, the following details shall be shown on the outside of every
package:
(a)
(b)
(c)
(d)
(e)
(f)
A description of the Goods which shall include, without limitation, the weight of the Goods
where available and EEU's Purchase Order number;
The quantity in the package where available;
Any special directions for storage;
The expiry date of the contents where available;
The batch number; and
The name of the manufacturer of the Goods and the Supplier.
6.
Identification of Goods
56.1
All Goods that customarily bear any mark, tab, brand, label or other device indicating place of
origin, inspection by any government or other body or standard of quality must be delivered with
all the said marks, tabs, brands, labels, serial numbers or other devices intact.
7.
Containers and Pallets
57.1
The Supplier shall collect without charge any returnable containers (including pallets) within 21
days of the date of the relevant delivery note unless otherwise instructed by EEU. Empty
containers not so removed may be returned by EEU at the Suppliers expense or otherwise
disposed of at EEU's discretion. The Supplier shall credit in full any charged containers upon
collection or return.
8.
Property and Risk
58.1
Notwithstanding delivery, ownership of the Goods shall not have passed from the Supplier until
the full Contract Price of such Goods has been paid.
10.154
All tools, equipment and materials of the Supplier required in the performance of the Supplier's
obligations under the Contract shall be and remain at the sole risk of the Supplier whether or not
they are situated at the Location.
9.
Tools etc.
59.1
Any tools, patterns, materials, drawings, specifications and/or other data provided by EEU to the
Supplier in connection with the Purchase Order will at all times be at the Supplier's risk and
remain the property of EEU and shall be delivered up to EEU immediately on request and are to

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be used by the Supplier solely for the purpose of completing the Purchase Order.
10.155
Any tools which the Supplier may construct or acquire specifically in connection with the Goods
will remain the property of the Supplier unless it is agreed in writing that the property of the tools
will be transferred to EEU upon payment by EEU of a charge.
10. Quality
60.1
The Goods shall be new, and shall be supplied strictly in accordance with the Specification and/or
any sample previously provided to EEU and, unless otherwise agreed in writing, shall conform to
all relevant standards, specifications and conditions and all work performed by the Supplier shall
be in accordance with best practice. For the avoidance of doubt, the Supplier warrants that the
Goods a re not scrap goods.
10.156
The Supplier warrants its expertise and confirms the accuracy of all statements and
representations made in respect of the Goods prior to and subsequent to, the Purchase Order.
10.157
The Supplier agrees to assign to EEU upon request the benefit of any warranty, guarantee or
similar right which it has against any third party manufacturer or supplier of the Goods or any part
thereof.
11. Inspections and Tests

61.1
The Supplier shall carry out at its own expense and at no cost to EEU all such tests and/or
inspections of the Goods and Related Services as are specified in the Statement of Requirements.
10.158
The inspections and tests may be conducted on the premises of the Supplier or its Subcontractor,
at point of delivery, and/or at the Goods final destination, or in another place in the Federal
Democratic Republic of Ethiopia as specified in the SCC. Subject to GCC Sub-Clause 61.3, if
conducted on the premises of the Supplier or its Subcontractor, all reasonable facilities and
assistance, including access to drawings and production data, shall be furnished to the inspectors
at no charge to EEU.
10.159
EEU or its designated representative shall be entitled to attend the tests and/or inspections referred
to in GCC Sub-Clause 61.2, provided that EEU not bear all of its own costs and expenses incurred
in connection with such attendance including, but not limited to, all travelling and board and
lodging expenses.
10.160
Whenever the Supplier is ready to carry out any such test and inspection, it shall give a reasonable
advance notice, including the place and time, to EEU. The Supplier shall obtain from any relevant
third party or manufacturer any necessary permission or consent to enable EEU or its designated
representative to attend the test and/or inspection.
10.161
EEU may require the Supplier to carry out any test and/or inspection not required by the Contract
but deemed necessary to verify that the characteristics and performance of the Goods comply with
the technical specifications codes and standards under the Contract, provided that the Suppliers
reasonable costs and expenses incurred in the carrying out of such test and/or inspection shall be
added to the Contract Price. Further, if such test and/or inspection impede the progress of
manufacturing and/or the Suppliers performance of its other obligations under the Contract, due
allowance will be made in respect of the Delivery Dates and Completion Dates and the other
obligations so affected.
10.162
The Supplier shall provide EEU with a report of the results of any such test and/or inspection.

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10.163
EEU may reject any Goods or any part thereof that fail to pass any test and/or inspection or do not
conform to the specifications. The Supplier shall either rectify or replace such rejected Goods or
parts thereof or make alterations necessary to meet the specifications at no cost to EEU, and shall
repeat the test and/or inspection, at no cost to EEU, upon giving a notice pursuant to GCC SubClause 61.4.
10.164
The Supplier agrees that neither the execution of a test and/or inspection of the Goods or any part
thereof, nor the attendance by EEU or its representative, nor the issue of any report pursuant to
GCC Sub-Clause 61.6, shall release the Supplier from any warranties or other obligations under
the Contract.
12. Rejection of Goods

62.1
Without prejudice to the operation of Sub-Clause 62.4, the Goods shall be inspected by EEU or on
behalf of them within a reasonable time after delivery under Clause 53 of the Contract and may be
rejected if found to be defective or inferior in quality to or differing in form or material from the
Statement of Requirements of the Contract, or if they do not comply with any term, whether
expressed or implied, of the Contract.
10.165
Without prejudice to the operation of Sub-Clause 62.4, EEU shall notify the Supplier of:
(a)
(b)
The discovery of any defect within a reasonable time of its discovery and shall give the
Supplier all reasonable opportunities to investigate such defect; and
Any shortage or damage caused in transit and found on delivery within 14 days of delivery
or such time as agreed by the Parties.
10.166
The whole of any delivery may be rejected if a reasonable sample of the Goods taken
indiscriminately from that delivery is found not to conform in every material respect to the
Statement of Requirements of the Contract.
10.167
EEU 's right of rejection shall continue irrespective of whether EEU has in law accepted the
Goods. In particular, taking delivery, inspection, use or payment by EEU of the Goods or part of
them shall not constitute acceptance, waiver or approval and shall be without prejudice to any
right or remedy that EEU may have against the Supplier provided that the right of rejection shall
cease within a reasonable time from the date on which EEU discovers or might reasonably be
expected to discover the latent defect or other relevant breach of contract.
10.168
Goods so rejected after delivery shall be removed by the Supplier at its own expense within
fourteen days from the date of notification of rejection. If the Supplier fails to remove them within
such period EEU may return the rejected Goods at the Suppliers risk and expense and charge the
Supplier for the cost of storage from the date of rejection.
13. Extensions of Time

63.1
If at any time during performance of the Contract, the Supplier or its subcontractors should
encounter conditions impeding timely delivery of the Goods or completion of Related Services
pursuant to GCC Clause 53, the Supplier shall promptly notify EEU in writing of the delay, its
likely duration, and its cause. As soon as practicable after receipt of the Suppliers notice, EEU
shall evaluate the situation and may at its discretion extend the Suppliers time for performance, in
which case the extension shall be ratified by the parties by amendment of the Contract.
10.169
Except in case of Force Majeure, as provided under GCC Clause 19, a delay by the Supplier in the
performance of its Delivery and Completion obligations shall render the Supplier liable to the
imposition of liquidated damages pursuant to GCC Clause 27, unless an extension of time is

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agreed upon, pursuant to GCC Sub-Clause 63.1.
14. Performance Measurement

64.1
EEU shall ascertain whether the Supplier's provision of the Goods in question meets any
performance criteria as specified in the Statement of Requirements or, if the criteria are not so
specified, meets the standards of a professional supplier of the Goods. On or before the fifteenth
working day of each calendar month during the Contract Period and within 14 days after
termination of the Contract, EEU:
(a)
(b)
(c)
Each Performance Notice issued by EEU shall include a proposed rebate of the Contract
Price commensurate to the under-performance of the Supplier as recorded in the
Performance Notice;
If the Supplier disputes any matter referred to in any Performance Notice and/or the
proposed rebate of the Contract Price, the Supplier may raise this objection with EEU and if
this matter is not resolved within 7 days the matter shall be referred to the Dispute
Resolution Procedure; and
If the Supplier has not risen any objection to the Performance Notice within 7 days of
receipt (or such other period as agreed between the Parties) then that Performance Notice
shall be deemed to have been accepted by the Supplier and the rebate on the Contract Price
referred to therein shall become immediately effective.
10.170
EEU's rights under this Clause are without prejudice to any other rights or remedies EEU may be
entitled to.
10.171
If required by EEU, the Parties shall co-operate in sharing information and developing
performance measurement criteria with the object of improving the Parties efficiency. Any such
agreements shall be fully recorded in writing by EEU as the case may be.

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Section 8: Special Conditions of
a. Special Conditions of Contract

Table of Clauses
i.
General Provisions
IX
ii.
The Contract
IX
iii.
Obligations of the Contracting Authority
iv.
Payment
v.
Obligations of the Supplier
XI
vi.
Performance of the Contract
XI

Document: Special Conditions of Contract
(May 2015)
Section VIII of IX
Part 3: Contract
Section 9: Contract Forms
The following Special Conditions of Contract (SCC) shall supplement the General
Conditions of Contract (GCC). Whenever there is a conflict, the provisions herein
shall prevail over those in the GCC.
GCC Clause
Reference
Section 8. Special Conditions of Contract

A. General Provisions
Procurement Reference Number is: BID No. EEU/TRA 005-010/2015
132/15KV, 50 MVA Power Transformer Lot,2

GCC 1.2 (i)
The Contracting Authority is: Ethiopian Electric Utility (EEU)
GCC 6.3 (a)
The meaning of the trade terms shall be as prescribed by .International

commercial terms.
GCC 6.3 (b)
The version of Incoterms shall be: FOB
B. The Contract
GCC 7.1 (i)
GCC 7.3
The following documents shall form the Contract:

(a) Agreement;
(b) The Special Conditions of Contract;
(c) The General Conditions of Contract;
(d) Bid Submission Sheet with Annexes
(e) Statement of Requirement
(f) Price Schedule
(g) Delivery Schedule
(h) Drawing
The Contracting Authoritys authorized representative shall be:
Contracting Authority:
Attention:
Floor/Room number:
P.O. Box:
Street Address:
Town/City:
Country:
Telephone:
Fax :

S.K MATHUR
2nd /204
1233
Addis Ababa
Ethiopia
+251-11-1-56-00-27
+251-11-55-08-22
GCC 7.5
The Contract period is 90 days.
GCC 8.1
The governing law shall be: Laws of the Federal Democratic Republic of
Ethiopia

Document: Contract Forms
(April 2014)
Section IX of IX
Part 3: Contract
GCC Clause
Reference
GCC 10.2 and
10.3

For notices, the Contracting Authoritys address shall be:
Contracting Authority:
Attention:
Floor/Room number:
P.O. Box:
Street Address:
Town/City:
Country:
Telephone:
Facsimile:

S.K MATHUR
2nd /204
1233
Head Office, Degualle
Addis Ababa
Ethiopia
+251-11-1-56-00-27
+251-11-1-55-08-22
GCC 17.1
Price is fixed and delivery date is unadjusted
GCC 25.3
The period of validity of the Warranty shall be: In partial modification of the
provisions, the warranty period shall be 12 months from date of acceptance of
the Goods or (18) months from the date of shipment, whichever occurs earlier.
The Supplier shall, in addition, comply with the performance and/or
consumption guarantees specified under the Contract. If, for reasons attributable
to the Supplier, these guarantees are not attained in whole or in part, the Supplier
shall, at its discretion, either:
GCC 27.1 &2
(a)
make such changes, modifications, and/or additions to the Goods or

any part thereof as may be necessary in order to attain the
contractual guarantees specified in the Contract at its own cost and
expense and to carry out further performance tests
or
((b) pay liquidated damages to the Purchaser with respect to the failure to
meet the contractual guarantees. The rate of these liquidated
damages shall be (0.1 %) of the value of undelivered items price for
each day of dally time maximum deduction shall be 10% of the
contract price.
The period for correction of defects in the warranty period is: 120
calendar days Until actual delivery
GCC 25.5
The repair or replace period will be: The period for correction of defects in the
warranty period is: 120 calendar days
C. Obligations of the Contracting Authority

D. Payment
GCC 34.4
The Contracting Authority or any Procuring Entity shall pay the Contract Price to
the Supplier, within the Contract period
GCC 32.4
For payment by Letter of Credit ( L/C) , the Buyer shall open an

irrevocable letter of credit in the name of the supplier and 90% of the

(April 2014)
Section X of IX
Part 3: Contract
GCC Clause
Reference

price amount shall be paid against the presentation of the required
documents such that, the supplier shall submit to the bank as soon as
available, and in any case, not later than 15 days prior to the arrival of the
equipment at Border, the shipping documents. The reaming 10% of the
price amount shall be paid within 30days upon the final Acceptance of the
goods.
Payment for goods Supplied from within the purchasers country shall be
made in Ethiopian Birr, as follows:
I. On delivery: Ninety (90%) Percent of the contract price shall be paid on
receipt of the goods.
ii. On Acceptance: The remaining ten (10) percent of the contract price shall be
paid to the supplier within thirty (30) days after the date of the acceptance
certificate for the respective delivery issued by the purchaser
GCC 33.1
Contract Price shall be Fixed thought Contract Price
GCC 34.5
For Goods supplied locally all payment to the Supplier under this Contract shall
be made in ETB.(Ethiopian Currency)
For Goods supplied from outside the Federal Democratic Republic of Ethiopia
all payment to the Supplier under this Contract shall be made in USD..
E. Obligations of the Supplier

GCC 44.1
The insurance coverage shall be in accordance with the following Incoterms:

FOB
GCC 50.1
GCC 50.3
The amount of the Performance Security shall be: 10% of total contract price
The types of acceptable Performance Securities are:
Performance Guarantee
Within 15 days from receipt of notification that his bid
has been accepted, the successful bidder shall
furnish a guarantee for satisfactory performance of
contract equal to 10% of the total contract price
Payable to the BUYER. The performance
guarantee shall be of the contract Acceptable to the buyer and
shall be in the form a Counter guarantee by any commercial bank in Ethiopi
The successful bidder shall be released from the
performance guarantee upon final satisfactory
completion of the contract, including the period of
Warranty of all items in the contract
Contracting Authority.
The currency shall be: USD
GCC 50.4
Discharge of the Performance Security shall take place: Up on completion of full

delivery as per the contract

(April 2014)
Section XI of IX
Part 3: Contract
GCC Clause
Reference

F. Performance of the Contract
GCC 51.1
The Scope of Supply shall be defined in: Section 6 of this bid document
understatement of requirement.
GCC54.1
As shall be agreed as per delivery schedule
GCC 53.5
The Supplier responsible for obtaining all export and import licenses for the
Goods
GCC 53.9
Shipment of all item shall be by Ethiopian Shipping lines (ESL).If Ethiopian

shipping line does not call at the port of embarkation, Shipment shall be made by
other international flag carrier up to the nearest port where ESL is available and
then transshipped by ESL. Exception to this may only be made upon presentation
of a letter of exemption from ESL.
The shipping and other documents to be furnished by the Supplier are:
3 original& 2 Copies of chamberized suppliers invoice showing
goods description quantity,unit price &total amount .
3original and 2 copies of negotiable clean on board bill of
loading marked freight payable & 3 copies of non negotiable bill
of loading.
3original and 2 copies of packing list identify contents of each
packing
The manufactures factory inspection report
Manufacturers or suppliers warranty certification .
Achamberized certificate of origin 2 original &3 Copies
At least 3 of the invoices accompanying shipment of goods must be certified by
the Chamber of Commerce of the originating country.
GCC 55.2
. The following details must be shown on the outside of every package

Each unit of equipment, and each shipping document shall be plainly marked
as follows:
To :
Ethiopian Electric Utility /PL&W

ADDIS ABABA ETHIOPIA
Contract NO:- EEU/TRA 005-010/2015 Lot,2 For Supply of
132/15KV, 50 MVA, Power Transformer

FROM: SUPPLIER'S NAME AND ADDRES

(April 2014)
Section XII of IX
Part 3: Contract
Section 2.
Contract Forms
Table of Contents
A.
1.
B.
Bid Forms and Price Schedules
IX
Contract Form
Performance Security Bank Guarantee Form

(April 2014)
Section XIII of IX
Part 3: Contract
A.
Contract Form
Project Name:- Transmission Substation Operation

To: ETHIOPIAN ELECTRIC Utility (EEU)
Transmission Substation Operation office
P.O.Box 1233
Degualle SQUARE
ADDIS ABABA
ETHIOPIA
Ladies and/or Gentlemen,
Having examined the bidding/TOR documents, including Addendum Nos. [insert
numbers], the receipt of which is hereby acknowledged, we, the undersigned, offer to
design, manufacture, test, supply and provide maintenance services [description of
goods] in conformity with the said bidding documents for the sum of [total bid amount
in words and figures], or such other sums as may be ascertained in accordance with the
terms and conditions of the Contract. The above amounts are in accordance with the
Price Schedules attached herewith and are made part of this bid.
We undertake, if our bid is accepted, to deliver the goods in accordance with the delivery
schedule specified in the Schedule of Requirements.
If our bid is accepted, we undertake to provide a performance security in the form, in the
amounts, and within the times specified in the Bidding Documents.
We agree to abide by this Bid for a period of [number] days from the date fixed for
submission of offers as stipulated in the bidding documents, and it shall remain binding
upon us and may be accepted by you at any time before the expiration of that period.
Until a formal contract is prepared and executed between us, this bid, together with your
written acceptance thereof and your notification of award shall constitute a binding
contract between us.
Dated this
day of
_____________________
[signature]
___________________
In the capacity of [position]
Duly authorized to sign this bid for and on behalf of

(Name of Supplier)

(May 2015)
Page IX of 7
Part 3: Contract
1.

Contract Agreement Form
THIS CONTRACT AGREEMENT is made the ----------------- day of----------------------, 2015.

BETWEEN ETHIOPIAN ELECTRIC UTILITY (EEU), a EEU incorporated under the laws of
Ethiopia and having its principal place of business at Degulle Square, P.O.Box 1233, Addis
Ababa, Ethiopia (hereinafter called the Purchaser) of one part and [name of Supplier], a EEU
incorporated under the laws of [country of Supplier] and having its principal place of business at
[address of Supplier] (hereinafter called the Supplier) of the other part.
WHEREAS the Purchaser invited the supplier for purchase of goods viz., [Power Transformer
Lot,1] and has accepted a bid by the Supplier for the supply of those goods and Maintenance
Services in the sum of [contract price in words and figures] (hereinafter called the Contract
Price).
NOW THIS AGREEMENT WITNESSES AS FOLLOWS:
1. In this Agreement words and expressions shall have the same meanings as are respectively
assigned to them in the Conditions of Contract referred to.
2. The following documents shall be deemed to form and be read and construed as part of this
agreement, viz.:
(a)
the Bid/Offer Form and the Price Schedule submitted by the Supplier;
(b)
the Schedule of Requirements;
(c)
the Technical Specifications;
(d)
the General Conditions of Contract;
(e)
the Special Conditions of Contract; and
(f)
the Purchasers Notification of Award.
3. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter
mentioned, the Supplier hereby covenants with the Purchaser to provide the goods and to
remedy defects therein in conformity in all respects with the provisions of the Contract.
4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the
goods and the remedying of defects therein, the Contract Price or such other sum as may
become payable under the provisions of the Contract at the times and in the manner prescribed
by the Contract.
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be duly executed in
accordance with their respective laws the day and year first above written.
Signed by, for and on behalf of the Purchaser
[Signature]
[Title]
in the presence of
Signed by, for and on behalf of the Supplier
[Signature]
[Title]
(May 2015)
Page X of 7
Part 3: Contract
in the presence of
B.
(Bank Guarantee)
Date:
Procurement Reference No: EEU/TRA005-010/2015 132/15KV, 50
MVA Power
Transformer
To:
WHEREAS (hereinafter the Supplier) has undertaken, pursuant to Contract No. dated , to
supply (hereinafter the Contract).
AND WHEREAS it has been stipulated by you in the aforementioned Contract that the Supplier
shall furnish you with a security issued by a reputable guarantor for the sum specified therein as
security for compliance with the Suppliers performance obligations in accordance with the
Contract.
AND WHEREAS the undersigned , legally domiciled in [insert complete address of Guarantor],
(hereinafter the Guarantor), have agreed to give the Supplier a security:
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the
Supplier, up to a total of and we undertake to pay you, upon your first written demand declaring
the Supplier to be in default under the Contract, without cavil or argument, any sum or sums
within the limits of as aforesaid, without your needing to prove or to show grounds or reasons for
your demand or the sum specified therein.
This security is valid until the day of , .
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No 458.
Name:
In the capacity of
Signed:
Duly authorized to sign the Security for and on behalf of:
(May 2015)
Page XI of 7

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The Federal Democratic Republic of Ethiopia

ETHIOPIAN ELECTRIC UTILITY (EEU)

5132/15KV, 50MVA Power Transformer

Procurement Reference Number

Part 2 Statement of Requirement

General Conditions of Contract

EEU Procurement, Warehouse & Logistics Office

June 25, 2015,

June 25, 2015,

all bidders from eligible suppliers.

Thousand) and Lot.2 Birr 8,000.00 (Eight Thousand).

The Ethiopian Electric Utility (EEU)

EEU Procurement, Warehouse & Logistics Office

Part 1: Bidding Procedures

Section 1: Instructions to Bidders

Part 1 Bidding Procedures

Contents of Bidding Document

Submission and Opening of Bids

EEU Procurement, Warehouse & Logistics Office

Part 1: Bidding Procedures

Section 1: Instructions to Bidders

Evaluation and Comparison of Bids

EEU Procurement, Warehouse & Logistics Office

Part 1: Bidding Procedures

Section 1: Instructions to Bidders

Section I. Instructions to Bidders

Based on forecast of EEUs' requirements the estimated quantitative procurement requirements

EEU, which is referred to as Procuring Entity.

Part 1: Bidding Procedures

Section 1: Instructions to Bidders

award a contract Agreement.

Fraud, Corruption and Complaints Provisions

EEU Procurement, Warehouse & Logistics Office

Part 1: Bidding Procedures

Section 1: Instructions to Bidders

EEU Procurement, Warehouse & Logistics Office

Part 1: Bidding Procedures

Section 1: Instructions to Bidders

EEU Procurement, Warehouse & Logistics Office

Part 1: Bidding Procedures

Section 1: Instructions to Bidders

(iv) Relevant professional practice certificates, if required in BDS.

Eligible Goods and Related Services

Contents of Bidding Document

Instructions to Bidders (ITB)

EEU Procurement, Warehouse & Logistics Office

Part 1: Bidding Procedures

Section 1: Instructions to Bidders

Evaluation Methodology and Criteria

Part 2 Statement of Requirements

General Conditions of Contract (GCC)

Written Questions / Clarification of Bidding Documents

Modification to Bidding Documents

EEU Procurement, Warehouse & Logistics Office

Part 1: Bidding Procedures

Section 1: Instructions to Bidders

been taken into account by the Bidder in its Bid.

10. Cost of Bidding

11. Language of Bid