PO_DEFINE

PURCHASE ORDER (P

A purchase order is a formal request or instruction from a purchasing organization to a vendo

services at or by a certain point in

Path to Create Purchase Order: Logistics => Materials Management => Pu

TRANSACTION CODE To CREATE: ME21N : To CHANGE:

TO DO BOTH D BLOCK AND UNBLOCK FOR PR USE T.CODE ME22N WHERE U WIL FIND THE BLOCK(LOCK) AN

To Lock PO : - Please use T-code ME22N - Click on line item which you want to delete then click on Delete Button. Oth
box button.

To Release PO:: - For Release purchase requesition enter T-code ME23N than go to item le

Page 1

PO_DEFINE

(PO)

endor or a plant to supply or provide a certain quantity of goods or

t in time

> Purchasing => Purchase Order => Create

GE: ME22N : To DISPLAY: ME23N

K) AND UNBLOCK(UNLOCK) ICON JEST BESIDE THE DELETE (DUSTBIN) ICON.

Otherwise Enter T-code ME22N and then go to Item Level than click on "Closed" check

em level --> Release Strategy --> Click on Release Button.

Page 2

Screen

Field Name

Order Type

Vendor

Date

Header
Purch.Org

Purch.Grp

Co.Code

Account Assgnmt. Cat.

Item category

Item
Overview

Material

Quantity

Plant

Vendor Mat.No.

Info Update

Delivery Date

Scheduled Qty

Statistical Delivery
Date

Shipping Instruction

Stock Type

Rem.Shelf Life
QA Control Key
GR Proc.Time

Incoterms(Part1)

Item
Details

incoterms(Part2)

Item
Details
Latest GR Date

Goods Receipt

GR non-valuated

Delivery Completed
GR-Based IV

Tax Code

Confirmation Control
Key

Order
Acknowledgement No.

Acknowledgement
Reqd.

Estimated Price

Description
Order types are defined at client level. Identifier allowing
differentiation between the different kinds of Requisition and
Purchase Order in the SAP system.

Number and name of the vendor (external Supplier) or

supplying plant from which the materials are to be procured.

Date on Which the Purchasing Document Created.

The Purchasing Organization is an organizational unit within

Logistics. Almost all business transactions related to
procurement are carried out in a purchasing organization.

Key for a buyer or a group of buyers, who is/are responsible

for certain purchasing activities

A company is an organizational unit in Accounting which

represents a business organization according to the
requirements of commercial law in a particular country.
It is the smallest organizational unit for which individual
financial statements are created according to the relevant
legal requirements. A company can include one or more
company codes .The Company Code is an organizational unit
within financial accounting

The account assignment category determines which account

assignment data (e.g. cost center, account number, etc.) is required
for the item..Account where costs are allocated for a service.

Key defining how the procurement of a material or service

item is controlled. The item category determines whether
the material defined in a purchase order item:
1. Requires a material number
2. Requires an account assignment
3. Is to be managed as a stock item
4. Requires a goods receipt (GR) and/or an invoice receipt
(IR)
All the information your company needs to manage a
material is stored in a data record in the material master,
sorted by various different criteria. You can enter and
change most of the data in a material master record
yourself.

Quantity ordered by the buyer, to be supplied by the vendor.

Plant is an organizational unit within a company where

activities take place.Plant in which you produce or for which
you wish to procure materials or services.

Material number used by the vendor.In most cases, the

vendor uses a different number for the material than the
one used in this system. The vendor's material number can
therefore also be quoted in a Purchase Order for
identification purposes.

Determines whether the prices and conditions of this

purchase order item are suggested in future PO items.

Date on which the goods are to be delivered or the service

is to be performed.

Partial quantity of a run schedule header with product cost

collector; run schedule quantities represent the quantities
that are to be manufactured in a certain period. Quantity to be
delivered by the vendor in respect of this schedule line.
Date for the calculation of the delivery time.Calculation of the delivery
time is an element in the determination of a Vendor's adherence to
delivery dates (that is, the vendor's delivery timeliness, or on-time
delivery performance) in MM Vendor Evaluation.

Specifies the packaging and shipping instructions issued to

the vendor.
Specifies the stock to which the material is posted upon
Goods Receipt (or from which it is posted upon Goods
Issue).
Minimum amount of time for which the material must keep
upon goods receipt for the goods receipt to be accepted by
the system.
Key that controls the quality inspection process for the
material within the QM system.
Number of workdays required after receiving the material
for inspection and placement into storage.
Commonly-used trading terms that comply with the
standards established by the International Chamber of
Commerce (ICC).

Additional information for the primary Incoterm.

This is the latest acceptable date for goods receipt (GR).

Goods Receipt Indicator Specifies whether the item involves

a Goods Receipt.

Goods Receipt, Non-Valuated.Specifies that the Goods Receipt

for this item is not to be valuated.

Indicates that the item is to be regarded as closed.

Indicator specifying that provision has been made for goods
receipt based Invoice Verification for a purchase order item
or invoice item.
The tax code represents a tax category which must be taken
into consideration when making a tax return to the tax
authorities.

Determines which confirmation categories are expected for

a PO item (e.g. order acknowledgment, Shipping
Notification.Enter the key containing the confirmation
categories agreed with the vendor.
Number of the vendor's order acknowledgment.If you work
exclusively with order acknowledgments and the vendor sends you
one, enter an identifier defined within your firm (e.g. number assigned
to incoming mail or date of receipt).

Determines whether the purchasing document ( purchase

order, outline purchase agreement, etc.) is to be
acknowledged by the vendor.To make sure that the vendor
has actually received your purchase order, you can get the
former to send you an acknowledgment.If you have
arranged for the vendor to do this, the system will send out
a message urging submission of an acknowledgment
(acknowledgment expediter) if you have not received the
latter by a certain date.

Indicates that this net price is merely an estimated price.

PreValidations
1. MENU PATH: SPRO IMG MATERIAL MANAGEMENT
PURCHASING PURCHASE ORDER DEFINE DOCUMENT
TYPES.
2. It differentiates the documents types and selected from
Drop Down List.
3. The Document Type contains
maximum 4 Alpha and Special Characters.
4. The order
type controls the Number assignment for a purchase order,
for example, and determines which fields you must
maintain.
5. It Defines Under the T.code OMEC must exist in the
system and its a Mandatoy Feild.

Required

Mandatory
1.If you enter parts of the vendor name or the number, the
system will search for the associated vendor.
2. Either it is copied from existing and as well as can also
be created by the user.
3. It defines under the T.Code XK01 must exist is in the
Mandatory
System and its a Mandatory Feild.
1. Date PO created (defaults to todays date)....
2. Date Format should be YYYY/MM/DD.
Mandatory
3. Must Exist & Mandatory.
1.The purchasing organization represents the procuring unit
in a legal sense. The way in which you assign purchasing
organizations to company codes and plants determines the
procurement method.
2. Purchasing organizations in the R/3 System help
structure procurement (external organization). A purchasing
organization is assigned one or more plants for which it has
direct responsibility for procurement.
3. It contains 4 Characters and predefined by the User and
selected from drop dowm List.
4. It Defines Under the
Mandatory
T.Code OX08 must exist and Mandatory.
1.Internally the Purchasing Group is Responsible for the
Procurement of a Material or a class of material.
2.Externally,it is the medium through which contacts with
the vendor are maintained.
3. It contains 3 Characters and predefined by the User and
selected from drop dowm List.
4. It Defines Under the T.Code OME4.
Mandatory
5. Must Exist & Mandatory.

Table

T161

NIL

NIL

T024E

T001

1)Company code must exist in the system(OX02).

2)Company code is must assigned to company(OX16).
3)Number range must created for the
specific company code(AS08).
Mandatory

T001

1.Specifies whether accounting for an item is to be effected

Via an Auxiliary Account (such as Cost Center)
2. It is Single Digit alpha Charachter and Predefined (Seeled
Value).
3. Either Entered are selected from Drop Downn List.
4.The account assignment category determines which
account assignment data (such as cost center, account
number and so on) is necessary for the item.
5. It Defines Under
T.Code OME9.
6. It Should
Optional
be Exist in the system.
1.The item category determines the field selection and
whether any additional data screens are shown.
2. It is Single Digit alpha Charachter and Predefined (Seeled
Value).
3. Either Entered are selected from Drop Down List.
4. It Should
be Exist in the system.
5. It Defines
Optional
Under
T.Code
OMG0.
1. Enter a material number if you want to order a material
with a material master record.
2. Material Number is either created by the User otherwise
generated internally. So Possibilities of Internal n External.
3. The Length of the Material is 18 Charachter in
Numericals.
4. It Should be Exist in the system and a Mandatory
Feild.
5. It Defines Under the T.Code MM01 and the Description
Mandatory
of the Material Defined Under T.Code MM60.
1.The order quantity relates to the Order Unit.
2.Enter the quantity to
be ordered in the unit of measure.
3. Its a Manual Entry and a Mandatory Feild. Mandatory
1.Plant is represent as maximum 4 digit alphanumeric.
2.Plant must exist on the system.

T163K

NIL

MARA

NIL

3.Special character are allowed to create.

4. It Defines Under the T.Code OX10.
5. Must Exist & Mandatory.
1.The vendor uses a different number for the material than the one
used in this system.
2.The vendor's material number can
therefore also be quoted in a Purchase Order for identification
purposes.
3. Its a Manual Entry and Not Mandatory.

Mandatory

NIL

Optional

NIL

1.If just one info record (with or without plant) exists, it is

updated..
2. If no info record exists and "plant condition requirement"
was specified in Customizing, an info record with plant is
created. Otherwise, an info record without plant is created..
3. If two info records exist (that is, one info record with
plant and one without plant) the info record with plant is
updated.
4. You can specify that prices and conditions in purchasing
info records are only allowed at plant level in the
Purchasing.
5. It is an Indicator and a Manual entry.

Optional

1. The delivery date contains information on delivery on

which date materials to be Supplied. 2. Date Format should
be YYYY/MM/DD.
Mandatory
3. Must Exist & Mandatory.
1. This quantity is referred to by Goods Receiving and
Invoice Verification for checking purposes.
2. Its a Manual Entry and a Mandatory Feild.
Optional
1. The system inserts the delivery date into this field in the
following cases.
2.You do not enter a statistical delivery date.
3. You change the delivery date, have not entered a
statistical delivery date, and the PO or scheduling
agreement delivery schedule has not yet been transmitted
to the vendor.
4. Date Format should be YYYY/MM/DD.
Optional
5. Must Exist & Mandatory.
1. Enter the key for the relevant shipping instructions.
2. Its predefined from drop down list.
Optional
3. It Defines Under the T.Code OMEK
1. If the material is subject to quality inspection, a goods
receipt is posted to stock in Quality Inspection.
2. Its Predefined from Drop Down List and defines under
Optional
T.Code SPRO(0005).
1. The period (day, week, month, year) depends on the entry in the
Period indicator field.
2. Its a Manual Entry and not Mandatory.
Optional
1.Its Predefined the different Quality Inspection Process.
Optional
2. It must exist in System and not Mandatory.
1. Goods Receipt Processing Time in Days
2. Its a Manual Entry and not Mandatory.
Optional
1. Incoterms specify certain internationally recognized
procedures that the shipper and the receiving party must
follow for the shipping transaction to be successfully
completed.
2. It must exist in System and Mandatory.
Mandatory
3. It Defines under T.Code OVSG

NIL

NIL

NIL

NIL

T027A

NIL

NIL
NIL
NIL

TINC

1. If the primary Incoterm is, for example, FOB ("Free on

Board"), then the second field provides details of the port
from which the delivery leaves (for example, "FOB Boston").
2. Its a Manual Entry and not Mandatory.
1.If goods are received after this date, you will receive
either a warning message or an error message, depending
on the system setting.
2.If you receive an error message, you will not be able to
post the GR.
3. Date Format should be YYYY/MM/DD.
4. Must Exist & Mandatory.
1.If the indicator is set, the order item is relevant to
inventory management.
2.The indicator is set during the creation of the order if the
order is settled in respect of a material or a sales order
item.
3. Its an Indicator and Mandatory.
1.Set the indicator if goods receipts involving this material
are not to be valuated.
2.The valuation of the purchase order item will then take
place at the time of invoice verification.
3.This indicator must be set in the case of multiple Account
assignment.
4. Its an Indicator and not Mandatory.
1. Its the Indicator of delivery Completed
2. Its an Indicator and not Mandatory.
1. Indicator: GR-Based Invoice Verification.
2. Its an Indicator and not Mandatory.
1.Tax Codes are unique per country.
2.The tax rate calculation rules and further features are
stored in a table for each tax code.
3.For tax-exempt or non-taxable transactions, you should
use tax codes with a 0 percentage rate if the corresponding
transactions are to be displayed in the tax returns.
4. Its an Indicator and Mandatory.

Optional

NIL

Mandatory

NIL

Mandatory

NIL

Optional

NIL

Optional

NIL

Optional

NIL

Mandatory

T007A

1. If you enter a key and select Acknowl. reqd, you can have
messages issued to vendors urging them to submit overdue order
acknowledgments (acknowledgment expediters).
2.
Other confirmation categories cannot be expedited in this way.
3. Its Predefined and not a Mandatory.
Optional
1.If you work with several confirmation categories and a
confirmation control key, you enter the confirmation data in
the confirmation overview.
2.This field is then for information only.
Optional
3. Its a Manual Entry and not Mandatory.

T163L

NIL

1.If you have entered the confirmation key and the

acknowledgment has arrived, enter the date, quantity etc.
confirmed by the vendor in the table. In this case, the
Order acknowl. field is for information only, and is not
evaluated by the system with regard to the issue of
expediters.
2.If you enter a key and select Acknowl. reqd, you can have
messages issued to vendors urging them to submit overdue
order acknowledgments (acknowledgment expediters).
Other confirmation categories cannot be expedited in this
way.
Optional
3. Its an Indicator and not a Mandatory.
1.If you do not know the exact net price of a Material, you
can indicate that the price is an estimated price.
2.In consequence, a greater price variance is tolerated
during Invoice Verification than would be the case in the
event of an exact net price.
3. Its an Indicator and not a Mandatory.

Optional

NIL

NIL

Feild

Character Length

BSART

CHAR

SUPERFIELD

CHAR

51

BEDAT

DATS

EKORG

CHAR

BUKRS

CHAR

BUKRS

CHAR

KNTTP

CHAR

EPSTP

CHAR

MATNR

CHAR

18

MENGE

QUAN

18

MEPO_EWERK

CHAR

30

IDNLF

CHAR

35

INFUP

CHAR

EEIND

CHAR

10

ETMEN

QUAN

13

SLFDT

DATS

EVERS

CHAR

INSMK

CHAR

MHDRZ

DEC

SSQSS

CHAR

WEBAZ

DEC

INCO1

CHAR

INCO2

CHAR

28

LEWED

DATS

WEPOS

CHAR

WEUNB

CHAR

ELIKZ

CHAR

WEBRE

CHAR

MWSKZ

CHAR

BSTAE

CHAR

LABNR

CHAR

20

KZABS

CHAR

SCHPR

CHAR