Sample HS Report

Inspection carried out by Jonathan Vigour, Cert NEBOSH
12 Old Shoreham Road, Hove, East Sussex BN3 6ET

Tel: 01273 778122 Mob: 07596 971413
Email: info@jonathanvigour.co.uk Web: www.jonathanvigour.co.uk
Date of review 09 / 05 / 2012
Introduction including overview of area inspected and activities taking place

Inspection Location, Acme Construction, Anytown, England
Date of Inspection 9th May 2012
The inspection was carried out at a construction site operated by Acme Construction, a large
construction company/managing agent who are part of the Acme Group. They are undertaking a
refurbishment project to a large four storey Victorian building that has had a number of previous uses
but is now being redesigned as a hospital for the private sector.
The site consists of the main building with a courtyard area at its centre and a comparatively small
yard and welfare/office area adjacent to its north facing elevation. The east and south facing
elevations both adjoin public footpaths and minor highways. The yard is a busy area, in that it is used
to receive deliveries, accommodate waste bins and skips, and to store plant and machinery. Two
construction workers are employed in this area, one of whom is the gate man and the other the hoist
operator (the hoist is fitted to the north elevation of the building and sits in the yard at ground level).
The offices are staffed by the Acme project and site management team and there is an office for one
of the larger subcontractors on site. There is also a toilet block, drying room and canteen facility for
use by the subcontractors and Acme have a 40 ft metal storage unit on site. At the time of my visit
(according to the site signing-in log) there were 90 operatives on the project working for 9 different
subcontractors. There are currently a number of activities being carried out including Mechanical and
Electrical installation, Steel work, Ground works, Demolition and Drylining, but clearly the nature of
the project means that there are ongoing changes in the nature and scope of the works and a high
degree of complexity.
Executive Summary
Having completed the inspection and after discussions with the Acme management team it was
evident that although there were a number of issues in terms of health and safety, some more
significant than others, the issues could all be resolved given time, effort and adequate resource.
Doing this would certainly increase compliance with current legislation and crucially, protect the
workforce from harm in what is a complex and potentially dangerous work environment. It was also
clear that Acme take a conscientious and proactive approach to health and safety matters and are
acutely aware of how exposed they might be if they do not work to continuously improve standards
with regard to site safety and welfare.
Main findings of the inspection

As a company Acme are performing well despite the slump in the construction sector over the past
few years, but in the last year or so they have secured much larger and considerably more complex
projects and the infrastructure of the business appears to be struggling to keep up with this level of
expansion. As a result it would appear that the management of health and safety has been
compromised and my visit has shown that a number of hazards are present and that the management
systems in place are not currently robust enough. The main areas of concern are:
1. Traffic Management
As with all construction sites, and more particularly in this case where the site is located in an urban
area and has tight access and limited space and is extremely busy in terms of deliveries, it is crucial
that site traffic is managed effectively by competent and well trained personnel. The safe movement
of materials, operatives and visitors to and from site are key to the success of the project and there
are currently a number of concerns in terms of safety.
a. Firstly, there are no trained banksmen/traffic marshalls on site and that seriously
compromises the safety of operatives working in the yard area and members of the public and
motorists who pass the site when vehicle/plant movements are taking place.
b. Secondly, there is no segregation between pedestrians entering the site and vehicles/plant
and there is no designated pedestrian walkway from the site entrance to the offices, which
could result in collisions and serious injury.
c.
Thirdly, the housekeeping in the yard is very poor with waste materials and plant deposited
randomly in the area causing further obstructions and reducing the size of an already small
area making traffic movements and vehicle shunts even more hazardous.
d. And lastly, the fact that plant such as forklift trucks are operating in what is designated a
safe welfare area because materials have been stored there is of great concern.
There are a number of breaches of legislation with regard to the above including:
The Health and Safety at Work etc, Act 1974 Section 2(2) in that:
Required instruction and training has not been provided in respect of the gateman.
A safe place of work including safe access and egress has not been maintained.
A safe work environment with adequate welfare facilities has been compromised by allowing plant
operations in a welfare area.
2. Fire planning & Emergency Procedures
Although there is a fire plan in place it is clearly not being updated in an ever-changing environment.
This is indicative of a lack of supervision on the part of management with respect to weekly checks of
equipment and daily observations. As the structure changes it is essential to re-site signage and
extinguishers, update the fire plan accordingly and ensure safe egress in the event of a fire. The lack
of extinguishers in a number of areas and the use of fire exits for site work could result in serious
harm or death in the event of a fire together with lost production. As well as breaching some of the
acts detailed above it is incumbent upon employers under the Regulatory Reform (Fire Safety) Order
2005 to put in place procedures to ensure the safety of employees should a fire start.
3. Management of Work at Height
There are numerous issues surrounding the carrying out of work at height and these need to be
addressed. It is not enough to simply rely on the local subcontract management to ensure that work at
height is being carried out safely. Risk assessments and method statements are provided by
subcontractors and once evaluated and approved by the principal contractor (PC) it is essential that
adequate supervision by the PC is in place to ensure that only competent, trained personnel are being
used to carry out the task and that the equipment being used is fit for purpose and properly
maintained and that all work is properly planned and organised. Failure to comply is a breach of The
Work at Height Regulations 2005.
4. General Risk Management

Whilst it is clear that Acme are a successful and generally well-managed company, being ISO rated
and a member of the Considerate Contractors Scheme, it is evident that given the scope of the
hazards found, the management of health and safety risk at this time is not adequate. The issues
detailed above (items 1-3) coupled with concerns such as failure to provide adequate PPE for various
construction activities - a breach of the Personal Protective Equipment Regulations 1992 - and lack
of management control where there is excessive noise and emissions, which breaches both the
Control of Noise at Work Regulations 2005 and the Control of Substances Hazardous to Health
(COSHH) Regulations 2002, show a lack of determination on the part of management.
Conclusions
As discussed earlier, Acme are clearly a successful business but management of health and safety
appears to have deteriorated. The companys awareness and understanding of their duties and
responsibilities, though commendable, needs to be translated into action. However, the effort required
to rectify matters is minimal when compared to the costs of potential fines, compensation, lost time
and productivity, and the adverse publicity that would come as a result of serious accidents and
incidents.
The recommendations set out below coupled with robust monitoring systems and a proactive
supervisory approach will address the issues in the report and set a benchmark for future
performance and continuous improvement, hopefully creating a more positive atmosphere and culture
on the site. Although there are costs attached to the recommendations they are relativity small when
one looks at the unlimited fines against the company or significant jail sentences awarded to senior
managers and directors in court cases involving negligence and poor practice.
Recommendations
Recommendation
Likely resource implications
Recognised, certificated
training to be provided for
site gateman and yard
operative(s)
The cost of the course together

with temporary replacement for
the operatives concerned should
be less than 1000
This is a high
priority
1 month from date

of report
Pedestrian segregation to
be put in place using
physical barriers,
appropriate signage and
floor marking
The main costs here will be

labour and coupled with the hire
or purchase of barriers, and cost
of paint and signage should be
around 500
This action is a
very high priority as
it is required for
compliance and
there is significant
risk if not actioned
1 week from date

of report
A more effective system

for monitoring and
supervising activities and
a more robust workplace
inspection programme
required
This may mean having a

dedicated CDM/Logistics
manager who maintains a
constant presence around the
workplace and is not officebound. Inspection registers can
be adapted from existing inhouse systems and a regime of
daily site meetings with
subcontract supervisors would
be useful. Given the number of
site managers the PC has on the
project it would be possible to
deploy an existing member of
staff to the above role so that
only the time taken to plan and
organise will incur costs
This is a high
priority because it
is a way to raise
standards and then
maintain and
further develop
them. Without this
there will be a
continued decline
6 weeks from date

of report
Push bar panic bolt to be

fitted to Acacia Rd fire
exit and the practice of
using the door for site
work and deliveries to
cease
The push bar and door closer

systems can be purchased for
less than 100 and a carpenter
could fit them in a couple of
hours so total cost would be
around 150
Again, this a high

priority
2 weeks from date

of report
Remaining actions on
observation sheets to be
actioned
Main cost will be labour
Medium priority
The site would

benefit from a
follow up
inspection in 6
weeks
Priority
Target date

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Inspection carried out by Jonathan Vigour, Cert NEBOSH

12 Old Shoreham Road, Hove, East Sussex BN3 6ET

Introduction including overview of area inspected and activities taking place

Main findings of the inspection

4. General Risk Management

Likely resource implications

The cost of the course together

1 month from date

The main costs here will be

1 week from date

A more effective system

This may mean having a

6 weeks from date

Push bar panic bolt to be

The push bar and door closer

Again, this a high

2 weeks from date

Main cost will be labour

The site would

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