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    6.2 Close-Out Report Template Mar 10

    Uploaded by

    Forbes Kamba
    This close-out report template contains sections for documenting details of an NDP award such as the project name, costs, timeframes, operations and maintenance, employment creation, and completion confirmation. Section C provides tables to outline the initial and final project outputs, costs, and cost variances. Section D compares initial and final project start/end dates and timelines. Section F requires confirming whether project goals were achieved and documenting any unresolved disputes. The municipality must certify that the project has been successfully completed and all funds have been expended as required.

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    © All Rights Reserved
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    6.2 Close-Out Report Template Mar 10

    Uploaded by

    Forbes Kamba
    92 views4 pages
    This close-out report template contains sections for documenting details of an NDP award such as the project name, costs, timeframes, operations and maintenance, employment creation, and completion confirmation. Section C provides tables to outline the initial and final project outputs, costs, and cost variances. Section D compares initial and final project start/end dates and timelines. Section F requires confirming whether project goals were achieved and documenting any unresolved disputes. The municipality must certify that the project has been successfully completed and all funds have been expended as required.

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    This close-out report template contains sections for documenting details of an NDP award such as the project name, costs, timeframes, operations and maintenance, employment creation, and completion confirmation. Section C provides tables to outline the initial and final project outputs, costs, and cost variances. Section D compares initial and final project start/end dates and timelines. Section F requires confirming whether project goals were achieved and documenting any unresolved disputes. The municipality must certify that the project has been successfully completed and all funds have been expended as required.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    92 views4 pages

    6.2 Close-Out Report Template Mar 10

    Uploaded by

    Forbes Kamba
    This close-out report template contains sections for documenting details of an NDP award such as the project name, costs, timeframes, operations and maintenance, employment creation, and completion confirmation. Section C provides tables to outline the initial and final project outputs, costs, and cost variances. Section D compares initial and final project start/end dates and timelines. Section F requires confirming whether project goals were achieved and documenting any unresolved disputes. The municipality must certify that the project has been successfully completed and all funds have been expended as required.

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    You are on page 1of 4

    ANNEXURE A

    CLOSE-OUT REPORT TEMPLATE


    A

    NDP Award Details

    NPG Ref No
    Name of Municipality
    Project Name

    Name of Award

    Close-Out Report Submission

    Date of Close-Out Report


    Document Version
    Contact Person for Close-Out Report
    Contact Number
    E-mail

    NDPG Project Costs

    Provide initial and final project outputs and confirm any variations and reasons:
    NO Project Sub-Component
    Unit
    No of
    Final No
    Detailed
    Measure
    Units as
    of Units
    Planning
    per Project
    Costs as
    Plan
    per Project
    Plan
    1
    2
    3
    4
    5
    TOTAL

    Final
    Detailed
    Planning
    Costs

    Implementation
    Costs as per
    Project Plan

    Final
    Implementation
    Costs

    Total NDPG
    Costs as per
    Project Plan

    Final NDPG
    Costs

    Total Cost as
    per Project
    Plan

    Final Total
    Cost

    Add Contingencies
    Add Escalation
    Total (Excluding VAT), thus Total NDPG Ceiling for this project is
    Add VAT (NOT borne by NDPG) (at 14%)
    Total (Including VAT)
    Notes:
    1 List each discrete sub-components of each project. (List subcomponents here, or use spreadsheet option). Add as many rows as necessary.

    NDPG Project Time Frames

    Confirm Initial vs Final Project Timing and Sequencing*


    No

    Project Sub-Component

    Start Date as per


    Project Plan

    End Date as per


    Project Plan

    No of Mths as per
    Project Plan

    Final Start Date

    1
    2
    3
    4
    5
    Overall Project Time Frames
    Page 1 of 4

    Final End Date

    Final No of Mths

    Comment on Variances

    Variation

    Comment

    Notes:
    1 Period stated to include design AND implementation. Should align to Schedule 3A &/or Schedule 3B of Funding Agreement.
    2 Use Spreadsheet option if preferred.
    3 Add rows as required.

    Project Operations Management and Maintenance

    Has the project sub-component been placed on the Municipal Asset Register? (Yes/No)
    Project Accountabilities in Municipality
    Confirm the Asset Owner for each project:
    No
    Project Sub-Component
    Initial Asset Owner Agreed by Receiving Officer (Name &
    Designation)
    1
    2
    3
    4
    5

    Comment on Operations/ Asset Management

    Exit and Review*

    Confirm whether goals/objectives were achieved:

    Supply the following to confirm project closure:


    No

    Project Sub-Component

    Outline any Events of Significance During


    the Project

    Project Sub-Component

    Hand-Over
    Documentation* is
    on File (Yes/No)

    Confirm any Disputes Unresolved

    1
    2
    3
    4
    5
    No

    Records are Up
    To Date*
    (Yes/No)

    1
    2
    3
    4
    5
    Note:
    1 Hand-Over Documents include all valid certificates, maintenance manuals and as-built drawings.
    2 All Records as per the Guidance Note on Minimum Filing Requirements for Municipalities.

    Page 2 of 4

    Suggestions for Improvements

    Quality of Work is
    Acceptable? (Yes/No)

    If no Provide Reasons.

    Employment Creation (Confirm information supplied within the project plan)


    Category

    Initial No of
    People

    Final No of
    People

    Initial No of
    Days Worked

    During Construction
    Final No of
    Initial No
    Days Worked
    of person
    days of
    jobs to be
    created1

    Final No
    of person
    days of
    jobs
    created1

    Initial %
    Youth

    Initial %
    Women

    Initial %
    Disabled

    Final %
    Youth

    Final %
    Women

    Final %
    Disabled

    Note:
    1 Person- days of jobs created: Number of people who worked on the project multiplied by the number of days each person worked. E.g. if
    5 people worked for 2 days then the person-days of work equals 10 days.
    After Project Completion
    Category

    Initial Number of Persons

    Final Number of Persons

    Employment to be Created (SMME)


    Business type
    E.g. Services
    E.g. Construction

    Initial No of SMMEs

    Initial No of SMMEs that are HDE

    Proof of Completion

    Evidence of Completion at least 2 photos of the final product is attached (Yes/No)?

    Final Completion and Compliance

    It is hereby certified that the project described in this document has been successfully completed.
    All accounts have been settled for all facets of the project.
    All allocated funds have been utilised and expended as required.
    Confirmed by the Municipality:
    Signed:
    Date:
    Name:
    Designation:
    Page 3 of 4

    Final No of SMMEs

    Final No of SMMEs that are HDE

    Comments by NDPG (for official use only)

    Comments by NDPG Projects Director


    Name of Projects Director:
    Date of Review
    Signature:

    Further Investigation Required (Yes/No)


    Comments:

    Page 4 of 4

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