A LIST OF ALL KEYBOARD SHORTCUTS IN EXCEL…..

Description Key

CONTROL KEY SHORT CUTS

Unhides any hidden rows within the selection. CTRL+(
Unhides any hidden columns within the selection. CTRL+)
Applies the outline border to the selected cells. CTRL+&
Removes the outline border from the selected cells. CTRL+_
Applies the General number format. CTRL+~
Applies the Currency format with two decimal places (negative numbers in
parentheses). CTRL+$
Applies the Percentage format with no decimal places. CTRL+%
Applies the Exponential number format with two decimal places. CTRL+^
Applies the Date format with the day, month, and year. CTRL+#
Applies the Time format with the hour and minute, and AM or PM. CTRL+@
Applies the Number format with two decimal places, thousands separator,
and minus sign (-) for negative values. CTRL+!
Displays the Delete dialog box to delete the selected cells. CTRL+-
Selects the current region around the active cell (the data area enclosed by
blank rows and blank columns). CTRL+*
Enters the current time. CTRL+:
Enters the current date. CTRL+;
Alternates between displaying cell values and displaying formulas in the
worksheet. CTRL+`
Copies a formula from the cell above the active cell into the cell or the
Formula Bar. CTRL+'
Copies the value from the cell above the active cell into the cell or the
Formula Bar. CTRL+"
Displays the Insert dialog box to insert blank cells. CTRL++
Displays the Format Cells dialog box. CTRL+1
Applies or removes bold formatting. CTRL+2
Applies or removes italic formatting. CTRL+3
Applies or removes underlining. CTRL+4
Applies or removes strikethrough. CTRL+5
Alternates between hiding objects, displaying objects, and displaying
placeholders for objects. CTRL+6
Displays or hides the Standard toolbar. CTRL+7
Displays or hides the outline symbols. CTRL+8
Hides the selected rows. CTRL+9
Hides the selected columns. CTRL+0
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Selects the entire worksheet.(If the worksheet contains data, CTRL+A
selects the current region. Pressing CTRL+A a second time selects the
entire worksheet.When the insertion point is to the right of a function name
in a formula, displays the Function Arguments dialog box.) CTRL+A
Inserts the argument names and parentheses when the insertion point is to
the right of a function name in a formula. CTRL+SHIFT+A
Applies or removes bold formatting. CTRL+B
Copies the selected cells. CTRL+C
Followed by another CTRL+C displays the Microsoft Office Clipboard. CTRL+C
Uses the Fill Down command to copy the contents and format of the
topmost cell of a selected range into the cells below. CTRL+D
Displays the Find dialog box. CTRL+F
Displays the Go To dialog box. CTRL+G
Displays the Find and Replace dialog box. CTRL+H
Applies or removes italic formatting. CTRL+I
Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit
Hyperlink dialog box for selected existing hyperlinks. CTRL+K
Displays the Create List dialog box. CTRL+L
Creates a new, blank file. CTRL+N
Displays the Open dialog box to open or find a file. CTRL+O
Selects all cells that contain comments. CTRL+SHIFT+O
Displays the Print dialog box. CTRL+P
Uses the Fill Right command to copy the contents and format of the
leftmost cell of a selected range into the cells to the right. CTRL+R
Saves the active file with its current file name, location, and file format. CTRL+S
Applies or removes underlining. CTRL+U
Inserts the contents of the Clipboard at the insertion point and replaces any
selection. Available only after you cut or copied an object, text, or cell
contents. CTRL+V
Closes the selected workbook window. CTRL+W
Cuts the selected cells. CTRL+X
Repeats the last command or action, if possible. CTRL+Y
Uses the Undo command to reverse the last command or to delete the last
entry you typed. CTRL+Z
Undo or Redo command to reverse or restore the last automatic correction
when AutoCorrect Smart Tags are displayed. CTRL+SHIFT+Z
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Function Keys Shrotcuts

Displays the Help task pane. F1
CTRL+F1 closes and reopens the current task pane.
ALT+F1 creates a chart of the data in the current range.
ALT+SHIFT+F1 inserts a new worksheet.
Edits the active cell and positions the insertion point at the end of the cell
contents. It also moves the insertion point into the Formula Bar when
editing in a cell is turned off. F2
SHIFT+F2 edits a cell comment.
Pastes a defined name into a formula. F3
SHIFT+F3 displays the Insert Function dialog box.
Repeats the last command or action, if possible. F4
CTRL+F4 closes the selected workbook window.
Displays the Go To dialog box. F5
CTRL+F5 restores the window size of the selected workbook window.
Switches to the next pane in a worksheet that has been split (Window
menu, Split command). F6
SHIFT+F6 switches to the previous pane in a worksheet that has been split.

CTRL+F6 switches to the next workbook window when more than one
workbook window is open.
Note When the task pane is visible, F6 and SHIFT+F6 include that pane
when switching between panes.
Displays the Spelling dialog box to check spelling in the active worksheet or
selected range. F7
CTRL+F7 performs the Move command on the workbook window when it is
not maximized. Use the arrow keys to move the window, and when finished
press ESC.
Turns extend mode on or off. In extend mode, EXT appears in the status
line, and the arrow keys extend the selection. F8
SHIFT+F8 enables you to add a non-adjacent cell or range to a selection of
cells by using the arrow keys.
CTRL+F8 performs the Size command (on the Control menu for the
workbook window) when a workbook is not maximized.
ALT+F8 displays the Macro dialog box to run, edit, or delete a macro.
Calculates all worksheets in all open workbooks. F9
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F9 followed by ENTER (or followed by CTRL+SHIFT+ENTER for array
formulas) calculates the selected a portion of a formula and replaces the
selected portion with the calculated value.
SHIFT+F9 calculates the active worksheet.
CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless
of whether they have changed since the last calculation.
CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates
all cells in all open workbooks, including cells not marked as needing to be
calculated. CTRL+F9 minimizes a workbook window to an icon.
Selects the menu bar or closes an open menu and submenu at the same
time. F10
SHIFT+F10 displays the shortcut menu for a selected item.
ALT+SHIFT+F10 displays the menu or message for a smart tag. If more
than one smart tag is present, it switches to the next smart tag and displays
its menu or message.
CTRL+F10 maximizes or restores the selected workbook window.
Creates a chart of the data in the current range. F11
SHIFT+F11 inserts a new worksheet.
ALT+F11 opens the Visual Basic Editor, in which you can create a macro
by using Visual Basic for Applications (VBA).
ALT+SHIFT+F11 opens the Microsoft Script Editor, where you can add text,
edit HTML tags, and modify any script code.
Displays the Save As dialog box. F12

Entering data shortcuts

Complete a cell entry and select the cell below. ENTER
Start a new line in the same cell. ALT+ENTER
Fill the selected cell range with the current entry. CTRL+ENTER
Complete a cell entry and select the previous cell above. SHIFT+ENTER
Complete a cell entry and select the next cell to the right. TAB
Complete a cell entry and select the previous cell to the left. SHIFT+TAB
Cancel a cell entry. ESC
Move one character up, down, left, or right. Arrow keys
Move to the beginning of the line. HOME
Repeat the last action. F4 or CTRL+Y
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Create names (name: A word or string of characters that represents a cell,
range of cells, formula, or constant value. Use easy-to-understand names,
such as Products, to refer to hard to understand ranges, such as Sales!
C20:C30.) from row and column labels. CTRL+SHIFT+F3
Fill down. CTRL+D
Fill to the right. CTRL+R
Define a name. CTRL+F3
Insert a hyperlink. CTRL+K
Enter the date. CTRL+; (semicolon)
Enter the time. CTRL+SHIFT+: (colon)
Display a drop-down list of the values in the current column of a range. ALT+DOWN ARROW
Undo the last action. CTRL+Z

Formatting data shortcuts

Display the Style dialog box. ALT+' (apostrophe)
Display the Format Cells dialog box. CTRL+1
Apply the General number format. CTRL+SHIFT+~
Apply the Currency format with two decimal places (negative numbers in
parentheses). CTRL+SHIFT+$
Apply the Percentage format with no decimal places. CTRL+SHIFT+%
Apply the Exponential number format with two decimal places. CTRL+SHIFT+^
Apply the Date format with the day, month, and year. CTRL+SHIFT+#
Apply the Time format with the hour and minute, and AM or PM. CTRL+SHIFT+@
Select cells, rows and
columns, and objects
shortcuts
Select the entire column. CTRL+SPACEBAR
Select the entire row. SHIFT+SPACEBAR
Select the entire worksheet.
If the worksheet contains data,
CTRL+A selects the current region.
Pressing CTRL+A a second time
selects the entire worksheet.
With multiple cells selected, select only the active cell. SHIFT+BACKSPACE
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Selects the entire worksheet. If the worksheet contains data,
CTRL+SHIFT+SPACEBAR selects the current region. Pressing
CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet.
When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects
on a worksheet CTRL+SHIFT+SPACEBAR
Alternate between hiding objects, displaying objects, and displaying
CTRL+6
Working with worksheets
placeholders for objects.

shortcuts
Insert a new worksheet. SHIFT+F11 or ALT+SHIFT+F1
Move to the next sheet in the workbook. CTRL+PAGE DOWN
Move to the previous sheet in the workbook. CTRL+PAGE UP
Select the current and previous sheet. SHIFT+CTRL+PAGE UP
Rename the current sheet (Format menu, Sheet submenu, Rename
command). ALT+O, H, R
Move or copy the current sheet (Edit menu, Move or Copy Sheet
command). ALT+E, M
Delete the current sheet (Edit menu, Delete Sheet command). ALT+E, L

Display and windows

shortcuts
Switch to the next program. ALT+TAB
Switch to the previous program. ALT+SHIFT+TAB
Display the Windows Start menu. CTRL+ESC
Close the selected workbook window. CTRL+W or CTRL+F4
Restore the window size of the selected workbook window. CTRL+F5
Switch to the next pane in a worksheet that has been split (Window menu,
Split command). F6
Switch to the previous pane in a worksheet that has been split. SHIFT+F6
Switch to the previous workbook window. CTRL+SHIFT+F6

Switch, Move and

scroll(worksheets) shortcuts
Switch Move one cell up, down, left, or right. Arrow keys
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Switch Move one cell to the right. TAB
Switch Move one cell to the left. SHIFT+TAB
Switch Move to the edge of the current data region (data region: A range of
cells that contains data and that is bounded by empty cells or worksheet
borders.). CTRL+arrow key
Switch Move to the beginning of the row. HOME
Switch Move to the beginning of the worksheet. CTRL+HOME
Switch Move to the last cell on the worksheet, in the bottom-most used row
of the rightmost used column. CTRL+END
Switch Move down one screen. PAGE DOWN
Switch Move up one screen. PAGE UP
Switch Move one screen to the right. ALT+PAGE DOWN
Switch Move one screen to the left. ALT+PAGE UP
Switch Scroll to display the active cell. CTRL+BACKSPACE
Switch Display the Go To dialog box. F5
Switch Display the Find dialog box. SHIFT+F5
Switch Repeat the last Find action (same as Find Next). SHIFT+F4
TAB
Select cells with specific
Switch Move between unlocked cells on a protected worksheet.

characteristics
Select the current region around the active cell (the data area enclosed by
blank rows and blank columns). In a PivotTable report, select the entire
PivotTable report. CTRL+SHIFT+* (asterisk)
Select the array (array: Used to build single formulas that produce multiple
results or that operate on a group of arguments that are arranged in rows
and columns. An array range shares a common formula; an array constant
is a group of constants used as an argument.) containing the active cell. CTRL+/
Select all cells that contain comments. CTRL+SHIFT+O (the letter O)
In a selected row, select the cells that don't match the formula or static
value in the active cell. CTRL+\
In a selected column, select the cells that don't match the formula or static
value in the active cell. CTRL+SHIFT+|
Select all cells directly referenced by formulas in the selection. CTRL+[ (opening bracket)
Select all cells directly or indirectly referenced by formulas in the selection.
CTRL+SHIFT+{ (opening brace)
Select cells that contain formulas that directly reference the active cell. CTRL+] (closing bracket)
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Select cells that contain formulas that directly or indirectly reference the
active cell. CTRL+SHIFT+} (closing brace)
Select the visible cells in the current selection. ALT+; (semicolon)

Extend a selection shortcuts

Turn extend mode on or off. In extend mode, EXT appears in the status
line, and the arrow keys extend the selection. F8
Add another range of cells to the selection; or use the arrow keys to move
to the start of the range you want to add, and then press F8 and the arrow
keys to select the next range. SHIFT+F8
Extend the selection by one cell. SHIFT+arrow key
Extend the selection to the last nonblank cell in the same column or row as
the active cell. CTRL+SHIFT+arrow key
Extend the selection to the beginning of the row. SHIFT+HOME
Extend the selection to the beginning of the worksheet. CTRL+SHIFT+HOME
Extend the selection to the last used cell on the worksheet (lower-right
corner). CTRL+SHIFT+END
Extend the selection down one screen. SHIFT+PAGE DOWN
Extend the selection up one screen. SHIFT+PAGE UP
Extend the selection to the last nonblank cell in the same column or row as
the active cell. END+SHIFT+arrow key
Extend the selection to the last used cell on the worksheet (lower-right
corner). END+SHIFT+HOME
Extend the selection to the last cell in the current row. This key sequence
does not work if you have turned on transition navigation keys (Tools menu,
Options command, Transition tab). END+SHIFT+ENTER
Extend the selection to the cell in the upper-left corner of the window. SCROLL LOCK+SHIFT+HOME
Extend the selection to the cell in the lower-right corner of the window. SCROLL LOCK+SHIFT+END