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    Flow Chart Pembayaran

    Uploaded by

    Rona Veriansyah
    1. The payment process flow outlines the steps for making payments from the request to approval, preparation, issuance, and confirmation. 2. Key steps include a payment request form being issued and approved, accounting slips being prepared and approved, payment being made and receipt issued, accounting entries being made and approved, and confirmation of payment matching being done. 3. Any unmatched amounts are investigated and resolved at various stages of the process.

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    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd

    Flow Chart Pembayaran

    Uploaded by

    Rona Veriansyah
    313 views6 pages
    1. The payment process flow outlines the steps for making payments from the request to approval, preparation, issuance, and confirmation. 2. Key steps include a payment request form being issued and approved, accounting slips being prepared and approved, payment being made and receipt issued, accounting entries being made and approved, and confirmation of payment matching being done. 3. Any unmatched amounts are investigated and resolved at various stages of the process.

    Original Description:

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    1. The payment process flow outlines the steps for making payments from the request to approval, preparation, issuance, and confirmation. 2. Key steps include a payment request form being issued and approved, accounting slips being prepared and approved, payment being made and receipt issued, accounting entries being made and approved, and confirmation of payment matching being done. 3. Any unmatched amounts are investigated and resolved at various stages of the process.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    313 views6 pages

    Flow Chart Pembayaran

    Uploaded by

    Rona Veriansyah
    1. The payment process flow outlines the steps for making payments from the request to approval, preparation, issuance, and confirmation. 2. Key steps include a payment request form being issued and approved, accounting slips being prepared and approved, payment being made and receipt issued, accounting entries being made and approved, and confirmation of payment matching being done. 3. Any unmatched amounts are investigated and resolved at various stages of the process.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    of 6

    Payment process flow

    S&P Dept.

    F&A Dept.

    Requesting Dept

    Make Payment
    Request Form
    Payment
    Request
    Form

    Out-sider

    Invoice

    Payment
    Request
    Form
    Invoice

    Appr
    oval
    B

    Invoice
    Input or Output into
    Accounts slip

    ZAHIR

    Accounts slip
    Payment Request Form
    Invoice

    3
    Accounts
    slip

    Approval B

    Payment Request Form


    Invoice

    Account
    payable

    ZAHIR
    Payment schedule

    Payment preparation

    Payment data

    File

    Payment schedule
    or
    Payment Request Form
    Invoice

    Purchase Process Flow

    Issue invoice

    or
    Payment Request Form
    Invoice

    S&P Dept.

    F&A Dept.

    Requesting Dept

    Out-sider

    Issue invoice

    Approval B

    Issuing
    Receipt

    Receive receipt

    Payment

    Input or Output into


    Accounts slip

    ZAHIR

    Accounts slip
    Payment schedule,
    or
    Payment Request Form
    Invoice

    Unma
    tched

    Approval C

    Accounts slip
    Paying schedule,
    or
    Payment Request Form
    Invoice

    Unmatched

    10
    Investigatio
    n to
    Supplier

    Unmatched

    Compare

    Compare

    Accounts slip
    Payment schedule
    or
    Payment Request Form
    Invoice

    Receipt

    11

    File

    S&P Dept.

    F&A Dept.

    Requesting Dept

    Out-sider

    Issue invoice

    ZAHIR
    12
    Account Payable
    Aging Schedule

    Unpaid debt

    Payment
    Operation
    Account
    payable
    every
    month

    Compare

    13
    Investigatio
    n

    Unmatched

    Suppliers'
    Accounts
    Receivable List

    Approval B
    Report
    14

    Approval A: President Approval B: Mgr Approval C: Asst. Mgr Approval D: SPV or LDR

    Inquiry for
    supplier

    Payment of
    expense

    Follow "Accounts
    Receivable
    Collection Flow
    (collection of
    unpaid)" about
    unpaid expense
    balance
    confirmation.

    Process Point

    Issue payment request form


    1.Person in charge issues payment request form and gets approval of Manager.
    Then, submit to Accounting & Finance Dept.
    Manager checks the total amount of invoices and payment request form.
    Then, approve it.

    Sum up unpaid expense


    2.Based on payment request form, F&A staffs input the transaction into ZAHIR
    and output a journal.
    Then, sum up unpaid expense after getting approval of F&A SPV and Manager.
    F&A SPV and Manager check the total amount of invoices and payment request
    form.
    Then, approve it.

    File of accounting slips


    3.F&A staffs file approved accounting slips in alphabetical order by month.

    Payment preparation
    4.F&A staffs make the paying data based on payment request form for expense.
    F&A staffs make the paying data based on payment schedule.

    5.F&A staffs get approval of F&A SPV and Manager for the payment data.
    F&A SPV and Manager check the total amount of payment data and
    payment request form.
    Then, approve it.

    5.F&A staffs get approval of F&A SPV and Manager for the payment data.
    F&A SPV and Manager check the total amount of payment data and
    Process Point
    payment request form.
    Then, approve it.

    Payment
    6.F&A staffs pay by reserved way in the reserved date.

    7.When receving cash, must get receipt from out-sider.


    Accounting treatment
    8.Based on payment request form and payment schedule, F&A staffs input the
    transaction into ZAHIR and output a journal.
    Then, get approval of F&A SPV for payment request form, paying schedule,
    and invoice.
    F&A SPV check the total amount and account title of accounting slip,
    payment request form and paying schedule.
    Then, approve it.

    Confirmation of payment
    9.F&A staffs confirm the total amount of payment in comparing payment
    information and paying data.
    If unmatched, find the cause and treat it appropriately.

    10.F&A staffs confirm the total amount of receipt issued by supplier and
    invoice.
    If unmatched, find the cause and treat it appropriately.

    Filing
    11.F&A staffs take a set of copies of approved accounts slip, payment
    request form, payment schedule, invoice and receipt.
    File them in alphabetical order of payee's name by month.

    Process Point

    12.F&A staffs check sub-ledger(AR) every month.


    6
    If unpaid debt was found, make a payment immediately.
    Payment of
    expense

    Follow "Accounts
    13.F&A staffs confirm balance of account payable in comparing AP and
    Receivable
    suppliers' balance sheet.
    Collection Flow
    (collection ofThen, get approval of F&A SPV and Manager
    F&A SPV and Manager check the balance of AP and suppliers' balance sheet.
    unpaid)" about
    Then, approve it.
    unpaid expense
    balance
    confirmation.
    14.If the balance were unmatched, F&A staffs find the cause of the difference
    Then, report to F&A SPV and Manager and treat appropriately.

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